NOTICE OF MEETING Central Iowa Regional Transportation Planning Alliance Transportation Policy and Technical Committees 10:00 a.m., January 30, 2017 420 Watson Powell Jr. Way, Suite 200, Des Moines, IA 50309 Burnham Conference Room Denny Buyert, City of Pella Transportation Policy Committee Vice-Chair Scott Kruse, Boone County Transportation Technical Committee Chair 420 Watson Powell Jr. Parkway, Suite 200 Des Moines, Iowa 50309 Phone: 515.334.0075 www.cirtpa.org 1. Call To Order 2. VOTE: Approval of Agenda 3. VOTE: Approval of Meeting Minutes... Page 2 Approve the November 17, 2016, meeting minutes. 4. PUBLIC INPUT: Federal Fiscal Year 2016-2019 Transportation Improvement Program Revision Request.. Page 5 Opportunity for the public to comment on proposed revisions to the Federal Fiscal Year 2016-2019 Transportation Improvement Program. 5. CONSENT and VOTE: Approve the Fiscal Year 2016 Audit Report... Page 6 Report on the Fiscal Year 2016 Audit report, consider approval. 6. REPORT and VOTE - TPC ONLY: Des Moines Area Metropolitan Planning Organization Invoice to CIRTPA for the 2 nd Quarter of Fiscal Year 2017.. Page 7 Report on the MPO s Invoice to CIRTPA for the 2nd Quarter of Fiscal Year 2017; consider approval. 7. VOTE: CIRTPA Officers for Calendar Year 2017... Page 9 Vote on the election of new officers for the calendar year. 8. REPORT and OPTIONAL VOTE: Federal Fiscal Year 2017-2020 Transportation Improvement Program Revision Requests.............Page 10 Report on the requests to amend projects in the FFY 2017-2020 TIP; consider approval. 9. REPORT and OPTIONAL VOTE: Passenger Transportation Plan Revision Requests.....Page 17 Report on the request to amend the Passenger Transportation Plan; consider approval. 10. REPORT and OPTIONAL VOTE: Suballocation Review Committee........Page 18 Report on the discussion and recommendations made by the Suballocation Review Committee. 11. REPORT: Bicycle and Pedestrian Facilities Data Request....Page 19 Report on a request from the Iowa DOT for data about updated bicycle and pedestrian facilities. 12. REPORT: Pavement Condition Reports.......Page 20 Report on potential pavement condition reports and data that can be provided. 13. REPORT: Iowa in Motion 2045 and other Program Updates.....Page 21 Report on the DOT s Iowa in Motion 2045 plan and other program updates. 14. REPORT: Federal Fiscal Year 2018-2021 Transportation Improvement Program Development....Page 22 Report on the process to develop the FFY 2018-2021 TIP. 15. Other Non-Action Items of Interest to the Committee 16. Next Meeting Date Approval of the next meeting date for 9:30 a.m., Thursday March 9, 2017, Burnham Meeting Room. 17. Adjournment The CIRTPA receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the Civil Rights Act of 1964. For more information or to obtain a Title VI Complaint form, call 515-334-0075.
