BOARD OF DIRECTORS MEETING October 24, 2018 DoubleTree Resort Lancaster, PA Minutes OFFICERS Attendance: Chair - Jerry McInaw Williams Gas Pipeline - Transco PRESENT Vice Chair - Ray Geesey Columbia Gas of Pennsylvania ABSENT Secretary - Kevin German Lehigh County Authority PRESENT Treasurer - Michael Kyle PA Municipal Authorities Association PRESENT Asst. Secretary - Eric Swartley UGI Utilities, Inc. PRESENT Asst. Treasurer - Steve Schafer FirstEnergy PRESENT Immediate Past Chair - Joseph Murphy North Wales Water Authority PRESENT General Counsel - William P. Boswell William P. Boswell, LLD, LLC PRESENT Asst. General Counsel - Dwight A. Howes Reed Smith LLP PRESENT President/CEO - William G. Kiger PA One Call System PRESENT BOARD OF DIRECTORS Industry - Company: Representative: Attendance: Associate - Pennsylvania Builders Association Doug Meshaw Present Cable Television - Comcast Cable Communication Mgmt. Rick Moslen Present Contractor - NUCA Pennsylvania William Freels Present Design - Larson Design Group William Berger Present Electric - Adams Electric Cooperative David Bolton Present Electric - Duquesne Light Shane Thieret Present Electric - FirstEnergy Stephen Schafer See Officers Electric - PPL Electric Utilities Corporation Mark Santayana Present Gas - Columbia Gas of Pennsylvania Rick Burke Present Gas - Peoples Natural Gas Company Debbie Ross Present Gas - National Fuel Nathan Ehrman Present Gas - PECO Energy Dave Haverstick Present Municipal Principal - Butler Township Thomas Knights Present Municipal Principal - North Wales Water Authority Joseph Murphy See Officers Municipal Principal - PA Municipal Authorities Assn. Michael Kyle See Officers Municipal Principal - Philadelphia Gas Works Joseph Leva Present Municipal General - PA State Assn. of Boroughs Ronald Grutza Present Municipal General - PA State Assn. of Twp. Supervisors Holly Fishel Present Pipeline - Spectra Energy Ryan Lumbatis Present Pipeline - Sunoco Pipe Line Company Tracy L. Hoffman Present Pipeline - UGI Utilities, Inc. Eric Swartley See Officers Pipeline - Williams Gas Pipeline - Transco Jerry McInaw See Officers Telecommunications - Verizon Business Kenneth Montanari Present Telecommunications - RCN Telecom Services Eric Beers Present Telephone - CenturyLink Leo Hilbert Present Telephone - Verizon North, LLC James Hagle Present Telephone - Verizon Pennsylvania LLC Adrian Ridgley Present Telephone - Windstream Communications Jeffrey Sauder Present Water - Pennsylvania American Water Joseph Rambaldi Absent 1
Water - Pittsburgh Water and Sewer Authority John McCarthy Present Water - Lehigh County Authority Kevin German See Officers Water - Municipal Authority of Westmoreland County Mark Shaffer Present Pennsylvania Dept. of Transportation Jon Fleming Present Pennsylvania Emergency Management Agency Fred Boylstein Present Pennsylvania Public Utility Commission Paul Metro Present MEMBERS in Attendance: Columbia Gas of PA, Inc. DTE Energy FirstEnergy Kriebel Minerals Inc National Fuel PECO Energy Peoples Natural Gas PPL Electric Utilities Corporation Tennessee Gas Pipeline UGI Utilities, Inc. UGI Utilities, Inc. UGI Utilities, Inc. Verizon North, LLC Verizon Pennsylvania LLC Windstream Communications GUESTS in Attendance: Glen Esenwein Richard Muza Debra Kitner Monica Rakoczy Brenda Reigle Kevin Morgan Scott Orr Kasha Zedonis Joe Steighner Aaron Dierdorff Wayne Vincent Betty Espenshade Michael Fifth Vita Moore Milissa Bauer Jacob Specht Rob Bedics Charles Brazier Douglas Haupt Robert Gropp Allen Fowler Ryan Geisinger Marshall Harrington John Hollinger Beth Baldwin Jeff Geist Celerity Integrated Services Inc. Central Penn Directional Drilling Energy Association of Pennsylvania EnterTRAINING Solutions LLC NUCA Pennsylvania Pennsylvania Public Utility Commission Pennsylvania Public Utility Commission Pennsylvania Public Utility Commission Joseph A. Steighner & Associates USIC USIC STAFF in Attendance: Ellen M. Kiger Vice President/COO Sherry Harim Director - Member Services & Accounting Daniel J. Lucarelli Director - Marketing & Education Jon DeMoss Director - Technology Linda Covelli Manager - Operations Kelly Pearl Manager - Member Services & Accounting S. Robin Johnson Compliance Coordinator Donna Williams Business Analyst Debra Schwartzmiller Program Coordinator Marcos Bernal Allison Evanitz Kevin Goldblum Greg Krawchuk James Larkin Mark Lipka 2
