MINUTES OF THE CITY OF GRASS VALLEY CITY COUNCIL MEETING OF DECEMBER 11, 2007 Mark Johnson, Mayor Lisa Swarthout, Vice Mayor Jan Arbuckle Dan Miller Chauncey Poston REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL, CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT AGENCY 7:00 P. M., TUESDAY, DECEMBER 11, 2007 COUNCIL CHAMBERS GRASS VALLEY CITY HALL (LOWER LEVEL) 125 EAST MAIN STREET, GRASS VALLEY, CALIFORNIA Telephone: (530) 274-4310 Fax: (530) 274-4399 AGENDA A. CALL TO ORDER: Next Resolution #07-75 PLEDGE OF ALLEGIANCE: BRANDON BOWEN Next Ordinance #687 ROLL CALL: Council Member Arbuckle, Council Member Miller, Council Member Poston, Vice Mayor Swarthout, Mayor Johnson were present. B. INTRODUCTIONS AND PRESENTATIONS (Limited to 15 minutes) 1. Performance of Christmas Carols by the Grass Valley Cornish Choir 2. Status of Public Outreach Program for Idaho-Maryland Mine and Scheduling of Three Informational Workshops Prior to EIR Release RECOMMENDATION: Informational Item Only; No Action Necessary COMMUNITY DEVELOPMENT DIRECTOR, JOE HECKEL PRESENTED THIS ITEM TO COUNCIL. HE ANNOUNCED THAT THERE WILL BE WORKSHOPS HELD ON DECEMBER 12, 2008, JANUARY 23, 2008 AND FEBRUARY 13, 2008. C. ANNOUNCEMENTS, AGENDA REVIEW AND CHANGES STAFF REQUESTED THAT ITEM 17 BE REMOVED FROM THE CONSENT AGENDA FOR FUTHER DISCUSSION AT A LATER DATE. VICE MAYOR SWARTOUT REQUESTED THAT A STUDY SESSION BE HELD MID TO LATE JANUARY REGARDING THIS ITEM. D. PUBLIC COMMENT THE FOLLOWING CITIZENS SPOKE REGARDING BEING IN FAVOR OF THE COUNCIL HAVING REMOVED ITEM 17 FROM THE CONSENT AGENDA AT THE REQUEST OF STAFF: TONY SORCI, 859 FREEMAN LANE, GRASS VALLEY, NANCY MAXWELL, 131 WINDSOR LANE, GRASS VALLEY HOWARD LEVINE, EXECUTIVE DIRECTOR OF THE GRASS VALLEY Page 1 of 5
DOWNTOWN ASSOCIATION CAME FORWARD TO GIVE AN UPDATE REGARDING CORNISH CHRISTMAS. E. BRIEF REPORTS BY COUNCIL MEMBERS COUNCIL MEMBER POSTON SPOKE ABOUT AFFORDABLE HOUSING. MAYOR JOHNSON ANNOUNCED THAT THE 2 ND MEETING IN DECEMBER HAS BEEN CANCELED DUE TO THE HOLIDAY AND THAT JANUARY S MEETINGS HAVE BEEN CHANGED TO THE 15 TH AND 29 TH. F. CONSENT ITEMS COUNCIL MEMBER MILLER MOVED AND VICE MAYOR SWARTHOUT SECONDED TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM 17 THAT WAS REQUESTED TO BE REMOVED BY STAFF. THE MOTION CARRIED BY A 5 0 ROLL CALL VOTE 3. Minutes of August 28, 2007 RECOMMENDATION: Approve and File 4. Warrant Registers RECOMMENDATION: Approve disbursements of $596,841.05 5. Monthly Reports: a. Fire RECOMMENDATION: Receive and File. 6. Purchase of (3) Hybrid Vehicles RECOMMENDATION: 1) Approve the acquisition of three (3) hybrid vehicles for replacement of obsolete less efficient vehicles in the City s fleet; 2) authorize the Interim City Administrator to enter into an agreement with Hoblit Motors For Mercury of Colusa, CA to deliver three (3) Ford Escape hybrid vehicles at the State of CA CMAS contract price. (roll call vote) 7. Emergency Purchase for the Acquisition of One (1) Patrol Vehicle RECOMMENDATION: Approve the Emergency Purchase of One (1) Replacement Patrol Vehicle/Equipment and related budget transfer to incur reimbursable expenses. (roll call vote). 