Members Present: Others Present: President - James Musshafen Deborah Leh, Superintendent Vice President - Shanna Fraser Eric Windover, Secondary School Principal Trustee - Gregory Berl Jennifer Sinsebox, Executive Director of Curriculum - Beth Nolan Jessica Jackson Business Manager - Kim Snyder Mary Vito PPS Director Members Absent: Trustee - Courtney Panek - Michelle Rocha CALL TO ORDER President J. Musshafen called the meeting to order at 7:02 p.m. The Pledge of Allegiance was led by a student from the elementary school. APPROVAL OF AGENDA Trustee S. Fraser moved, seconded by Trustee B. Nolan, to approve the agenda. Motion 5-0. HEARING AND DISCUSSION OF ITEMS OF INTEREST FROM MEMBERS OF THE AUDIENCE None. PRESENTATIONS/REPORTS/DISCUSSIONS a. Interscholastic Update T. Grimes presented an update which included a spring season wrap-up, the year in review, and information on the upcoming year. Trustee M. Rocha arrived at 7:15 p.m. b. Superintendent s Report Dr. D. Leh - A separate Superintendent s Report was posted for community information on updates as follows: update on 2018-2019 tax rates, Superintendent s goals for 2018-2019, an update on the capital project, an update on the implementation of the Code of Character, Conduct and Support, and a draft of the Board presentation schedule for the upcoming year. c. Board Member Communications 1) Board Workshop The Board members commented on the recent workshop. 2) Other Items of Information None. 4. New Business a. Approval of Minutes of the Board Meeting held on July 23, 2018 Resolved that, the Board of Education of the Wheatland-Chili Central School District, hereby approves the minutes of the Board meeting held on July 23, 2018. 1
b. Approval of Minutes of the Board Workshop held on August 2, 2018 Resolved that, the Board of Education of the Wheatland-Chili Central School District, hereby approves the minutes of the Board workshop held on August 2, 2018. c. Approval of Recommendation of Committee on Special Education Trustee M. Rocha moved, seconded by Trustee G. Berl, to approve the following: Resolved that, the Board of Education of the Wheatland-Chili Central School District has met and will implement the recommendation of the Committee on Special Education for meetings held on 7/11/18, 7/13/18, 7/30/18, and 8/1/18. d. Approval of Lead Evaluators BE IT RESOLVED THAT Deborah Leh, Margaret Wright, Eric Windover, Mary Vito, Jennifer Sinsebox, and Daniel Murray are hereby certified as a Qualified Lead Evaluators of classroom teachers having successfully completed the following training requirements prescribed in 8 NYCRR 30-3.10; and BE IT FURTHER RESOLVED THAT Deborah Leh is hereby certified as a Qualified Lead Evaluator of building principals having successfully completed the following training requirements prescribed in 8 NYCRR 30-3.10: (1) The New York State Teaching Standards and their related elements and performance indicators and the Leadership standards and their related functions, as applicable; (2) Evidence-based observation techniques that are grounded in research; (3) Application and use of the student growth percentile model and any other growth model approved by the Department as defined in section 30-3.2 of this Subpart; (4) Application and use of the State-approved teacher or principal rubric(s) selected by the district for use in evaluations, including training on the effective application of such rubrics to observe a teacher or principal's practice; (5) Application and use of any assessment tools that the district utilizes to evaluate its classroom teachers or building principals; (6) Application and use of any locally selected measures of student growth used in the optional subcomponent of the Student Performance Category used by the district to evaluate its teachers or principals; (7) Use of the statewide instructional reporting system; (8) The scoring methodology utilized by the department and/or the district to evaluate a teacher or principal under this Subpart, including the weightings of each subcomponent within a category; how overall scores/ratings are generated for each subcomponent and category and application and use of the 2
evaluation matrix(es) prescribed by the commissioner for the four designated rating categories used for the teacher's or principal's overall rating and their category ratings; and (9) Specific considerations in evaluating teachers and principals of English language learners and students with disabilities. e. Approval of Items for Excess Trustee M. Rocha moved, seconded by Trustee S. Fraser, to approve the following: recommendation of the superintendent of schools, hereby approves the following items for excess: Used/out of date materials for ELA, science, math, and social studies Used/out of date novels Office Shredder f. Acceptance of Donations Trustee M. Rocha moved, seconded by Trustee K. Snyder, to approve the following: Resolved that, the Board of Education of the Wheatland-Chili Central School District, under the recommendation of the superintendent of schools, hereby accepts the donations of a skid of heavy 12 x 18 weight paper from the RIT Printing Applications Laboratory for the Art department; and the installation of a new roof on the historic schoolhouse located