Norm Parrish Maria White Penny L. Modrick Executive Secretary Mr. McInaw called the meeting to order at 9:30am with the Pledge of Allegiance and asked for a round of introductions. CHAIR REPORT Mr. McInaw Mr. McInaw asked for a motion to follow the agenda as presented. Mr. Schafer made a motion to follow the agenda, seconded by Mr. Murphy. SECRETARY REPORT Mr. German Mr. German reviewed the upcoming meeting dates: January 29-30, 2019 Sheraton Harrisburg Hershey Hotel - Harrisburg April 23-24, 2019 POCS office - West Mifflin July 29-31, 2019 Bedford Springs Resort - Bedford October 29-30, 2019 DoubleTree by Hilton - Lancaster Mr. German referred to the minutes. Having received no additions or corrections to the 7/25/18 Board meeting minutes, Mr. German made a motion to approve the minutes as written, seconded by Ms. Hoffman. TREASURER REPORT Mr. Kyle Mr. Kyle reviewed the Statement of Financial Position for the nine months ending 9/30/18, the Change in Net Assets for the nine months ending 9/30/18, the Expense Budget Analysis, and the 2018 Capital Expenditure budget vs. actual. Mr. Meshaw made a motion to approve the Treasurer s report, seconded by Mr. McInaw. VICE CHAIR REPORT Mr. McInaw in Mr. Geesey s absence Finance Committee Mr. Kyle Mr. Kyle reported the committee met five times, 7/22/18, 8/29/18, 10/2/18, 10/15/18, and 10/23/18. He thanked the committee members for their hard work this quarter. Mr. Kyle reported on the investments, the municipal activity fee, and delinquent accounts. He reviewed the proposed 2019 capital and expense budgets. Ms. Hoffman made a motion to approve the 2019 capital budget, seconded by Mr. Meshaw. Mr. Schafer made a motion to adopt the 2019 operating expense budget, seconded by Ms. Hoffman. 3
Board Development Committee Mr. Santayana Mr. Santayana reported the request for nomination packets was sent to all members on 9/17/18. He read the list of nominations received for the Board of Directors: Industry Member Company Represented by: Electric DUQUESNE LIGHT COMPANY** David Moran Gas NATIONAL FUEL** Nathan Ehrman (1 seat available) KRIEBEL MINERALS, INC. Milissa Bauer Municipal-Principal NORTH WALES WATER AUTHORITY** Joseph Murphy Municipal-General PA STATE ASSOC OF BOROUGHS** Thomas Gramling Pipe Line TEXAS EASTERM/ENBRIDGE** Ryan Lumbatis (1 seat available) KRIEBEL MINERALS, INC. Milissa Bauer MARCELLUS SHALE COALITION David J. Spigelmyer Telecomm VERIZON BUSINESS** Kenneth Montanari Telephone VERIZON NORTH LLC** James Hagle Water PENNSYLVANIA AMERICAN WATER** James Gable ** Incumbent Mr. Santayana opened the floor for nominations to the Board of Directors. Mr. Haverstick nominated PECO Energy, represented by Mr. Bedics, for the electric seat. All nominees accepted their nominations. Mr. Santayana made a motion to close nominations for the Board, seconded by Mr. Kyle. Mr. Santayana read the nominations received for Officers. Officer Position Board Member Member Company Chair JERRY MCINAW** Williams Gas Pipeline - Transco Vice Chair RAY GEESEY** Columbia Gas of Pennsylvania Secretary KEVIN GERMAN** Lehigh County Authority Treasurer MICHAEL KYLE ** PA Municipal Authorities Association Assistant Secretary ERIC SWARTLEY** UGI Utilities, Inc. Assistant Treasurer STEPHEN SCHAFER ** FirstEnergy President/CEO WILLIAM G. KIGER ** ** Incumbent Mr. Santayana opened the floor for nominations of Officers. Mr. Bolton nominated Ms. Hoffman for Assistant Secretary. All nominees accepted their nominations. Mr. Santayana made a motion to close nominations for Officers, seconded by Mr. Shaffer. Mr. Santayana reminded those nominated from the floor that their completed forms were due by Friday 11/21/18. Secretary s Note: The actual due date is Friday 11/2/18 and the two nominees were notified of the correct date on 10/29/18. 4
