10791 COUNCIL MEETING REGULAR SESSION August 7, 2018 The Council of the City of Greenville met in regular session at 7:30 P.M. in the Council Room, Municipal Building, Greenville, Ohio. President John R. Burkett was presiding and the following members were present at roll call: Yea- Doug Wright, Clarence Godwin, John Hensley, Dori Howdieshell, Leon Rogers, Doug Schmidt, and Jeff Whitaker. President Burkett stated the July 17, 2018 regular meeting minutes and July 31, 2018 special meeting minutes were approved as submitted by the Clerk. Rogers moved to approve the current financial report and the motion passed as follows: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. President Burkett stated the agenda needed amended to add an executive session after the call of Council for the purpose of ORC 121.22 (G) (1) to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the public employee, official, licensee, or regulated individual requests a public hearing. Schmidt moved to approve the agenda as amended and the motion passed as follows: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. PUBLIC HEARINGS None. ADMINISTRATIVE REPORTS Mayor Willman stated he attended a nice open house for JAFE celebrating forty years of business. Willman stated the concert in the park was coming up Sunday, August 12, 2018. Willman stated there would be a dedication to a couple of people including Dwight Brown and Ken McCoy during the concert. Willman stated the Great Darke County Fair would be starting on August 17, 2018. Safety/Service Director Garrison stated there would be changes in the parking for the fair this year and the new plan would be available to review soon. Safety/Service Director Garrison reviewed the following upcoming projects for the City: 2018 Maintenance Paving Garrison stated the project was scheduled to have started already. Garrison stated they met with Walls Brothers Paving and they will not be able to start until after Labor Day. Garrison stated Walls Brothers said they were willing to pay the $500.00 per day damages for not completing the project on time. Birt Street Garrison stated the project was on schedule to start the second week of September.
10792 Safety/Service Director Garrison reviewed the following on-going projects for the City: Fourth Street Garrison stated the curbs have been installed and they were prepping for sidewalks. Garrison stated the paving looks to be on schedule to be completed before winter 2018. YOLO Urban Park Garrison stated that was not a City project, however, some of the work was being done in the City s parking lot. Garrison stated when the project was originally designed, there was an electric pole on the backside of the property which was fed from across the alley. Garrison stated YOLO requested that DP&L move the pole, however, DP&L s charge to move the pole was more than expected. Garrison proposed, with no change to the budget, that the City use their equipment to dig a trench in the alley from the existing pole to where the new pole would be placed. Garrison stated the cost to the City would include approximately $3,000.00 of equipment, labor, and installing conduit in the ground for DP&L in order to help curb some of the cost. Garrison questioned if Council would agree to move forward with that and Council did agree to move forward. Garrison stated no legislation would be required as the cost would just come out of the budget. Safety/Service Director stated another upcoming project he would like to discuss was South Ohio Street. Garrison stated South Ohio Street was originally on the 2018 paving schedule but when they looked at the amount of paving repair that needed done, they decided to look at using the process of full depth reclamation which was the same process they were using on Birt Street. Garrison stated when that process was done, they would consider widening the road up to four or five feet on each side which would help accommodate the bike path. Garrison stated Choice One Engineering had supplied an estimate to prepare the Engineering for the project in the amount of $39,000.00. Garrison stated that amount was not budgeted for in 2018. Garrison stated the City would need to appropriate the $39,000.00 from the CIP Fund under roadway enhancement. Garrison questioned if Council would like to move forward with the legislation for the appropriation. Whitaker questioned if it would be a good idea to wait for the 2019 appropriations. Hensley questioned if there was money available for the appropriation in 2018. Safety/Service Director Garrison stated they moved $89,000.00 for Wagner Avenue to appropriate all the money for that design. Garrison stated that project was still in the grant process. Garrison stated that additional money that had been earmarked for Wagner Avenue could be used for South Ohio Street and money could be appropriated for Wagner at a later time. The consensus of Council was to use $39,000.00 of the money that was earmarked for the Wagner Avenue project for the Choice One engineering fees for the South Ohio Street project and to appropriate the money for Wagner Avenue, if the grant was awarded, at a later time. Safety/Service Director Garrison stated there would not be any legislation necessary to come before Council as the money had already been appropriated. Safety/Service Director Garrison stated there were seven trees at South Park along Gray Avenue, Sherman, and Jackson that needed to come down as they were dead or diseased.
