E 1 CITY OF BEVERLY HILLS Council Chamber 455 North Rexford Drive Beverly Hills, CA 90210 MINUTES CITY COUNCIL REGULAR MEETING 7:00 p.m. The City Council Regular Meeting was called to order by Mayor Bosse in the Council Chamber at 7:00 pm. PLEDGE OF ALLEGIANCE led by Negar Kamara A. ROLL CALL Present: Absent: Councilmember Wunderlich, Councilmember Friedman, Councilmember Mirisch, Vice Mayor Gold, and Mayor Bosse B. PRESENTATIONS 1. PROCLAMATION Breast Cancer Awareness Month Mayor Bosse, along with the entire City Council, invited members of the Beverly Hills Fire Department and the Beverly Hills Police Department as well as Cedars Sinai Samuel Oschin Cancer Institute breast cancer medical oncologist Dr. Reva Basho, and presented a proclamation declaring October2017 as Breast Cancer Awareness Month in the City of Beverly Hills. 2. OCTOBER IS CIVILITY MONTH 1) Bullying Prevention Video Contest: The video contest recognizes a Beverly Hills student for creating a video that takes action against bullying and promotes a culture of kindness and civility. 2) Embrace Civility Award: The Embrace Civility Award recognizes individuals or groups in our community who act as role models for positive civic behavior, take a stand in support of respect and responsible actions and promotes positive neighbor to neighbor relations. Mayor Bosse, along with the entire City Council, invited the Human Relations Commission (HRC) members to join them at the podium. HRC Chair Jerry Friedman introduced El Rodeo sixth grader James Kamara as the first place winner of the Bullying Prevention Video Contest. After playing the video, the City Council and HRC presented James with a proclamation and a check recognizing his efforts to educate the public and his peers about bullying.
Page 2 of 12 The City Council and HRC also presented the sixth annual Embrace Civility Award proclamation to Karen Setian and Ida Nalbandian for raising awareness of the dangers of drunk driving through their work with the Every Fifteen Minutes program and the Vahagn Setian Charitable Foundation. Health and Safety Commissioner Myra Lurie who nominated the couple spoke of her reasons for nominating them. 3. 60-SECOND BUSINESS SHOUT-OUT Tutto Benne Mayor Bosse, along with the entire City Council, presented a 60-Second Business Shout-Out certificate to Tutto Benne Bakery and Café owners Jutta and Herbert, and thanked Donna Mohan for nominating Tutto Bene for the shout-out. 4. TEXT BH Text messages on any City-related topic may be sent to 310-596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer. Councilmember Friedman announced that text messages on any City-related topic may be sent to (310) 596-4265. City Attorney Wiener announced that Items F-2 and F-5 will be continued to the November 7, 2017 City Council Regular Meeting. He also noted the amendments to the ordinances provided to the City Council at the dais for Items D-6 and D-7. C. ORAL COMMUNICATIONS 1. TELEPHONE CALL-IN (310.285.1020) (Members of the public are invited to place telephone calls to comment on issues that do not appear on the evening s agenda. The City Council will take up to three telephone calls per meeting. Comments on the evening s agenda must be made in person as the item comes before the City Council.) 2. AUDIENCE COMMENTS. Any person wishing to address the City Council on any matter not on the agenda may do so at this time. However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting. If you wish to address the City Council at this time, please complete a speaker s card and give it to the City Clerk prior to the commencement of the meeting. Please use the microphone provided, clearly stating your name for the official record and courteously limiting your remarks to three (3) minutes so others may have the opportunity to speak as well. 1. Adriel Ghadoushi 3. REPORT FROM THE CITY MANAGER
Page 3 of 12 4. CITY COUNCILMEMBER AND COMMITTEE REPORTS D. CITY COUNCIL CONSENT CALENDAR FISCAL IMPACT REPORT MOVED by Councilmember Wunderlich, seconded by Councilmember Friedman, to approve all items on the City Council consent calendar, and direct that the appropriate accounts be charged on Items D4 and D-5 Minutes 1. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Study Session of September 19, 2017. ITEM D-1: APPROVED 2. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of September 19, 2017. ITEM D-2: APPROVED 3. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of October 3, 2017. ITEM D-3: APPROVED Demands Paid 4. REVIEW OF BUDGETED DEMANDS PAID, report dated September 23 2017. ITEM D-4: APPROVED 5. PAYROLL DISBURSEMENT REPORT, report dated. ITEM D-5: APPROVED Other Business ORDINANCE OF THE CITY OF BEVERLY HILLS: October 6, 6. AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGARDING LEGISLATIVE ADVOCATES SERVING ON COMMISSIONS AND COMMITTEES. First Reading - For Introduction.
