G-2 JOINT NOVATO CITY COUNCIL/ PUBLIC FINANCE AUTHORITY MEETING MINUTES NOVATO CITY HALL COUNCIL CHAMBERS 901 SHERMAN AVENUE April 24, 2018 6:00 P.M. A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL At 6:25 p.m., the regular City Council meeting began due to the Closed Session Meeting going past its scheduled time. COUNCIL PRESENT: Mayor Josh Fryday, Mayor Pro Tempore Pam Drew, Councilmember Denise Athas, Councilmember Pat Eklund, and Councilmember Eric Lucan STAFF PRESENT: City Manager Regan Candelario, Assistant City Attorney Veronica Nebb, Assistant City Manager Peggy Flynn, Assistant City Manager Michael Antwine, City Clerk Terrie Gillen, Management Analyst II Sherin Olivero, Accounting Supervisor Maureen Chapman, Interim Human Resources Manager Gail Papworth, Management Analyst Bryan Lopez, Information Technology Manager Scott Sanders, Police Chief Adam McGill, Senior Management Analyst Jessica Deakyne, Lt. Mike Howard, Public Works Director Russ Thompson, Finance Manager Tony Clark, Accounting Supervisor Nick Saschin, Captain Jim Correa, Planning Manager Steve Marshall, Recreation Services Manager Elizabeth Tran, and Recreation Services Manager Kevin Conklin B. CLOSED SESSION ANNOUNCEMENT Assistant City Attorney Nebb announced that the City Council discussed the following item: 1. Conference with Legal Counsel Anticipated Litigation Significant Exposure to Litigation pursuant to paragraph 2 of subdivision (d) of section 54956.9 One potential case Afterwards, Council provided staff direction. 1 1
C. CEREMONIAL MATTERS/PRESENTATIONS The Mayor spoke about the Novato Proud recognition and how it would be incorporated into the City Council meetings. 1. Ceremonial Matter - Monthly Recognition of an Outstanding Novato Proud Resident, Business, and/or Veteran Sisters Damaris and Aileen Marrufo were recognized. 2. Presentation Novato Finance Department receives Distinguish Government Finance Officers Association Award Finance Manager gave the award to Accounting Supervisor Maureen Chapman. 3. Presentation Introduction of new Novato Fire Protection District Chief Bill Tyler Chief Tyler provided a presentation on news happening with the District. 4. Presentation Nancy McKenney, CEO, & Cindy Machado, Director of Animal Services provide an update on the Marin Humane Society Both Ms. McKenney and Ms. Machado provided data on the services and programs they provide. D. APPROVAL OF THE FINAL AGENDA COUNCIL ACTION: Upon motion by Councilmember Athas and seconded by Councilmember Eklund, the City Council voted 5-0 via roll call to approve the Final Agenda. ATHAS, EKLUND, LUCAN, DREW, FRYDAY E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER 1. City Manager and City Council Reports City Manager Report City Manager Candelario reported on the second Historic Train Depot & Site Community Workshop (Depot Workshop) that took place on the prior Thursday and that Street Smarts Marin was offering the community an online traffic education program (www.streetsmartsmarin.org). 2 2
City Council Reports 1. Councilmember Eklund reported on the several community and government meetings she attended: Novato Boulevard Workshop, Depot Workshop, Budget Meeting, MCCMC Pension and OPEB Ad Committee, and CASA (Committee to House the Bay Area). 2. Mayor Pro Tempore Drew reported that she attended several events: Novato Boulevard Workshop, Depot Workshop, Budget Meeting, Novato Clean and Green Day, and the One Book One Marin book discussion. 3. Councilmember Athas reported that she also attended several events: the League of California Cities Housing Committee meeting, Marin Clean Energy Board Meeting, Depot Workshop, Sutter Hospital meeting, Age Friendly meeting, and the MCCMC Disaster Preparedness Ad Hoc meeting. She also stated that she met with various constituents. 4. Councilmember Lucan mentioned that he attended the Depot Workshop, Novato Boulevard Meeting, and the Novato Clean and Green Day. 5. Mayor Fryday reported that he had attended the MCCMC Legislative meeting and receive positive comments from the community pertaining to the events the City was hosting. F. PUBLIC COMMENTS 1. Marc Medoff spoke about his findings of buildings in other cities like Petaluma that would be a better fit for the proposed Pini-site development, and mentioned that his neighbors were concerned about traffic and noise. 2. Renee Norman expressed her support for the outdoor seating at Finnegans Marin Restaurant and Bar. 3. Kevin Morrison spoke that he would like to see the Downtown area Improved. 4. Michelle Derviss advocated for proper planning of the First and Grant Development G. CONSENT CALENDAR COUNCIL ACTION: Upon motion by Councilmember Eklund and seconded by Councilmember Lucan, the City Council voted 5-0 via roll call to approve the Consent Calendar. EKLUND, LUCAN, ATHAS, DREW, FRYDAY 1. Waive reading and authorize introductions and/or adoption of ordinances by title only 2. Approve City Council regular meeting minutes of March 27, 2018 3 3
