ASNJC CONSTITUTION The Associated Student Government at NJC is a student self-government system established to promote student activities, student involvement in campus activities, provide student leadership opportunities, and student development. The following was revised and adopted on April 13, 2011 by at least a two thirds majority vote of the ASNJC student body. Preamble We the students of Northeastern Junior College, in order to establish a system of self-government, upon our inherent right, do ordain, establish, and incorporate this constitution of the Associated Students of Northeastern Junior College. Article I - Name Section 1. The name of this organization shall be the Associated Students of Northeastern Junior College; hereafter referred to as ASNJC. Section 2. Executive and Legislative branches shall be known as Associated Student Government, hereafter referred to as ASG. Article II - Membership Section 1. All full-time students of this college who pay the student activity fee, which is set at $2.92 per credit hour and capped at a maximum of $35.00 and all part-time students who pay the student activity fee, which is set at $2.92 per credit hour shall be members of ASNJC. Section 2. Participation in ASG is open to any member of ASNJC. Article III - Executive Branch Section 1. Membership: Membership of the Executive Cabinet shall consist of an elected President, 1 st Vice President, 2nd Vice President, and an optional hired Executive Secretary. Section 2. Term of Office: A. The elected Executive Cabinet members shall be installed no later than April 30 th of the current academic year. B. The Executive Cabinet members shall serve in their capacity until the installation of their successors in the following year. C. The Executive Cabinet may hire an optional Executive Secretary, if the Executive Cabinet so desires, prior to the beginning of the fall semester. Section 3. Qualifications for Office: A. At the time of instillation all officer candidates shall be at least in their second semester as a full-time student at NJC. A minimum cumulative GPA of 2.5 is required to be eligible to run for office and to be maintained throughout the term of office.. Each candidate must submit a petition signed by at least thirty (30) members of ASNJC. A student desiring to become a member of the Executive Cabinet will be required to take a test consisting of twenty (20) questions covering Parliamentary Procedure and the ASNJC Constitution as established by the ASG Advisor. A score of 80% or higher is required for approval. Candidates will be allowed to retake the test but must score 85% or higher on the re-take test to be eligible for office. B. No elected cabinet member, or previously elected cabinet member, who has served more than a one-year term, may be re-elected. In the event of a second semester replacement, the said replacement is eligible for re-election for a total of three semesters. C. Any former cabinet member who is removed from office is ineligible for re-election. 1
Section 4. Powers and Duties of the President The President shall: A. Preside over the Executive Cabinet. B. Act as chairperson of all ASG standing committees and carry out the duties required of those positions. C. Have the power to sign vouchers for ASG that have been authorized by the Student Senate, CAB or ASG standing committees. D. Sign each bill of legislation or veto and return to Senate with written objections. If the President does not sign or veto the bill within six (6) days from the time it was signed, the bill will automatically be considered as having been signed. E. Act as a representative of the student body. F. Appoint student members for student-faculty committees and ASG standing committees. G. Within four (4) weeks following the first Student Senate session of each semester, submit a detailed budget to the finance committee and then to the Student Senate for approval. H. Call special meetings of ASG standing committees. I. Attend weekly leadership meetings. J. The President shall serve as the ASNJC representative to the State Student Advisory Council, attend all SSAC meetings, and report relevant information back to the Student Senate and Campus Activities Board. K. In the event that an Executive Secretary is not hired, the President shall assume all duties of the Executive Secretary as outlined in Article III Section 7. Section 5. Powers and Duties of the 1 st Vice President The First Vice President shall: A. Act as chairperson of the Student Senate. B. Call special meetings of the Student Senate. C. Appoint all members of special committees of the Senate with approval of the Student Senate. D. Assume the powers and duties of the president, excluding the power of presidential veto, during an absence exceeding six (6) days. E. Have the power to sign vouchers, which have been authorized by the Student Senate. F. Act as coordinator of fall, spring and special elections. G. Act as a representative of the student body. H. The First Vice President shall serve as the alternate representative to the State Student Advisory Council, in the event the President is unable