MIDDLESE COUNTY IMPROVEMENT AUTHORITY MINUTES Wednesday, December 19 2018 Middlesex County Improvement Authority Office 101 Interchange Plaza, Second Floor Cranbury (South Brunswick), N.J. 1. SALUTE TO FLAG/CALL TO ORDER This meeting was called to order by Chairman Nolan at 6:00pm 2. ROLL CALL OF OFFICERS: Anthony Raczynski Christine D Agostino Jay Jimenez Present Present Present Present Absent Others Present: Authority General Counsel Anne Rowan, Esq., Executive Director James Polos, Freeholder Deputy Director & MCIA Liaison Charles Tomaro, Chief Financial Officer Lory Cattano, 3. SUNSHINE LAW STATEMENT Anne Rowan, Esq. read the following statement into the record, This meeting today conforms with Chapter 231, P.L. 1975 called the Open Public Meeting Act and as per the requirements of the statute, notification of the meeting was published in the Star Ledger and Home News Tribune and filed with the Clerk of Middlesex County. 4. CORRESPONDENCE: Freeholder Deputy Director Tomaro wished everyone a Happy Holiday Season and Happy New Year McFoods Report: Executive Director Polos explained there is an update the directory books, which include services and resources. Also highlighted a fundraising event last Saturday was held for Feeding Middlesex County, which provided a contribution check in the amount of over ten thousand dollars at the end of the evening. Notable Contributions include: Community Food Bank of New Jersey, Keefe Warehouse, Tyler Distribution, NORWESCAP Food Bank in Phillipsburg, Italian Food Warehouse, and Lollicup 5. COMMITTEE REPORTS: a) Financial Report No additional board comment after review of packet materials.
b) Recycling Report The Executive Director announced the recycling division received one of the two new cars expected for the department. During the Month of November, the Curbside program served a total of 100,162 units. It should be noted that 19 single family units were added to Monroe in the Arbors at Monroe Association. Total Tonnage of Yard Waste for the month of November is 5,811.11 tons, which is divided as follows: Leaves 4,910.04; Brush 874.59; Grass 66.48 c) Golf Report The Executive Director stated the Bid for management proposal is due on the 28 th and the proposal team met to review questions from inquiring vendors to provide them with further information about the golf facilities. d) Finance Report The Executive Director highlighted the DCA approved the budget and thanked the Chief Financial Officer, Lory Cattano and her team for their efforts in completing this process. Motion to accept all committee reports was made by and seconded by Anthony Raczynski. All board members were in favor. 6. OLD BUSINESS: No old business. 7. NEW BUSINESS: No new business 8. DISCUSSION OF RESOLUTIONS: Ms. Rowan, Esq explained the following resolutions: 8(a) Approving Agreement to Renew One Year Period with a Certain Vendor for Roosevelt Care Centers 8(b) Establishing Middlesex County Improvement Authority Meeting Dates for 2019 8(c) Approving Assignment of the Contract for a Certain Vendor for the Golf Courses 8(d)Authorizing Amendment to Certification of Funds for an Approved NJ State Contract Vendor 8(e)Authorizing Amending the Certification of Funds in Board Resolution 18-30 8(f)Authorizing a One Year Contract Extension Included Under No. 15-1 For Recycling 8(g) Authorizing to Adopt the 2018 Recycling Grant Payment Schedule for Towns Not Participating in MCIA Curbside Recycling Program 8(h) Authorizing Contract for Hairdressing services for Roosevelt Care Center Facilities
8(i) Authorizing Procurement of Excess Insurance Policy for Workers Compensation Insurance Fund 8(j) Approving Participation in Program and Agreement with Middlesex County Vocational and Technical Schools for Certified Nurse s Aide Training Program at Roosevelt Care Center (Old Bridge) 8(k) Authorizing Amendment of the Expiration Date for a Certain New Jersey Contract Vendor 8(l) Authorizing an Increase in the Amount for Repair Service Contract for the Golf Courses 8(m)Authorizing the Addition of a Vendor to the Annual List of Approved New Jersey State Contractor Vendors 8(n)Authorizing Emergency Fire Alarm Repair at the Meadows at Middlesex Golf Course 8(o) Authorizing Contract for Pharmacy Consulting Services for Roosevelt Care Center Facilities 8(p) Approving 2019 General Budget Operations 8(q) Approving 2019 Budget Golf Course Operations 8(r) Adopting 2019 Budget 8(s) Amending 2018 Budget-General Operations 8(t) Amending 2018 Budget- Golf Course Operations 8(u) Amending 2018 Budget and Capital Budget Roosevelt Care Centers 8(v) Affiliation Agreement with Middlesex County Vocational and Technical Schools for Mechanical Engineering and Project Management 8(w) Authorizing Amendment to Employment Agreement of the Executive Director 8(x) Qualifying Providers for Professionals and Others Services for Appointments Pursuant to Fair and Open Process 8(y) Award of Contract for Auditing Services to Hodulik & Morrison, P.A. 8(z) Award of Contract for Engineering Services General Operations to CME Associates 8(aa) Award of Contract for Legal Counsel General Operations to Rainone, Coughlin, Minchello, LLC 8(bb) Award of Contract for Bond Counsel Services to Wilentz, Goldman, and Spitzer 8(cc) Award of Contract for Financial Advisory Services to Phoenix Advisors 8(dd) Approving Settlement Agreement and Release
8(ee) Declaring Total Lawn Care and Landscaping Services in Default for Landscaping Services at Roosevelt Care Center Old Bridge 8(ff) Awarding Contract for Insurance Producer Services to North American Insurance Management 9. APPROVAL OF MINUTES A. The Minutes of the Agenda Session and Regular Meeting of November 20, 2018 were presented to the member for review. MOTION: Upon motion duly made by, seconded by Anthony Raczynski and unanimously passed by the voting members, the meeting minutes were approved. 10. PUBLIC COMMENTS ON RESOLUTIONS: There were no public comments on the resolutions. Portion was closed by a motion made by Anthony Raczynski and Seconded by Paul Abbey. All members in favor. 11. APPROVAL OF RESOLUTIONS: A motion on consent agenda was made by and seconded by Christine D Agostino. Approved by all members. The following resolutions were adopted.
