STRATHMORE UNION ELEMENTARY SCHOOL DISTRICT BOARD MEETING Minutes JUNE 9, 2014 In order to ensure that members of the public are provided a meaningful opportunity to address the Board on agenda items or non-agenda items that are within the Board's jurisdiction, agenda items may be addressed either at the public comment portion of the agenda, or at the time the matter is considered by the Board. During the evening, many of the Board members will be speaking on various subjects. It should be noted that each Board member expresses only his/her opinion and not the opinion of the entire Board. This meeting is held in an area accessible to the disabled. In compliance with the American Disabilities Act, if you need special assistance to participate in meetings, call (559) 568-1283 48 hours in advance of the meeting. Notice: If documents are distributed to board members concerning an agenda item within 72 hours of a regular board meeting, at the same time the documents will be made available for public inspection at the District Office located at 19811 Orange Belt Drive, Strathmore. 1.0 CALL TO ORDER 2.0 ROLL CALL The President called the meeting to order at 7:00 p.m. Members present - Michael W. Noell, Jim Shropshire, Cheryl Ervin-Sisk, Adele Sanchez (arrived at 7:03 p.m.) Members absent - Patty Crocker Board Secretary - Shelly Long Visitors/Guests Travis Brown, Joanie Arnold, Jacquie Meredith, Merri Larson, Alice Williams, Kim Dougherty, Gail Grasmick, David Frankiewich 3.0 Pledge of Allegiance 4.0 The Board reserves the right to change the order of items on the agenda in order to expedite the conduct of business or provide convenience for those appearing before the Board. The Brown Act allows 2/3 of the Board members present, as opposed to 2/3 of the entire Board, to add an item to the agenda if the item is urgent and arose after posting the agenda. Motion to discuss and approve the agenda. The following addition was made: Agenda Item #12.13 - Approve sending Shelly Long and Jacquie Meredith to the LEA Regional Training for the 2014-15 Federal Program Monitoring Review in Sacramento on August 1 st Motion by Ervin-Sisk, 2 nd by Shropshire. Vote: Yes 3 No 0 - Absent 2 (MN, JS, CS) (PC,AS) 5.0 PUBLIC COMMENT (None) Members of the public may address the Board on any agenda item, or other item of interest within the subject matter jurisdiction of the Board during the public comment period. The public may also address items at the time they are taken up by the Board. The Board is not able to discuss or take action on any item not appearing on the agenda. A reasonable time limit can be imposed on the public input for individuals/issues as deemed necessary. 6.0 STUDENT/STAFF RECOGNITION 6.1 Student Recognition (None) 1
6.2 Staff recognition A plaque was presented to Gail Grasmick to honor her retirement 7.0 CONSENT CALENDAR Minutes The Board approved minutes for the regular meeting held on 7.1 May 12, 2014. Payroll The Board approved payroll in the amount of $345,968.14. 7.2 7.3 Report on current enrollment: Enrollment 6/4/13-832 Enrollment 6/4/14-840 7.4 Report on conferences (Information only) IDT The Board approved the following Interdistrict agreements for the 7.5 2014-2015 school year (ongoing*) (employment#) Colin Ambrosini(K) from SUESD to Porterville, Antionette Avila(8) from SUESD to Exeter*, Gilberto(4) & Jazlyn(TK) Avila from SUESD to Porterville, Isaac Delgadillo(5) from SUESD to Tulare*, Bailey Fisher(7) from SUESD to Porterville*, Luke(5) & Grace(2) Shimer from SUESD to Sunnyside*, Jolene Destiny Veleta(5) from SUESD to Exeter*, Benjamin(6) & Katelin(1) Andrade from Porterville to SUESD*, Angel Cortez(7) from Porterville to SUESD#, Angel(3) & Isaiah(2) Gutierrez from Porterville to SUESD*, Andres(6) & Michael(1) Lemus from Woodlake to SUESD#, Ian Mascorro(7) from Visalia to SUESD#, Chloe Medina(3) from Burton to SUESD#, Julieana Bermudez Moreno(4) from Porterville to SUESD#, Joel Panduro(2) from Tulare City to SUESD#, Alexander(5) & Annabelle(1) Rodriguez from Porterville to SUESD* Motion by Shropshire, 2 nd by Sanchez. Vote: Yes 4 No 0 - Absent 1 Warrants 7.6 The Board approved warrants in the amount of $301,993.60.