January 2017 Item No. 3 ISSUE: Approval of Meeting Minutes VOTE: Review and approve the minutes of the November 17, 2016, CIRTPA Joint Committee meeting. Included, immediately following are the minutes of the November 17, 2016, CIRTPA Joint Committee meeting. Approve the minutes of the November 17, 2016, CIRTPA Joint Committee meeting. STAFF CONTACTS: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 2
MEETING MINUTES CENTRAL IOWA REGIONAL TRANSPORTATION PLANNING ALLIANCE (CIRTPA) TRANSPORTATION POLICY COMMITTEE (TPC) AND TRANSPORTATION TECHNICAL COMMITTEE (TTC) JOINT MEETING NOVEMBER 17, 2016 CIRTPA TTC Members Present: Alan Miller Dallas County Todd Hagan Madison County Tyler Christian Marion County Bret VandeLune Polk County Darren Moon Story County David Carroll Warren County Anthony Brown City of Adel Wayne Schwartz City of Boone Jeremy Huntsman City of Nevada Keith Laube City of Newton Denny Buyert City of Pella Josh Wuebker City of Perry CIRTPA TTC Members Absent: Scott Kruse Boone County Russell Stutt Jasper County Damion Pregitzer City of Ames John Haldeman City of Huxley Chuck Burgin City of Indianola Dennis Webb City of Knoxville Wayne Peterson Mitchellville Mark Jackson Story City Mark Nitchals City of Winterset Julia Castillo HIRTA CIRTPA TPC Members Present: Brad Golightly Dallas County Todd Hagan Madison County Tyler Christian Marion County Bret VandeLune Polk County Darren Moon Story County David Carroll Warren County Kip Overton City of Adel Wayne Schwartz City of Boone Jeremy Huntsman City of Nevada Keith Laube City of Newton Denny Buyert City of Pella Josh Wuebker City of Perry CIRTPA TPC Members Absent: Chet Hollingshead Boone County Dennis Carpenter Jasper County Chuck Burgin City of Indianola Damion Pregitzer City of Ames John Haldeman City of Huxley Jon Woods City of Mitchellville Aaron Adams City of Knoxville Mark Jackson Story City Mark Nitchals City of Winterset Julia Castillo HIRTA Others Present: Mike Clayton Iowa DOT Staff Present: Todd Ashby Executive Director Andrew Collings Transportation Planner Zach Young Principal Planner Tracey Deckard Office Manager 1. Call to Order CIRTPA TPC Vice-Chair Denny Buyert called the CIRTPA TPC and the CIRTPA TTC November 17, 2016, Joint Committee Meeting to order at 9:33 a.m., in the CIRTPA Office, 420 Watson Powell, Jr. Parkway, Des Moines, Iowa. A quorum was present. 2. Approval of the Agenda MOTION: A motion was made and seconded to approve the joint CIRTPA TPC November 17, 2016, meeting agenda. MOTION CARRIED UNANIMOUSLY 3. Approval of Meeting Minutes MOTION: A motion was made and seconded to approve November 17, 2016, meeting minutes. MOTION CARRIED UNANIMOUSLY 3
4. Public Input- Federal Fiscal Year 2016-2019 Transportation Improvement Program Revision Request None. 5. Des Moines Area MPO invoice to CIRTPA for the 1 st Quarter of FY 2016 Staff presented. MOTION: A motion was made and seconded to approve payment to the Des Moines Area MPO. MOTION CARRIED UNANIMOUSLY 6. Calendar Year 2017 Meeting Dates Staff presented. Discussion ensued with regard the March 16, 2017 meeting date. It was suggested to move the March meeting to March 9, 2017. MOTION: A motion was made and seconded to approve the Calendar Year 2017 meeting dates with the March meeting to be held on March 9, 2017. MOTION CARRIED UNANIMOUSLY 7. FFY 2017-2020 Transportation Improvement Program Amendment Requests Staff presented. Discussion ensued. MOTION: A motion was made and seconded to approve Dallas County s proposed amendments to the FFY 2017-2020 TIP. MOTION CARRIED UNANIMOUSLY 8. Suballocation Review Committee Recommendations Staff presented. Report only. 9. Other Non-Action Items of Interest to the Committee None 10. Next Meeting Date Next Joint CIRTPA Meeting will be held on Thursday, January 19, 2017. 11. Adjournment Meeting adjourned at 10:07 a.m. 4
