THE CORPORATION OF THE TOWNSHIP OF BECKWITH SPECIAL COUNCIL MEETING MINUTES MEETING #12-13 The Council for the Corporation of the Township of Beckwith held a Regular Council Meeting on Tuesday, August 13 th, 2013 at 7:00 p.m. in the Council Chambers, Township Hall, Black s Corners. PRESENT: ABSENT: STAFF: Reeve Richard Kidd Councillor Faye Campbell Councillor Brian Dowdall Councillor Tim Campbell Deputy-Reeve Sharon Mousseau Cynthia Moyle, CAO/Clerk Niall Oddie, Planning Administrator Darwin Nolan, Public Works Superintendent Cassandra McGregor, Executive Assistant/Deputy Clerk Erin Watson, Chief Building Official/By-Law Enforcement Officer Reeve Richard Kidd, Called the meeting to order at 7:00 pm. 1. OPENING OF MEETING 1.1 Additions & Approval of the Agenda The following item was an addition to the agenda: i. Garbage/Recycle Collection on Private Roads, item 6.2; The following item was amended: i. Item 2.2.1, Amended Staff Report circulated. 239-13 Moved by: Faye Campbell BE IT RESOLVED THAT, the agenda be adopted as amended. 1.2 Approval of Council Minutes 240-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, the minutes of the council meetings held on July 2 nd and July 16 th, 2013 and special council meeting held on July 29 th, 2013 be accepted as printed and circulated. 1
1.3 Declaration of Pecuniary Interest 2. DELEGATIONS Councillor Fa ye Campbell declared a pecuniary interest on item 3.1.6, Cam s Phase 2 and item 3.1.8, Trails as Infrastructure. 2.1 PUBLIC MEETING AT 7:00 pm 241-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, Council adjourn its regular session and convene the Public Meeting at 7:05 p.m. 2.1.1 Site Plan Application SP-07-13, 9749 Highway 15, Calvary Christian Academy Planning Administrator, Niall Oddie, provided an overview of the amendment to their site plan application. The proposed amendment locates an addition to the existing private school. The addition will house two classrooms, staff room, kitchen, etc. The proposed addition satisfies the required side yard setbacks and provides a suitable amount of parking spaces. The Fire Chief is satisfied with the proposed site plan. MTO has no objections to the proposed addition. 242-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, the Public Meeting adjourn and that Council return to its regular session at 7:11 pm. 243-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, Council approve the site plan amendment for 9749 Highway 15, being Calvary Christian Academy, drawn by Geoff Hodgins Architect and dated July 25, 2013 to be the approved site plan. 2.2 PRE-CONSULTATIONS/ OTHER PRESENTATIONS 2.2.1 Severance Proposal 752 804 Richmond Road, Part Lot 22, Concession 4, Ian Andrews Planning Administrator, Niall Oddie, provided an overview of the two (2) severances application for an original Township parcel that has not previously been severed. The two severances meet or exceed the minimum frontage and area requirements of the Rural zone. The proposed parcels front onto County Road 10 and will share an entrance onto this road. 2
244-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, Council support severance applications B13-046 and B13-047 to create two new parcels in Part Lot 22, Concession 4, subject to the following conditions and advisory notes: Condition That a paper copy of the reference plan be provided to the Township; The balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township of Beckwith; Advisory Note: That all structures are located under the guidance of the Chief Building Official in accordance with the Ontario Building Code and all municipal by-laws. 2.2.2 Minor Variance/Site Plan Proposal 241 Gardiner Shore, Part Lot 8, Concession 9, David Scott Planning Administrator, Niall Oddie, provided an overview of the amended site plan/minor variance application to construct a 2.4m (8 ) porch on the front of an existing structure. The porch requires a minor variance to reduce the minimum required front yard setback from 9m to 6.6m. 245-13 Moved by: Faye Campbell BE IT RESOLVED THAT, Council support, in principle, the proposed minor variance and site plan applications to allow a 2.4m porch to be constructed on the front of the existing structure at 241 Gardiner Shore, within the minimum required front yard setback. 3. RESOLUTIONS 3.1 Planning 3.1.1 Site Plan Application SP-04-13, 168 Gardiner Shore, Part Lot 8, Con 9 - Guy Markham and Susanne Hardill 246-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, Council on the recommendation of the Planning Committee approve the site plan application for part Lot 8, Concession 9, Registered Plan 27M6, sub-lot 14, being 168 Gardiner Shore Road, drawn by Guy Markham and drawn June 14, 2013 to be the approved site plan. 3
