AGENDA BOARD OF COUNTY COMMISSIONERS Commissioners Meeting Room, 161 South Townsend Avenue Tuesday, September 8, 2009, 9:00 a.m. A. WELCOME PLEDGE OF ALLEGIANCE ROLL CALL: David White, District 3 Gary Ellis, District 2 Ronald Henderson District 1 CALL TO THE PUBLIC: The Call to the Public agenda item is a time when the citizenry may bring forth items of interest or concern. Please note that no formal action will be taken on these items during this time due to the open meeting law provision; however, they may be placed on future posted agenda if action is required. NOTE: The remainder of the meeting will commence immediately following the Call to the Public : B. INTERIM COUNTY MANAGER, Ike Holland, consideration for removal or change in any items on this Agenda: C. CONSENT AGENDA: All matters under the consent agenda are considered to be routine by the Board of County Commissioners and will be enacted with a single vote. There will be no separate discussion of these items. If discussion is deemed necessary, that item should be removed from the Consent Agenda and considered separately: 1. Request for approval of General Fund and Special Fund Expenditures: 2. Request for approval of Health & Human Services Warrant Registers and the GA Vouchers as reviewed by Commissioners 8/17/2009, 8/18/2009, 8/25/2009, 8/31/2009: 3. Approval of Minutes: 8/12/2009, 8/13/2009, 8/17/2009: 4. MONTROSE REGIONAL AIRPORT, Lloyd Arnold, possible authorization for the Chairman's signature on the Contract Agreement, Notice to Proceed and Performance Bond with Airfield Western, LLC for the Nucla Hopkins Field lighting project (AIP Project No. 3-08-0044-04) in the amount of $183,155.50 as awarded at the 8/12/2009 Board Meeting, as reviewed by Counsel; this is a budgeted expense funded by grant: 5. MONTROSE REGIONAL AIRPORT, possible authorization for the Chairman s signature on the Baggage Delivery Permit Agreement renewal with Best Delivery Service, Inc. effective 9/30/2009 through 9/30/2010 as reviewed by Counsel; this is budgeted revenue: 6. PUBLIC WORKS, ratification of the County Manager s signature on Task Call #10 with Buckhorn Geotech, Inc. for David Road Design Additional Scope for Town of Olathe Section project in the amount of $5,661 dated 8/9/2009; this is a budgeted expense: 7. PUBLIC WORKS, ratification of the County Manager s signature on Task Call #3 with Geotechnical Engineering Group, Inc. for the 5400 Road Waterline Compaction Testing project in the amount of $6,300 dated 8/24/2009; this is a budgeted expense: 8. Ratification of the Chairman s signature on the Colorado Courthouse Security grant contract in the amount of $83,712 for the purchase of security equipment, door locks and video surveillance for PREPARED BY: SANDRA NELSON, Administrative Services Page 1 of 5
security personnel, clerks, judges areas in the Seventh Judicial District at Montrose Combined Courts building dated 8/27/2009; this is a budgeted expense funded by grant dollars: 9. HEALTH & HUMAN SERVICES, possible authorization for the Chairman s signature on the Child Welfare CORE services contract with the Colorado Department of Human Services to provide preventative child welfare services and family preservative services for children and families effective 6/1/2009 through 5/31/2010 in the amount of $476,190 of which $95,238 is the County s match: 10. HEALTH & HUMAN SERVICES, possible authorization for the Chairman s signature on the Temple Hoyne Buell grant contract in the amount of $18,000 which will support the Healthy Steps program for RN visitation effective 9/1/2009 through 8/31/2010 as reviewed by Counsel; this is budgeted revenue: 11. HEALTH & HUMAN SERVICES, possible authorization for the Chairman s signature on the Chafee Foster Care Independence Program Regional County Memorandum of Understanding with San Miguel and Ouray County for Chafee Caseworker services effective 10/1/2009 through 9/30/2010 as reviewed by Counsel; this is a budgeted reimbursed expense: 12. HEALTH & HUMAN SERVICES, possible authorization for the Chairman s signature on the Chafee Foster Care Independence Program Regional County Memorandum of Understanding with Delta County for Chafee Caseworker services effective 10/1/2009 through 9/30/2010 as reviewed by Counsel; this is a budgeted reimbursed expense: 13. HEALTH & HUMAN SERVICES, possible authorization for the Chairman s signature on the Colorado Department of Human Services Division of Behavioral