January 2017 Item No. 4 ISSUE: Public Input on TIP Revisions PUBLIC INPUT: Opportunity for public comment on proposed revisions to the Federal Fiscal Years 2017-2020 Transportation Improvement Program. The CIRTPA s Public Participation Plan provides an opportunity for the public to comment on Transportation Improvement Program (TIP) revisions at CIRTPA Policy Committee meetings. This item is to allow for public comment on proposed TIP revisions (agenda item 8). None. Public comment only. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 5
January 2017 Item No. 5 ISSUE: Approve the Fiscal Year 2016 Audit Report CONSENT and VOTE: Consider approval of the completed Fiscal Year 2016 Audit report. In January 2016, Shull & Company, P.C. completed the Fiscal year (FY) 2016 Audit of the CIRTPA s Finances. The CIRTPA staff reviewed the report and found no instances of noncompliance with federal requirements. A copy of the full report will be made available at the January 2017 meeting. Following acceptance by the CIRTPA, the CIRTPA staff will submit the FY 2016 Audit report to the Iowa Department of Transportation. Approve the Fiscal Year 2016 Audit report. STAFF CONTACTS: Todd Ashby, tashby@dmampo.org; Dylan Mullenix, dmullenix@dmampo.org; and Andrew Collings, acollings@dmampo.org; (515) 334-0075. 6
January 2017 Item No. 6 ISSUE: Des Moines Area Metropolitan Planning Organization Invoice to CIRTPA for the 2nd Quarter of Fiscal Year 2017 REPORT AND VOTE TPC ONLY: Brief report and approval of the Des Moines Area Metropolitan Planning Organization (MPO) Invoice to CIRTPA for the 2nd Quarter of Fiscal Year 2017. The MPO bills the CIRTPA for work conducted on the CIRTPA s behalf on a quarterly basis. The MPO s 2 nd Quarter Fiscal Year 2017 invoice covers work conducted for the period beginning October 1, 2016 through December 31, 2016. If approved, the CIRTPA staff will proceed with reimbursing the MPO. Included, immediately following is a copy of the MPO 2 nd Quarter Fiscal Year 2017 Invoice. Approve payment to the Des Moines Area Metropolitan Planning Organization for the 2 nd Quarter of Fiscal year 2017 billing period, October 1, 2016 through December 31, 2016. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 7
Des Moines Area MPO INVOICE TO CIRTPA 2ND QUARTER FY 2017 From:10/1/2016 To: 12/31/2016 WORK ACTIVITIES Code Description Time Cost 8.1 CIRTPA Program Administration 46.00 $3,680.00 8.2 CIRTPA Funding 2.00 $160.00 8.3 CIRTPA Long Range Transportation Plan 0.00 $0.00 8.4 CIRTPA Public Participation Plan 3.00 $240.00 8.5 CIRTPA Planning Support 137.00 $10,960.00 STAFF HOURS/COST SUBTOTAL 188.00 $15,040 Assigned Name Fee Time Cost TA Todd Ashby $80.00 6.00 $480.00 GO Gunnar Olson $80.00 0.00 $0.00 TJD Tracey Deckard $80.00 24.00 $1,920.00 DM Dylan Mullenix $80.00 3.00 $240.00 ZY Zach Young $80.00 18.00 $1,440.00 TD Teva Dawson $80.00 0.00 $0.00 MC Marcus Coenen $80.00 0.00 $0.00 MA Mike Armstrong $80.00 0.00 $0.00 AC Andrew Collings $80.00 137.00 $10,960.00 AR Allison Riley $80.00 0.00 $0.00 INT Intern $80.00 0.00 $0.00 188.00 $15,040 DIRECT COSTS $0.00 DIRECT COSTS SUBTOTAL $0.00 STAFF HOURS/COST SUBTOTAL $15,040 DIRECT COSTS SUBTOTAL $0.00 Des Moines Area MPO INVOICE AMOUNT $ 15,040 8
January 2017 Item No. 7 ISSUE: CIRTPA Officers for Calendar Year 2017 VOTE: Elect officers for the calendar year. Current CIRTPA TPC and TTC Chairs appointed a nominating committee, which provided a list of candidates to the CIRTPA. The CIRTPA will vote to elect calendar year 2017 officers. Officers required are a Chair, Vice Chair, and a Secretary/Treasurer. The schedule required for this process is: November/December 2016 Nominating committee forms and makes recommendations January 2017 Vote on calendar year 2017 officers at the CIRTPA meeting February 2017 Elected officers will take over their new roles Staff recommends approval of the nominating committee s list of 2017 officers. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 9