to fulfill said duties, as outlined in Article III Section 4-J. Section 6. Powers and Duties of the 2 nd Vice President The Second Vice President Shall: A. Act as chairperson of the Campus Activities Board (CAB). B. Call special meetings of the (CAB). C. Appoint all members of the CAB special committees with the consent and approval of the CAB. D. Assume the powers and duties of the 1 st Vice President during an absence exceeding six (6) days. E. Have the power to sign vouchers, which have been authorized by the CAB. F. Act as a representative of the student body. Section 7. Powers and Duties of the Executive Secretary The Executive secretary shall: A. Record proceedings and maintain records of the Executive Cabinet, Student Senate and CAB. B. Post and distribute the minutes as requested by the Executive Cabinet. C. Fulfill other duties as deemed necessary by the Executive Cabinet. D. Act as a representative of the student body. E. In the event that an Executive Secretary is not hired, the President shall assume all duties of the Executive Secretary. 2
Section 8. Scholarship for ASG Officers A. the General ASG Budget as follows: The cost of Housing will be paid directly to the plan to be paid out bi-weekly. Section 9. Executive Cabinet Meetings: A. There shall be at least one (1) Executive Cabinet meeting held per month during each academic year or at least nine (9) meetings per calendar year. B. Invitations to Executive Cabinet meetings are extended to the President, Vice President of Academic Services, Vice President of Student Services, Director of Residence Life & Student Activities/ASG Advisor, an Officer of Administrative Services, the Chief Financial Officer, and the Department Chairs. Section 10. Procurement Card and Training A. Before the start of each term the Executive officers will arrive on a date determined by the ASG Advisor in order to attend the Residence Life Training Sessions, to finalize the first week activities, hang flyers, and anything else that can be accomplished. Using moneys in the ASG budget, meals will be provided for the Executive Officer team. Letter B. Each Executive officer will be supplied with a procurement card (after completing P- Card Training) to be used only for procurement of expenses related to ASG activities or functions. Article IV - Legislative Branch Section 1. Student Senate A. The 1st Vice President shall chair the Student Senate. B. Membership 1. The Student Senate shall be composed of members of the student body selected from one of the six following divisions: Agriculture; Business, Cosmetology, and Culinary Arts; Liberal Arts; Science and Math; Health, Human Performance, Sport, and Nursing; Transportation and Energy. One representative shall be elected for every fifty (50) full-time students in each division rounded to the nearest fifty (50) with a minimum of three (3) representatives per division. The number of Senators from each division will be determined by fall semester enrollment and will remain the same throughout the year. 2. Vacancies shall be filled according to Article VI, Section II. C. Interviews 1. Interviews will be held to elect full-time Senators from each of the six divisions. These interviews will be held before the end of the fourth week of the fall semester. The interview panel shall consist of the Director of Residence Life & Student Activities and the Executive Officers. Section 2. Powers and Duties of the Student Senate: The Student Senate shall: A. Approve the ASG Budget. B. Initiate amendments to the Constitution. C. Determine its own internal rules, regulations and procedures where not already determined by this constitution. D. Establish special committees to assist the Student Senate with this legislative function. E. under procedures defined by Article III, Section 4-C. F. All legislation, except procedural matters, may be sent to the President of the college for acknowledgment. G. Elect all other functioning officers of Senate. H. Shall have the option to over-ride a presidential veto by 2/3 vote of the total membership. 3
Section 3. Campus Activities Board A. The 2nd Vice President shall chair the CAB. B. Membership 1. The CAB shall be composed of delegated representatives of chartered clubs. 2. Participation in the CAB shall not be required of the chartered organization; however only active members of the CAB may secure CAB funds. Section 4. Powers and Duties of the Campus Activities Board The Campus Activities Board shall: A. Grant charters to organizations and clubs. B. Coordinate campus activities C. Allocate financial assistance to organizations. D. Determine its own internal rules, regulations and procedures where not already determined by this constitution. E. Elect all other functioning officers of the CAB. Section 5. State Student Advisory Council (SSAC) A. The President-elect shall serve as the ASNJC representative to the State Student Advisory Council, and the First Vice President shall serve as the alternate in the event the President is unable to fulfill said duties as outlined in Article IV Section 6. Section 6. Powers and Duties of the SSAC Representatives