April 10 & 11, 2017, Emmett, Idaho Pursuant to a recess taken on April 4, 2017, the Board of Commissioners of Gem County, Idaho, met in regular session this 10th day of April, 2017, at 8:00 a.m. Present: Bill Butticci Mark Rekow Bryan Elliott Shelly Tilton Chairman Commissioner Commissioner Clerk Whereupon the following proceedings were had, to-wit: April 10, 2017 The Pledge of Allegiance was said. DISCUSS SPRINKLER MAINTENANCE CONTRACT FOR THE SPORTS COMPLEX: The Commissioners discussed a quote for repairs and upgrades to the sprinklers at the Gem Island Sports Complex. The quote from Valley Pump and Equipment was for $4250 that included an initial assessment of irrigation system for $1500, Nine 3 week walk through on each zone for $2750 and the sprinkler repair and replacement would be billed at a per hour rate plus parts. The Commissioners contacted Bill White with Valley pump for further clarification on the quote. Bill stated that they will have to go through each station and check each sprinkler to make sure they are working properly which would be included in the initial assessment. He stated that he thinks the majority of the sprinklers will need raised and he estimated roughly $15 per sprinkler in labor but won t know until they do the assessment. The Commissioners requested Valley Pump to do the initial assessment and startup of the system. SET A DATE FOR COUNTY SURPLUS EQUIPMENT AUCTION: Road Supervisor Neal Capps suggested either Eddie Heath or Musick Auction. Providing enough public notice time was discussed. The Commissioners will send out a notice to departments to get a list of items by April 21 st and place on the agenda for April 24 th to be declared surplus. After
they receive a list of items they will contact Eddie Heath for a date. REVIEW OF ROAD DEPARTMENT BUDGET/EMERGENCY EXPENDITURES: Road Supervisor Neal Capps met with the Commissioners to discuss the Road Department budget concerning emergency expenditures. Neal provided an estimate of $37,691.63 in expenses related to the 2 emergency declarations. Deputy Clerk Leandra Rountree stated that there should be enough sales tax revenue in the general fund to open the budget to cover those expenses. If the sales tax revenue comes in below the estimated amounts, funds would need to be reduced in the general fund to cover those expenditures. Deputy Prosecuting Attorney Tahja Jensen stated that she will look into seeking recovery from Idaho Fish and Game for expenses incurred from the levee repairs, as the levee is on land owned by the state. GEM COUNTY RV PARK ORDINANCE AMENDMENT PUBLIC HEARING: While being recorded a public hearing was held regarding the RV Park fees and length of stay. Commissioner Butticci read the public notice into the record. There were no members of the public present and no written input was received. The proposal is to increase the daily fee from $15 to $20 and increase the length of stay from 3 days to 7 days. The fee increase is to cover the cost of maintenance and upkeep of the facility. The length of stay is to remain in line with other RV Park s in the community. The public hearing portion of the hearing was closed. Commissioner Rekow made a motion to move forward with the proposal as presented. It was seconded by Commissioner Elliott and carried unanimously. AGRICULTURAL EXEMPTIONS FOR PARCELS 5 ACRES OR LESS: Deputy Appraisor Sharron Wiley met with the Commissioners to discuss agricultural exemptions. Sharron reviewed a list provided to the Commissioners of the 25 parcels that the Assessor s office is recommending approval based on statutory requirements. Commissioner Rekow made a motion to accept the exemption as presented. It was seconded by Commissioner Elliott and carried unanimously. INDIGENT APPLICATIONS: At 11:00 a.m. a motion was made by Commissioner Rekow, seconded by Commissioner Elliott and
carried unanimously to go into executive session under Idaho Code 74-206(1)(d) for indigent matters with a roll call vote as follows: Commissioner Elliott, aye, Commissioner Rekow, aye, and Commissioner Butticci, aye. 17-025 Notice of Lien 17-026 Notice of Lien 17-027 Notice of Lien Regular session reconvened at 11:03 a.m. Commissioner Rekow made a motion on case 17-025, 17-026 and 17-027 to sign statutory and N-1 liens as applicable. It was seconded by Commissioner Elliott and carried unanimously. PROSECUTING ATTORNEY MATTERS: Prosecutor Thomson and Deputy Prosecutor Tahja Jensen met with the Commissioners to discuss legal matters. Youth Livestock Auction Committee funding and