1. Call meeting to order 2. Approve agenda AGENDA PERSONNEL AND VETERANS SERVICE Thursday, March 8, 2018 9:30 a.m. Jury Assembly Room Lower Level, Courthouse Annex 3. Public Comment Speakers will be limited to 5 minutes 4. Approve minutes of February 8, 2018 5. Clerk of Courts employee concerns with the Carlson Dettmann wage study, appeal and appeal decision Discussion only 6. Discuss/consider recommending County Board approve Resolution Establishing a Medical Examiner System effective at the end of the elected Coroner s term, action if any 7. Discuss/consider recommending County Board approve amendments to Chapter 2 of the County Code of Ordinances Section 2.01 General Provisions as to Officials, action if any 8. Human Resources Director s Report: Distribute signed Letter(s) of Understanding Distribute approved amendment(s) to Policies and Procedures Worker s Compensation Report Department of Safety and Professional Services Exiting Employment New Hires Postings Job Descriptions 9. Discuss/consider Schedule of Paid Invoices, action if any (attachment) 10. Future agenda items 11. Set next meeting date 12. Adjournment Addendum(s) when applicable cc: Mark Anderson Mike Behnke Robert Holley Ken Keller
Joe Policello Supervisors present at this meeting may constitute an unintended quorum of other county board committees. Supervisors appointed to the committee shall participate in action. Others may be present to listen and observe. PLEASE NOTE: AGENDA ITEMS MAY NOT BE CONSIDERED AND ACTED UPON IN THE ORDER LISTED If you are an individual who needs a special accommodation while attending the meeting as required by the Americans With Disabilities Act, please notify County Clerk Kathy Brandt, Marinette County Courthouse (715-732-7406) at least 24 hours prior to the meeting in order to make suitable arrangements. Thank you. (TDD 715-732-7760) 1926 Hall Avenue, Marinette, WI 54143-1717
MINUTES Personnel and Veterans Service February 8, 2018 9:30 a.m. Jury Assembly Room Lower Level, Courthouse Annex MEMBERS PRESENT: MEMBERS EXCUSED: OTHERS PRESENT: Supervisors Mark Anderson, Mike Behnke, and Ken Keller Chair Joe Policello County Clerk Kathy Brandt, Human Resources Director Jennifer Holtger, Corporation Counsel Gale Mattison, County Administrator John Lefebvre, and Eagle Herald 1. Call to order Due to absence of committee Chair and Vice Chair, County Clerk called the meeting to order at 9:30 a.m. Motion (Behnke/Keller) to appoint Supervisor Anderson as temporary chair. Motion carried. 2. Agenda Motion (Keller/Behnke) to approve agenda as amended. Motion carried. 3. Public Comment - None 4. Minutes Motion (Keller/Behnke) to approve minutes of December 18, 2017. Motion carried. 5. Veterans Service Officer to attend Annual NACVSO Motion (Anderson/Behnke) to authorize out-of-state travel and expense reimbursement for Veterans Service Officer to attend the annual NACVSO training conference in Reno, NV to obtain accreditation. Motion carried. 6. County Veterans Service Grant Motion (Behnke/Keller) to authorize the Veterans Service Officer to apply for, accept if awarded and administer the County Veterans Service Grant in the amount of $10,000. Motion carried. Exhibit A Personnel and Veterans Service February 8, 2018 Page 1 of 3
7. Create Child Protective Services Social Worker; Eliminate a Juvenile Court Social worker Position Motion (Behnke/Anderson) to recommend County Board approve creating a Child Protective Services Ongoing Social Worker position and eliminating a Juvenile Court Social Worker position, effective immediately. Motion carried. Exhibit B 8. Amendment 84 to Personnel Policies and Procedures Manual Section 1.29 Benefits (d) Life Insurance Motion (Behnke/Keller) to recommend County Board approve amendment 84 to Personnel Policies and Procedures Manual Section 1.29 Benefits (d) Life Insurance. Motion carried. Exhibit C 9. Amendment 85 to Personnel Policies and Procedures Manual Motion (Keller/Anderson) to recommend County Board approve amendment 85 to Personnel Policies and Procedures Manual Section 1.05 Organization and Administration (b) Responsibility and Authority. Motion carried. Exhibit D 10. Amendment 86 to Personnel Policies and Procedures Manual Motion (Behnke/Anderson) to recommend County Board approve amendment 86 to Personnel Policies and Procedures Manual