Mr. Santayana reported on committee volunteers: Mr. Bolton will join the Board Development Committee Mr. Burke will join the Parliamentary Committee. Compliance Committee Mr. Haverstick Mr. Haverstick reported the committee met via conference call on 10/16/18 and discussed the Damage Prevention Committee (DPC), whose first meeting is scheduled for 11/7/18 in Harrisburg. He thanked Mr. Kiger and Mr. Swartley for helping the committee understand the DPC process. Ms. Reigle asked for a correction to the 10/16/18 meeting summary, as she had joined the conference call. Education & Membership Committee Ms. Hoffman Ms. Hoffman reported the committee met via conference call on 9/12/18. She drew attention to the education and outreach that has been done to educate stakeholders about the changes in the law. She reported on the results of the geo-fence campaign which was executed 8/11/18 and on the status of the committee Vision goals, noting the web ticket entry goal was nearly met. Ms. Hoffman reported on the 2018 Safety Day statistics, noting there was an increase in sponsorship dollars, and thanked all those who sponsored the events. The committee is discussing future venue locations and is soliciting ideas and feedback. Please send comments to Ms. Hoffman. Ms. Hoffman gave the membership report and reviewed the reasons why members cancel. Local Government Committee Ms. Fishel Ms. Fishel reported the committee met via conference call on 9/12/18. She updated the Board on the committee activities. Mapping and Technology Committee Mr. Shaffer Mr. Shaffer reported the committee met via conference call on 9/24/18. He reviewed the written materials in the booklet, noting a successful disaster recovery test was held 10/6/18; he reviewed the no call and potential cross bore statistics; reported on work being done on tickets nearby and web single address applications; the change to KARL response 092; the AVR status; landbase migration scheduled for January 2019; and stated the disaster response plan was being revisited. He noted the CoordinatePA Release 2 was scheduled to rollout by year end and a demonstration will be given at the January meeting. Parliamentary Committee Mr. Boswell Mr. Boswell read the following report: At the July 2018 (POCS) Board of Directors meeting each director present was given a document from a representative of the Pennsylvania Independent Oil and Gas Association ( PIOGA ) regarding, among other things, POCS s procedure for electing directors to the Board. Since the formation of POCS in 1978, the POCS by-laws have provided for the Board to elect directors. Although PIOGA is not a POCS member, a number of PIOGA members are also members of POCS, so the matter was referred to the Parliamentary Committee (the PC ) by the Executive Committee (the EC ) for 5
consideration and possible recommendations for action. The PC met on September 17, 2018 and fully discussed the matter. While the PC members believe there is a reasonable basis for continuing the current procedure for electing directors, the PC members concluded that there likewise is no reason for not providing for the full POCS membership to elect directors. Accordingly, the PC recommends to the EC and the Board the adoption of the amended by-law language below. If adopted by the Board at the January 2019 Board meeting, future election ballots for directors would be sent to all POCS members, and, as is always the case, the results would be announced at subsequent January Board meetings. The PC recommendation is as follows: Proposed Resolution for Adoption at the January 2019 Board Meeting: WHEREAS, the Parliamentary Committee has proposed that the Board amend Article V, Section 2(a) of the By-Laws by deleting the first two sentences and replacing them with the following language, The Directors will be elected by the facility owner members by such means as the Board from time-to-time determines. NOW, THEREFORE, IT IS RESOLVED, that the members of the Board approve the adoption of the Amendment as proposed. Questions should be directed to Mr. Boswell at wpboswell@verizon.net or Mr. Howes at dhowes@reedsmith.com. Cross Bore Task Force Mr. Swartley Mr. Swartley reported the task force did not meet, but that Vision goal 1.1 was in progress. He reported that he is stepping down as the chair of the task force and thanked everyone for their help, especially Jerry Contino of Columbia Gas, Mike Kyle of the Lancaster Area Sewer Authority, and Bill Kiger of PA One Call. Mr. McInaw thanked Mr. Swartley for his work on the task force. Users Guide Task Force Mr. McInaw Mr. McInaw reported the task force via conference call on 10/8/18 to finalize the Users Guide. Ms. Hoffman made a motion to approve and print the Users Guide, seconded by Mr. Bolton. o The motion carried with one no vote from Mr. Haverstick, PECO. Compensation & Benefits Committee Mr. Murphy No meeting. No report. Construction Industry Committee Mr. Ferri (not in attendance) No meeting. No report. Design Industry Committee Mr. Berger No meeting. No report. This concluded the Vice Chair report. 6