on District property by Patriot Construction valued at $4,896.71. g. Approval of Second Reading and Adoption of Board Policy Trustee M. Rocha moved, seconded by Trustee S. Fraser, to approve the following: recommendation of the superintendent of schools, hereby approves the second reading and adoption of the following Board of Education policy: Board Policy # 8450 Field Trips h. Approval of Emergency Capital Project and SEQRA Action WHEREAS, in July 2018, officials at Wheatland-Chili Central School District (the District ) discovered that the gym floor at the TJ Connor Elementary School had buckled in several locations; and WHEREAS, upon inspection of the gym floor by the District s architects, SEI Design Group ( SEI ), the District has been advised that that approximately 30% of the gym floor has been damaged by water resulting in a 14 inch high arch/bow continuously running the length of the gym along the north exterior wall, creating a health and safety hazard; much of the floor is not in useable condition and the raised portion creates an obstruction in a required secondary means of egress from the gym to the exterior; and WHEREAS, the District retained Gheen Environmental Services, LLC ( Gheen ) to test the gym floor for asbestos materials and on or about August 3, 2018, Gheen issued a report stating that the gym floor 3
did indeed contain asbestos materials (ACM) that require removal and remediation as such ACM if it remains in place poses a threat to health or the environment; and WHEREAS, based in part on upon the findings in the Gheen report as well as its own evaluation of the circumstances here associated with the gym flooring and the identification of ACM, SEI has determined that the following actions must be undertaken on an emergency basis in order to rectify the situation, but such scope includes only that work needed to address the emergency and includes: (i) the removal and disposal of the existing gymnasium floor system, including the remediation and abatement of the asbestos materials of the vapor barrier and mastic under the gym floor, (ii) the mitigation of water ingress, and (iii) the replacement of the wood floor, striping and perimeter base (collectively, the Work ); and WHEREAS, the current condition of the gym floor and the existence of asbestos materials in the gym floor was an unforeseen circumstance that affects the District s property and threatens the health, safety and welfare of the occupants of the TJ Connor Elementary School; and NOW, THEREFORE, the Board of Education for the Wheatland-Chili Central School District resolves as follows: 1. The Work as defined above is hereby determined to constitute a Type II Action within the meaning of the New York State Environmental Quality Review Act and the regulations promulgated thereunder (6 N.Y.C.R.R. Part 617.1 et seq.) ( SEQRA ) in that the Work constitutes an emergency action under the circumstances within the meaning of 6 N.Y.C.R.R. 617.5(c)(33) and as such, no further review or action to review the environmental impact of the Work need by undertaken by the District under SEQRA in connection with the authorization, funding or undertaking of the Work. Each of the above WHEREAS Clauses is incorporated by reference into this section of the Resolution and the matters set forth therein will have the same force and affect as the findings in this Resolution. 2. The District is hereby authorized to undertake the Work as an emergency repair or improvement at a maximum cost not to exceed $150,000. 3. The Work constitutes emergency repairs and/or improvements to the District s property required to be undertaken and are necessary to complete the referenced capital project and to ensure the safety of students and staff and to avoid potential undue impacts to the real property and environment. The Work is therefore deemed to constitute an ordinary contingent expense, within the meaning of Section 2601-g(5) of the Education Law. 4. The 2018-2019 Fiscal Year budget is hereby increased by $150,000 for a new total budget of $18,917,487 for the purpose of undertaking the Work and such $150,000 increase is hereby appropriated from the 2018-2019 Unassigned Fund Balance to budget code 90-9950-900 Transfer to Capital Fund. 5. This Resolution shall take effect immediately and shall also ratify previous actions undertaken by District staff to implement the Work and to preserve safety under the circumstances. Moved by: S. Fraser Seconded by: M. Rocha Aye_G. Berl Nay Absent_C. Panek S. Fraser J. Musshafen B. Nolan M. Rocha K. Snyder i. Approval of Exemption for Competitive Bidding Trustee M. Rocha moved, seconded by Trustee G. Berl, to approve the following: 4
