FORM OF TENDER DISTRICT SPORTS AUTHORITY, KADAPA I, hereby tender for the supply of under Annexure General Conditions of contract the articles referred to and prescribed in the annexure schedule at the rates noted against them for deliveries at the final destinations. I am tendering for the following categories of items and have paid the requisite Earnest Money Deposit for each of tender schedule as indicated below. S.No. Category of items for which tender submitted E.M.D. Amount Particulars of E.M.D. Payment FULL ADDRESS: Yours Faithfully SIGNATURE OF THE TENDERER Place: Date: Tender form not transferable DECLARATION I do hereby declare that I shall keep my offer open till the end of tender should indicate month and year herein the event of my offer being accepted. I shall abide by the annexed terms and conditions of the tender and purchase order and all special conditions and shall execute the arrangement as per your prescribed form. Signature of the tenderer DSA/F/PYKKA CORRES./17.10.2011 Page 1
(The signatory should be an authorized person) TERMS AND CONDITIONS FOR SUBMISSION OF TENDER FORM 1. Sealed tenders will be received by the District Sports Development Officer, District Sports Authority, Kadapa duly super scribed in red ink tender for supply of Sports Material to District Sports Authority, Kadapa District as specified in the Annexure. The tender shall be valid up to a period of 1 year after finalization of tenders. 2. The sealed which may be received by the Registered post up to the end of time and date given in the Tender form shall also be placed in the box before closing the tender box. 3. No late receipt of tender forms beyond the time and date mentioned in the tender form or any plea for the postal delay will not be entertained and all tenders received after due time and date will be summarily rejected. 4. The E.M.D. amount is to be paid in favour of the District Collector & Executive Chairman, DSA, Kadapa. 5. Each Tender schedule should be accompanied by E.M.D. as indicated in the advertisement for each tender schedule. Every tenderer including SSI units and co operative societies/mahila Mandalies etc., will have to pay the required E.M.D. Failing which the tender will be rejected summarily. 6. E.M.D. amount will not be accepted in the shape of cheques, postal orders money orders in the personal name. 7. Each tender is required and signed on the declaration enclosed to the tender form with date and stamp of the designation or status of the signature enjoying the authority of forms. 8. The same signature shall be required to execute the agreement bond. 9. Rates should be noted in words also and this should be including if all taxes such as excise duty, surcharge, turnover tax Central Sales tax, etc., this rate includes packing and forwarding charges also. This rates include transportation charges to school point. No freight and transportation charges will be paid by the school authorities. 10. Pencil written and over written quotations will not be accepted unsigned quotations will be rejected. 11. Once the rate is finalized for supply of the items on permission shall be granted to modify or change the rate on any ground/ circumstances whatsoever be. 12. No advance payment will be made against the supplies. After conformation of supplies only the payment made to the suppliers. 13. No claim shall be entertained in respect of interest on E.M.D., or security Deposit under any circumstances. 14. The successful tenderer will be deposited 10% of amount on the total value as a security deposit. 15. Any deviation in the above said terms and conditions may lead to cancel the whole contract by forfeiting the E.M.D./Security Deposit. DSA/F/PYKKA CORRES./17.10.2011 Page 2
16. Once the rate is accepted and the successful tender shall hold it good for a period upto one year. It may be extendable for a further period of 3 months more as may be informed by the Joint Collector, Kadapa if necessary. 17. The Chairman, District Purchase Committee, Kadapa will have the right to accept are reject the tenders without assigning any reason. QUALIFICATION FOR SUBMISSION OF TENDERS A. Registered firms. Authorized distributors co operative societies and local dealers can participate in the tenders. B. Where application and participant to the tenderer authorities and attested Xerox copies of such certificates as manufacturing license authorized dealership SSI unit certificate and other such permission should be enclosed. C. Clearance Certificate of sales tax and income tax clearance for the year 2005-2006 shall be enclosed. True copies duly attested by a gazetted officer can be submitted. D. Unattested Xerox copies of any certificate or declaration enclosed will not be accepted and if such unattested copies are enclosed to the tenders are liable to be rejected. Authorization letters / distribution letters in original only from the original manufactures should be enclosed to the tenders if the tender is authorized agent distributor. ENCLOSURES TO BE MADE TO THE TENDER FORMS SUBMITTED BY EACH TENDER A. Tender