The State Student Advisory Council Representatives from ASNJC shall: A. Represent NJC by attending monthly SSAC meetings. B. Vote at state meetings according to desires of the ASNJC Student Senate C. Report to Student Senate at the next regular Senate meeting following an SSAC meeting. D. Other Duties as assigned by the ASG Executive Committee. Article V Standing Committees Section 1. Duties of all Committees A. All Standing Committees shall meet often enough to fulfill their duties with a minimum of one meeting per semester. Standing committees shall also be required to submit a committee report, including all expenditures, at the following Student Senate meeting. Section 2. ASG Constitution Committee: A. This committee shall be composed of a minimum of six (6) student Senators, at least one from each division who is appointed by the ASG President with approval of the Student Senate. The ASG Advisor or an NJC Administrator, Faculty or Staff member shall also serve on the committee. This representative shall be appointed by the Director of Residence Life and Student Activities. The ASG Constitutional Committee is responsible for periodic review of the ASNJC Constitution, Student Senate By-Laws, and CAB By-Laws. Section 3. The Finance Committee: A. Shall consist of a minimum of six (6) student senators, at least one (1) from each division. The ASG President with the approval of Student Senate shall appoint members. B. Powers of the Finance Committee: 1. To review and amend the ASG Budget before it is approved by the Student Senate. 2. To research budget requests brought to Student Senate. a. Budget requests should be submitted to the Finance Committee for research by a specified date, determined by the Finance Committee. b. Finance Committee is subject to give reports concerning individual allocation requests with their recommendations to the Student Senate. c. Finance committee will meet weekly to determine the appropriate category for allocations. (i.e. General Fund, Educational and or Diversity.) 3. Review any other ASG financial matters as requested by the Executive Cabinet, Student Senate, or CAB. Section 4. Election Committee: 4
The Election Committee shall: A. Consist of at least four (4) student Senators, and the ASG Advisor or an NJC Administrator, Faculty or Staff member appointed by the ASNJC 1 st Vice President with the approval of the Student Senate. Term of office shall be until successors have been appointed by the ASNJC 1 st Vice President. B. Establish its own internal rules and regulations to conduct all ASG elections provided they do not contradict this constitution. Section 5. Food and Banquet Committee: The Food and Banquet Committee shall: A. Have monthly meetings with the cafeteria staff. B. Prepare and set-up for the annual banquet. Including decorations, invitations, menu and any other preparations needed. Article VI - Recall and Vacancies Section 1. Recall A. Elected Executive Officers: Any elected Executive Officer may be removed by a recall election in which at least fifteen percent (15%) of the members of the student body vote, with three-fourths (3/4) of these voting in favor of the recall. A recall election may be initiated by a petition signed by at least ten percent (10%) of the student body or threefourths (3/4) of the Student Senate. B. If a member of the Executive Cabinet does not maintain the specified 2.5 GPA (minimum) while maintaining full-time status (12 credits), they will be removed from office and replaced according to Article VI Section 2. C. Student Senators: Any Student Senator may be removed from office by a 2/3 vote of the Senate. The student will first receive a written warning. If the problem continues, the issue will be taken to Senate for an official vote. D. Any appointed official may be removed through the same procedure by which he or she was appointed. Section 2. Vacancies: A. Any vacancy created in the Executive Cabinet shall be filled by a special ASG election; except the Presidency, which the1st Vice President shall fill. Candidates must fulfill qualifications listed in Article III, Section 3. B. When a vacancy occurs in the Student Senate, Senators will be given two weeks to bring prospective Senate members. The candidates must be from the respective division the vacancy occurred. If there are no candidates at that time, the ASG 1 st Vice President has one week to appoint a replacement Senator. All prospective members must be approved by a 2/3-majority vote of the membership of Student Senate. C. Prospective senators must notify the ASG 1 st Vice President of intent of candidacy 24 hours prior to Senate. 1 st Vice President must determine if eligibility requirements are met within this 24-hour period. Eligibility requirements are outlined in the Student Senate by-laws. Article VII - Restrictions on Office Section 1. No member of the ASNJC may be a member of both the Student Senate and the CAB. Section 2. No elected Executive Officer is eligible for any position in the Legislative branch, except those specified by the duties of their office. Article VIII - Student Government Limitations Section 1. Student Government shall not deny a charter to any applying organization, which meets the requirements of the CAB by-laws and the policies of NJC stated in the student handbook. Section 2. NJC ASG recognizes the inherent right of each individual to determine her/his own style of dress and shall not make any law, policy, or resolution interfering with this right. Section 3. The right to vote in ASG sponsored elections shall not be denied to any ASNJC member. 5