18 - Agenda 8(a) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING ONE YEAR ETENSION OF CONTRACT FOR CLINICAL AND THERAPEUTIC REHABILITATION SERVICES FOR ROOSEVELT CARE CENTER FACILITIES "Authority") was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(a), the Authority may provide within the County of Middlesex public facilities; and WHEREAS, in furtherance of this statutory provision, the Authority operates the long-term care facilities known as Roosevelt Care Center at Edison and Roosevelt Care Center at Old Bridge (collectively, Roosevelt Care Center ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the "Local Public Contracts Law," N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to the Local Public Contracts Law, the Authority is authorized to award certain contracts without public advertisement for bids when such contracts are for professional services, are under the bid threshold or are extraordinary, unspecifiable services; and WHEREAS, the Authority requires the provision of clinical and therapeutic rehabilitation (the Services ) for Roosevelt Care Center; and WHEREAS, by Resolution # 17-185 duly adopted by the Authority on October 11, 2017 the Authority awarded a contract for the Services to Accelerated Care Plus Leasing Inc.; and WHEREAS, the Authority reserved the option of extending the term of the contract for a period of one (1) year; and WHEREAS, the Authority finds that the Services are being provided in an effective and efficient manner; and WHEREAS, the Authority would like to exercise the option and extend the term of the contract for the Services with Accelerated Care Plus Leasing Inc. for a period of one (1) year in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby finds that the Services are being provided by Accelerated Care Plus Leasing Inc. in an effective and efficient manner. 2. The Authority hereby exercises the option and extends the term of the contract through December 31, 2019 with Accelerated Care Plus Leasing Inc. in accordance with the October 27, 2017 Agreement in an amount not to exceed $22,800.00 ($11,400 per facility). 3. The Certifying Finance Officer has certified that the funds for the Services are available from and can be obtained from the funds of the Authority. Anthony Raczynski
Christine D Agostino 18- Agenda 8(b) MIDDLESE COUNTY IMPROVEMENT AUTHORITY ESTABLISHING MEETING DATES FOR THE COMING YEAR "Authority") was held on December 19, 2018; and WHEREAS, the Authority is subject to the provisions of the Senator Byron M. Baer Open Public Meetings Act, N.J.S.A. 10:4-6 et seq.; and WHEREAS, pursuant to N.J.S.A. 10:4-18, the Authority is required to post and maintain posted throughout the year, a schedule of regular meetings of the Authority for the coming year; and WHEREAS, the Authority would like to establish the schedule of regular meetings of the Authority for the coming year. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby establishes the following schedule of regular meetings for the year: January 9, 2019 July 10, 2019 February 13, 2019 August 14, 2019 March 13, 2019 September 11, 2019 April 10, 2019 October 10, 2019 (Thursday) May 8, 2019 November 13, 2019 June 12, 2019 December 11, 2019 2. The regular meetings shall be held at 6:00 P.M. at the offices of the Authority, 101 Interchange Plaza, Cranbury, New Jersey. 3. The Authority may consider and take action on agenda items and all items that may come before the Authority at the meetings. 4. The Authority may amend this schedule of regular meetings from time to time and shall provide notice thereof in accordance with the provisions of the Senator Byron M. Baer Open Public Meetings Act. 5. The Secretary is directed to publish and post a schedule of the regular meetings in accordance with the Senator Byron M. Baer Open Public Meetings Act. Anthony Raczynski Christine D Agostino
Agenda 8(c) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AN APPROVAL OF ASSIGNING A CONTRACT FOR SERVICES FOR THE GOLF COURSE FACILITIES "Authority") was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t) a county improvement authority is empowered to enter into any and all agreements or contracts, execute any and all instruments and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq. (the Act ), subject to the Local Public Contracts Law, N.J.S.A. 40A: 11-1 et seq.; and WHEREAS, the Authority receives Tee Time and Point of Sale System Services (the Services ) from Chelsea Information Systems, Incorporation approved by resolution #16-06 approved on January 13, 2016; and WHEREAS, Chelsea Information Systems, Incorporation was acquired by Northstar Technologies Inc.; and WHEREAS, the Authority has a need to approve the assignment of the contract to Northstar Technologies, Inc which terminates on February 28, 2019; and WHEREAS, the Certifying Finance Officer has certified that the value of the contract will not exceed $1,659.80; and WHEREAS, the Authority would like to authorize Northstar Technologies Inc. to provide the Services and to authorize a contract with Northstar Technologies Inc. in accordance with this Resolution. NOW, THEREFORE IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby authorizes Northstar Technologies Inc. to provide the Installation and awards a contract to Northstar Technologies Inc. for a cost not to exceed $1,659.80. 