PLAQUE PRESENTATIONS In appreciation of his years of service on the Board of Directors from 2004-2018, Mr. Kiger and Mr. McInaw presented a plaque to Mr. Geary who retired from Verizon North, LLC. The plaque was accepted by Mr. Hagle. In appreciation of his years of service on the Board of Directors from 2014-2016, Mr. Kiger and Mr. McInaw presented a plaque to Mr. Kirkwood, who retired from Butler Township. The plaque was accepted by Mr. Knights. PRESIDENT REPORT Mr. Kiger Mr. Kiger reviewed the written materials in the booklet. Ticket volume: 11% increase over 2017 CoordinatePA: Release 2 in progress Drawing Exchange statistics: 827 uploaded pdf documents Alleged Violation Report statistics: 2,277 AVRS transmitted to the PUC Damage tickets statistics: 5,274 Member mapping statistics: 1,130 CDCs at 1,280 receiving sites. The staff is working on a schedule to convert non-mapped members to mapping as required by the statute. Legislation: working with the PUC. Thanked the PUC for their participation in our Safety Days as keynote speakers PA One Call was awarded a State Damage Prevention Grant of $39,750 from PHMSA for a public awareness campaign using geo-fencing. VICE PRESIDENT REPORT Ms. Kiger Ms. Kiger reviewed the written materials in the meeting booklet, highlighting the following: Personnel: o The turnover rate remains low at 5.9% with turnover happening in non-exempt positions. o The average length of service of nonexempt employees is 9 years, and the average length of service of exempt employees is 15 years. Staff Activities: o Much staff time spent on the Alleged Violation Report data transfer process to the PUC. o Preparing for a landbase migration to be done January 7th. The lockout period begins December 13 th. o Over 56 firehouse marquee submissions were received, with five random winners who each received $500 dollar prizes. o 337,967 calls were answered by the call center and the YTD average speed of answer is 21 seconds. KARL responses o The KARL no response rate remained at 6.5% o 64% of tickets were clear no conflict o 25% were field marked She noted there was a summary of the national committee meetings in her report. 7
OPEN DISCUSSION Mr. Shaffer made a motion to allow the project with CMU to continue based on approval of the counties to use the map data, seconded by Mr. German. Mr. McInaw thanked Mr. Bedics for the success of the 2018 golf outing. Mr. Kiger summarized the issue with Bloodhound using POCS ticket data. Mr. Schafer made the following motion, seconded by Mr. Bolton. WHEREAS, POCS previously passed a resolution directing members to take steps to ensure that any of their third party contractors do not use POCS information for any purpose other than locating such members facilities, and WHEREAS, it has come to POCS attention that USIC and Bloodhound may be using such member information developed by POCS for purposes other than providing location services for POCS members, thus confusing members of the public, NOW THEREFORE, POCS requests that the Pennsylvania PUC investigate USIC s and Bloodhound s use of what may be proprietary data, and whether their continuing to do so confuses the public, and thus should be prohibited. o The motion carried unanimously. Ms. Bauer spoke on behalf of PIOGA to be sure they fully understand the POCS response to their material last quarter and asked about three items: 1. Is the board elected by the facility owners of the board or by the members? 2. Are amendments to the By-Laws made by the board or by the members? 3. Who on this board is the conventional well and pipeline representative on the board? Mr. Boswell provided the following answers: 1. Currently the facility owners of the board elect the board members. The intent of the by-laws change is to move the election to the facility owner members. 2. Under the current bylaws, the board members amend the by-laws. 3. Any board member who has conventional facilities as part of their facilities represents the conventional well and pipeline members. There were follow-up questions and answers for each item. ADJOURNMENT Ms. Hoffman made a motion to adjourn, seconded by Mr. Swartley. ο The motion carried unanimously. The meeting ended at 11:10am. 8
Respectfully submitted, Kevin German Corporate Secretary /emk/plm Minutes Approved: January 30, 2019 9