Health for Early Childhood Mental Health Consultant services in the amount of $47,557 with $9,448 County match effective 7/1/2009 through 6/30/2010; this is not budgeted: 14. HEALTH & HUMAN SERVICES, possible authorization for the Chairman s signature on the Colorado Department of Public Health and Environment annual contract for services and activities related to the Health Care Program for Children with Special Needs in the amount of $17,417 effective 10/1/2009 through 9/30/2010 as reviewed by Counsel; this is a budgeted reimbursed expense: 15. HEALTH & HUMAN SERVICES, Peg Mewes, consideration and possible authorization for the Chairman s signature on the annual agreement with Norwood School District R2-JT for school nurse services effective 8/30/2009 through 8/9/2010 as reviewed by Counsel; this is a budgeted reimbursed expense: D. GENERAL BUSINESS & ADMINISTRATIVE ITEMS: 1. UNCOMPAHGRE VALLEY WATER USERS, Marc Catlin, request for PROCLAMATION declaring Saturday, September 26, 2009 as Gunnison Tunnel Celebration Day throughout Montrose County: 2. SHERIFF RICK DUNLAP, consideration and possible authorization for the Chairman s signature on the Service Location Agreement with Continental Prison Systems, Inc. dba Ez Card and Kiosk for the placement and operation of a ATM kiosk for inmate bail or acceptance of inmate trust fund payments effective at installation for one (1) year as reviewed by Counsel; this is not a County expense: 3. COUNTY CLERK & RECORDER, Francine Tipton Long & Bill Mast, consideration and possible approval to award the bid as published per Fiscal Rules for RFPs for the ballot production and print services project and authorization for the Chairman s signature on the associated agreement effective 9/8/2009 through 10/2/2009 as reviewed by Counsel; this is a budgeted expense: 4. INTERIM COUNTY MANAGER, Ike Holland, possible adoption of a RESOLUTION concerning the Assignment of Allocation with execution of associated documents concerning assignment of Montrose County s 2009 Private Activity Bonds allocation in the amount of $1,811,835 to the Colorado Housing and Finance Authority West Slope Office (Grand Junction); no eligible County projects were presented: 5. PROJECT MANAGER, Stephanie Barnett, discussion and possible adoption of a RESOLUTION concerning the Montrose County Code of Ethics and Conduct for appointed members of Boards, Commissions and Committees effective 9/8/2009 as reviewed by Counsel: 6. PROJECT MANAGER, Stephanie Barnett, discussion and possible adoption of a RESOLUTION concerning establishment of a policy for due process related to appointed members of Boards, Commissions and Committees effective 9/8/2009 as reviewed by Counsel: 7. FACILITIES DIRECTOR, Dan Moseley, consideration and possible award of the bid for the xray scanner as part of the Courthouse Security Grant in the amount of $19,925 having followed the County Fiscal Rules for RFPs and as reviewed by the Purchasing and Contracts Administrator; this is funded by grant proceeds: PREPARED BY: SANDRA NELSON, Administrative Services Page 2 of 5
8. HEALTH & HUMAN SERVICES, Peg Mewes, possible authorization for the Chairman s signature on the Community Options contract for screening, evaluating, intervention services for abused children effective 9/8/2009 as reviewed by Counsel; no funding is associated and does not affect the budget: 9. HEALTH & HUMAN SERVICES, Peg Mewes, possible authorization for the Chairman s signature on the contract with the Colorado Department of Human Services for the Supportive Services for Runaway and Homeless Youth Safe Places program services in the amount of $18,174.66 (of which $3,174.66 is County match) effective 10/1/2009 through 9/30/2010 as reviewed by Counsel; this is budgeted: 10. HEALTH & HUMAN SERVICES, Peg Mewes, consideration and possible authorization for the Chairman s signature on the Interagency Agreement with San Luis Valley Comprehensive Community Mental Health Center for services related to homeless youth in the amount of $46,000 effective 5/1/2009 through 6/30/2010 as reviewed by Counsel; this is not a budgeted revenue: 11. HEALTH & HUMAN SERVICES, Peg Mewes, consideration and possible authorization for the Chairman s signature on the agreement with 21 st Century Environmental Management of Nevada LLC for the County s Household Hazardous Waste Day project to provide personnel to help collect and package materials from schools within Montrose