Minutes of Regular Board Meeting Monday, May 18, 2015 Board of Trustees Katy Independent School District A Regular Board Meeting of the Board of Trustees of the Katy Independent School District was held on Monday, May 18, 2015 in the Board Room of the Education Support Complex located at 6301 South Stadium Lane with the following Board Members present: Joe Adams, Henry Dibrell, Rebecca Fox, Charles Griffin, Bryan Michalsky, and Ashley Vann. Courtney Doyle was absent. Others present: John Alawneh, Alan Anders, Bob Bryant, Denisse Cantu, Christine Caskey, Joe Christoffersen, Freda Creech, Debbie Decker, Scott Donahue, Yolanda Edmond, Marcus Forney, Alton Frailey, Tommy Gray, Andrea Grooms, Tom Gunnell, Bill Haskett, Tory Hill, Bonnie Holland, Mark Hopkins, Jamey Hynds, Lisa Kassman, David Kendler, Brian LePori, Brian Malechuk, Leah Marchione, Kathy McDonald, Peter McEIwain, Fran McTigrit, Linda Menius, Sharon Nowak, Kerry Rampelli, Darlene Rankin, Steve Robertson, Mike Robinson, Chris Smith, Regina Stephenson, Alan Summers, Janet Theis, Mark Teidt, Rhonda Ward, Brenda White and other interested patrons of the district., Call to Order At 4:28 p.m., Board Vice President Henry Dibrell opened the meeting., Closed Meetinq Board Vice President Henry Dibrell announced that the Board was convening in Closed Meeting as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. concerning any or all purposes permitted by the Act including but not limited to the sections and purposes listed below. The Board then adjourned to Closed Meeting. 2.1 Discuss and deliberate Board duties and responsibilities for the 2015-2016 Board of Trustees. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.2 Discuss and consider Board approval of employees who are bein.q recommended to receive one-year employee term contracts, one-year employee dual assiqnment probationary contracts, or one-year employee probationary contracts for the 2015-2016 school year. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.3 Discuss and consider Board approval of termination of probationary employee contracts at the end of the 2014-2015 contract period. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.4 Discuss and consider Board approval of hirinq and acceptin.q resi,qnations of professional contractual personnel. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.5 Discuss and consider Board approval of naminq a principal for McRoberts Elementary School. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a
public officer or employee or to hear complaints or charges against a public officer or employee.) 2.6 Update on Superintendent's reassiqnment for the principal of McRoberts Elementary School. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) The Board recessed from Closed Meeting at approximately 5:53 p.m. to attend the Katy ISD Education Foundation Celebrating Inspiring Imagination Grants Teacher Reception in the Katy ISD Education Support Complex., Reconvene from Closed Meetinq The Board reconvened into Open Meeting at 6:32 p.m. Board President Bryan Michalsky called the meeting to order. Superintendent Alton Frailey verified that the provisions of Section 551.001 et seq. of the Texas Government Code were met in accordance with the public notice of the meeting. 3.1 Consider Board approval of employees who are beinq recommended to receive oneyear employee term contracts, one-year employee dual assignment probationary contracts, or one-year employee probationary contracts for the 2015-2016 school year. Moved by Charles Griffin seconded by Ashley Vann that the Board, as recommended by the Superintendent in Closed Meeting, approves the one-year employee term contracts, one-year employee dual assignment probationary contracts or one-year employee probationary contracts for the 2015-2016 school year. 3.2 Consider Board approval of termination of probationary employee contracts at the end of the 2014-2015 contract period. Moved by Henry Dibrell seconded by Joe Adams that the Board approves the Superintendent's recommendation that the Board terminate at the end of their terms the probationary contracts of the employees identified in the Superintendent's recommendation as presented in Closed Meeting, and that the Board authorizes the Board President to provide notice of this action to the impacted employees pursuant to Chapter 21 of the Texas Education Code. 3.3 Consider Board approval of hirinq and acceptin.q resignations of professional contractual personnel. Moved by Joe Adams seconded by Charles Griffin that the Board of Trustees approves the personnel report as recommended by the Superintendent in Closed Meeting. 3.4 Consider Board approval of naming a principal for McRoberts Elementary School. Moved by Joe Adams seconded by Henry Dibrell that the Board of Trustees names Kwabena Mensah as Principal for McRoberts Elementary School, as recommended by the Superintendent.. Pledges of Allegiance 4.1 Stephanie Wang, 5th Grade, Holland Elementary, led the pledges of allegiance.. Recoqnitions 5.1 H-E-B Excellence in Education Finalist, Large District Category For videos of Board meetings go to www.katyisd.org Page 2