2. The Authority authorizes the Chairman to approve the proposal or contract with Northstar Technologies Inc. The Authority authorizes the Chairman or Vice-Chairman to execute the proposal or contract in the form approved by the Chairman. The Secretary is authorized to attest to the signature of the Chairman or Vice-Chairman appearing thereon and to affix the seal of the Authority thereto. 3. The Certifying Finance Officer has certified that the funds for the Services are available from and can be obtained from the funds of the Authority. 4. The Secretary of the Authority is authorized to publish a brief notice of the authorization pursuant to N.J.S.A. 40A:11-5(1)(a)(ii). Anthony Raczynski Christine D Agostino
18- Agenda 8(d) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AMENDMENT TO CERTIFICATION OF FUNDS FOR AN APPROVED NJ STATE CONTRACT VENDOR Authority ) was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to N.J.S.A. 40A: 11-12, the Authority is authorized to purchase any materials, supplies or equipment without publicly advertising for bids, under any contract or contracts for such materials, supplies or equipment entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury (the State ); and WHEREAS, purchases made through the State contract are considered procured through a fair and open process in accordance with N.J.S.A. 19:44-20.4; and WHEREAS, by Board Resolution # 18-28 duly adopted by the Authority on February 14, 2018, the Authority authorized purchases from the New Jersey State Contractors Vendor List; and WHEREAS, the Authority would like to approve an amendment to the New Jersey State Vendor Contract List in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby approves the amendment to the NJ State Contracts Vendor List as follows: Vendor Contract Expiration Date Increase Grainger Industrial Supply #79875 M0002 6/30/19 $5,000.00 Anthony Raczynski Christine D Agostino
18- Agenda 8(e) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AMENDMENT OF CONTRACT CERTIFICATION OF FUNDS FOR APPROVED NJHA VENDORS Authority ) was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to N.J.S.A. 30:9-87, county-operated long-term care facilities licensed by the State of New Jersey Department of Health and Senior Services are permitted to purchase any material, supply or service through a private non-profit hospital association notwithstanding the provisions of the Local Public Contracts Law; and WHEREAS, by Resolution #18-30 duly adopted by the Authority on February 14, 2018, the Authority authorized purchases from the New Jersey Hospital Association (NJHA) Vendor List; and WHEREAS, the Authority would like to approve an amendment to the NJHA Vendor List in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby approves the amendment to the NJHA Vendor List as follows: Vendor Contract Number Expiration Date Amount MCKESSON MEDICAL- SURGICAL SUPPLY #ND60012 6/30/21 $60,000.00 MEDLINE #DM0026 08/31/19 (Decrease) $(60,000.00) ERO CORP #CE2845 09/30/20 $5,000.00 Anthony Raczynski Christine D Agostino
18- Agenda 8(f) MIDDLESE COUNTY IMPROVEMENT AUTHORITY EERCISING OPTION TO ETEND TERM OF CONTRACT FOR COLLECTION AND MARKETING OF RECYCLEABLE MATERIALS "Authority") was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t) a county improvement authority is empowered to enter into any and all agreements or contracts, execute any and all instruments and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Authority requires collection and marketing of recyclable materials for participating municipalities in Middlesex County (the Services ); and WHEREAS, the Authority prepared and issued a bid specification package and publicly advertised for bids for the Services; and WHEREAS, by Resolution 15-29 duly adopted by the Authority on February 11, 2015, the Authority awarded a contract for the Services to Central Jersey Waste and Recycling Inc. as the lowest responsive bid received for the Services; and WHEREAS the Authority reserved the option of extending the term of the contract for the Services for two (1) additional one (1) year terms; and WHEREAS, the Authority finds that the Services are provided in an effective and efficient manner; and WHEREAS, the Authority would like to exercise the first option and extend the term of the contract for the Services with Central Jersey Waste and Recycling Inc. for a period of one (1) year which will allow services to continue through March 28, 2019 in accordance with this Resolution. NOW, THEREFORE IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority finds that the Services are being provided by Central Jersey Waste and Recycling Inc. in an effective and efficient manner. 2. The Authority hereby exercises the first option and extends the term of the contract for the Services with Central Jersey Waste and Recycling Inc. for a period of one (1) year at an annual cost not to exceed $3,600,000.00. 3. The Certifying Finance Officer has certified that the funds for the Services are available from and can be obtained from the funds of the Authority. Anthony Raczynski Christine D Agostino