County for disposal at the City s event 9/18/2009 in the amount not to exceed $12,500 as reviewed by Counsel; this is a budgeted expense: 12. PUBLIC WORKS, Brian Wilson, consideration and possible adoption of a RESOLUTION concerning surplus property: 13. PUBLIC WORKS, Brian Wilson, consideration and possible authorization for the Chairman s signature on the settlement agreement with Redwine Resources for County Road 90 damages in the amount of $600,000 as reviewed by Counsel; this is not budgeted revenue: 14. PUBLIC WORKS, Brian Wilson, consideration and possible authorization for the Chairman s signature on the Grant of Right of Way for 25 Mesa Road construction as reviewed by Counsel: 15. ADMINISTRATIVE SERVICES, Sandy Nelson, request for appointment of six members to the Montrose County Fair Board, four with terms expiring 9/1/2012 and two with terms expiring 9/1/2010 with the Commissioners having interviewed nine applicants and reviewed recommendations from the current Fair Board: 16. INTERIM COUNTY MANAGER, Ike Holland, consideration and possible authorization for the Chairman s signature on the Agreement with Montrose Economic Development Corporation for advertisement and promotion of Montrose County in the amount of $100,000 effective 1/1/2010 through 12/31/2010 as reviewed by Counsel; this is a 2010 budgeted expense: E. UNFINISHED BUSINESS: 1. PUBLIC WORKS, Brian Wilson, consideration and possible action to remove from the table the South Townsend Access agreement with the City of Montrose as presented at the last regular Board Meeting, August 17, 2009: 2. PUBLIC WORKS, Brian Wilson, consideration and possible authorization for the Chairman s signature on the South Townsend Access Control Plan with the City of Montrose and the State of Colorado Department of Transportation concerning U.S. Highway 550 between Racine Road and Niagara Street: 3. COUNTY ATTORNEY, Robert Hill, consideration and possible approval for the agreement to amend / extend the purchase contract with HP Osprey Co. LLC dated 5/28/2009 for the 1671 64.50 Road #B property to 9/10/2009 with closing date extended to 12/3/2009, as reviewed by Counsel: 4. COUNTY ATTORNEY, Robert Hill, consideration and possible approval for the agreement to amend / extend the purchase contract with Lilly Moore dated 7/1/2009 for the 1016 North 7 th Street property to 9/10/2009 as reviewed by Counsel: PREPARED BY: SANDRA NELSON, Administrative Services Page 3 of 5
F. PLANNING & DEVELOPMENT OLD BUSINESS 1. Sundance Minor Subdivision (MI-07-0079) Progress Update 7398 6150 Road To consider possible action with regard to an outstanding subdivision approval by the Board Owners: Joseph and Nancy Austin Applicants: This item was continued from the June 1, 2009 and August 3, 2009 meetings. (See enclosed staff report) 2. Forced by Divorce Minor Subdivision (MI-07-0122) (Resolution No. -2009) 5960 6075 Road To divide ±28 acres into three (3) lots Larry Carlson This item was continued from the June 15, 2009 and August 17, 2009 meetings. (See enclosed staff report) PUBLIC HEARING 3. Teen Challenge of the Rocky Mountains Special Use (SU-09-0012) (Resolution No. - 2009) 7750 6025 Road To install two separate apartment style buildings onsite adjacent to the existing group residential facility Teen Challenge of the Rocky Mountains, Inc. SUBDIVISIONS and EXEMPTIONS 4. Samson Minor Subdivision (MI-06-0135) (Resolution No. -2009) 5875 Road To divide one (1) lot from ±54 acres Judith Brooks Del-Mont Consultants, Inc. PREPARED BY: SANDRA NELSON, Administrative Services Page 4 of 5
5. South Promised Acres Minor Subdivision (MI-09-0025) (Resolution No. -2009) 61048 Meadow Lark Lane To divide a ±8.06 acre lot into two (2) lots Eric Bergman Southwest Land Surveying, LLC 6. Montrose County Commerce Park - Filing # 1 Major Subdivision (MA-08-0026) (Resolution No. -2009) 22235 Hwy 550 General Business Filing #1 to create 12 commercial and 1outlot MCCP, LLC John Peters and Associates OTHER BUSINESS NONE This agenda is provided for informational purposes only. Action may be taken on any or all of the items. All times are approximate. If any given item is finished earlier than anticipated, the Commissioners may move on to the next item. The only exceptions are public hearings on items which have had published notices of a specific hearing time; those items will not begin until the specific time or after. PREPARED BY: SANDRA NELSON, Administrative Services Page 5 of 5