Article IX Amendements Section 1. Amendments to the constitution shall be proposed by a two-thirds (2/3) vote of the Student Senate or by a petition signed by ten percent (10%) of the members of ASNJC. Petitions shall be submitted to the Student Senate. The amendments must be approved in an ASG sponsored election in which ten percent (10%) of the ASNJC members vote with two-thirds (2/3) voting in favor. 6
CAMPUS ACTIVITIES BOARD BY-LAWS Article I- Purpose and Objectives Section 1. The Campus Activities Board (CAB) shall coordinate campus activities, allocate financial assistance to chartered clubs, and shall be chaired by the Second Vice President of Associated Student Government (ASG). Article II- Membership Section 1. Each duly chartered club and organization shall have the power to choose one voting representative and alternate on the CAB. Section 2. Any member representing a club or organization shall be properly enrolled in a minimum of 12 credit hours per semester and he or she shall be in good standing with the college. Section 3. ASG Officers and Senators shall not represent any club or organization. Section 4. Participation in the CAB shall not be required of charted organizations or clubs; however, only active members of CAB shall receive financial assistance from CAB. Article III- Representatives Section 1. Each club shall have only one vote. Section 2. No member shall represent more than one club or organization. Section 3. CAB representatives shall: A. Attend all CAB meetings. B. Represent their organization or club in voting matters. C. Serve as a liaison between their representative group and CAB. D. Serve on CAB committees E. Follow proper parliamentary procedures during all CAB meetings. Section 4. A. Each CAB member will be allowed only three excused absences for both semesters; any further absences will count as unexcused. B. An absence will be considered excused when a CAB member contacts one of the Executive Officers or the ASG Advisor prior to the start of the CAB meeting with a legitimate reason for missing the meeting and not being able to find an alternate. Article IV- Chairperson Section 1. The ASG Second Vice President shall be the Chairperson of the CAB. Section 2. Powers and duties of the Chairperson: A. He or she shall preside at all meetings of the CAB, shall report the activities of the CAB to ASG, and represent CAB at various college functions. B. He or she shall appoint CAB committees and their chairperson, subject to ratification of majority of the members of CAB. C. He or she may call special meetings of the CAB to discuss emergency business; however, a quorum as defined in Article V must be present to conduct official business. Article V- Quorum Section 1. A quorum for CAB meetings shall consist of a 2/3 majority of the active membership in CAB. Section 2. No official business shall be carried on unless a quorum is present. Article VI- Meetings Section 1. The date and time for regular meetings shall be set by the Executive Cabinet, first semester. 7
Section 2. Meetings may be canceled at the discretion of the ASG Second Vice President for the cause of insufficient business. Section 3. Special Meetings See Article 4, Section 2-C. Section 4. The ASG Advisor should be present at all meetings of the CAB. Their role shall be as a liaison between the college and CAB, and they shall function in an advisory role. Section 5. This organization shall be governed by parliamentary procedure as outlined in Article VII- Probation Section 1. Any club absent from two consecutive meetings within any period, or three cumulative in any semester shall be placed on probation. A. Probation shall be for an equivalent of four weeks to run concurrent with attendance at the future CAB meetings. B. Eligibility for financial assistance shall be reinstated immediately upon adjournment of the fourth meeting attended under probation. Section 2. A club or organization placed on probation shall be ineligible to receive financial assistance from CAB. The ineligibility to receive financial assistance shall be the only punitive action taken against and organization or club on probation. Section 3. The Chairperson of CAB shall insure that written notification is sent to the Sponsor of any organization or club after each absence from a CAB meeting and impending probation within one absence of warranting probation. A. This written notification shall be delivered no later than twenty-four hours prior to the next CAB meeting following the recorded absence. B. Delivery date, time and person(s) receiving notification of probation shall be recorded in writing entered into the minutes of the next