WHEREAS, in July 2018, the District discovered that the gym floor at the TJ Connor Elementary School had buckled in several locations; WHEREAS, the District s architect, SEI Design, has determined that the gym floor must be replaced; WHEREAS, the District retained Gheen Environmental Services, LLC ( Gheen ) to test the gym floor for asbestos materials; WHEREAS, on or about August 3, 2018, Gheen issued a report stating that the gym floor did indeed contain asbestos materials; WHEREAS, based upon the findings in the Gheen report, SEI Design has determined that the asbestos materials in the gym floor must be remediated and abated immediately; and WHEREAS, the existence of asbestos materials in the gym floor was an unforeseen circumstance that affects the District s property and threatens the health, safety and welfare of the occupants of the TJ Connor Elementary School; and WHEREAS, the asbestos materials in the gym floor must be remediated and abated immediately to ensure the health, safety and welfare of the occupants of the TJ Connor Elementary School and cannot await competitive bidding. NOW, THEREFORE, IT IS RESOLVED AS FOLLOWS: 1. Pursuant to General Municipal Law Section 103, the existence of asbestos materials in the gym floor at the TJ Connor Elementary School is a public emergency arising out of an unforeseen circumstance that affects the District s property and the health, safety and welfare of the occupants of the TJ Connor Elementary School that requires immediate remediation and abatement, which cannot await competitive bidding. Therefore, contracts for public work or the purchase of supplies, materials or equipment necessary to remediate and abate the asbestos materials in the gym floor at the TJ Connor Elementary School may be let by the Superintendent of the District, or her designee, without competitive bidding and by whatever means necessary to get the remediation and abatement work completed in the most practical manner within the best interests of the District. 2. The Superintendent of the District, or her designee, take such other and further steps necessary, within the best interests of the District, to cause the asbestos materials in the gym floor at the TJ Connor Elementary School to be remediated and abated. j. Personnel Actions 1) Approval of Instructional Coaches Certificated Staff Trustee K. Snyder moved, seconded by Trustee S. Fraser, to approve the following: recommendation of the superintendent of schools, hereby approves the following Instructional Coaches for the 2018-2019 school year: Cara Montrois Amy Richmond Linda Giroud Pam Merritt Steve Conklin JoAnne Iovoli Donna Gronemeyer Adrienne Loftus 2) Approval of Probationary Appointment Certificated Staff Trustee K. Snyder moved, seconded by Trustee M. Rocha, to approve the following: 5
recommendation of the superintendent of schools, hereby approves the following probationary appointment: Name Area FTE Salary Effective Date Ending Date Geoffrey Carvill Elementary 1.0 $43,756 August 29, 2018 August 28, 2022 3) Approval of Probationary Appointments Classified Staff Trustee M. Rocha moved, seconded by Trustee S. Fraser, to approve the following: recommendation of the superintendent of schools, hereby approves the following probationary appointments: Name Area Rate Effective Date Kristen McClellan Registered Nurse $40,000/year Sept. 4, 2018 Mark Bellucco Teaching Assistant $16.00/hour Sept. 4, 2018 Erika LePore Teacher Aide $10.40/hour Sept. 4, 2018 Carrie Jeffery Teacher Aide $10.71/hour Sept. 4, 2018 Kathleen Mathewson Teaching Assistant $16.00/hour Sept. 4, 2018 Aubrey Mowers Teacher Aide $10.40/hour Sept. 4, 2018 Marcia Gardner Bus Monitor $11.10/hour Aug. 27, 2018 4) Approval of Unpaid Leaves Classified Staff Trustee M. Rocha moved, seconded by Trustee K. Snyder, to approve the following: Resolved that, the Board of Education of the Wheatland-Chili Central Schools, upon the recommendation of the superintendent of schools, hereby approves the following unpaid leaves: Name Area Effective Dates Beth Wacenske Bus Driver/Food Service Helper Oct. 9-17, 2018 Heather Waterman Counseling Secretary Sept. 17-18, 2018 5) Approval of Unpaid Leave Certificated Staff Trustee G. Berl moved, seconded by Trustee M. Rocha, to approve the following: Resolved that, the Board of Education of the Wheatland-Chili Central Schools, upon the recommendation of the superintendent of schools, hereby approves the following unpaid leave: Name Area Effective Dates Donna Gronemeyer Elementary Teacher Oct. 15-22, 2018 6) Approval of Substitute Appointment Classified Staff Trustee K. Snyder moved, seconded by Trustee S. Fraser, to approve the following: recommendation of the superintendent of schools, hereby approves the following substitute appointment: Name Area Rate Effective Date 6
Marie Lynn Bus Driver $15.50/hour Aug. 14, 2018 7) Approval of Summer Regents Review Hours Certificated Staff Resolved that, the Board of Education of the Wheatland-Chili Central School District, hereby approves the following summer hours for Regents Review: Name Area Rate Amount Christine Peets French $46.00/hour 6 hours k. Approval of Authorization to Approve Contract Trustee M. Rocha moved, seconded by Trustee K. Snyder, to approve the following: recommendation of the superintendent of schools, hereby authorizes Dr. Deborah Leh, superintendent of schools, to approve the contract for asbestos abatement at T. J. Connor Elementary School. EXECUTIVE SESSION Trustee M. Rocha moved, seconded by Trustee S. Fraser, to adjourn to Executive Session to discuss the employment of specific individuals at 7:27 p.m. Trustee S. Fraser moved, seconded by Trustee B. Nolan, to reconvene the meeting at 8:07 p.m. ADJOURNMENT Trustee G. Berl moved, seconded by Trustee S. Fraser, to adjourn the meeting at 8:08 p.m. 7