5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12 5.13 Texas Education Agency Title I Reward School 2015 Katy ISD District-Wide Teachers of the Year Board of Trustees Meritorious Service Award Seven Lakes High School Wind Symphony JASON National Argonaut Adventure Winners Fielder Elementary Student Council Excellence Award Taylor High School Debate Students State Athletic Recognitions National Merit Scholarship Winners State Visual Art Scholastic Event (VASE) Medalists Science Olympiad State Winners 2015 Katy ISD Valedictorians and Salutatorians. Report 6.1 Katy Independent School District Education Foundation and BP STEM Grant Proqram. Ms. Janet Theis, Director of Community Partnerships and Mr. Ken Janda, President, Board of Directors, Katy ISD Education Foundation, presented. = Open Forum Holly Hayes spoke regarding the district's dress code and religious attire. Ursula Stephens thanked the teachers, mentors, administration, and volunteers at Stephens Elementary School. Kurt Knight-Turcan spoke in support of lacrosse in Katy ISD. Gina Brattain spoke regarding the growth of lacrosse in Katy ISD and requested the use of fields and facilities. Jonathon Ruth spoke regarding lacrosse in Katy ISD and requested the use of facilities. Kai Knight-Turcan spoke in support of lacrosse in Katy ISD and requested more support from the district. Jeff Brattain requested support from the district for the lacrosse teams. Matt Minnick requested the use of facilities for lacrosse teams at Katy ISD and asked that the issue be placed on a future Board agenda for discussion. For videos of Board meetings go to www.katyisd.org Page 3
. Discussion/Action 8.1 Discuss and consider Board approval of grant ratifications. Moved by Charles Griffin seconded by Ashley Vann that the Board of Trustees ratifies the district's participation in the grant projects presented. 8.2 Discuss and consider Board approval of the Community 2014 Bond Review Committee Charter. Mr. Alton Frailey, Superintendent and Mr. Tom Gunnell, Chief Operations Officer, presented. Moved by Ashley Vann seconded by Henry Dibrell that the Board of Trustees approves the Community 2014 Bond Review Committee Charter. = Consent Agenda Moved by Joe Adams seconded by Charles Griffin that the Board of Trustees approves the Consent Agenda as recommended in items 9.1 through 9.18. 9.1 Consider Board approval of the job order contractinq method with Choice Partners Cooperative and the use of Dura Pier Facilities Services, LTD for the expansion of the Katy High School field house weight room. It is recommended that the Board of Trustees approves the Job Order Contracting method for the expansion of the Katy High School field house weight room and approves the contract with Dura Pier Facilities Services, LTD through the Choice Partners Cooperative for the Not to Exceed pricing of $54,914.05. 9.2 9.3 Consider Board approval of the proposal for physical education (PE) uniforms. It is recommended that the Board of Trustees approves the award of the proposed contract for physical education (PE) uniforms to Jerry's Sporting Goods. Consider Board approval of the proposal for the purchase of dairy products. It is recommended that the Board of Trustees awards the contract for the purchase of dairy products to Oak Farms Dairy. 9.4 9.5 9.6 Consider Board approval of the proposal for a contract to purchase disposable food service products. It is recommended that the Board of Trustees awards the contract for the purchase of disposable food service products as listed on the attached tabulation. Consider Board approval of the proposal for life safety upgrades at Fielder and Hayes Elementary Schools. It is recommended that the Board of Trustees awards the contract for life safety systems upgrades at Fielder and Hayes Elementary Schools to Pieper Houston Electric, LP for the Not to Exceed amount of $472,321.00. Consider Board approval of the Job Order Contractinq method and the use of KBR throuqh The Cooperative Purchasing Network (TCPN) to complete the site preparation at the new student activity facility. It is recommended that the Board of Trustees approves the Job Order Contracting method for the site preparation work at the new student activity facility and awards the contract to KBR in the amount Not to Exceed $798,600. 9.7 Consider Board approval of the Job Order Contractinq method and the use of KBR throu.qh The Cooperative Purchasing Network (TCPN) to install a new directional sound system at Rhodes Stadium. It is recommended that the Board of Trustees approves the Job Order Contracting method for the installation of a new directional sound system at Rhodes Stadium and approves the contract with KBR through The Cooperative Purchasing Network (TCPN) for the Not to Exceed pricing of $420,000. For videos of Board meetings go to www.katyisd.org Page 4
9.8 Consider Board approval of easements to Fort Bend County Municipal Utility District No. 58 associated with the future junior hiqh school campus located in the Hawks Landinq subdivision. It is recommended that the Board of Trustees awards to Fort Bend County Municipal Utility District No. 58 a Water Meter Easement and an Irrigation Meter Easement as depicted in the attached easement documents associated with Katy Independent School District-owned property located at 26721 Hawks Prairie Boulevard, Katy, Texas 77494 within the Hawks Landing subdivision. 9.9 Consider Board approval of the desiqn for the expansion of the South Transportation Center. It is recommended that the Board of Trustees approves the design of the expansion of the South Transportation Center as depicted in the design booklet prepared by Huckabee Inc. dated May 11,2015. 