18- Agenda 8(g) MIDDLESE COUNTY IMPROVEMENT AUTHORITY APPROVING AND ADOPTING PAYMENTS TO MUNICIPALITIES FOR RECYCLING SERVICES Authority ) was held on December 19, 2018; and WHEREAS, the Middlesex County Board of Chosen Freeholders (the County ) on June 2, 1994 adopted Amendments 1994-1, 1994-2 and 1994-3 to the County s Solid Waste Management Plan (the Amendments ) which Amendments, among other things, proposed the use of Resource Recovery Investment Tax ( RRIT ) Fund Moneys for a County-wide curbside recycling program by means of the municipal recycling assistance program and reassigned the implementation responsibilities for the County-wide Recycling Program from the County s Department of Solid Waste Management to the Authority; and WHEREAS, the State of New Jersey Department of Environmental Protection ( DEP ) by certification of Robert C. Shinn, Commissioner of the DEP, dated October 3, 1994, approved the Amendments; and WHEREAS, by Resolution 15-48 duly adopted by the Authority on March 11, 2015, the Authority, among other things, authorized the entering into and execution of agreements (the Agreements ) with municipalities of the County of Middlesex (the County ) for the provision of recycling collection and marketing services (the Services ) pursuant to the County-wide recycling program (the Program ) implemented by the Authority; and WHEREAS, pursuant to the Agreements, the Authority pays on behalf of municipalities of the County that participate in the Program (the A Towns ) a portion of the costs of certain of the Services; and WHEREAS, the Authority will provide a grant to the municipalities not participating in the Program for a portion of the cost of the provision of the Services in the municipality by the respective municipality (the C Towns ); and WHEREAS, the Authority desires to approve and adopt formulas for payments to be made to the C Towns for the 2018 year. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority approves and ratifies the payment of a portion of the cost of the Services to the C Towns for the fiscal year January 1, 2018 through December 31, 2018, or part thereof as applicable, as set forth on Schedule A attached hereto and made a part hereof, and as approved by the Executive Director and Certifying Finance Officer of the Authority. 2. The Authority authorizes the Certifying Finance Officer to make payments to the C Towns in accordance with Schedule A. 3. The Certifying Finance Officer has certified that the funds for the payments are available from and can be obtained from the funds of the Authority. Anthony Raczynski
Christine D Agostino 18- Agenda 8(h) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING CONTRACT FOR HAIRDRESSING SERVICES FOR ROOSEVELT CARE CENTER FACILITIES "Authority") was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(a), the Authority may provide within the County of Middlesex, public facilities; and WHEREAS, in furtherance of this provision, the Authority operates the Roosevelt Care Center facilities in the Township of Edison and the Township of Old Bridge (collectively, Roosevelt Care Center ); and WHEREAS, the Authority requires the provision of hairdressing services (the Services ) for residents of Roosevelt Care Center; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to the Local Public Contracts Law, the Authority is authorized to award certain contracts without public advertisement for bids when such contracts are for professional or extraordinary unspecifiable services or are under the bid threshold; and WHEREAS, the Authority has a need to acquire the Services as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4; and WHEREAS, the Certifying Finance Officer has determined and certified that the value of the contract will exceed $17,500.00; and WHEREAS, the anticipated term of the contract is one (1) year; and WHEREAS, the Authority has received a proposal from JEM Haircare Services, Inc. ( JEM ) to provide the Services; and WHEREAS, JEM has completed and submitted a Business Entity Disclosure Certification which certifies that the entity has not made any reportable contributions to a political or candidate committee of the County of Middlesex in the previous one year and that the contract with JEM will prohibit JEM from making reportable contributions through the term of the contract; and WHEREAS, the Authority would like to award a contract to JEM for the provision of the Services in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby accepts the proposal of JEM and awards a contract to JEM for the provision of the Services for a cost not to exceed $2,000.00. 2. The Authority approves the agreement with JEM in substantially the form attached with such changes as shall be approved by the Chairman on advice of counsel.
