SOFTWARE TECHNOLOGY PARKS OF INDIA स फ टव यर ट क न ल ज प र कसस ऑफ़ इ ड य (इल र कर ड र कस एव स च प र द य ड क म त र लय, भ रत सरक र) Webel STP II Building, 2nd Floor, DN - 53, Sector- V, Salt Lake, Kolkata-700091. www.kol.stpi.in एसट प आई-क लक त म क य सलय स ट श र म द रण और आप र तस क डलए एज स क स च बद ध कर सन दभस स ख य STPI/KOL/PUR-07-II/2017/QTN-103 दद क 05.07.2017 स फ टव यर ट क न ल ज प र क स ऑफ़ इ ड य, क लक त म क य सलय स ट श र म द रण और आप र तस क डलए य ग य, ख य डत प र प त एज स क एक स ल तक स च बद ध कर क डलए म हर ब द तक क - व डणडययक ड डवद च ददए ए डववरण क अ स र आम डत रत दकय ज त ह ड डवद जम कर क अ डतम डतड 26 ज ल ई 2017, अपर ह 03:00 बज तक ह और म हर ब द ड डवद उस दद अपर ह 03.30 बज ख ल ज य म ज त यक अपर ड द शक एव प रभ र अड क र एसट प आई-क लक त
SOFTWARE TECHNOLOGY PARKS OF INDIA स फ टव यर ट क न ल ज प र कसस ऑफ़ इ ड य (इल र कर ड र कस एव स च प र द य ड क म त र लय, भ रत सरक र) Webel STP II Building, 2nd Floor, DN - 53, Sector- V, Salt Lake, Kolkata-700091. www.kol.stpi.in TENDER FOR EMPANELMENT OF AGENCY FOR PRINTING & SUPPLY OF OFFICE STATIONERIES AT STPI KOLKATA Ref. No.: STPI/KOL/PUR-07-II/2017/QTN-103, Date: 05.07.2017 Software Technology Parks of India, Kolkata invites sealed Techno-Commercial quotations from eligible reputed vendors / printers / agencies for empanelment of printing and supply of office stationeries at STPI Kolkata for the period of one year as per details given in tender document no.: STPI/KOL/PUR-07-II/2017/QTN-103, Date: 05.07.2017. The tender documents can be downloaded from 06.07.2017 to 26.07.2017 from website http://www.kol.stpi.in. The tender document should be sent along with a Non Refundable DD/BC/NEFT for Rs.100/- in favor of Software Technology Parks of India payable at Kolkata to STPI-Kolkata office towards tender fee. The last date of submission of bids is 26 th July 2017 up to 03:00PM. The Bid shall be opened on the same day at 03:30PM. Manjit Nayak Additional Director & Officer In-Charge STPI-KOLKATA
BASIC DETAILS 1 Tender No. and Date Ref:- STPI/KOL/PUR-07-II/2017/QTN-103 Date: 05 th July 2017. 2. Scope of Work Printing and Supply of office stationeries for the period of one year. 3. Correspondence address To, The Additional Director & OIC Software Technology Parks of India Webel STP II Building, 2nd Floor, DN - 53, Sector- V, Salt Lake, Kolkata-700091. 4. Telephone Tel:- 033 2367 3598 / 3798. Fax:- 033 2367 3597. 5 6 Tender Fee (Non- Refundable in the mode of DD/BC/NEFT) (If the tender fee paid through NEFT, the copy of NEFT Receipt/ challan have to attach with this bid document as poof) Security Deposit (DD/BC/NEFT/BG) (If the Security Deposit paid through NEFT, the copy of NEFT Receipt/ challan have to attach with this bid document as poof) Rs.100/- in favour of Software Technology Parks of India payable at Kolkata. Rs.2500/- in favour of Software Technology Parks of India payable at Kolkata. 7 Validity of quotations 90 Days from the date of submission. 8 Last date for submission of Quotation 26 th July 2017 on or before 03:00PM. 9 Data and time of Quotation opening 26th July 2017 on 03:30PM. 10 Other information Single cover Techno-Commercial quotation. Seal and signature of the Agency Page 3 of 9
Scope of work includes: SCOPE OF WORK 1. Printing and Supply of office stationeries at STPI-Kolkata for the period of one year as and when required/ ordered basis (details attached in Annexure - I). Eligibility Condition 1. The bidder shall be Proprietary/Partnership Firm, Company registered under Companies Act, Legally constituted Corporate Body empanelled / registered who possess the required licenses. (Self-attested copy of relevant documents should be enclosed). 2. Agency should be a reputed stationery Printing firm having at least 03years experience in printing works (Self attested copy of same should be enclosed). 3. Agency should have PAN & TAX registration as required (Self attested copy of same should be enclosed). 4. The bidder must have fully functional office at KOLKATA (Submit copy of proof). Seal and signature of the Agency Page 4 of 9