Page 4 0112 Comment: The Ordinance provides for a 2 year cooling off period before a Legislative Advocate is appointed to a commission or committee. In addition, once appointed, a commissioner or committee member should not begin to function as a Legislative Advocate. ITEM D-6: INTRODUCED AND READ BY TITLE ONLY AS AMENDED; ADVANCE TO THE MEETING OF NOVEMBER 7, 2017 FOR ADOPTION AS AMENDED 7. MOVING THE DATE OF THE CITY S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF ODD-NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EVEN-NUMBERED YEARS. First Reading - For Introduction and Adoption. Comment: Pursuant to the City Council s direction this ordinance changes the election date from March of odd-numbered years to March of even-numbered years. ITEM D-7: INTRODUCED, ADOPTED AND READ BY TITLE ONLY AS AMENDED; ORD# 17-0-2 740 RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS: APPROVAL OF: 8. AMENDMENTS TO CONFLICT OF INTEREST CODES FOR VARIOUS CITY DEPARTMENTS. Comment: Amends various departments Conflict of Interest Codes to reflect new positions, and position title and disclosure requirement changes. ITEM D-8: APPROVED 9. REQUEST BY FRIENDS OF GREYSTONE TO WAIVE FEES FOR USE OF GREYSTONE FOR A HOLIDAY EVENT TO BE HELD BY THE DOHENY FAMILY AND KEY STAFF. Comment: The Friends of Greystone have been recipients of many donations from the Dohenys related to the family members who lived in the Greystone Mansion, including china, silver, furniture, paintings, etc. The Doheny family has asked for use of Greystone for their family holiday party, which will also include key staff from the El Camino office. The Friends of Greystone (FOG) ask that the rental fees be waived for this function due to the unique relationship between the Friends of Greystone and the Doheny family. ITEM D-9: APPROVED
Page 5 of 12 10. AGREEMENT WITH CLASSIC TOW, INC. DBA TIP TOP TOW SERVICE FOR POLICE AND CITY VEHICLE TOWING SERVICES, LIEN SALE PROCESSING SERVICES AND VEHICLE AUCTION SERVICES; AND APPROVAL TO ISSUE A BLANKET PURCHASE ORDER FOR A NOT-TO-EXCEED AMOUNT OF $200,000 FOR THE SERVICES DESCRIBED ABOVE. Comment: Staff recommends City Council approval of a one year agreement with Classic Tow, Inc. DBA Tip Top Tow for police impound and tow services for the City of Beverly Hills and authorize a purchase order in a not to exceed amount of $200,000. ITEM D-1O: APPROVED; AG# 576-17 11.AGREEMENT WITH DUNBAR ARMORED, INC. FOR ARMORED CAR SERVICES. Comment: Staff recommends that the City Council approve the professional services agreement with Dunbar Armored, Inc. to provide armored car services for delivery of currency and checks, in a total amount not-to-exceed $84,000 for three fiscal years. ITEM D-11: APPROVED; AG# 577-17 12. AMENDMENT NO. 1 TO AN AGREEMENT WITH MARCH STUDIO INC. FOR CONSULTANT PLANNING SERVICES IN CONNECTION WITH COLDWATER CANYON PLAYGROUND REPLACEMENT AND SITE IMPROVEMENTS PROJECT; AND APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $42,500.00 TO MARCH STUDIO, INC. FOR THE WORK. Comment: Staff recommends City Council to approve Amendment No. 1 to Agreement No. 88-16 with MARCH STUDIO, INC for additional architectural services to provide design development and construction documents for improvements to Coldwater Canyon Park and Playground; and approve an increase to the purchase order in the amount of $42,500.00 for a total purchase order amount of not to exceed $92,400.00. ITEM D-12: APPROVED; AG# 578-17 13.A. AMENDMENT NO. 2 TO AN AGREEMENT WITH PSOMAS FOR DESIGN SERVICES FOR THE NORTH SANTA MONICA BOULEVARD RECONSTRUCTION PROJECT; AND APPROVAL TO INCREASE THE PURCHASE ORDER TO PSOMAS FOR DESIGN SERVICES IN THE AMOUNT OF $130,000. Comment: This is to approve Amendment No. 2 to Agreement No. 197-13 with Psomas for additional engineering services related to the reconstruction of North Santa Monica Boulevard; and approve an increase to the purchase order in the amount of $130,000. ITEM D-13A: APPROVED; AG# 579-17 B. A CHANGE PURCHASE ORDER IN THE AMOUNT OF $1.8M TO GRIFFITH COMPANY FOR ADDITIONAL CONSTRUCTION SERVICES RELATED TO THE NORTH SANTA MONICA BOULEVARD RECONSTRUCTION PROJECT; AND APPROPRIATION OF $1.8M FROM THE CIP FUND NO. 0889.