November 2016 Item No. 8 ISSUE: Federal Fiscal Year 2017-2020 Transportation Improvement Program Amendment Requests REPORT AND OPTIONAL VOTE: Consider approval of the request to the Federal Fiscal Years 2017-2020 Transportation Improvement Program. The Dallas County Conservation Board, Madison County, and City of Newton have requested the following revisions to the Federal Fiscal Year 2017-2020 Transportation Improvement Program (FFY 2017-2020 TIP): Sponsor: Dallas County CCB Project: RRVT Paved Crossing Project, Phase 2 Federal Aid Amount: $159,000 Federal Aid Type: TAP Total Cost: $199,000 Change: Add project to FFY 2017 in the TIP. Sponsor: Madison County Project: ALL: From VARIOUS to VARIOUS (County wide bridge inspection) Federal Aid Amount: $72,000 Federal Aid Type: STBG-HBP Total Cost: $90,000 Change: Increase funding amount in FFY 2017 to $112,000 of STBG-HBP funding. Sponsor: Newton Project: In the City of Newton, On N 4h Avenue W, from W 8 th Street through the 1400 Block Federal Aid Amount: $880,000 Federal Aid Type: STBG Total Cost: $1,100,000 Change: Increase the total cost to $1,347,020 and the STBG amount to $1,077,616, a federal aid amount increase of $197,616. In order to accommodate these and other project additions, the following projects/money will be removed from the 2017-2020 TIP and added back in the FFY 2018-2021 TIP. Sponsor: Winterset Project: On Summitt Avenue, from 1 st Street to 16 th Avenue Federal Aid Amount: $400,000 Federal Aid Type: STBG Total Cost: $500,000 Change: Remove project from TIP. 10
Sponsor: Marion County Project: On Story Dr. Remove Bridge 239100, Grading of 90 th Pl. between G76 and Story Dr. Federal Aid Amount: $360,000 Federal Aid Type: STBG-HBP Total Cost: $450,000 Change: Remove project from TIP. Sponsor: City of Newton Project: On 1 st Ave (Hwy 6) from approx. 300 west of E 14 th St to Iowa Speedway Dr. Federal Aid Amount: $362,000 Federal Aid Type: STBG Total Cost: $1,131,000 Change: Remove $300,000 in STBG funding from the project. Included, immediately following, are maps of the proposed TIP amendment. Approve proposed amendments to the FFY 2017-2020 TIP. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 11
Iowa TPMS project map 9:06 AM 1-26-2017 Sponsor Identity Dallas CCB TAP-R-C025(098)--8T-25 TPMS# 29722 TIP# 60637 Vicinity Map Location RRVT Paved Crossing Project, Phase 2 Characteristics <NA> / / Type of Work Ped/Bike Paving,Ped/Bike Miscellaneous Project Site 12
Iowa TPMS project map 9:08 AM 1-26-2017 Sponsor Identity Location Newton STP-U-5482()--70-50 TPMS# 29505 TIP# -- Union Drive Reconstruction, from N 4th Avenue W to N 19th Avenue W Vicinity Map Characteristics Minor Arterial / / Type of Work Pavement Rehab Project Site 13
Iowa TPMS project map 9:08 AM 1-26-2017 Sponsor Identity Location Winterset STP-U-8497()--27-61 TPMS# 26681 TIP# 70160 On Summitt Avenue, from 1st Street to 16th Avenue Vicinity Map Characteristics Rural Major Collector / / Type of Work Pavement Rehab/Widen Project Site 14
Iowa TPMS project map 9:09 AM 1-26-2017 Sponsor Identity Location Marion CRD BROS-C063(239100)--8J-63 TPMS# 8331 TIP# 70321 NBIS# 239100 On Story Dr. Remove Bridge 239100, Grading of 90th Pl. between G76 and Story Dr. Vicinity Map Characteristics Local / 0.5 MI / 35-35 Type of Work Bridge Removal,Grading Project Site 15
Iowa TPMS project map 9:10 AM 1-26-2017 Sponsor Identity Location Newton STP-U-5482(621)--70-50 TPMS# 35402 TIP# 70113 On 1st Ave (Hwy 6) from approx. 300' west of E 14th St to Iowa Speedway Dr. Vicinity Map Characteristics Other Principal Arterial / / Type of Work Pavement Markings Project Site 16
January 2017 Item No. 9 ISSUE: FFY 2015-2019 Passenger Transportation Plan Revision Requests REPORT AND OPTIONAL VOTE: Consider approval of the request to amend the FFY 2015-2019 Passenger Transportation Plan. HIRTA has requested the following revisions to the Federal Fiscal Year 2015-2019 Passenger Transportation Plan (FFY 2015-2019 PTP): Projects Added to New Freedom Funding Table (Page 71-72) Agency Description Funding Total Issue/Strategy Addressed Amount Funding HIRTA Mobility Coordinator Funding (Year 1) $40,000 $50,634 Need to maintain and expand existing services HIRTA Mobility Coordinator Funding (Year 2) $40,000 $50,634 Need to maintain and expand existing services HIRTA Facility Web Portal $33,800 $42,250 Need to maintain and expand existing services and making information easier to access Projects Added to JARC Funding Table (Page 71-72) Agency Description Funding Total Issue/Strategy Addressed Amount Funding HIRTA Employment Transportation Initiative $34,848 $43,560 Get more low-income persons access to jobs at the hours they need them and make passenger transportation more affordable A Public meeting was held on January 10 th, 2017. No comments on the proposed changes have been received. Approve proposed amendments to the FFY 2015-2019 PTP. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 17