(No SPUD) 8.0 CORRESPONDENCE, DELEGATIONS AND REPORTS 8.1 Dr. Shelly Long reported on the following: We received notification from SPUD on mandatory water restrictions and to reduce water consumption by 25% - we can t water the lawns; SUESD made the newspaper twice this month: Strathmore Elementary Students getting Safe Route to School and one SMS student designed a costume shaped as a toilet and wore it around asking questions related to water conservation at the Strathmore Step Up event; Summer maintenance projects, new playground equipment delivered today, mount projectors, collect old text books; Ed had his annual safety compliance review and all was satisfactory; Another Board meeting next Monday. 8.2 Joanie Arnold reported on the following: Career Day and Spring Talent Show was a success; The students met their goal of earning 10,000 AR points so we had a Jamba Juice and movie party for them on May 29 th ; This year a total of 8,342 books were read, totaling 162,365,628 words; Graduation was a success and the parents did a great job decorating; With Gail Grasmick retiring, we are moving Carrie Bales to 8 th grade and Kristine Warren to 6 th grade, which leaves open a 5 th grade position; We paper screened last week and interviews will be Wednesday; Administrators conference and Instructional Rounds Training; In the process of updating handbooks, student schedules, and curriculum guides to get ready for next school year. 2
Travis Brown reported on the following: 32 SUESD students and one teacher, Veronica Mininger, went to Giovanni s Pizza for the Perfect Attendance award trip; Fun Day was May 29 th everyone had fun; The 4 th grade visited SMS; Professional Development Day Common Core Standards for Language Arts- performance tasks, benchmarks & Report Cards; Administrative Summer Institute is June 18 th ; Accelerated Reader summary: 27,718 books read (8,773 more than last year); Working on Class placement, Handbooks, and Curriculum Guide. 8.3 Jacquie Meredith reported on the following: Projects Technology Committee met for the last time this year and reviewed the teacher Common Core Technology Skills Self-Assessment; CELDT materials for 2014-15 SY delivered, 2013-14 SY materials returned to ETS for destruction; Title II, Part A of the Elementary and Secondary Education Act and Equitable Services to Private School Teachers. CBET Program - 14 adults successfully completed the CBET program June 3 rd. Preschool - Practiced bus evacuation procedures May 13 th - Thanks to Terri Tucker for mentoring the preschoolers in proper bus procedures; Preschool graduated 35 students on June 2 nd, 7 students return next year. 9.0 STUDENT MATTERS 9.1 The Board approved the updates to the 2014-15 Student Handbook, School Bus Safety Handbook, Annual Notice to Parents & Preschool Handbook. 10.0 BUSINESS, MAINTENANCE AND OPERATIONS EPA The Board approved resolution #1314-16 In the Matter of the Spending 10.1 Determination for Funds received from the Education Protection Account pursuant to article XIII, Section 36 of the California Constitution 2014-2015 Fiscal Year, estimated amount of $726,787.00 to be spent on instruction. Motion by Sanchez, 2 nd by Shropshire. Vote: Yes 4 No 0 - Absent 1 LCAP Public Hearing - opened at 7:21 p.m. - Information on proposed Hearing 2014-2015 Local Control and Accountability Plan was presented by 10.2 Jacquie Meredith. Open to take testimony and comments from the public - no comments - Hearing closed at 7:28 p.m. Budget Public Hearing - opened at 7:28 p.m. - Information on proposed Hearing 2014-2015 Budget was presented by Business Manager Merri Larson. 10.3 Open to take testimony and comments from the public - no comments - Hearing closed at 7:47 p.m. 10.4 There were no budget revisions at this time. Budget Transfer 10.5 The Board approved resolution #1314-17 authorizing TCOE to make year-end budget transfers. Motion by Sanchez, 2 nd by Shropshire. Vote: Yes 4 No 0 - Absent 1 10.6 School Dude Report on school maintenance (Information only) 11.0 CURRICULUM AND INSTRUCTION 3