GENERAL TERMS & CONDITIONS 1. Quotation must be submitted in a single sealed cover at our office. The words TENDER FOR EMPANELMENT FOR PRINTING AND SUPPLY OF OFFICE STATIONARIES AT STPI- KOLKATA should be clearly written on the top of the envelope. 2. Quotations received in any other form or after due date shall be rejected. 3. Authorized person of the agency shall sign, stamp and submit all pages of the quotation document, supplementary documents, data sheet and any other documents provided in support. 4. Quotations will be opened in the presence of the authorized representatives of the Agencies. 5. In case the day of opening of Quotation is declared as holiday the opening shall be held on the next working day at the same time. 6. STPI may extend the last date of submission of quotation or opening date as it deem required for any administrative reasons. 7. Bidders/ agencies are advised to visit the office to see the specimen copies as listed in Annexure I, the location where the services/ supplies required to be delivered and approximate minimum quantities will be ordered at a time as and when required basis. 8. CONDITIONAL QUOTATION WILL NOT BE ACCEPTED AND REJECTED OUTRIGHT. 9. The Security Deposit must be submitted by the L1 bidder within the 15 days from the date of issue of work order in the form of DD/BC/ Bank Guarantee from a Nationalized Bank. 10. If any of the conditions of Quotation are not fulfilled, such Quotation/Quotations will be summarily rejected outright and objections raised in this regards will not be entertained. 11. STPI reserves the right to choose, accept or reject any or all requests / offers, in full or part, at any stage, reduce or increase the quantity without assigning any reasons therefore. The quantity / number shown in the document are only indicative. STPI further reserves the right to split the order among more than one Agency if considered necessary. STPI will not be responsible for any postal losses or delays in submission of documents. The Quotation documents are nontransferable. 12. The rate quoted by the agency shall be valid for a period of one year and no increase in rate shall be allowed during the period of contract. 13. In the event of violation of any terms and conditions given above, it would be construed, as a breach of contract and STPI will be entitled to terminate the agreement without any compensation. 14. Evaluation criteria: Commercial part of only eligible agencies will be evaluated. 15. Details of STPI Kolkata A/C in case of payment through Digital Mode (NEFT transfer) are given below: S. No. 1 Particulars Account Holder Name Details Software Technology Parks of India 2 Account Type-SB A/c No. 407110110005847. 3 Bank Name Bank of India. 4 Branch Name Sector - V (Saltlake). 5 IFSC Code BKID0004071. 6 MICR Code 700013101. 7 Branch Code 4071. Seal and signature of the Agency Page 5 of 9
CONTRACTUAL TERMS & CONDITIONS 1. The quality of work executed by the contractor shall be professional and to the satisfaction of Officer-In-Charge, STPI-Kolkata. 2. STPI-Kolkata will provide the sample of text and format to be printed along with each and every work order. 3. If works executed by the contractor is found sub-standard then the contractor is liable to take back the entire rejected supply and re-execute the work at its own cost. 4. Delivery of printing stationeries shall be made within 07 working days of receiving the work/ purchase order. 5. The contractor shall comply with all the provisions as required under the appropriate acts of Government and also statutory requirements as applicable. 6. Charges include cost of materials, stationeries, printing cost etc. in complete. 7. The rate quoted by the contractor/ the rate at which order has been placed shall be final and no increase in rate shall be allowed during the period of contract. Rate quoted shall be valid for one year from 8. All the listed items & its quantity in Annexure I are tentative which may be required throughout the year. However, the order will be placed to supplier as per the requirement of STPI for the specific items & its quantity time to time which may not be a single order. 9. The Security Deposit must be submitted by the L1 bidder within the 15 days from the date of issue of work/ purchase order in the form of DD/ BC/ Bank Guarantee from a nationalized bank in favour of Software Technology Parks of India payable at Kolkata. The Bank Guarantee shall be valid upto 03 months from the expiry of the contract. The format and dates shall be provided by STPI Kolkata. In the event of renewal of contract after one year, the agency shall have to submit extended performance guarantee. 