10793 Garrison stated it was not something they wanted the Street Department to tackle. Garrison stated there was also a large tree needing to come down at the Girl Scout House in the park. Garrison stated he received a quote from Foster Tree service for $5,000.00. Garrison stated there was already $2,000.00 in the Park Fund appropriated for tree removal but they would need to appropriate an additional $3,000.00. Garrison questioned if Council was in agreement to move forward with appropriations and Council was in agreement. Safety/Service Director Garrison stated he would recommend taking the following issue to Committee. Garrison stated the City applied for a $300,000.00 grant through the Ohio Department of Natural Resources for the Band Shell. Garrison stated the grant was a fifty percent match. Garrison stated ODNR had increased their grant to $500,000.00 and with a fifty percent match, it could go up to a million dollar project. Garrison stated he was not recommending a million dollar project in the park. Garrison stated the City had previously applied for the grant and was turned down as the City had a couple of other open grants. Garrison questioned if Council would entertain the idea of applying for a grant for a splash pad project in South Park. Garrison reviewed what the splash pad consisted of. Garrison stated it would take the place of the wading pool that had sat vacant for several years. Garrison reviewed the options of what could be done on the project. Garrison stated the grant could be matched with funds either coming from the CIP Fund or being raised through donations from the Park Board. Garrison stated he wanted to introduce the grant to Council and see where they would like to go with it. Howdieshell questioned if the project was the same as what they had talked about a couple of years ago. Safety/Service Director Garrison stated it was the same project he had presented a couple of years ago with Vortex as the company who designed the splash pads. President Burkett questioned if the application was due in November 2018. Safety/Service Director Garrison stated the application was due in November but the funding would be appropriated for 2019. Garrison stated there would be a $500.00 fee for Choice One to fill out the application. Whitaker stated the splash pad would be an amazing addition to the park. Wright stated the splash pad would be a great idea. Safety/Service Director Garrison stated there were still a lot of questions that needed answered and recommended a Committee assignment to review the issue. President Burkett stated that issue would fall under the Miscellaneous and Priority Needs Committee with Howdieshell as the Chairman. Burkett requested Safety/Service Director Garrison prepare a formal request for a Committee assignment in writing. Law Director Brand passed. Auditor Willman passed.
10794 COMMITTEE REPORTS None. ORDINANCES & RESOLUTIONS Ord. 18-79 supplemental appropriations Ord. 18-80 authorize contract/ Police services/ GCS/ Emergcy Ord. 18-81 temporarily amend personnel ord./ hire Fire Dept. employee for training/ Emergcy Res. 18-82 authorize 1 year contract/ Littman- Thomas Ins. Agency/ liability ins. coverage AN ORDINANCE TO MAKE ADDITIONAL APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF GREENVILLE, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2018 was given the first reading by title only. The Clerk read a summary of the ordinance. Godwin moved to suspend the rules and give the ordinance the second and third readings by title only. Roll call was taken and the motion passed as follows: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. The ordinance was given second and third readings by title only. Rogers moved the ordinance be adopted and the ordinance was adopted by the following vote: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. AN ORDINANCE AUTHORIZING ENTRY INTO A CONTRACT TO PROVIDE POLICE SERVICES FOR GREENVILLE CITY SCHOOL DISTRICT AND DECLARING AN EMERGENCY was given the first reading by title only. The clerk read a summary of the ordinance. Rogers moved to suspend the rules and give the ordinance the second and third reading by title only. Roll call was taken and the motion passed as follows: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. The ordinance was given second and third readings by title only. Howdieshell moved the emergency clause be adopted and the emergency clause was adopted by the following vote: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. Schmidt moved the ordinance be adopted and the ordinance was adopted by the following