3. The Authority authorizes the Chairman or Vice-Chairman to execute the agreement with JEM in the form so approved. 4. The Secretary is authorized to publish a brief notice of the award of the contract pursuant to N.J.S.A. 40A:11-5(l)(a)(i). 5. The Certifying Finance Officer has certified that the funds for the Services are available and will be included in the appropriate budgets. Anthony Raczynski Christine D Agostino 18- Agenda 8(i) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING PROCUREMENT OF ECESS WORKERS COMPENSATION AND EMPLOYER S LIABILITY INSURANCE POLICY "Authority") was held on December 19, 2018; and WHEREAS, the Authority is required by statute to provide workers compensation insurance for employees of the Authority; and WHEREAS, pursuant to N.J.S.A. 40A:10-12, the Authority by resolution heretofore adopted, has determined to provide for the payment of workers compensation by the creation of a workers compensation fund (the Fund ); and WHEREAS, the Authority requires an excess insurance policy for the Fund (the Insurance ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the insurance producer solicited proposals for the Insurance on behalf of the Authority; and WHEREAS, the Authority s insurance producer recommends the award of a contract to Midwest Employers Casualty Company (d/b/a North American Insurance Management) for the Insurance with a self-insured retention of $500,000; and WHEREAS, the Authority would like to accept the proposal of Midwest Employers Casualty Company and authorize the procurement of Insurance from Midwest Employers Casualty Company in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby authorizes the procurement of the Insurance from Midwest Employers Casualty Company with a self-insured retention of $ 500,000 at a cost not to exceed $87,970.00.
2. The Authority authorizes consideration of the payment of the premium for the policy simultaneously herewith and authorizes placement of the payment on the bill list. 3. The Authority authorizes the Executive Director and/or Chairman to execute any agreements, applications or the like necessary to effectuate the procurement of the Insurance in accordance with this Resolution. 4. The Secretary shall be and is hereby authorized to publish a brief notice of the authorization in accordance with N.J.S.A. 40A:11-5(1)(a)(i). 5. The Certifying Finance Officer has certified that the funds for the insurance coverage are available and can be obtained from the funds of the Authority. Anthony Raczynski Christine D Agostino 18- Agenda 8(j) MIDDLESE COUNTY IMPROVEMENT AUTHORITY APPROVING PARTICIPATION IN PROGRAM AND AGREEMENT WITH MIDDLESE COUNTY VOCATIONAL AND TECHNICAL SCHOOLS FOR CERTIFIED NURSES AIDE TRAINING PROGRAM AT ROOSEVELT CARE CENTER AT OLD BRIDGE "Authority") was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(a), the Authority may provide public facilities within the County of Middlesex; and WHEREAS, in furtherance of this statutory provision, the Authority operates the long-term care facility Roosevelt Care Center at Old Bridge ( Roosevelt Care Center ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the "Local Public Contracts Law," N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Middlesex County Vocational and Technical Schools have requested the Authority to participate in a program for the training of students in the field of Certified Nurse s Aide (the CNA Program ); and WHEREAS, the Authority would like to approve the Program with the Middlesex County Vocational and Technical Schools and approve an agreement with the Middlesex County Vocational and Technical Schools for the Program at Roosevelt Care Center in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby approves the Program with the Middlesex County Vocational and Technical Schools.
2. The Authority approves the agreement for the Program with the Middlesex County Vocational and Technical Schools in substantially the form attached with such changes as shall be approved by the Chairman on advice of counsel. 3. The Authority authorizes the Chairman or Vice-Chairman to execute the agreement in the form so approved. 4. The Authority hereby authorizes the Licensed Administrator of Roosevelt Care Center at Old Bridge to take all acts reasonable and necessary in connection with implementation of the Program. Anthony Raczynski Christine D Agostino 18- Agenda 8(k) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AMENDMENT OF THE EPIRATION DATE FOR A CERTAIN NEW JERSEY STATE CONTRACT VENDOR Authority ) was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Authority is permitted to procure items without publicly advertising for bids through the New Jersey State Contract vendors; and WHEREAS, by Resolution #18-28 duly adopted by the Authority on February 14, 2018, the Authority authorized purchases through state approved vendor list for Roosevelt Care Center Facilities; and WHEREAS, the Authority would like to authorize an amendment to the expiration date of the contracts approved for Schindler Elevator Co. to reflect an amendment to the expiration dates of the contracts in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby authorizes amendment to the expiration date for the following vendor: Vendor: Schindler Elevator Co Contract #85649 Expires March 31, 2019
Anthony Raczynski Christine D Agostino 18- Agenda 8(l) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AN INCREASE IN THE AMOUNT FOR HVAC REPAIR AND MAINTENANCE SERVICE CONTRACT FOR THE GOLF COURSES "Authority") was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(h), the Authority is empowered to improve, further and promote the tourist industries and recreational attractiveness of the County through the planning, acquisition, construction, improvement, maintenance and operation of facilities for the entertainment and recreation of the public; and WHEREAS, in furtherance of this statutory provision, the Authority operates Tamarack Golf Course, The Meadows at Middlesex Golf Course, and Raritan Landing Golf Course (collectively, the Golf Courses ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44, et seq., subject to the "Local Public Contracts Law," N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the Authority required the provision Heating Ventilation Air Conditioner ( HVAC ) Repair and Maintenance Service (the Services ) for the Golf Courses; and WHEREAS, by Resolution #18-55 duly adopted by the Authority on March 14, 2018 the Authority authorized service contract to McCloskey Mechanical for the HVAC Repair and Maintenance Services; and WHEREAS, the Authority would like to authorize an increase in the authorized amount of the contract and the certification of funds for the contract in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority authorizes an increase in the contract amount and the certification of funds for the contract with vendor McCloskey Mechanical the Services by an amount not to exceed $2,335.00. 