Page 6 of 12 Comment: This is to approve a change purchase order in the amount of $1.8M to Griffith Company to construct raised crosswalks at the unsignalized intersections between Wilshire Boulevard and Doheny Drive and appropriate $1.8M for CIP No. 0889. ITEM D-13B: APPROVED 14.AMENDMENT NO. 3 TO THE AGREEMENT WITH ROY J. SHLEMON & ASSOCIATES, INC. FOR AS-NEEDED GENERAL TECHNICAL GEOLOGIC AND SEISMIC PEER REVIEW CONSULTING SERVICES. Comment: This amendment extends the termination date to June 30, 2018 and increases the hourly rates of the consultants professional consulting services. Cost to perform these services has been approved as an ongoing annual expenditure in the Council-approved budget for the Community Development Department. ITEM D-14: APPROVED; AG# 580-17 15. AMENDMENT NO. 5 TO THE AGREEMENT WITH BARTEL ASSOCIATES, LLC FOR ACTUARIAL SERVICES. Comment: This action authorizes the City of Beverly Hills, to add a nondisclosure provision to the Agreement between the City of Beverly Hills and Bartel Associates, LLC for actuarial services. ITEM D-15: APPROVED; AG# 581-17 16.A PURCHASE ORDER TO TYLER TECHNOLOGIES, INC. IN THE AMOUNT OF $72,978.50 FOR PAYMENT OF LEGACY NEW WORLD SYSTEMS CORPORATION INVOICES AND NECESSARY UPGRADES TO THE PUBLIC SAFETY COMPUTER AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM (CAD/RMS). Comment: Staff recommends that the City Council approve a purchase order in the amount of $72,978.50 to Tyler Technologies, Inc. for payment of legacy New World Systems Corporation invoices and necessary upgrades to the Public Safety Computer Aided Dispatch and Records Management System (CAD/RMS). The amount due represents the reconciliation of contended items and required system upgrades which are now verified and completed. Old purchase orders to New World Systems are no longer valid as Tyler acquired New World at the end of 2015. ITEM D-16: APPROVED Vote on the City Council Consent Calendar: Ayes: Councilmember Wunderlich, Councilmember Friedman, Councilmember Mirisch, Vice Mayor Gold, and Mayor Bosse. Noes:. CARRI ED
Page 7 of 12 E. PUBLIC HEARING TO SET: 1. HEARING DATE FOR AN APPEAL OF THE PLANNING COMMISSION S SEPTEMBER 14, 2017 DECISION DIRECTING STAFF TO RECORD A NOTICE OF VIOLATION PURSUANT TO SUBDIVISION MAP ACT 66499.36 FOR APN 4391-028-012. Comment: On September 14, 2017, the Planning Commission directed staff to record a Notice of Violation pursuant to Subdivision Map Act Section 66499.36 for the property identified as APN 4391-028-012. An appeal of this decision has been timely filed, and appeal fees have been paid. The next step is for the City Council to set a date at a future meeting for a public hearing to consider the appeal. It is recommended that the hearing date be set for November 21, 2017. Assistant Director of Community Development/City Planner Ryan Gohlich presented a brief introduction regarding the appeal and requested the hearing be moved to the January 9, 2018 Council meeting instead of the advertised date of November 21, 2017 as requested by the applicant. Mr. Gohlich responded to Councilmember Mirisch s question on the reason for the delay in the hearing date and any issues it will cause the Community Development/Planning Department. Council supported setting the hearing date for January 9, 2018. ITEM E-1: BY ORDER OF THE CHAIR, ABSENT OBJECTION, A PUBLIC HEARING ON THIS MATTER IS SET FOR JANUARY 9, 2018 TO CONSIDER: F. CONTINUED AND NEW BUSINESS 1. RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ESTABLISHING PREFERENTIAL PARKING PERMIT ZONE UU ON THE 200 BLOCK OF SOUTH WILLAMAN DRIVE BETWEEN CHARLEVILLE BOULEVARD AND GREGORY WAY. Comment: Establish a preferential parking permit zone with a daytime permit regulation of 1-Hour Parking, 8 a.m. to 6 p.m., Monday through Friday, Except by Permit. City Attorney Laurence Wiener recused himself from the item and Chief Assistant City Attorney Lolly Enriquez replaced him on the dais for this item.