vote: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. AN ORDINANCE TEMPORARILY AMENDING THE PERSONNEL ORDINANCE TO PERMIT HIRING A CLERICAL EMPLOYEE TO REPLACE THE RETIRING FIRE DEPARTMENT EMPLOYEE AND DECLARING AN EMERGENCY was given the first reading by title only. The clerk read a summary of the ordinance. Godwin moved to suspend the rules and give the ordinance the second and third reading by title only. Roll call was taken and the motion passed as follows: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. The ordinance was given second and third readings by title only. Rogers moved the emergency clause be adopted and the emergency clause was adopted by the following vote: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. Schmidt moved the ordinance be adopted and the ordinance was adopted by the following vote: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. A RESOLUTION AUTHORIZING A CONTRACT NOT TO EXCEED ONE YEAR IN DURATION WITH LITTMAN-THOMAS INSURANCE AGENCY FOR THE PROVIDING OF LIABILITY INSURANCE COVERAGE FOR THE CITY OF GREENVILLE, OHIO was given the first reading by title only. The Clerk read a summary of the resolution. Howdieshell moved to suspend the rules and give the resolution the second and third readings by title only. Roll call was taken and the motion passed as follows: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker.
10795 The resolution was given second and third readings by title only. Rogers moved the resolution be adopted and the resolution was adopted by the following vote: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. OLD BUSINESS None. NEW BUSINESS The Clerk read a letter dated August 1, 2018 from Police Chief Strick regarding a request for a handicapped parking space in front of the residence at 212 Anderson Avenue, Greenville, Ohio 45331. COMMUNICATIONS The Clerk acknowledged distribution of the monthly reports from the Fire Department and Income Tax Department, and minutes from the CIC meeting from May 2018 were received. CALL OF COUNCIL Wright offered his appreciation to the Police, Street, and Transit Department for all of the work they have done with the events going on it Greenville lately. Godwin passed. Hensley passed. Howdieshell passed. Rogers reminded everyone to be careful of pedestrians around the fairgrounds with the fair coming up. Schmidt passed. Whitaker stated an ordinance was previously passed for a moratorium on the parking downtown during the Annie Oakley Days event. Whitaker stated he did not believe there were any complaints about parking this year. Whitaker stated he believed more people would benefit from increasing the parking time from ninety minutes to three hours. Whitaker stated it would take more time than ninety minutes for people to go downtown and eat, shop, close on real estate, go to the courthouse, do their banking, or get their hair done. Whitaker stated this would give more time for people to conduct their business downtown and allow the Police not to have to worry about monitoring the ninety minute parking as often. Whitaker suggesting assigning the issue to Committee. President Burkett questioned if Whitaker had a particular timeline in mind. Whitaker stated it would probably be a good idea to have it reviewed before the Christmas season began.
10796 President Burkett assigned the issue of reviewing the possibility of extending the parking time limit in the downtown area to the Safety Committee with Doug Wright as the Chairman with a due date of September 18, 2018. President Burkett offered his appreciation to everyone who attended the Council meeting. Burkett stated there were a lot of different events going on the past weekend and they were all well attended which speaks well for the City and keeps pushing good things in Greenville. President Burkett requested that Police Chief Strick and Lieutenant Eric Roberts join the executive session. Howdieshell moved to rise to Executive Session for the purpose of ORC 121.22 (G) (1) to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the public employee, official, licensee, or regulated individual requests a public hearing. and the motion passed as follows: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. After a brief recess, the Executive Session began at 8:12 P.M. President Burkett declared the Executive Session concluded at 8:28 P.M. The meeting reconvened in open session. Howdieshell moved to adjourn and the motion passed as follows: Yea- Wright, Godwin, Hensley, Howdieshell, Rogers, Schmidt, and Whitaker. The meeting was adjourned at 8:30 P.M. CLERK OF COUNCIL COUNCIL PRESIDENT