11.1 The Board approved the Single School District Plan for 2014-2019. 12.0 PERSONNEL 12.1 Public Hearing - opened at 7:51 p.m. - Information Regarding the District s Initial Proposal to the California Teachers Association Regarding Certificated Unit Collective Bargaining Agreement Negotiations, 2014 2015 Open to take testimony and comments from the public - no comments - Hearing closed at 7:52 p.m. 12.2 Public Hearing - opened at 7:52 p.m. - Information Regarding the California Teachers Association s Initial Proposal to the District Regarding Certificated Unit Collective Bargaining Agreement Negotiations, 2014 2015 Open to take testimony and comments from the public - no comments - Hearing closed at 7:53 p.m. Statement Of Need 12.3 The Board approved Annual Statement of Need permitting employment of substitutes holding emergency 30-day permits as necessary. Declaration The Board approved Declaration of Need for Fully Qualified Educators Of Need for 2014-2015. 12.4 Resignation The Board accepted the resignation of Yesina Ramos from her position 12.5 as Instructional Aide effective June 4, 2014. Resignation The Board accepted the resignation of Merri Larson from her position 12.6 as Business Manager effective June 30, 2014. Transfer The Board approved the transfer of Eliabeth Villalobos from 12.7 Instructional Aide to Health Aide, effective 2014-2015 school year. 12.8 The Board approved the release of Classified Employee #1122 from their Probationary Contract. 12.9 The Board approved the release of Classified Employee #1118 from their Probationary Contract. Motion by Shropshire, 2 nd by Sanchez. Vote: Yes 4 No 0 - Absent 1 New Hire The Board approved hiring Jose Andrade Corona as Part-time Custodian, 12.10 effective June 2, 2014. 4
New Hire The Board approved hiring Elise Cyrus as District Nurse, effective 12.11 July 1, 2014. Motion by Shropshire, 2 nd by Sanchez. Vote: Yes 4 No 0 - Absent 1 Retirement The Board approved the retirement of Gail Grasmick, 8 th Grade Teacher, 12.12 effective June 30, 2014. Motion by Ervin-Sisk, 2 nd by Sanchez. Vote: Yes 4 No 0 - Absent 1 Conference The Board approved sending Shelly Long and Jacquie Meredith to the 12.13 LEA Regional Training for the 2014-15 Federal Program Monitoring Review in Sacramento on August 1 st. 13.0 SCHOOL BOARD 13.1 The Board approved the Lozano Smith agreement for Legal Services for 2014-2015. 14.0 FUTURE MEETING DATES 14.1 The Board approved setting the meeting time of 2:00 p.m. to hold the Special Board meeting Monday, June 16, 2014 to Adopt the 2014-2015 Budget. Motion by Ervin-Sisk, 2 nd by Sanchez. Vote: Yes 4 No 0 - Absent 1 14.2 The Board approved canceling the July 14 th, 2014 Board Meeting. Motion by Sanchez, 2 nd by Ervin-Sisk. Vote: Yes 4 No 0 - Absent 1 14.3 The Board confirmed August 11, 2014 as the next regular Board Meeting date. Motion by Sanchez, 2 nd by Shropshire. Vote: Yes 4 No 0 - Absent 1 15.0 FUTURE MEETING TOPICS 1. Any District new hires 2. 3. 16.0 PUBLIC COMMENTS (None) 17.0 CLOSED SESSION Time in: 8:15 p.m. 17.1 Labor Negotiations(Government Code 54957.6) It is the intention of the Board to meet in closed session to review its position with negotiations. Agency Designated Representative: Dr. Shelly Long Employee Organization: SETA/CTA 5
Time out: 8:15 p.m. RETURN TO OPEN SESSION: Time in: 8:15 p.m. 18.0 ADJOURNMENT Time: 8:15 p.m. Motion by Sanchez, 2 nd by Ervin-Sisk. Vote: Yes 4 No 0 - Absent 1 Shelly Long, Board Secretary Jim Shropshire, Clerk of the Board 6