audit requirements were discussed. Tahja was told by a board member, that being a 501(c)3 and their funding not being co-mingled with the Fair Board they are not subject to the fair s audit. Other topics discussed included research of Shadow Butte Industrial Park Property Owner s concerns and development of the road department property at the industrial park. The Commissioners recessed at 12:00 p.m. for lunch to reconvene at 1:15 p.m. CONSENT AGENDA: Items on the consent agenda included A. Dowannabea Subdivision Re-Plat, B. Gem County/City of Emmett FY2018 Dispatch Funding Agreement, C. USDA Forest Service De-Obligation and Grants & Agreements Closeout Request Form, D. Cooperative Law Enforcement Agreement between the Gem County Sheriff s Office and the USDA, Forest Service Boise National Forest, E. Cooperative Law Enforcement Operating Plan & Financial Plan Between the Gem County Sheriff s Office and the USDA, Forest Service, Boise National Forest 2017 Operating and Financial Plan, F. Closure of Local Disaster Declaration of February 9 th for Flooding of Willow Creek and G. Designation of Polling Locations for the May 16, 2017 Election. A motion was made by Commissioner Elliott to approve the consent agenda for Monday April 10 th 2017 items A. G. as presented. It was seconded by Commissioner Rekow and carried unanimously.
MINUTES: The minutes from April 3 & 4, 2017 were reviewed. Commissioner Rekow made a motion to approve the minutes from April 3 rd & 4 th, 2017 as amended. It was seconded by Commissioner Elliott and carried unanimously. CLAIMS: The claims presented were reviewed. A motion was made by Commissioner Rekow to approve the claims presented by the Clerk as initialed on the individual claim forms and also approve the indigent claims as presented. It was seconded by Commissioner Elliott and carried unanimously. WENDELL LACKER BUILDING PERMIT FEE WAIVER REQUEST: Wendell Lacker met with the Commissioners to request a fee waiver to rebuild a shed that fell down this winter. The original shed was a prefab metal building and he is looking to rebuild with a stick built building. Development Services Director Jennifer Kharrl stated the original permit didn t have a final inspection turned into planning and zoning. Commissioner Butticci explained that with a new building the costs for a building inspection would need to be covered. Building Inspector Vince Lombardo discussed that a deduction on the permit cost had been made by Development Services because the original concrete will be used, thus an inspection fee won t be necessary for the concrete. Plan review costs are in addition to the cost of the inspections. Commissioner Butticci said he would be ok with reducing the permit fee by $50 unless a third inspection is needed there would be a charge for the additional inspection. A motion was made by Commissioner Butticci to reduce the building inspection fee for Wendell Laker to $162.81; if an additional inspection is needed there will be a $50.00 charge for the inspection. The motion was seconded by Commissioner Rekow and carried unanimously. The Board recessed at 5:00 p.m. to 8:00 a.m. on April 11, 2017. April 11, 2017
BOARD OF COMMUNITY GUARDIANS REPORT: Members of the Board of Community Guardians Vaughn Mendenhall and Camille Evans met with the Commissioners to provide a report of the Board activities. Topics discussed included assigned wards, processes, time spent, need for additional members on the board and funding. PUBLIC WALK-IN: Janet Monti with the Messenger Index met with the Commissioners to discuss county matters. Topics discussed included changes to the fees and length of stay at the RV Park, dispatch fees, adult education and local GED programs and the Park and Ride Lot. The Commissioners recessed at 12:00 p.m. for lunch to reconvene at 1:15 p.m. YOUTH APPRECIATION DAY SIGNING (AT HEAD START): The Commissioners signed a Youth Appreciation Day Proclamation. DEPARTMENT HEADS: Department Heads met with the Commissioners to discuss projects in their departments. ELECTED OFFICIALS: Prosecutor Thomson, Treasurer Keene, Assessor Johnston and Clerk Tilton met with the Commissioners to discuss county matters. Topics discussed included courthouse basement remodel, purchase of property at 304 E. Main Street, solar eclipse in August, funeral services for an Adams County Commissioner who passed away, property inventory, FMLA process, Treasurer s report and Warrants of Distraint. The Board recessed at 5:00 p.m. to 8:00 a.m. on April 17, 2017. Approved: Chairman Attest: Clerk