2. The Certifying Finance Officer is hereby authorized to increase the certification of funds for the purchases from. For McCloskey Mechanical for HVAC Repair and Maintenance Services in accordance with this Resolution. 3. The Certifying Finance Officer has certified that the funds for the increase in the contract amount are available from and can be obtained from the funds of the Authority and will be encumbered at the time of purchase. Anthony Raczynski
Christine D Agostino 18- Agenda 8(m) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING THE ADDITION OF A VENDOR TO THE ANNUAL LIST OF APPROVED NEW JERSEY STATE CONTRACTOR VENDORS Authority ) was held on December 19, 2018 and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to N.J.S.A. 40A: 11-12, the Authority is authorized to purchase any materials, supplies or equipment without publicly advertising for bids, under any contract or contracts for such materials, supplies or equipment entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury (the State ); and WHEREAS, purchases made through the State contract are considered procured through a fair and open process in accordance with N.J.S.A. 19:44-20.4; and WHEREAS, by Board Resolution # 18-28 duly adopted by the Authority on February 14, 2018, the Authority authorized purchases from the New Jersey State Contractors Vendor List; and WHEREAS, the Authority would like to approve an amendment to the New Jersey State Vendor Contractor List for 2018 by adding an additional vendor in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby approves an amendment to the NJ State Contractors Vendor List to add an additional vendor as follows: Vendor: Contract: Expires: NTE: F.W. Webb #89797 T3027 10/30/19 $1,000.00 2. The Authority authorizes the Licensed Administrators of the respective Roosevelt Care Center facilities to execute any purchase orders to effectuate the purchases authorized herein. 3. The Certifying Finance Officer has certified that the funds for the purchases are available from and can be obtained from the funds of the Authority and will be encumbered at the time of purchase. Anthony Raczynski Christine D Agostino
18- Agenda 8(n) MIDDLESE COUNTY IMPROVEMENT AUTHORITY TO AUTHORIZE AN EMERGENCY FIRE ALARM REPAIR AT THE MEADOWS AT MIDDLESE GOLF COURSE "Authority") was held on December 19, 2018 and WHEREAS, the Authority operates The Meadows at Middlesex Golf Course ( the Golf Course ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et. seq.; and WHEREAS, the Authority requires an emergency fire alarm repair, which was unforeseen. WHEREAS, the Executive Director determined that an emergency affecting the health, safety and welfare of the facility existed which required immediate performance of services and declared an emergency on November 27, 2018; and WHEREAS, pursuant to N.J.S.A. 40A:11-6, the Authority may award an emergency contract for the services; and WHEREAS, the Authority would like to award an emergency contract for the Services to Johnson Controls Security Solutions in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby authorizes the payment: Vendor: Johnson Controls Invoice Number: 31503182 Amount: $1,500.00 2. The Certifying Finance Officer of the Authority has certified that the funds for the provision of the Services are available from and can be obtained from the funds of the Authority. Anthony Raczynski Christine D Agostino
18- Agenda 8(o) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AUTHORIZING CONTRACT FOR PHARMACY CONSULTING SERVICES FOR ROOSEVELT CARE CENTER FACILITIES "Authority") was held on December 19, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(a), the Authority may provide within the County of Middlesex, public facilities; and WHEREAS, in furtherance of this provision, the Authority operates Roosevelt Care Center at Edison and Roosevelt Care Center at Old Bridge (collectively, Roosevelt Care Center ); and WHEREAS, the Authority requires the provision of pharmacy consulting services (the Services ) for Roosevelt Care Center; and WHEREAS, the Authority has received a proposal for the provision of the Services from Clinical Research Systems Inc. ( Clinical ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, execute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to the Local Public Contracts Law, the Authority is authorized to award certain contracts without public advertisement for bids when such contracts are for professional services; and WHEREAS, the Services are professional services which do not require public bidding; and WHEREAS, the Authority has a need to acquire the Services as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4; and WHEREAS, the Certifying Finance Officer has determined and certified that the value of the contract will be $70,000.00; and WHEREAS, the anticipated term of the contract is one (1) year; and WHEREAS, Clinical has completed and submitted a Business Entity Disclosure Certification which certified that Clinical has not made any reportable contributions to a political or candidate committee as prohibited by the law in the previous year, and that the contract will prohibit Clinical from making any reportable contribution through the term of the contract; and WHEREAS, the Authority would like to award a contract to Clinical for the provision of the Services in accordance with this Resolution. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby accepts the proposal of Clinical and awards a contract to Clinical for the provision of the Services in an amount not to exceed $70,000.00. 2. The Authority approves the agreement with Clinical in substantially the form attached hereto with such changes as shall be approved by the Chairman on advice of counsel. 3. The Authority authorizes the Chairman to execute the agreement with Clinical in the form so approved.