Page 8 of 12 Transportation Planner Martha Eros presented a PowerPoint and oral report, noting that this is a resident-initiated petition, and the Traffic and Parking Commission (TPC) approved the request 4/0 in support of the staff recommendation with TPC Chair David Seidel recusing due to the adjacency of his residence to the project zone. She spoke about the parking occupancy, observations by staff, correspondence received, and the TPC recommendation. Speaking: 1 Karen Segel Ms. Eros and Deputy Director of Transportation Aaron Kunz responded to Council questions regarding validity of the petition, the petition process, number of people against the petition, pros and cons and the basis for the decision, preference of people against the petition. Councilmember Mirisch suggested revisiting the item if the problem persists. Council supported the recommendation. MOVED by Councilmember Friedman, seconded by Vice Mayor Gold, to adopt Resolution F-i as follows: RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS ESTABLISHING PREFERENTIAL PARKING PERMIT ZONE UU ON THE 200 BLOCK OF SOUTH WILLAMAN DRIVE BEPJVEEN CHARLEVILLE BOULEVARD AND GREGORY WAY Ayes: Noes: Councilmember Wunderlich, Councilmember Friedman, Councilmember Mirisch, Vice Mayor Gold, and Mayor Bosse.. CARRIED ITEM F-I: ADOPTED; RES# RES# I7-R-13162 2. AN ORDINANCE OF THE CITY OF BEVERLY HILLS REGARDING THE VALIDITY AND EXPIRATION OF CERTAIN BUILDING PERMIT APPLICATIONS. Comment: This proposed ordinance will require that building permit applications filed before January 1, 2017, but arguably expired, would be required to obtain their building permit prior to February 14, 2018. Mayor Bosse noted that the item will be continued to the November 7, 2017 Council meeting but the City Council would hear from audience members if they wanted to speak tonight. City Attorney Laurence Wiener announced that the City would advertise a notice in the newspapers regarding the hearing and a courtesy notice will be sent to those impacted by the item.
Page 9 of 12 Speaking 1. Daniel Fteedman Jeffer Mangels Butler & Mitchell LLP, representing Sagebrook Investments for the 1260 Lago Vista project 2. Morris Pouldar, JTRP Oil LLC 3. Debbie Weiss ITEM F-2: BY ORDER OF THE CHAIR, ABSENT OBJECTION, ITEM CONTINUED TO THE MEETING OF NO VEMBER 7,2017 3. PERMIT REQUEST FROM LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY AND ITS CONTRACTOR TO CONDUCT GEOTECHNICAL INVESTIGATIONS FOR SECTION 2 OF THE PURPLE LINE EXTENSION PROJECT. Comment: Request from Metro and their contractor, Tutor Perini 0 & G, to conduct borings to establish subsurface conditions at 13 locations along Wilshire Boulevard for the Purple Line Extension Project, Section 2. City Engineer Mark Cuneo presented a PowerPoint and oral report showing where the Section 2 alignment project is being performed. Metro Project Manager Mike McKenna provided geotechnical boring information including the scope of work, the schedule, traffic control for work zone in the outside and middle lanes, and traffic monitoring and coordination with the City. Construction Relations Manager Kasey Shuda spoke about the community outreach and engagement efforts done by MTA and the next steps that MTA will be taking. Mr. Cuneo spoke about potential impacts on permit conditions such as noise, traffic, access and public safety, as well as the staff recommendation. Council liaisons Councilmember Mirisch and Mayor Bosse commented that the City will be continuously monitoring the noise levels and worked with Metro on outreach efforts. Mr. Cuneo, Director of Public Works Shana Epstein, Mr. McKenna, Tutor Perini O&G Project Engineer Nick Wright, and Ms. Shuda responded to Council questions regarding noise levels, replacement parking, monitoring wells, safety barriers, work plan, consideration and approval of work schedule by the nearby hotels, moratorium, coordination with LA Cienega and other closures, and coordination with other ancillary services provided by the City such as tree trimming. MOVED by Councilmember Friedman, seconded by Councilmember Wunderlich, to approve Item F-3 as follows: PERMIT REQUEST FROM LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY AND ITS CONTRACTOR TO CONDUCT GEOTECHNICAL INVESTIGATIONS FOR SECTION 2 OF THE PURPLE LINE EXTENSION PROJECT Ayes: Noes: CARRIED Councilmember Wunderlich, Councilmember Friedman, Councilmember Mirisch, Vice Mayor Gold, and Mayor Bosse..