forms purchased by the Tender form the District Sports Development Officer, DSA, Kadapa. B. Declaration signed by the tenderer or by authorized person along with letter of authority. C. Earnest money deposit as indicated in the advertisement. D. Income Tax clearance certificate for the year 2005-2006 E. Evidence showing the minimum period of 2 years market standing F. Terms and conditions and annexure duly signed and stamped by the tenderer or authorized person. G. Samples of the items. H. Other Certificates and declaration as noted in this tender schedule. I. Manufacturing license copy in request of manufacturing units. J. The tenders shall furnish the rates for the items indicated in the schedule(s) obtained from the Chairman, Purchase Committee, DSA, Kadapa in the schedule only (for the specific brand / specification required) DSA/F/PYKKA CORRES./17.10.2011 Page 3
A.P.T.C. FORM-9 (SEE CHAPATER VII, ARTICLE 131) FORM OF TENDER AND CONTRACT, (TENDER FOR THE SUPPLY OF GOODS) To the District Sports Development Officer, District Sports Authority, Kadapa I Hereby contract and agree on the acceptance of this tender by On behalf of the to supply to the Government of Andhra Pradesh (herein after referred paras) the Government in accordance with the conditions of contract quoted below the goods or materials hereunder named of the quality are sort and after the rate or price hereunder specified and I hereby forward the sum of the Rs... towards Earnest Money as indicated in the tender schedule to the returned to me by the D.S.A. if this tender is not accepted:- Description of Goods or Quality or sort Rate of Total Quantity or number Material Price (in Figures & words) to be supplied (if limited) CONDITIONS OF CONTRACT AS PER ENCLOSED SCHEDULE 1) This contract is to last for (6) months certain from its date, but in the event of any breach of agreement at any time on the part of the contractor the contract shall be determinable by the District Sports Development Officer without compensation to contractor. The contract may also be put an end to at any time by the District Sports Authority upon giving (15) days notice to the contractor. 2) The goods or materials are to be supplied under this contract this contract are to be of quality or sort above mentioned and in very respect equal and answerable to the patterns of samples sent with the tender and such as the District Sports Development Officer or any Officers duly authorized by them shall approved. 3) The goods or materials are to be delivered at door post of the DSA, Stadium free of charges to the DSA and at the contractors risk in such quantities or numbers at such times and in such manner as described by them or any one duly authorized by him from time to time order. DSA/F/PYKKA CORRES./17.10.2011 Page 4
A. In the case of failure to supply goods at the place of delivery, the consequent extra expenditure shall be borne by the suppliers. B. The contracting officer shall have the option to instruct the suppliers to send the goods by a longer route or to delivery at a differrent place if he is satisfied that failure on the part of the supplier to comply with the original terms of the agreement is due to causes beyond his control. (Memo No.7612/1467/Acct/70-1, dated 07.09.1971) 4) Rejected goods or materials shall be removed by and the expenses of contractor within (7) days after notice shall have been given by him of the rejection. If not so taken the indenting officer may cause the goods or materials to be removed and charge the contractor withall expenses incurred in such removal. 5) In case of failure by the contractor to deliver goods or materials demanded from him within the period limited for delivery or in case of goods or materials delivered by him not being after stipulated quality weight, or measure and in case of goods or materials being delivered without a correct invoice in duplicate the indenting officer or any one duly authorized by him shall have power to reject any such good for materials and to purchase orhtes instead of any goods or materials so rejected or not deliver unless the contractor shall himself forthwith supply others that shall be sufficient and satisfactory and any excess of cost so incurred by the DSA over the contract price together with all charges and expenses attending the purchase shall be recoverable by the DSA from the contractor. A The tine for and the dates of delivery of the materials mentioned in the tender shall be deemed to be of the presence of the contract and the contractor shall deliver the materials on or before the dates mentioned in the tender, should the contractor failed to deliver the material on or before stipulate dates he shall be agreed liquidated damages and not by way of penalty, and amount equal to one percent or such smaller amount as the competent authority (whose decision in writing shall be final)may decide on the total amount of the contract for every day that the contractor shall exceed the time of the deliver and the delivery of the materials may be in arrears, provide always that the entire amount of liquidated damages shall not exceed 10% on the total amount of the contract as shown in the tender. DSA/F/PYKKA CORRES./17.10.2011 Page 5