3.1.2 Site Plan Application SP-06-13, 124 Riverside Road, Part Lot 12, Con 12 - Bob Rintoul 247-13 Moved by: Faye Campbell BE IT RESOLVED THAT, Council on the recommendation of the Planning Committee approve the site plan application for part Lot 12, Concession 12, being 124 Riverside Road, drawn by Bob Rintoul and dated June 21, 2013 to be the approved site plan. 3.1.3 Site Plan Application SP-05-13, 238 Gardiner Shore, Part Lot 8, Con 9 - David and Bonnie Woods 248-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, Council approve the site plan application for part Lot 8, Concession 9, Registered Plan 27M5, sub-lot 23, being 238 Gardiner Shore Road, drawn by R.S. Martin Drafting and amended August 6, 2013 to be the approved site plan. 3.1.4 Severance Application B12-039, Part Lot 22/23, Con 7 - Rob McDiarmid 249-13 Moved by: Faye Campbell BE IT RESOLVED THAT, Council on the recommendation of the Planning Committee support severance application B13-039, submitted by Rob McDiarmid, to create a 2 acre building lot in part Lot 22/23, Concession 7, subject to the following conditions and advisory notes: Conditions: That the applicant enter into a development agreement with the Township of Beckwith for participation in the water monitoring program and that the development agreement be registered on title immediately following the severance; That a paper copy of the Reference Plan be provided to the Township of Beckwith; That the applicant confirms with the Public Works Superintendent that an entrance on the subject property is viable; Advisory Note: That all structures are located under the guidance of the Chief Building Official in accordance with the Ontario Building Code and all provincial legislation and municipal by-laws. 3.1.5 Lakeside Subdivision - Proposed Draft Conditions 4
250-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, Council on the recommendation of the Planning Committee support the proposed draft conditions for Lakeside Subdivision, application 09-T-12003, and directs Staff to include the proposed draft conditions in the Municipal Reply Form to the County of Lanark. 3.1.6 Cams Phase 2 By-Law 2013-33 being a by-law to amend By-Law No. 91-14, Northeast Part of Lot 23, Concession 3 Councillor Faye Campbell had previously declared a pecuniary interest and left the council chambers at 7:24 p.m. Planning Administrator, Niall Oddie, provided Council with an explanation on the definition of RU-40-h and RU-40. Council supported the by-law amendment RU-40. 251-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, a by-law to amend By-Law No. 91-14, Northeast Part of Lot 23, Concession 3 be introduced and given first and second reading. 252-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, a by-law to amend By-Law No. 91-14, Northeast Part of Lot 23, Concession 3 be given third reading, passed and numbered 2013 33. Councillor Faye Campbell returned to the Council Chambers at 7:40 p.m. 3.1.7 Rattray s Subdivision Reduction of Securities 253-13 Moved by: T.K. Campbell BE IT RESOLVEDTHAT, Council accept the revised letter of undertaking, dated August 6 th, 2013 from Cameron McGregor and Bill Hay agreeing to convey lots 26, 27 and 28 to the Township as securities for the remaining work within Rattray s Subdivision. AND THAT Council directs Staff to follow up with the developer to have these lots transferred into the Township s ownership. 3.1.8 Trails as Infrastructure Councillor Faye Campbell had previously declared a pecuniary interest and left the council chambers at 7:46 p.m. 5
254-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, Council directs Staff to draft a policy outlining when the Township will require pathways to be constructed as part of the infrastructure requirements within residential subdivisions. Councillor Faye Campbell returned to the council chambers at 7:55 p.m. 3.2 Finance and Administration 3.2.1 Line Fence Award 255-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, Council instructs the Township s solicitors to register the Line Fence Award on title to the following roll numbers 09-24-000-020-03200-0000 and 09-24-000-010-25500-0000. 