8. Morgan Ranch/Slate Creek Pump Station Project RECOMMENDATION: 1) Approve Amendment No. 3 to the Professional Services Agreement with Sauers Engineering Inc. for the design of the Morgan/Ranch Slate Creek Pump Station Project in order to complete design for both lift stations including recent changes to the plans, in the amount of $12,000; and 2) authorize the Mayor to execute Amendment No. 3. (roll call vote). 9. Paid-Call Firefighter Appointment RECOMMENDATION: Authorize appointment of Robert Haggerty as a Paid-Call Firefighter. (roll call vote). 10. Second Reading of Ordinance to Rezone 4.46 Acres from NG-3 to NG-3/PD District for twenty four (24) residential lots to accommodate the South Creek Village Development Project RECOMMENDATION: Waive the reading of the ordinance in its entirety and read by Page 2 of 5
title only (requires a unanimous voice vote) and adopt Ordinance # 687 (roll call vote). 11. Second Reading of Ordinance to Amend the Personnel Rules RECOMMENDATION: Waive the Reading of the Ordinance in its entirety and read by title only (requires a unanimous roll call vote) and adopt Ordinance #688 amending and revising Chapter 2.36 of the Grass Valley Municipal Code. (roll call vote) 12. Adoption of Shop Side Letter for City of Grass Valley s Unit #4 RECOMMENDATION: Adopt Resolution #07-75 and the side letter implementing Agency Shop for Unit #4 represented employees. (roll call vote) G. PUBLIC HEARINGS 13. Public Hearing for the Annual Downtown Parking and Business Improvement District Zone 1 and Zone 2 for Calendar Year 2008 RECOMMENDATION: Public Hearing for the consideration of adopting Resolution #07-76 to levy annual assessments in the Downtown Parking and Business Improvement District Zone 1 and Zone 2. (roll call vote) INTERIM CITY ADMINISTRATOR JEFF FOLTZ AND GRASS VALLEY DOWNTOWN ASSOCIATION EXECUTIVE DIRECTOR HOWARD LEVINE PRESENTED THIS ITEM TO COUNCIL. VICE MAYOR SWARTHOUT MOVED AND COUNCIL MEMBER POSTON SECONDED TO ADOPT RESOLUTION O7-76 TO LEVY ANNUAL ASSESSMENTS IN THE DOWNTOWN PARKING AND BUSINESS IMPROVEMENT DISTRICT. THE MOTION CARRIED BY A 5 0 ROLL CALL VOTE. 14. Second Reading of Ordinance to Adopt 2007 California Building Standard Codes and Amend the Municipal Code, Title 15, chapters 15.02 to 15.06 RECOMMENDATION: Conduct the second Public Hearing of Ordinance #689, waive the reading of the Ordinance in its entirety and read by title only (requires a unanimous voice vote) and adopt Ordinance #689. (roll call vote) COMMUNITY DEVELOPMENT DIRECTOR JOE HECKEL PRESENTED THIS ITEM TO COUNCIL. COUNCIL MEMBER ARBUCKLE MOVED AND VICE MAYOR SWARTHOUT SECONDED TO WAIVE THE READING OF THE ORDINANCE IN ITS ENTIRETY AND READ BY TITLE ONLY AND ADOPT ORDINANCE # 689. THE MOTION CARRIED BY A 5 0 ROLL CALL VOTE 15. Introduction of Storm Water Management and Discharge Control Ordinance RECOMMENDATION: 1) Review the proposed Ordinance for storm water management and discharge control in compliance with the City s General Permit for Discharges of Storm Water from Small Municipal Separate Storm Sewer Systems; 2) conduct the public hearing; 3) waive the reading of the Ordinance in it s entirety and read by title only (requires a unanimous voice vote); and 4) introduce an Ordinance amending the Municipal Code. (roll call vote) TIM KISER, CITY ENGINEER/PUBLIC WORKS DIRECTOR PRESENTED THIS ITEM TO COUNCIL. VICE MAYOR SWARTHOUT MOVED AND COUNCIL MEMBER ARBUCKLE SECONDED TO WAIVE THE READING OF THE ORDINANCE IN ITS ENTIRETY AND READ BY TITLE ONLY. THE MOTION CARRIED BY A 5-0 ROLL CALL VOTE. VICE MAYOR SWARTHOUT MOVED AND COUNCIL MEMBER ARBUCKLE SECONDED TO INTRODUCE THE ORDINANCE AMENDING THE MUNICIPAL CODE. THE MOTION CARRIED BY A 5 0 ROLL CALL VOTE. Page 3 of 5