9.10 9.11 9.12 9.13 9.14 9.15 9.16 9.17 9.18 Consider Board approval of a proposal for a construction manaqer for the renovations of the softball complex at Katy Hi.qh School and Taylor High School. It is recommended that the Board of Trustees awards a Construction Manager at Risk contract to Drymalla Construction Company, Inc. for the construction of the renovations of the softball complex at Katy High School and Taylor High School for a fee not to exceed 3.17% of the cost of the work and for pre-construction services totaling $7,000.00. Consider Board approval of the Ed-Flex Individual Proqrammatic Waiver. It is recommended that the Board of Trustees approves the application for the Ed-Flex Individual Programmatic Waiver. Consider Board approval of the Northwest Harris County Cooperative for the Deaf and Hard of Hearinq (NWHCC) Shared Service Arran,qement (SSA). It is recommended that the Board of Trustees approves the newly revised Northwest Harris County Cooperative for the Deaf and Hard of Hearing Shared Service Arrangement (SSA) Agreement. Consider Board approval of 2015-2016 Honors (PreAP) courses identified as exempt from No-Pass, No-Play. It is recommended that the Board of Trustees approves the list of additional Honors (PreAP) courses that will not affect a student's eligibility by Policy FM (LEGAL). Consider Board approval of the minutes for the Board meetinqs held in April 2015. It is recommended that the Board of Trustees approves the minutes for the Board meetings held in April 2015. Consider Board approval of the May 2015 bud.qet amendments. It is recommended that the Board of Trustees approves the district's May 2015 budget amendments. Consider Board approval of the April 2015 financial statements. It is recommended that the Board of Trustees approves the district's April 2015 financial statements. Consider Board approval of the April 2015 check reqisters. It is recommended that the Board of Trustees approves the April 2015 check registers in the amount of $16,871,827. Consider Board approval of the April 2015 tax report. It is recommended that the Board of Trustees approves the April 2015 tax report. 10. Information Item 10.1 Donated Items to Katy Independent School District For videos of Board meetings go to www.katyisd.org Page 5
11. Action 11.1 Consider Board approval of certifyin,q the results of the 2015 Katy Independent School District Trustee election. Mr. Bill Haskett, Director for Community Education, presented. Moved by Henry Dibrell seconded by Joe Adams that the Board of Trustees certifies the May 9, 2015 Katy ISD Board of Trustees election results as reported by the Central Counting Committee and declares the winners of each position as follows: Position 6, Bryan Michalsky with 1,604 votes; Position 7, Charles Griffin with 1,675 votes. 11.2 Administer the Oath of Office to the newly elected members of the Katy Independent School District Board of Trustees. Sharon Nowak, Secretary for Board Services and Notary, administered the Oath of Office to Bryan Michalsky and Charles Griffin. 11.3 Consider and elect officers for the 2015-2016 Board of Trustees. A nomination was made by Joe Adams to elect Charles Griffin as President. Moved by Charles Griffin seconded by Joe Adams that the Board close nominations for the office of President. Moved by Joe Adams that the Board elects Charles Griffin for the office of President of the Board of Trustees for the 2015-2016 school year. Charles Griffin chaired the remainder of the meeting. A nomination was made by Rebecca Fox to elect Henry Dibrell as Vice President. Moved by Bryan Michalsky seconded by Ashley Vann that the Board close nominations for the office of Vice President. Moved by Rebecca Fox that the Board elects Henry Dibrell for the office of Vice President of the Board of Trustees for the 2015-2016 school year. A nomination was made by Bryan Michalsky to elect Ashley Vann as Secretary. Moved by Rebecca Fox seconded by Bryan Michalsky that the Board close nominations for the office of Secretary. Moved by Bryan Michalsky that the Board elects Ashley Vann for the office of Secretary of the Board of Trustees for the 2015-2016 school year. A nomination was made by Henry Dibrell to elect Rebecca Fox as Treasurer. Moved by Rebecca Fox seconded by Bryan Michalsky that the Board close nominations for the office of Treasurer. Moved by Henry Dibrell that the Board elects Rebecca Fox for the office of Treasurer of the Board of Trustees for the 2015-2016 school year. For videos of Board meetings go to www.katyisd.org Page 6
12. Recognition A nomination was made by Ashley Vann to elect Joe Adams as Sergeant-at-Arms. Moved by Bryan Michalsky seconded by Henry Dibrell that the Board close nominations for the office of Sergeant-at-Arms. Moved by Ashley Vann that the Board elects Joe Adams for the office of Sergeant-at-Arms of the Board of Trustees for the 2015-2016 school year. 12.1 Past President. Each Board member thanked outgoing Board President Bryan Michalsky for his service to the Board and the district. 13. Future Meetings 13.1 Board Work Study Meeting. Monday, June 15, 2015 13.2 Regular Board Meeting. Monday, June 22, 2015 14. Adjournment Board President Charles Griffin adjourned the meeting aÿ9:05 p.m. Charles Griffin President, Board of Trustees Ashlly'ÿ/an n Sec tary, Boarvrustees Approved: June 22, 2015 For videos of Board meetings go to www.katyisd.org Page 7