Section 1.29 Benefits (b) Health and Dental Insurance. Motion carried. Exhibit E 11. Amendment 87 to Personnel Policies and Procedures Manual Motion (Keller/Behnke) to recommend County Board approve amendment 87 to Personnel Policies and Procedures Manual Section 1.105 Compensation Plan (i) Shift Differential for Evening Positions (l) On Call Pay, and (m) Call in Pay as amended. Motion carried. Exhibit F 12. Amendment 88 to Personnel Policies and Procedures Manual Motion (Anderson/Keller) to recommend County Board approve amendment 88 to Personnel Policies and Procedures Manual Section 1.18 Probationary Period. Motion carried. Exhibit G 13 Amendment 89 to Personnel Policies and Procedures Manual Motion (Behnke/Keller) to recommend County Board approve amendment 89 to Personnel Policies and Procedures Manual Section 1.27 Excused Absences as amended, and to re-draft Item 8 language for presentation to County Board. Motion carried. Exhibit H Personnel and Veterans Service February 8, 2018 Page 2 of 3
14. Amendment 90 to Personnel Policies and Procedures Manual Motion (Behnke/Anderson) to recommend County Board approve amendment 90 to Personnel Policies and Procedures Manual Section 1.30 Miscellaneous Provisions. Motion carried. Exhibit I 15. Abolish Elective Office of Coroner and Implement a Medical Examiner Motion (Anderson/Keller) to prepare a presentation to the County Board in February regarding the elective office of Coroner versus appointment of a Medical Examiner. Motion carried. 16. Resolution Establishing Annual Compensation for Elected Officials - Clerk of Courts, Coroner and Sheriff Motion (Anderson/Keller) to recommend County Board approve resolution establishing annual compensation for elected officials (Clerk of Courts, Coroner and Sheriff) as amended. Motion carried. Exhibit J 17. Human Resources Director s Report Exhibit K 18. Schedule of Paid Invoices Committee reviewed January Schedule of Paid Invoices totaling $2,530.67. 19. Future Agenda Items Coroner/Medical Examiner 20. Adjournment Motion (Behnke/Anderson) to adjourn at 11:57 a.m. Motion carried. Next meeting date: Thursday, March 8, 2018 Kathy Brandt County Clerk Date approved/corrected: Personnel and Veterans Service February 8, 2018 Page 3 of 3
RESOLUTION No. ESTABLISHING A MEDICAL EXAMINER SYSTEM WHEREAS, Wis. Stat. Section 59.20, creates a four year term for an elected Coroner, which position was last elected in November 2014 to a term ending in January 2019; and WHEREAS, a County Board may abolish, at the end of the elected Coroners term, the Office of Coroner and create a Medical Examiner system to perform the same duties as a Coroner; and WHEREAS, the Personnel Committee has reviewed the matter and recommends abolishing the Office of Coroner and implementing a Medical Examiner system; and NOW THEREFORE, BE IT RESOLVED by the Marinette County Board of Supervisors to abolish the Office of Coroner and implement a Medical Examiner system effective the first Monday in January 2019. Approved by a majority of a quorum of the Marinette County Board of Supervisors this 27th day of March 2018. MARK ANDERSON, Chairperson KATHERINE K. BRANDT, County Clerk Submitted by: Personnel and Veterans Service Committee and Law Enforcement Committee
ORDINANCE NO AMENDING THE GENERAL CODE OF ORDINANCES OF MARINETTE COUNTY - COUNTY GOVERNMENT CHAPTER 2 COUNTY GOVERNMENT The Marinette County Board of Supervisors does ordain as follows: Section One: Section 2.01 is amended as follows: 2.01 GENERAL PROVISIONS AS TO OFFICIALS (1) Elected Officials. (a) Elected officials of the County shall be the County Clerk, County Treasurer, Register of Deeds, Clerk of Court, Sheriff, Coroner, and thirty (30) County Board Supervisors. (b) The terms of all County Board Supervisors shall be concurrent. (c) Except as otherwise provided in this code, all elected officials shall have such powers and perform such duties as authorized in Wis. Stats. (2) Appointed Officials/Department Heads. (a) The position of County Administrator is created pursuant to 59.18, Wis. Stats., and shall be filled by appointment of the County Board. The Executive Committee shall evaluate applications for the position and recommend a selection to the County Board on the basis of merit. The County Board may accept or reject the recommendation or request additional