H. STAFF REPORTS, REQUESTS AND COMMUNICATIONS 16. Fireman s Fund Grant Award RECOMMENDATION: Authorize the Fire Chief to execute a grant compliance agreement with Fireman s Fund Insurance Company accepting a $10,000 cash award and approve the attached budget amendment facilitating same. (roll call vote) FIRE CHIEF JIM MARQUIS PRESENTED THIS ITEM TO COUNCIL. COUNCIL MEMBER POSTON MOVED AND COUNCIL MEMBER MILLER SECONDED TO AUTHORIZE THE FIRE CHIEF TO EXECUTE A GRANT COMPLIANCE AGREEMENT WITH FIREMAN S FUND INSURANCE COMPANY ACCEPTING A $10,000 CASH AWARD AND APPROVE THE BUDGET AMENDMENT FACILITATING SAME. THE MOTION CARRIED BY A 5 0 ROLL CALL VOTE. 17. Consideration of Request to Amend the City Sphere of Influence Plan for the Berriman Ranch Property and Authorization of Processing a Development Application RECOMMENDATION: 1) Adopt Resolution #07- to approve an exception to the City s Annexation Policy for Sphere of Influence amendments; 2) Approve a change in the City s Sphere of Influence time horizon on this property from 2016-2020 to 2006-2010; and 3) Authorize staff to accept and initiate the processing of a development application for this property. (roll call vote) PULLED BY STAFF AND CONTINUED TO A MID TO LATE JANUARY STUDY SESSION. 18. Capital Improvement Program-Annual Report as Required by Gov t Code 33080 RECOMMENDATION: Receive and file annual report on development impact fee activity and adopt Resolution #07-77 making findings related to Development Impact Fees on hand and collected more than five years ago. (voice vote) CAROL FISH, FINANCE DIRECTOR PRESENTED THIS ITEM TO COUNCIL. COUNCIL MEMBER POSTON MOVED AND COUNCIL MEMBER ARBUCKLE SECONDED TO RECEIVE AND FILE ANNUAL REPORT ON DEVELOPMENT IMPACT FEE ACTIVITY AND ADOPT RESOLUTION 07-77 MAKING FINDINGS RELATED TO DEVELOPMENT IMPACT FEES ON HAND AND COLLECTED MORE THAN FIVE YEARS AGO. THE MOTION CARRIED BY A 5 0 ROLL CALL VOTE I. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND / OR ANY ADDED AGENDA ITEMS NONE Adjourn as Grass Valley City Council and convene as the Grass Valley Redevelopment Agency J. CITY OF GRASS VALLEY REDEVELOPMENT AGENCY 19. Annual Report mandated by Health and Safety Code Section 33080 RECOMMENDATION: Information Only, Receive and File Page 4 of 5
THE REPORT WAS PRESENTED BY CAROL FISH, FINANCE DIRECTOR, NO ACTION WAS REQUIRED OR TAKEN. Adjourn as the Grass Valley Redevelopment Agency and reconvene as the Grass Valley City Council K. THERE WILL NOT BE A COUNCIL MEETING ON THE 4 TH TUESDAY IN DECEMBER. ADJOURN TO JANUARY 15, 2008, THE CITY COUNCIL MEETINGS IN JANUARY HAVE BEEN CHANGED TO JANUARY THE 15TH AND 29 TH. CITY COUNCIL MEETINGS WILL NOT BE HELD ON JANUARY 8TH OR 22 ND. l ADJOURN THE MEETING WAS ADJOURNED BY MAYOR JOHNSON AT 8:05 P.M. MARK JOHNSON MAYOR Kristi K. Bashor, CMC City Clerk Page 5 of 5