Ohio Histy Connection 0H!0 HfSTORY CONNECT! 8 a g e I State Archives of Ohio Local Government Recs Program 800 E. 17 OHIO Avenue j'4-l ^ 0 Co lb Columbus, Ohio 43211-2474 614.297.2553 HISTORY localrecs@ohiohistv.g CONNECTION www.ohiohisty.g/lgr GOVERNMENT RECORDS RECORDS RETENTION SCHEDULE (RC-2) - Part 1 Must be submitte with PART 2 Section A an Section B must be fille out an signe local government befe submission to the State Archives Section A: Local Government Unit Section B: Recs Commission Recs Commission 440-580-3145 (telephone number) 16099 Foltz Parkway Strongsville, OH 44149 Cuyahoga (aress) (city) (zip coe) (county) To have this fm returne to the Recs Commission electronically, inclue an email aress: strongsville.law@strmsville.a I here certify that our recs commission met in an open meeting, as require Section 121.22 ORC, an approve the scheules liste on this fm an any continuation sheets. I further certify that our commission will make every efft to prevent these recs series from being estroye, transferre, otherwise ispose of in violation of these scheules an that no rec will be knowingly ispose of which^ertains to any pening legal case, claim, action request. This action is reflecte in the minutes kept this commission. A*^ & j ^ 12/14/20,8 Recs Commission Chair Signature Thomas P. Perciak, May Date Section C: Ohio Histy Connection - State Archives Signature Title Date SAO-/- RC-2 (Part 1 & 2), Revise August 2014
Page 2 of 5 Please Note: The State Archives retains RC-2 fms permanently. It is strongly recommene that the Recs Commission retain a permanent copy of this fm Scheule Law 100 Bankruptcy Claims; Notices; Proofs of Claim - Personal an Commercial Bankruptcy Claims arising from resients an business owners in the City Law 101 \ a is Law 101 Law 102 Law 103 Law 104 Law 104 (B) Law 105 Law 106 City Recs Commission Files - Meeting Notices; Agenas; Approve Minutes City Recs Commission - Computer-generate auio recings of meetings Insurance Claims Against the City (non-litigation) Contracts an Agreements with vens f City services, supplies, etc. (Law Department copies only-uplicates of iginals) Cresponence - General an Executive (Inclues cresponence ealing with significant aspects of the office's aministration.) Cresponence - Transient (Inclues rafts an other limite ocuments which convey infmation of tempary imptance an other miscellaneous inquiries.) Legal Research on various municipal Government topics Legal Opinions generate the Law Department on various municipal government topics 10 years after case close statuty Until Minutes are approve the Commission 2 years after claim settle statute of limitations exhauste 458 years after expiration termination rece until supersee until supersee Law 107 Litigation Files (Civil) 10 years after case close statuty, whichever is longer F use Auit SAO-/- RC-2 (Part 1 & 2), Revise August 2014
Page 3 of 5 Scheule Law 109 Public Recs Requests 52 years unless litigation pening threatene Law 110 Resumes an Requests f Employment f the Law Department Law 111 Sewer Files - Law 111 Sewer Files - Law 112 Siewalk Files - Law 112 Siewalk Files - Law 113 Street Files - Law 113 Law 114 Law 115 Street Files - Subivisions Files - Resiential/Commercial Qi ihrliv/i^ion Filp^. V/Ut/ttl V IvjlUn t ITVTO Subject an Aministrative Files (Inclues miscellaneous files alphabetically an City Departments) 2 years after position fille 40 Law 116 Telephone Message Books Law 117 Wastewater Treatment Plant Files Law 118 Wireless Telecommunications Files - Tower Locations; Leases; Lease Orinances; Cresponence; etc. F use Auit SAO-/- RC-2 (Part 1 & 2), Revise August 2014
Page 4 of 5 Scheule Law 119 Drafts of Documents (Preliminary wking ocuments which serve to convey infmation of tempary imptance) Law 120 Copies of Documents (copies ofoiginals of which are-otherwise maintaine the Law Department other City Departments which are no longer require an serve no useful purpose) Law 121 Calenars Law 122 Law 122 (B) Law 123 Law 124 Charter Review Committee Files - Meeting Notices; Agenas; Approve Minutes Charter Review Committee - Computer-generate auio recings of meetings Law Department Requisitions an Purchase Orers Law Department Recs Scheules an Certificates of Destruction Law 125 Request f Legislation Fms (Fms submitte to Law Department other City Departments when requesting that legislation be prepare f consieration at Council meetings) Law 126 Grants (Copies of grant ocuments provie to the Law Department from various epartments in connection with preparing legislation) Law 127 Subpoenas/Subpoenas Duces Tecum (Miscellaneous subpoenas irecte to the City in connection with matters not relating to involving City business) Until Minutes are approve the Committee Until supersee- rece Until serve, ischarge, answere withrawn/no longer Multi an F use Auit SAO-/- RC-2 (Part 1 & 2), Revise August 2014
Page 5 of 5 Scheule F use Auit E-Mails are categize accing to specific transactional infmation an, therefe, have specific retention perios accing to subject an content, an as such the retention perios are efine in the iniviual Rec Titles an Descriptions. SAO-/- RC-2 (Part 1 & 2), Revise August 2014