LLANGWM COMMUNITY COUNCIL MINUTES 12 th September 2017 HELD AT LLANGWM VILLAGE HALL 1. Present: Councillor B Childs - Chair Councillor M John -Vice Chair Councillor M Evans Councillor P Hunt (Mrs) Councillor N Lewis Councillor L Martin (Mrs) Councillor R Preece (Mrs) Councillor E Rawlings (Mrs) In attendance: K M Codd (Mrs) 2. Apologies: None The Chair advised members of a letter sent to him from the, explaining the problems she is having with BT Broadband. She has contacted Stephen Crabbe MP and Paul Davies AM for their help in urging BT to improve the service. At present the download speed received is 0.986, which is impossible to work with. Following the s concerns (of losing her post) highlighted in the letter, both the Chair and Members gave their full support. Following offers of using members Wi Fi systems, or the system at St Jerome s, the thanked members and hoped that by the next meeting she would be in an improved situation. 3. Declarations of any personal, prejudicial or potentially conflicting issues. To be noted in the action column. R/A 3. Minutes of meetings held on 11 th July 2017 These were read and agreed to be a true and accurate record. Proposed by Cllr Evans and seconded by Cllr Hunt. 5. Matters Arising a) The Chair advised of a meeting with Mr & Mrs Tovey of Curlew Call, Port Lion regarding their PCNPA planning application. The meeting was very amicable. Mr & Mrs Tovey highlighted their feeling of lack of personal care as they felt the application to afford them parking at times of high tide was a risk factor and that a representative(s) of the Community Council should have visited them to discuss the matter. They also believed that the planning decision should have been sent to Burton Community Council, as that is where they vote (they do not vote in Llangwm Parish ). Mr & Mrs Tovey were disturbed that Llangwm Community Council did not send a representative to the meeting at PCNPA regarding the appeal against their application. The Chair advised Mr & Mrs Tovey that Llangwm Community Council have never made personal visits to planning applicants. PCNPA have sent all previous planning applications for the same property without any concerns made. He continued that the Community Council have a policy of non-incursion onto un registered land. 1 Llangwm Community Council Minutes 12 th September 2017 (K M Codd )
Regarding the appeal meeting, the Chair explained that LCC had contacted PCNPA advising them of the difficulty in sending a representative on the date in question, as elections for Community Councillors had taken place the week before and the first line up and meeting of the new Community Council was the day before the appeals meeting. PCNPA had declined the Community Council s plea to change the date. The Chair felt that the meeting had been a frank exchange of views but believed that lessons could be learnt. believes that a definitive map of Llangwm shows the property known as Curlew Call is in the boundary. Cllr John, PCC Councillor for Llangwm Ward advised that he never visited properties in the Port Lion area as these fell into Burton Ward. b) Twinning, Cllr Hunt advised that a possible twin has been suggested 10 km from Bruges. She will advise further at the October meeting. Cllr Hunt 6. Correspondence received by 12 th September 2017 a) Fields in Trust The Chair received information on the s behalf (due to lack of Broadband), regarding an historical document from 25 th June 1955, a Deed of Covenant with the National Playing Field Association. A questionnaire will be completed for Fields in Trust over the next two months. b) Mid and West Wales Fire and Rescue Service Defibrillators in Pembrokeshire advising of a publicity campaign with Pembrokeshire Public Service Board to raise awareness of Public Access Defibrillators. Members noted the information. advised that the siting of defibrillators in Llangwm are known to the ambulance service. c) AON insurance has advised that after the current policy (ending in May 2018) they will no longer be insuring Community Councils. The suggested she seek quotes for 2018/2019 per Welsh Government Guidelines, all members agreed. d) Local Democracy and Boundary Commission for Wales advising a review of electoral arrangements for the county of Pembrokeshire. Cllr John is aware of the upcoming review which may lead to the splitting of Wards and/ or Community Councils being merged. has e-mailed the information to all members. e) One Voice Wales advising of the Pembrokeshire Area Committee meeting 26 th September 2017. f) s and Councils Direct noted. confirmed that members are receiving e-mails all of which are not covered in the meeting. Only those she judged worthy of note and further discussions are read and she asked members to highlight any that they felt should be included. 2 Llangwm Community Council Minutes 12 th September 2017 (K M Codd )