regular CAB meeting. Article VIII- Suspension Section 1. Any club that is absent for three consecutive CAB meetings in any period, or four cumulative CAB meetings within a semester shall be placed on suspension. A. Suspension shall be for a period of eight weeks to run concurrently upon attendance at future CAB meetings. B. Any club that is on suspension shall submit to CAB a written request containing cause, consideration of reinstatement of the privileges of CAB. The request shall be accepted or denied as per a vote of majority of the quorum present at the next CAB meeting following the last meeting under suspension. Section 2. Organizations or clubs on suspension shall have no-voice, nor voting rights during the meeting of CAB. Voice privileges shall be allowed upon the approval of a two-thirds majority of the quorum present. (As per Robert s Rules Of Order) Section 3. The Chairperson of CAB shall insure that written notification is sent to the Sponsor of any organization or club after each absence of a CAB meeting and of impending suspension within one absence of warranting suspension. A. Delivery date, time and person(s) receiving notification shall be recorded in writing entered into the minutes of the next regular CAB meeting. Section 4. If any club ends the school year while they are on suspension, they must re-apply to be a voting club at CAB the following year. A. See Article X, Section B for guidelines in becoming a charted club. Section 5. Probation and suspension will start fresh every fall. Section 6. Any Club who receives funding from CAB for travel must abide by all campus policies. A violation of any campus policy, while representing the college on a school sponsored trip, will result in suspension of the club. All other criteria pertaining to suspension applies. 8
Article IX- Budget Section 1. All students pay a student activity fee every semester which contributes to the CAB fund, which is established by the President and approved by the Finance Committee and the Student Senate in the ASG Budget. Therefore, clubs shall plan for activities so as to allow the greatest number of students to participate in and benefit from the activity. Section 2. Any moneys shall be allocated before the activity. Article X- Allocations Section 1. Club Procedure and general questions A. To help clubs sponsor their one all-student activity as required by the Charter Criterion Constitution. B. CAB is not designed to be a charity organization; thus, there shall be a definite need for funds from CAB. Uniforms cannot be fully funded by CAB. The club must contribute at least half of the money needed for uniforms. The club must first purchase the uniforms then submit an allocation for up to 50% of the cost to be reimbursed. C. The clubs are expected to finance as many of their activities as possible through clubs sponsored money-making activities. A club must have sponsored an all-campus activity prior to requesting funds that benefit only their club members. The prior semester will also be considered in making this determination. D. Any charge imposed upon non-njc students and NJC students shall be left to the discretion of the clubs sponsoring the activity. E. Clubs shall submit a separate allocation for each activity for which they wish to receive financial assistance from the CAB. F. The allocation shall be turned in at a date and time established by the 2 nd Vice President. Once established, the deadline shall remain the same for the entire academic year. G. When presenting a proposal the CAB representative or alternate may designate any ASNJC member, with the exception of current Senators, to present the allocation in his or her place. H. Allocations may not be turned in or presented to CAB sooner than four weeks prior to the event, except where there are extenuating circumstances. I. When a club is presenting an allocation, the club sponsor shall be present. CAB will not consider the allocation if sponsor is not present. Section 2. Travel Allocation A. Funding Criteria: Criteria for the Funding of Travel Education In State $10/person/day not to exceed $500 Out of State $15/person/day not to exceed $1000 B. Travel for recreational activities will not be funded by CAB. C. Proposals which request more than the allotted amounts indicated in the chart above will not be accepted. D. Club members are to be held to the NJC Student Handbook while travelling, as in accordance with the NJC Student Handbook Section 5.10. If a club member violates any of the policies outlined in the NJC Student Handbook, during the trip in which CAB allocated money for, the club will be required to re-pay the amount allocated by CAB. Section 3. CAB and Senate Allocation Approval Process A. In order to approve an allocation a majority vote must be made by both the CAB and Senate representatives B. In both CAB and the Student Senate a motion must be passed by a majority vote on each allocation to reject or approve for an amount equal to or less than the Club requested. C. If CAB rejects the allocation, then the allocation dies and shall not be heard in Senate. D. If Senate has amended and passed the allocation, the allocation shall be presented at CAB the following week by a Senator. CAB shall then vote on the amended allocation. The allocation can be passed for anything equal to or less than the amended form. CAB has the final say and Senate shall not hear the allocation again. 9