recommendations from the Executive Committee. The County Administrator shall receive such compensation and benefits as determined by the County Board in the manner determined by law. In the event the conduct of the county administrator becomes unsatisfactory, the County Board may remove the county administrator and engage a successor. The action of the County Board in removing the County Administrator shall be final. (b) The following department heads shall be appointed by the County Administrator for an indefinite term, subject to confirmation by the County Board: Child Support Director Health & Human Services Director Communications Director Highway Commissioner Corporation Counsel Human Resources Director Emergency Management Director Information Services Director Facilities Director Land Information Director Finance Director Medical Examiner Forestry & Parks Administrator Veterans Service Officer (c) Pursuant to SCR 75.02, Wis. Stats., a Court Commissioner shall be supervised by the presiding judge and shall be appointed and may be terminated for cause by the chief judge. (d) Pursuant to 851.71, Wis. Stats., a Register in Probate shall be appointed and may be removed by the judges of Marinette County, subject to the approval of the chief judge. (Ord #364 3/26/13) 1
Section Two: This ordinance as amended shall be effective the first Monday in January 2019. Approved by a majority of a quorum of the Marinette County Board of Supervisors this 27 th day of March 2018. Mark Anderson, Chairperson Kathy Brandt, County Clerk Recommended Personnel and Veterans Service Committee March 8th 2
02/27/2018 08:52 Marinette County, WI - LIVE P 1 CHubbard INVOICE LIST BY GL ACCOUNT apinvgla YEAR/PERIOD: 2018/2 TO 2018/2 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION 51430000 HUMAN RESOURCES 100-51-41-000-000-04-51430-000-52225 TELEPHONE 002809 CENTURYLINK 38326 0 2018 2 INV P 15.53 CENTURYLINK/SPEEDPA 002809 CENTURYLINK 38960 0 2018 2 INV P 6.81 CENTURYLINK Monthly 22.34 ACCOUNT TOTAL 22.34 100-51-41-000-000-04-51430-000-52291 PURCHASE OF SERVICE 000206 STATE OF WI EMPLOYME 425-0000000240 0 2018 2 INV P 400.00 021418A 14206 CUST # MUNI000410 ACCOUNT TOTAL 400.00 100-51-41-000-000-04-51430-000-52411 POSTAGE 000096 UNITED MAILING SERVI 155577 0 2018 2 INV P 27.41 021418A 14204 CUSTOMER ID: MARINE ACCOUNT TOTAL 27.41 100-51-41-000-000-04-51430-000-52426 ADV BIDS NOTICES 000263 PESHTIGO TIMES 38560 0 2018 2 INV P 319.20 Position Ads 005254 EAGLE-HERALD PUBLISH 38281 0 2018 2 INV P -300.00 2017 Credit - Posit 005254 EAGLE-HERALD PUBLISH 38282 0 2018 2 INV P 548.24 2017 Position Ads 248.24 ACCOUNT TOTAL 567.44 100-51-41-000-000-04-51430-000-52441 EMPLOYMENT EXPENSE 000584 SEARCH FIRST INFORMA 38280 0 2018 2 INV P 120.00 Background checks 000584 SEARCH FIRST INFORMA 38562 0 2018 2 INV P 162.00 Background checks 000584 SEARCH FIRST INFORMA 38928 0 2018 2 INV P 250.00 Background checks 532.00 000760 AURORA HEALTHCARE, I 38927 0 2018 2 INV P 465.00 Pre-employ drug scr 000886 WI DEPT OF JUSTICE 38278 0 2018 2 INV P 7.00 RECORDS CHECK 000886 WI DEPT OF JUSTICE 38279 0 2018 2 INV P 10.00 RECORDS CHECK 000886 WI DEPT OF JUSTICE 38561 0 2018 2 INV P 10.00 RECORDS CHECK 000886 WI DEPT OF JUSTICE 38929 0 2018 2 INV P 10.00 RECORDS CHECK 000886 WI DEPT OF JUSTICE 38930 0 2018 2 INV P 10.00 RECORDS CHECK 47.00 ACCOUNT TOTAL 1,044.00 ORG 51430000 TOTAL 2,061.19
02/27/2018 08:52 Marinette County, WI - LIVE P 2 CHubbard INVOICE LIST BY GL ACCOUNT apinvgla YEAR/PERIOD: 2018/2 TO 2018/2 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION 54720000 VETERANS SERVICE OFFICE 100-54-68-000-000-04-54720-000-52225 TELEPHONE 002809 CENTURYLINK 38326 0 2018 2 INV P 20.71 CENTURYLINK/SPEEDPA 002809 CENTURYLINK 38960 0 2018 2 INV P 12.68 CENTURYLINK Monthly 33.39 ACCOUNT TOTAL 33.39 100-54-68-000-000-04-54720-000-52411 POSTAGE 000096 UNITED MAILING SERVI 155577 0 2018 2 INV P 59.00 021418A 14204 CUSTOMER ID: MARINE ACCOUNT TOTAL 59.00 ORG 54720000 TOTAL 92.39 ==================================================================================================================================== FUND 100 GENERAL FUND TOTAL: 2,153.58 ==================================================================================================================================== ** END OF REPORT - Generated by Chastidy Hubbard **