7. Planning received by 12 th September 2017 None received. 8. Finance a) Cash Statement 12 th September 2017-4,031(rounded) b) Invoices for payment: - I. PCC Dog Fouling notice 25.00 Proposed Cllr John seconded Cllr Preece II. Electricity Bill for Black Tar Facility 32.11 Proposed Cllr Lewis seconded Cllr Evans III. Stamps 10.62 Proposed Cllr Preece seconded Cllr Martin. c) s Wages for July & August 2017 200 x 2 proposed Cllr Hunt seconded by Cllr Lewis. d) s Expenses July and August 2017 20 x 2. Proposed by Cllr Preece seconded by Cllr Martin. reported that Mrs J Stephens Secretary to St Jerome s Church has asked for the final payment for the promised donation towards grass cutting in the cemetery. Following discussion, all agreed that the second tranche be made in October 2017. 9. Risk Assessment a) Pill Parks Cllr Childs advised that the play park is in excellent condition. reported that the fencing of the children s playground needs some repair. Cllr John suggested contacting PCC Neil McCarthy, Cllr Preece to action b) Common Land Cllr Childs advised that PCNPA have made an excellent repair of the footpath at Edwards Pill. asked to thank PCNPA for their efforts c) Defibrillators advised the defibrillators were due a service. She will report outcome at next meeting. d) Dog Refuse Bin. Following several incidences of overfilling of the dog refuse bin, the meeting unanimously agreed to remove the bin. However, the dual bin should be monitored closely ensuring that PCC empty regularly. Members agreed to ask Mr L Preece to remove the bin. LCC to offer the bin to the neighbouring village of Hook. Cllr John to pass extra Dog Fouling sign to the Rugby/Cricket Club for placement. Cllr Preece Cllr John 10. Black Tar Facility The Chair thanked Cllr Evans and for cleaning the Black Tar Facility on a regular basis. Cllr Evans advised that he has been keeping a record of working hours and cleaning materials to help form a budget for the facility. 3 Llangwm Community Council Minutes 12 th September 2017 (K M Codd )
a) Keys one full set at present with. Key to storage facility held by Llangwm Longboat Rowing Club. b) Repair of lock to toilet facility undertaken voluntary. c) Lease for 2017/2018 to be agreed asap. Members believed that this could only be resolved following a meeting with all stakeholders. d) Contact number for emergencies donating a phone and LCC will purchase SIM card. e) Purchase of sign, as recommended in the lease advising users of a contact number in case of emergencies. f) Cleaning of facility Again, to be organised following a meeting of stakeholders. g) Members agreed the following: - I. A meeting to be held to establish a membership of 8 representatives from the Community Council, Llangwm Longboat Rowing Club, and residents of Black Tar. The membership would only need to meet up every three to four months. II. A clear remit of Black Tar Facility, i.e. Toilet Facility open during a clear time frame, establish rent and lease commitment for LLRC, car park to remain clear for all users of Black Tar Facility and finally a budget control. III. Bank Account to be established for Black Tar Facility. IV. Join PAVS, or other, to ensure stability of the formation of a voluntary group to run the facility. V. Budget to be set for 2018/2019. As the toilet facility is due to close at the end of September by October there should be some financial figures available to establish the cost of keeping open during the April September time frame and also an idea of cleaning hours required. Cllr Evans to inform the of the above. Cllr Evans advised that she was willing to volunteer her services to minute the meetings of the Black Tar Facility Group. All members thanked her for this gesture. 11. Old School Building No update. 12. Remembrance Service a) Wreaths Cllr Martin b) Church representative s Cllr Martin c) Bugler Cllr Martin d) Order of Service to bring to October meeting. e) Reading TBA f) Cones to keep area clear Cllr John to contact Mr J James Cllr Martin Cllr John 13. Llangwm Village Hall The Chair thanked for taking time to meet him personally to discuss the future of the Village Hall. He was grateful for the opportunity to gain a greater understanding of the proposals being prepared for either refurbishment or a rebuild. 4 Llangwm Community Council Minutes 12 th September 2017 (K M Codd )
explained that all the directives required to prepare a grant application have been undertaken i.e. Public Meeting, Residents Questionnaire. Planning observations by PCC and various quotes. will keep the Community Council appraised of any developments. Cllr Lewis asked that any drawings/plans be made available. agreed. The Chair asked members if they agreed in principle to the project(s) as discussed All Members agreed. The Chair added that information needs to be shared by all residents, but that not everyone was on Facebook. The Village Notice Board and local shop, places of worship and, of course, the Village Hall should be used to ensure that written communications regarding the project are available. 14. Community Councils Duties attended a meeting which outlined the changing responsibilities of Community Councils. She believes that members should be kept informed of delegations of responsibility from PCC to Community Councils. Members felt that any changes should be noted and registered. The will ensure Members have access to any consultations and that these are flagged clearly for Members attention. 15. Any Other Business a) Cllr Preece asked that the Christmas Tree be discussed at the next meeting. b) advised that the Pride Grant application had gone in late as the equipment quote had taken longer than expected. c) Cllr Childs reporting that the Cricket Club had an exceptional 2017 season. Members agreed that a letter of congratulations be sent by the. d) Cllr Childs advised that, on visiting St Jerome s graveyard, he tripped where grass had grown over the path. He advised Rev Marcus who apologised and agreed that the path should be cleared. R/A 16. Date, time and venue for the next monthly meeting. 10 th October 2017 venue Cleddau Reach VC Primary School. There being no further business, the Chair thanked members for their attendance and declared the meeting closed at 21.10 hours. Signed... Chair Date... 5 Llangwm Community Council Minutes 12 th September 2017 (K M Codd )