3. Approve City Council regular meeting minutes of April 10, 2018 4. Receive and file the City s quarterly payment (warrants) registers, purchase order reports, and travel expense reports for the months of January, February, and March 2018 5. Authorize staff to apply for grants for Electric Vehicles and Charging Infrastructure The City Council approved Resolution No. 2018-022. H. UNFINISHED AND OTHER BUSINESS There were no items listed for this section. I. PUBLIC HEARINGS There were no items listed for this section J. GENERAL BUSINESS 6. Consider and possibly take action to accept an annual update on the City s communications and community engagement efforts, and to review and adopt the two-year (FY 18/19 and FY 19/20) Communications and Community Engagement Plan Assistant City Manager Peggy Flynn and Management Analyst Sherin Olivero presented and discussed this item with the City Council. COUNCIL ACTION: Upon motion by Councilmember Eklund and seconded by Mayor Pro Tempore Drew, the City Council voted 3-2 via roll call to accept the Plan with incorporating comments that the Council members made (during this item s discussion) and bring back Objective #1 pertaining to the rebrand. EKLUND, DREW, FRYDAY ATHAS, LUCAN The City Council took a brief recess and came back to address agenda Item J-9 (parklets). 9. Discuss policy issues associated with the use of parking spaces along Grant Avenue for parklets, decide whether to establish standards, procedures and design guidelines, and explore incentives Councilmember Lucan disclosed that he received permission from the FPPC 4 4
to participate on this item. Public Works Director Russ Thompson provided a presentation on the City s current municipal code on outdoor dining and on the parklets. Afterwards, Councilmember Eklund addressed her item with the Council. There were six public speakers. 1. John Moran stated his support. 2. Alex Hautau spoke on behalf of his brother and explained how the parklet at Finnegan s came to be. 3. Vince Sheehan stated that he attended the Planning Academy and supported the parklets. 4. Liz Clausen, who was part of the design and building of Finnegan s parklet, spoke about how there were many more community members in support of the parklet than those opposed to it. 5. Peter Serchia expressed his support of parklets and closing parts of Grant Street to create one big parklet. 6. Steve Jordan concurred with Mr. Serchia. After public comments, the City Council gave their input to staff. COUNCIL ACTION: Upon motion by Mayor Fryday and seconded by Councilmember Athas, for staff to come back with a parklet design, with the assumption that between then and now there will be significant opportunity for the Council and the public to give their input before final adoption. COUNCIL ACTION: Mayor Pro Tempore Drew, and seconded by Councilmember Eklund, made a friendly amendment that all options would be explored. After some deliberation, the final action occurred: COUNCIL ACTION: Upon motion by Mayor Fryday and seconded by Councilmember Athas, the City Council voted 5-0 via roll call to direct staff to return with a formal parklet design and review policy for City Council adoption exploring all options. FRYDAY, ATHAS, EKLUND, LUCAN, DREW The City Council went back in order of the remaining agenda items. 7. Consider and possibly take action to adopt resolutions amending the City of Novato Operating and Capital Budgets for FY 2017/18, 5 5
as well as the Novato Public Finance Authority Budget for FY 2017/18 Accounting Supervisor Maureen Chapman spoke to Council about the Budget Amendments. The Council were satisfied with the report. COUNCIL ACTION: Upon motion by Councilmember Athas and seconded by Mayor Pro Tempore Drew, the City Council voted 5-0 via roll call to adopt the resolution to amend budget Resolution No. 2017-039 to accomplish fiscal year 2017-18 Mid-Year Budget Amendments. ATHAS, DREW, EKLUND, LUCAN, FRYDAY The City Council approved Resolution No. 2018-027. COUNCIL ACTION: Upon motion by Board Member Athas and seconded by Board Member Lucan, the Novato Public Finance Authority voted 5-0 via roll call to adopt the NPFA resolution to amend budget Resolution No. NPFA 17-02 to accomplish fiscal year 2017-18 Mid-Year Budget Amendments through March 31, 2018. ATHAS, DREW, EKLUND, LUCAN, FRYDAY The City Council approved NPFA Resolution No. 2018-001. 8. Hold a Budget Workshop regarding the first draft of the proposed FY 2018/19 Operating Budget and provide direction to staff Staff and Council discussed this item. The Council came to a consensus that there should be a special meeting to just focus on the budget. K. COMMISSIONS, COMMITTEES AND BOARDS (CCB s) APPOINTMENTS There were no items listed for this section. L. WORK STUDY SESSION There were no items listed for this section. 6 6
M. ADJOURNMENT The City Council adjourned the regular City Council meeting at 11:08 p.m. in memory of Patricia Valentino and Bill Schlegel. Draft Minutes recorded, prepared and respectfully submitted by: Terrie Gillen, CMC, City Clerk 7 7