(G.O.Ms. No.58 Finance.Dated for other SI No.s 27.03.1967.) 6) The contract or any part share of interest in it is not to be transferred or assigned by the contractor directly or indirectly to any person or persons whomsoever without the written consent of the DSDO. 7) With every delivery of goods or material under the contract invoices in duplicate are to be sent by the contractor. The duplicate will be returned by the indenting officers with the quantities or numbers received duly noted thereon. The contractor is to send in his account monthly to the indenting officers within (7) days from the termination of the month with the amount due correctly calculated according to the prices agreed upon, were upon after examination of the claim, notices shall be given to him of the day on which he or his authorized agent nay attend for payment. Fractions of a rupee in the total rupee (i.e., less than 50Ps shall be discharged and 50Ps and over shall be taken as a rupee) in the case of bills counting to Rs.25 an upwards. The totals of bills for less than Rs. 25 shall be rounded to the nearest multiple of 5Ps) a) The DSA here by agrees that during the term fixed by this contract and except as herein provided DSA shall not purchase from any person other than the contractor or from any company or corporation all or any quantities of the goods or materials agreed to be supplied by the contractor. b) The final payment for goods and materials under this contract shall be only on production by the contractor a certificate from the income tax authorities that all income tax payable by him up to the end of the accounts here has been duly paid. 8) Any notice to the contractor shall be deemed to be sufficiently served if given or left in writing at his usual or last known place of abode or business. a) The contractor shall produce an income tax verification certificate in the prescribed from the income tax officer of the circle ward or district where he is assessed or assessable to income tax. 9. The contractor shall be furnished security for the due fulfillment of the contract equivalent to 10 percent of the total value of the contract. This security should be in the form of cash promissory notes of the Government of Andhra Pradesh or any other State Government Municipal debentures. Port Trust bonds. Post office saving bank deposits, posts office cash certificates and savings certificates issued by the Government of DSA/F/PYKKA CORRES./17.10.2011 Page 6
deposit, receipts of the State Bank of India. The contractor may make either by a suitable depositor a guarantee arrangements with any bank which should deposit Government securities to cover the amount of security demanded, with a margin of 5% below marked value. Where cash is furnished as security, the amount of the earnest money shall be taken to account of fixing the amount of security. The officers as noted above may at this direction accept in lien of such securities a security bond from two sureties to be approved by him. 10. Upon the complete fulfillment of this contract by the contractor to the satisfaction of the DSA or any officer duly authorized by them the said sum of Rs. so deposited as security by the contractor shall be returned to him less the amount if any due by the contractor to the above officer. Acceptance. {Contractor s Signature} Address by post {Witness to the above signature} The District Sports Authority hereby accepts the for going tender in accordance with the conditions of contract there upto annexed. Dated: {For and on behalf of the District Sports Authority Kadapa DSA/F/PYKKA CORRES./17.10.2011 Page 7
DISTRICT SPORTS AUTHORITY, KADAPA PANCHAYAT YUVA KRIDA AUR KHEL ABHIYAN SPECIFICATIONS & QUANTITY OF REQUIRED SPORTS MATERIAL S.No. Game/Material I 1 2 3 Particulars Quantity Required Athletics Cast iron solid turned shotaccurate 13 Shot Put- 16 lbs, weight and diameter specification 12 lbs 221 8 lbs 221 Discuss 1 kg, wooden 221 1 ½ Kg, wooden 221 2 Kg wooden 13 Javelin 600 gms, (Bamboo) 260 800 gms (Bamboo) 260 II Foot Ball Synthetic leather with 130 1 Balls multi color Cosco & Nivia 2 Foot Ball Goal Net Made of synthetic material 01 3 Shin Guards 20 III Volley Ball 1 Volley Balls Cosco &Nivia 259 2 Volley Ball Net Made of synthetic 221 3 Pole Set Iron 221 4 Antennas Set 221 IV Hockey 1 Balls Cork 180 2 Sticks Rakshak & Fenta 45 V Taekwondo 1 Target Pads (Kicking) Made of Spanz 03 VI General Measuring Tape 100 221 1 Made of Fiber Mtrs 2 Weighing Machine 221 3 Height Measuring Rod Iron 221 DSA/F/PYKKA CORRES./17.10.2011 Page 8
TIME FRAME FOR THE PURCHASE OF SPORTS MATERIAL 1 PUBLICATION OF TENDER NOTIFICATION 19.10.2011 2 CLOSURE OF TENDER BOX 25.10.2011 at 5. pm 3 OPENING OF TENDER BOX 25.10.2011 at 6 pm 4 FINALIZATION OF TENDERS 28.10.2011 at 3 pm 5 PLACING OF ORDER FOR SUPPLY OF SPORTS EQUIPMENT 31.10.2011 6 SUPPLY OF SPORTS MATERIAL 15.10.2011 DSA/F/PYKKA CORRES./17.10.2011 Page 9