January 2017 Item No. 10 ISSUE: Suballocation Review Committee Recommendations REPORT AND OPTIONAL VOTE: Review of the proposed Suballocation Review Committee recommendation. Andrea White, Statewide Planning Coordinator with the Iowa DOT, was at a CIRTPA meeting and discussed proposed changes to the current suballocation process. Those included: Allowing non-cirtpa members to apply for CIRTPA funding; Focus on funding more regional projects; and, Use project applications. CIRTPA approved the creation of a committee to review the proposed changes with at least three members from the Policy and three members from the Technical Committees. This committee met on November 2, 2016, to discuss these issues. From that meeting the committee made the following recommendations: 6.6% percentage of funding to be made available to non-cirtpa entities. 2.2% for HIRTA and 4.4% for small communities under 5,000 population but above 500. If CIRTPA doesn t award all of the funding for small communities and/or CIRTPA then the Iowa DOT would be eligible for funding. If not all of the funding would be used, it would be redistributed back to communities. Staff creates a two page report that communities with projects would fill out during the TIP development process indicating how that project meets the goals and objectives of the Long Range Transportation Plan. Staff communicate with smaller communities in the CIRTPA region to determine if there is any interest in serving on the CIRTPA board. More discussion will be had at the next CIRTPA Technical committee. The CIRTPA Technical Committee will meet right before the Joint Meeting. They will be discussing the impacts these potential revisions could have on communities. The results of that discussion will be reported during the meeting. Approve the proposed changes from the CIRTPA Suballocation Review Committee. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 18
January 2017 Item No. 11 ISSUE: Bicycle and Pedestrian Facilities Data Request REPORT: Report on a request from the Iowa DOT for data about updated bicycle and pedestrian facilities. The Iowa Department of Transportation has requested that Iowa s regional planning organizations provide updated bicycle and pedestrian information regarding the number of facilities constructed in 2016. CIRTPA staff will coordinate the collection of this information from its member governments. To that end, staff requests that each community provide a GIS shapefile, map, or spreadsheet with existing (and if possible, proposed or planned) bicycle and pedestrian facilities in your community. CIRTPA staff asks that member governments provide this information by Friday, February 6, 2017. Please contact staff should you need any assistance with this request. None. Report and discussion only. STAFF CONTACT: Marcus Coenen, mcoenen@dmampo.org (515) 334-0075 19
January 2017 Item No.12 ISSUE: Pavement Condition Reports REPORT: Review of potential pavement condition reports. Iowa State University s Institute for Transportation provides IPMP, the Iowa Pavement Management Program. IPMP promotes optimal, cost-effective decisions on highway maintenance, rehabilitation, and reconstruction, using accurate past and projected pavement conditions. IPMP integrates data collection and a database to track the condition of pavements on non-national Highway System (non-nhs) federal-aid-eligible roads. Non-NHS roads may be in state, county, and city jurisdictions. Staff has been to several meetings regarding the usage of IPMP software and will providing reports on the potential usage of dtims software for pavement management and forecasting. None. Report and discussion only. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 20