10. In case the performance of the agency is not found satisfactory during the period of contract or the agency fails to abide by any clause of the contract or disagree to continue the service/ supply in the mid of the contract then the Performance Security Deposit can be forfeited by STPI. 11. Tax as applicable will be deducted from the bills payable. 12. Payment will be made within 15 days on production of related invoice & service report after completion of 100% work and other terms & conditions as per Work Order. 13. STPI may terminate the empanelment of the contractor/vendor, if the contractor/vendor fails to execute ordered works on time or regularly executes sub-standard works. 14. The Contract Agreement can be terminated at any time by giving one month notice by the Agency and one month notice by or on behalf of Officer-In-charge, STPI Kolkata. 15. STPI reserves the right to terminate the empanelment of the contractor/vendor by giving onemonth notice without assigning any reasons. 16. The contractor shall be legally liable and responsible for and contravention of any legal requirements and consequent liability in connection to the work assigned to the contractor by STPI. 17. The service contract may be extended further for a period of Two years i.e. one year at a time, subject to there is no change in commercial and technical terms & conditions or price and subject to satisfaction and approval from competent authority. 18. Any dispute arises shall be settled within the Jurisdiction of KOLKATA only. Seal and signature of the Agency Page 6 of 9
DETAILS OF BIDDING PARTY 1. Name of the Agency : 2. Full postal address for correspondence : Phone No : Fax No : Email Id : Website URL : 3. Registration no. : 4. Date of Incorporation : 5. Name, designation and address of authorized signatory : 6. Name of Directors(s)/Partners : a) (Separate sheets may be attached : b) if required) 7. PAN card no. : 8. TAX Registration no. (if applicable) : Note: Copies of relevant certificates must be submitted for the proof of all the above statements. Seal and signature of the Agency Page 7 of 9
Annexure-I FORMAT FOR COMMERCIAL QUOTE Sl. No. Description of Items Approx. total requirement throughout the year Unit Cost Total cost (All Amount in INR) Applicable Total Cost Taxes inclusive of taxes 1 Cobra File with printing of Logo & Bilingual address (Multi color) Per File 2 Writing Pads spiral binding (20 Pages each) Per Pad with printing of logo and text 3 Gate pass(set of 4 different color leafs with serial no. binded in book) Per Pad of 50 4 A6 Size Visitor Slip Per Pad of 50 (Bilingual) 5 Visiting Cards (Double Sided, Bilingual) Digitally printed Per Box of 100 6 Letter head, A4 size, pack of 100 (Bilingual, multi color) 7 White Envelope 4.5 x 11 inch printed with logo and bilingual address/text Per Box of 100 8 14x10 inch Size Yellow Water Proof Envelope printed with logo and bilingual address /text Per Box of 100 9 L-Shape/Display Plastic Folder with Logo & address Per Piece 10 A4 Size Green Sheet printed with bilingual text Pack of 100 11 Lunch Allowances Form (Bilingual) 12 Leave Application form (Bilingual) 13 Debit Vouchers 14 Credit Vouchers 15 Journal Vouchers 100 100 10 20 10 40 30 03 50 40 5 5 15 15 30 Seal and signature of the Agency Page 8 of 9
16 Money Receipt 05 17 Employee ID Card 20 18 A3 size certificate (Multi Colored) 19 A4 size leaflet (Both Side) (Multi Colored) 20 A5 size invitation card with envelope (Multi Colored) 20 200 200 Grand Total Specimen sample of printing stationeries is available at STPI-Kolkata office. Bidders/ Agencies are required to verify the samples to see the paper quality, size, printing style etc. before quoting price. Quantity given above is indicative based on average usage throughout the year and may increase/reduce as per requirement. Specific quantity required will be given in each and every work order. Declaration I hereby declare that I have read and understood the terms and conditions of this Quotation document / Quotation call and agree to comply with all the provisions including scope of work. I further declare that I am fully authorized by the company M/s. to sign this document, quote and represent on behalf of the company for the product / service mentioned herein. Signature: Name: Designation: Date: Seal and signature of the Agency Page 9 of 9