E. The President has the right to veto the allocation after being passed by Senate and CAB. If this is the case, the President shall present his or her recommendations to CAB. CAB may overturn the presidential veto by 2/3 majority vote. F. If there is no quorum at CAB, the allocation shall be heard and voted on by the executive cabinet. G. If there is no quorum at Senate, the allocation shall go to the Executive Cabinet. H. All allocations shall go through this process. Section 4. Emergency Loans A. An emergency loan may be applied for and if accepted, no allocation shall be granted until the loan is paid back in full to the CAB. B. Emergency loan applications shall be submitted to the ASG Second Vice President 24 hours prior to any regular CAB meeting; in which loan application is to be voted on. C. The loan must be paid back within 75 days from the day of request. 1. Any club or organization that fails to repay the loan in full within this period shall be subject to immediate charter revocation. 2. Any club or organization that has had their charter revoked, according to Article IX, Section D-3a, may apply for charter reinstatement upon complete re-payment of loan. Article XI- Chartered Clubs Section 1. Yearly Updates: A. All chartered organizations shall submit their updated Constitution and Constitutional Analysis each academic year. B. No moneys shall be allocated to a club until the 2nd Vice President has received their updated Constitution and Constitutional Analysis for the current academic year. Section 2. New Clubs and Organizations A. Potential clubs or organizations shall establish a written constitution and by-laws that is not in violation of the current ASNJC Constitution. This Constitution and By-Laws shall be submitted for approval to the ASG officers before CAB and Senate can take any chartering action. B. Potential clubs or organizations shall establish a worthy purpose to benefit students and NJC. C. Potential clubs or organizations shall secure an on-campus sponsor from the staff of NJC. D. Potential clubs or organizations shall establish an active membership of at least five members. E. Items in Article XI Section 2 A, B, C, and D must be documented on a completed Constitutional Analysis Form and turned in to the ASG 2 nd Vice President at the same time as the clubs constitution and by-laws. F. Potential clubs or organizations shall schedule and hold regular meetings. G. Potential clubs or organizations shall make an oral presentation to the CAB and Senate at a regular meeting. H. 2/3 concurrence vote by Senate. Section 3. Formerly Charter Clubs A. Formerly chartered clubs that have been inactive for two years or more shall be reinstated as new clubs by fulfilling the requirements of Article XI Sections 2. B. Formerly chartered clubs that have withdrawn themselves from CAB in the past two years or less, shall be reinstated as a new club by fulfilling the requirements in Article XI, Section 2, except for the following requirements: 1. Attend 10 concurrent CAB meetings without receiving financial assistance from CAB. 2. Submit to CAB a written request containing cause, consideration of reinstatement of the privileges of CAB. The request shall be accepted or denied as per a vote of a majority of the quorum present at the next CAB meeting following the last meeting of the 16-week period. 10
3. Organization or club shall have no voice, nor voting rights during the meeting of CAB. Voice privileges shall be allowed upon approval of a 2/3 majority of the quorum present. 4. If any club ends the school year before they have been reinstated as a club, they must reapply to be a voting club at CAB for the following year. a. As per Article X, Section B. Article XII- Amending Articles Section 1. Amendments to these above articles shall be passed by 2/3 vote of the active members of the CAB. Section 2. These above articles shall not contradict the ASNJC Constitution. Article XIII- Closed Session Section 1. 1. When in the opinion of any member, the business before CAB requires that the discussion be carried on privately, such members may move that CAB proceed in closed session. When such motion is adopted the chairperson shall direct everyone except CAB Representatives and officers out of the legislative chamber, and the legislative chamber will be closed and remain closed until such closed sessions are completed. Every member and officers shall keep secret all such proceedings and matters that take place in the private meeting. Divulging the proceedings before the order of secrecy is removed, shall result in removal from CAB. Expulsion or suspension from being a CAB Representative will be determined by a 2/3-majority vote of the CAB. 11