Page 10 of 12 ITEM F-3: APPROVED 4. AMENDED AND RESTATED EXECUTIVE EMPLOYEE COMPENSATION PLAN FOR DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS AND SENIOR MANAGEMENT EMPLOYEES. Comment: It is recommended that the City Council approve amendments to the Executive Employee Compensation plan. Included among the proposed amendments are a cost of living increase for members of the Executive Employee Group, the addition of the previously authorized Deputy Director of Rent Stabilization position, modification to the pay for performance program, modification to the effective date for health coverage for new members of the group and clarification of the salary differential between the Deputy Fire Chief and Battalion Chief positions. City Manager Mahdi Aluzri provided an oral report, noting that the discussion on the other City associations have been completed and that all adjustments embodied in the MOU are consistent with the Los Angeles CPI determination of about 2.5%. He spoke about the other items for Council consideration pertaining to the position of Deputy Director of Rent Stabilization, salary differential between the Deputy Fire Chief and Battalion Chief positions, and addition of the Assistant Chief of Police position. Mr. Aluzri responded to Council questions pertaining to the cost of living adjustment and other changes, Councilmember Mirisch expressed his opposition to the MOUs and increase in salaries and benefits. Council majority supported approval of the item. MOVED by Councilmember Wunderlich, seconded by Vice Mayor Gold, to approve Item F-4 as follows: AMENDED AND RESTATED EXECUTIVE EMPLOYEE COMPENSATION PLAN FOR DEPARTMENT DIRECTORS, ASSISTANT DEPARTMENT DIRECTORS AND SENIOR MANAGEMENT EMPLOYEES Ayes: Noes: Councilmember Wunderlich, Councilmember Friedman, Vice Mayor Gold, and Mayor Bosse. Councilmember Mirisch. CARRIED ITEM F-4: APPROVED; COMP PLAN CP-06-2017 5. APPROVAL OF SALARY SCHEDULES. Comment: Staff is requesting approval of Citywide salary schedules reflective of salary increases authorized in Memoranda of Understanding and all position additions and changes since the most recently approved salary schedules.
Page 11 of 12 Mayor Bosse announced that the item will be continued to the November 7, 2017 City Council Regular Meeting. ITEM F-5: BY ORDER OF THE CHAIR, ABSENT OBJECTION, ITEM CONTINUED To THE MEETING OF NO VEMBER 7,2017 G. COMMISSION SYNOPSIS 1. PUBLIC WORKS COMMISSION - Special Meeting of September 13, 2017 CHARITABLE SOLICITATIONS COMMISSION - Regular Meeting of September 13, 2017 PUBLIC WORKS COMMISSION - Regular Meeting of September 14, 2017 FINE ART COMMISSION - Special Meeting of September 18, 2017 HEALTH AND SAFETY COMMISSION - Regular Meeting of September 25, 2017 RECREATION AND PARKS COMMISSION - Regular Meeting of September 26, 2017 HUMAN RELATIONS COMMISSION - Special Meeting of September 28, 2017 PLANNING COMMISSION - Special Meeting of October 2, 2017 ITEM G-1: NO ACTION TAKEN H. OTHER BUSINESS I. ADJOURNMENT The next City Council meeting is scheduled for November 7, 2017. There being no further business, Mayor Bosse, with the consent of the Council, adjourned the meeting at 8:50pm.
Page 12 of 12 PASSED, Approved and Adopted this 7th of November, 2017 LILI BOSSE, MAYOR This meeting was broadcast on live television, on City of Beverly Hills municipal government television access Channel BHTVIO Time Warner Cable.