4. The Business Entity Disclosure Certification and the Determination of Value shall be placed on file. 5. The Secretary is authorized to publish a brief notice of the award of the contract pursuant to N.J.S.A. 40A:11-5(l)(a)(i). 6. The Certifying Finance Officer has certified that the funds for the Services will be included in the 2019 budget. Anthony Raczynski Christine D Agostino 18- Agenda (p) MIDDLESE COUNTY IMPROVEMENT AUTHORITY ADOPTING 2019 BUDGET- GENERAL OPERATIONS FISCAL YEAR: From January 1, 2019 to December 31, 2019 WHEREAS, the Annual Budget and Capital Budget/Program for the Middlesex County Improvement Authority for the fiscal year beginning January 1, 2019 and ending December 31, 2019 has been presented for adoption before the governing body of the Middlesex County Improvement Authority at its open public meeting of December 19, 2018; and WHEREAS, the Annual Budget and Capital Budget as presented for adoption reflects each item of revenue and appropriation in the same amount and title as set forth in the introduced and approved budget, including all amendments thereto, if any, which have been approved by the Director of the Division of Local Government Services; and WHEREAS, the Annual Budget as presented for adoption reflects Total Revenues of $8,011,000.00 Total Appropriations, including any Accumulated Deficit, if any, of $8,011,000.00 and Total Unreserved Retained Earnings utilized of $-0-; and WHEREAS, the Annual Budget as introduced reflects Total Capital Appropriations of $95,291.00 and Total Unreserved Retained Earnings planned to be utilized as funding thereof of $- 0-. NOW, THEREFORE BE IT RESOLVED, by the governing body of the Middlesex County Improvement Authority, at an open public meeting held on December 19, 2018 that the Annual Budget and Capital Budget/Program of the Middlesex County Improvement Authority for the fiscal year beginning January 1, 2019 and ending December 31, 2019 is hereby adopted and shall constitute appropriations for the purposes stated; and BE IT FURTHER RESOLVED, that the Annual Budget and Capital Budget/Program as presented for adoption reflects each item of revenue and appropriation in the same amount and title as set forth in the introduced and approved budget, including all amendments thereto, if any, which have been approved by the Director of the Division of Local Government Services.
, Secretary December 19, 2018 Anthony Raczynski Christine D Agostino 18- Agenda 8(q) MIDDLESE COUNTY IMPROVEMENT AUTHORITY APPROVING 2019 BUDGET GOLF COURSE OPERATIONS FISCAL YEAR: From: January 1, 2019 To: December 31, 2019 WHEREAS, the Annual Budget and Capital Budget for the Middlesex County Improvement Authority (the "Authority") for Golf Course Operations for the fiscal year beginning January 1, 2019 and ending December 31, 2019 was presented before the governing body of the Authority at its open public meeting of December 19, 2018; and WHEREAS, the Annual Budget for Golf Course Operations as introduced reflects Total Revenues of $2,664,839.00, Total Appropriations, including any Accumulated Deficit, if any, of $4,886,839.00 and Total Unreserved Retained Earnings utilized of $2,222,000.00; and WHEREAS, the Capital Budget for Golf Course Operations as introduced reflects Total Capital Appropriations of $1,191,942.00 and Total Unreserved Retained Earnings planned to be utilized as funding thereof, of $ -0; and WHEREAS, the schedule of rates, fees and other charges in effect will produce sufficient revenues, together with all other anticipated revenues to satisfy all obligations to the holders of bonds of the Authority, to meet operating expenses, capital outlays, debt service requirements, and to provide for such reserves, all as may be required by law, regulation or terms of contracts and agreements; and WHEREAS, the Capital Budget/Program for Golf Course Operations, pursuant to N.J.A.C. 5:31-2, does not confer any authorization to raise or expend funds; rather it is a document to be used as part of the said Authority's planning and management objectives. Specific authorization to expend funds for the purposes described in this section of the budget, must be granted elsewhere; by bond resolution, by a project financing agreement, by resolution appropriating funds from the Renewal and Replacement Reserve or other means provided by law. NOW, THEREFORE BE IT RESOLVED, by the governing body of the Middlesex County Improvement Authority, at an open public meeting held on December 19, 2018 that the Annual