STUDENT SENATE BY-LAWS Article I. NAME 1. The name of this organization shall be Associated Student Government (ASG) Student Senate. Article II. PURPOSE 1. The purpose of ASG Student Senate is to improve student life through responsible legislation of activities, student issues, and control and distribution of designated Student Senate funds. Article III. PARLIAMENTARY PROCEDURE 1. The Senate shall be conducted in accordance with Robert s Rule of Order. Article IV. QUORUM 1. A majority of the members on the official roll shall constitute a quorum for any regular Senate meeting. 2. All appointed committees must have a simple majority for a meeting before business can be transacted. Article V. THE CHAIRPERSON 1. The chairperson shall: A. Call the members to order, and upon the appearance of a quorum of legal members of the Senate, proceed to business. B. Preserve order and decorum and have the authority of intervention in the event of any disturbance or disorderly conduct. C. Appoint all special committees with the approval of the Senate. D. Sign all bills, resolutions, and memorials passed by the Senate. E. Receive all messages and communications from other departments of the government and announce them to the Senate. F. Represent the Senate, declare its will, and in all things pertaining to ASG, obey its commands. G. Vote only in the case of a tie vote. 2. The chairperson may, in addition to the exercise of the above powers and duties: A. Speak as a member of the Senate on general questions when he or she calls some other members to the chair. B. If the chair is not able to preside over a meeting of the Senate, he or she shall appoint a member of Senate or an Executive Officer to preside during his or her absence. C. If at the hour of meeting of Senate, the chairperson is absent and has not appointed an interim, the secretary shall preside with all the powers and privileges of the chairperson until the chairperson appears. Article VI. QUALIFICATIONS FOR ELECTION AND CONTINUANCE OF SENATORS 1. All candidates or nominees running for a Student Senate office must be enrolled as fulltime or part-time students at NJC. 2. Students having attended NJC classes for one continuous semester on campus must be in good standing with the college by maintaining a cumulative G.P.A. of 2.25, and by not being on the Vice President y list (level 2 or 3 probation) at the time of interview. Freshman or new student candidates will be given one semester to establish an acceptable G.P.A. 3. Every candidate running for a Student Senate office must submit a petition signed by at least thirty students enrolled full-time (carrying 12 or more credits) at NJC. Candidates not fulfilling these requirements will not be allowed to run for a Student Senate office. 4. Attendance - More than three excused or two unexcused absences from regular meetings per semester will cause a Senator to be removed from office. An ASG officer prior to the meeting must approve all excused absences. The same attendance policy will be used for 12
committee meetings with absences being excused by the chairperson of the committee and the consequences being removal from that committee. 5. Senators shall be expected: A. To participate in ASG activities. B. To work with ASG officers in planning ASG activities. C. To volunteer and contribute to various Senate committees, at least two per semester. D. To be a positive leader on campus. 6. All Senators who have met the above criteria will receive $100.00 per semester. (See chart below for pay scale.) Senate pay scale Unexcused Absences 0 1 2 # of committees 0 $ 60.00 $55.00 $50.00 1 $ 80.00 $75.00 $70.00 2 $100.00 $95.00 $90.00 Meetings = 60% = $60.00 = $5.00/meeting Committees = 40% = $40.00 = $20.00/committee Article VII. CLOSED SESSION 1. When in the opinion of any member, the business before the Senate requires that the discussion be carried on privately, such members may move that the Senate proceed in closed session. When such motion is adopted the chairperson shall direct everyone except Senators and officers out of the legislative chamber, and the legislative chamber will be closed and remain closed until such closed sessions are completed. Every member and officer shall keep secret all such proceedings and matters that take place in the private meeting. Divulging the proceedings before the order of secrecy is removed, shall result in removal from the Senate. Expulsion or suspension will be determined by a 2/3-majority vote of the Senate. Article VIII. VOTING RIGHTS AND SPEAKING PRIVILEGES 1. No person shall submit a bill or make a motion unless that person is an official member of Senate. Associated Students of NJC (ASNJC) may speak provided speaking privileges have been granted them by a majority vote of Senators present. Speaking privileges are valid for the duration of the session. Article IX. ELECTIONS PROCEDURES 1. The executive cabinet and election committee according to Article IV, Section 1-B in the ASG Constitution, will determine the number of Senators from each division. 2. If at any time a Senator is removed from or cannot fulfill the duties of his or her office, then he or she shall be replaced according to Article VI, Section 2-B of the ASG Constitution. 13