January 2017 Item No. 13 ISSUE: Iowa in Motion 2045 and Other Program Updates REPORT: Review of the DOT s Iowa in Motion 2045 plan other program updates. The state transportation plan (Plan) is a long-range document that addresses federal requirements and serves as a transportation investment guide. The Iowa Department of Transportation s (DOT) long-range planning process is called Iowa in Motion, and the most recent Plan developed through this process was adopted in 2012. The Plan is updated every five years in order to stay current with trends, forecasts, and factors that influence decision-making, such as legislation, funding, technological changes, and State priorities. Throughout fall 2016, draft analysis and content will be discussed with the Commission and made available for review. Draft content that is available for review and comment is linked at the bottom of this webpage. Additional public input will take place as the draft plan comes together, with the goal of adopting the final Plan in spring 2017. Currently, four chapters of the draft plan are available for review. The Iowa DOT will also be providing federal program updates and guidance as they come out. Staff will interpret and relay information as it becomes available. None. Report and discussion only. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 21
ISSUE: Federal Fiscal Year 2018-2021 Transportation Improvement Program Development January 2017 Item No. 14 REPORT: Report on the process to develop the Federal Fiscal Years 2018-2021 Transportation Improvement Program. The Iowa DOT requires that the CIRTPA annually develop a four-year Transportation Improvement Program (TIP) that details the use of federal funds for transportation projects in the Regional Planning Affiliation Planning Area. The CIRTPA staff begins work on the Federal Fiscal Years 2018-2021 Transportation Improvement Program (FFY 2018-2021 TIP) by providing each CIRTPA member government and participating agency a listing of their current TIP projects and associated information from the Iowa Department of Transportation s Transportation Program Management System for review and update. The CIRTPA staff requests that member governments and agencies determine if projects currently programmed for FFY 2017 will receive FHWA authorization to proceed with development before September 30, 2017. If a project does not receive FHWA authorization before September 30, 2016, then the project will need to roll-over to a future year in the TIP. The CIRTPA staff distributes status reports to member governments that currently have projects programed in the TIP. Over the coming months, staff will contact each of these member governments to discuss the details of their respected projects. Included, immediately following, is the TIP Development Schedule. None. Report and discussion only. STAFF CONTACT: Andrew Collings, acollings@dmampo.org; (515) 334-0075. 22
FFY 2018-2021 TRANSPORTATION IMPROVEMENT PROGRAM DEVELOPMENT SCHEDULE February 2017 March 24, 2017 April 2017 May 2017 June 2017 July 2017 July 20, 2017 CIRTPA staff distributes project status reports to each member government. Project status reports due to the CIRTPA by 4:30 p.m. Staff develops draft Federal Fiscal Years 2018-2021 Transportation Improvement Program (FFY 2018-2021 TIP). Draft Federal Fiscal Years 2018-2021 Transportation Improvement Program (FFY 2018-2021 TIP) to CIRTPA Policy and Technical Committees for project review and comment. Public comment period and public meeting held. Draft FFY 2018-2021 TIP transmitted to Iowa DOT and Federal Highway Administration. Draft FFY 2018-2021 TIP to CIRTPA Policy and Technical Committees for action. Final FFY 2018-2021 TIP transmitted to Iowa DOT. * All dates are tentative and subject to change. 23