Budget, including appended Supplemental Schedules, and the Capital Budget/Program of the Middlesex County Improvement Authority for Golf Course Operations for the fiscal year beginning January 1, 2019 and ending December 31, 2019 is hereby approved; and BE IT FURTHER RESOLVED, that the anticipated revenues as reflected in the Annual Budget for Golf Course Operations are of sufficient amount to meet all proposed expenditures/expenses and all covenants, terms and provisions as stipulated in the said Authority's outstanding debt obligations, capital lease arrangements, service contracts, and other pledged agreements; and BE IT FURTHER RESOLVED, that the governing body of the Middlesex County Improvement Authority will consider the Annual Budget and Capital Budget/Program for Golf Course Operations for adoption on December 19, 2018., Secretary December 19, 2018 18- Agenda 8(r) MIDDLESE COUNTY IMPROVEMENT AUTHORITY ADOPTING 2019 BUDGET ROOSEVELT CARE CENTER FACILITIES FISCAL YEAR: From January 1, 2019 to December 31, 2019 WHEREAS, the Annual Budget and Capital Budget/Program for the Middlesex County Improvement Authority for the fiscal year beginning January 1, 2019 and ending December 31, 2019 has been presented for adoption before the governing body of the Middlesex County Improvement Authority at its open public meeting of December 19, 2018; and WHEREAS, the Annual Budget and Capital Budget for the Roosevelt Care Center Facilities as presented for adoption reflects each item of revenue and appropriation in the same amount and title as set forth in the introduced and approved budget, including all amendments thereto, if any, which have been approved by the Director of the Division of Local Government Services; and WHEREAS, the Annual Budget for the Roosevelt Care Center Facilities as presented for adoption reflects Total Revenues of $46,088,000.00, Total Appropriations, including any Accumulated Deficit, if any, of $46,088,000.00 and Total Unreserved Retained Earnings utilized of $- 0-; and WHEREAS, the Annual Budget for the Roosevelt Care Center Facilities as introduced reflects Total Capital Appropriations of $476,400.00 and Total Unreserved Retained Earnings planned to be utilized as funding thereof of $-0-. NOW, THEREFORE BE IT RESOLVED, by the governing body of the Middlesex County Improvement Authority, at an open public meeting held on December 19, 2018 that the Annual Budget and Capital Budget/Program of the Middlesex County Improvement Authority for the
Roosevelt Care Center Facilities for the fiscal year beginning January 1, 2019 and ending December 31, 2019 is hereby adopted and shall constitute appropriations for the purposes stated; and BE IT FURTHER RESOLVED, that the Annual Budget and Capital Budget/Program for the Roosevelt Care Center Facilities as presented for adoption reflects each item of revenue and appropriation in the same amount and title as set forth in the introduced and approved budget, including all amendments thereto, if any, which have been approved by the Director of the Division of Local Government Services., Secretary December 19, 2018 Anthony Raczynski Christine D Agostino 18 - Agenda 8(s) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AMENDING 2018 BUDGET - GENERAL OPERATIONS "Authority") was held on December 19, 2018; and WHEREAS, by Resolution #17-226 duly adopted by the Authority on December 14, 2017, the Authority adopted the budget for General Operations for the year ending December 31, 2018; and WHEREAS, the Authority would like to amend the 2018 budget for General Operations to reflect decreases in anticipated revenues and appropriations and to amend the capital budget and the funding thereof for the 2018 year; and WHEREAS, N.J.A.C. 5:31-2.8 requires that all amendments to the budget be approved and adopted by resolution of the Authority, passed by not less than a majority of the full membership. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The amendments are made to the adopted budget of the Middlesex County Improvement Authority for General Operations for the year ending December 31, 2018 as set forth on Schedules A and B attached hereto and made a part hereof. 2. The Authority directs that two certified copies of this complete amendment and resolution be filed forthwith with the Director of the Division of Local Government Services for his certification of the Authority budget so amended. 3. This Resolution shall take effect immediately.
Anthony Raczynski Christine D Agostino 18- Agenda 8(t) MIDDLESE COUNTY IMPROVEMENT AUTHORITY AMENDING 2018 BUDGET GOLF COURSE OPERATIONS Authority ) was held on December 19, 2018; and WHEREAS, by Resolution 17-224 duly adopted by the Authority on December 14, 2017, the Authority adopted the budget for Golf Course Operations for the year ending December 31, 2018; and WHEREAS, the Authority would like to amend the 2018 budget for Golf Course Operations to reflect decreases in anticipated revenues, increases in anticipated appropriations, an increase in unrestricted net assets utilized and to amend the capital budget for Golf Course Operations and the funding thereof for the 2018 year; and WHEREAS, N.J.A.C. 5:31-2.8 requires that all amendments to the budget be approved and adopted by resolution of the Authority, passed by not less than a majority of the full membership. MIDDLESE COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The amendments are made to the adopted budget of the Middlesex County Improvement Authority for Golf Course Operations for the year ending December 31, 2018 as set forth on Schedules A and B attached hereto and made a part hereof. 2. The Authority directs that two certified copies of this complete amendment and resolution be filed forthwith with the Director of the Division of Local Government Services for his certification of the Authority budget so amended. 3. This Resolution shall take effect immediately. Anthony Raczynski Christine D Agostino