3.2.2 6 th Line Fence Tender Reeve Richard Kidd reported that the Township will not be proceeding until all legal challenges have been dealt with. 3.2.3 Prospect United Cemetery Request for Interment Reeve Richard Kidd provided an update on a request for interment from the Peter Jones family. The family members wish to be added to the original family plot. Staff was directed to draft a legal document and report back to Council. 3.2.4 Mayor J. Douglas Struthers, Village of Merrickville-Wolford - Rideau Valley Conservation Authority annual budget and levy. Council discussed the request to give a uniform direction to the Conservation Authority Representative to bring the RVCA annual budget with at less than X% increase. Council pointed out the Beckwith s CA representative is Deputy-Reeve Sharon Mousseau and Deputy-Reeve Sharon Mousseau regularly reports to Planning Committee. As Beckwith s Representative this request could be discussed at RVCA and brought back to Council. 3.2.5 Ashton Station Snowmobile Trail Council accepted the correspondence as information and reaffirmed that their position has not changed. 3.2.6 2013 Grants Council requested that the representative from Big Brothers Big Sisters of Lanark County be invited to the September Finance and 6
Administration Committee meeting. The Carleton Place and Beckwith Heritage Museum grant is to be released. 3.2.7 Carlgate High Subdivision Update 3.3 Public Works Reeve Richard Kidd reported on the meeting with the Town of Carleton Place; the Township is waiting for information from McIntosh Perry Consulting Engineers. 3.3.1 Drainage Concerns.1 Mississippi Lake Camping Staff reported that the Township has received no further concerns..2 3508 9 th Line Road The Drainage Superintendent conducted a site visit to review and discuss drainage concerns. Council reviewed the report of the Drainage Superintendent and requested staff to invite the property owner of 3508 9 th Line, adjoining property owner and Drainage Superintendent to the September Public Works Meeting to discuss possible solution to the drainage concerns..3 1781 9 th Line Road Staff provided a report on drainage concerns on 1781 9 th Line. The property adjacent to 1781 9 th Line Road is zoned Commercial and Commercial-holding. Staff noted that outdoor storage of boats is occurring within the Commercial-holding zone. Council instructed staff to notify the property owner that open storage is not a permitted use and work with the property owner to comply with the zoning..4 9641 McCuan Road Also Present: Tim Lynch and Val Snider-Lynch In 2009, the property owners met with Council to discuss flooding on their property as a result of a berm alongside their property and disposal of excess material. The property owners are experiencing flooding of their property. Staff are to arrange a meeting with a representative from the Ministry of Environment, Ministry of Agriculture and Lynch s to discuss drainage onto agriculture property. 3.3.2 Budget Realignment Shoulder Mtce to Brushing 256-13 Moved by: Faye Campbell BE IT RESOLVED THAT, Council transfers the Shoulder Maintenance Paved Budget in the amount of $14,087 to Brushing/Tree Cutting Traffic Operations & Roadside for the 2013 budget year. 7
Staff will obtain quotes for Brushing/Tree Cutting and report to the September Public Works Committee. 3.3.3 Line Painting 257-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, Council agrees to extend the Line Painting Contract to Almon at the 2012 rate of $260 per km. 3.4 Recreation 3.4.1 Trail Design.1 Typical Pathway Section and Storm Ditch.2 Typical Pathway Section Council reviewed the trail design and recommend forwarding to the next Recreation Committee to review with the comment to match the trail to the surrounding area. 3.5 Economic Development 3.6 Municipal Drug Strategy 3.7 Police Services Board 3.8 Fire 3.8.1 Fire Hall Addition Update CAO Cynthia Moyle reported that the draft tender has been forwarded to McIntosh Perry Consulting Engineers for review. This item will be forwarded to the August 20 th, 2013 Planning Meeting. 3.9 General Accounts 258-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, the General Accounts dated August 7 th, 2013 be approved as printed and circulated. 3.10 Public Works Accounts 259-13 Moved by: Faye Campbell BE IT RESOLVED THAT, the Public Works Accounts dated August 7 th, 2013 be approved as printed and circulated. 8
3.11 Additional Accounts 260-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, the Additional Accounts dated August 13 th, 2013 be approved as printed and circulated. 4. CORRESPONDENCE 261-13 Moved by: Faye Campbell BE IT RESOLVED THAT, the correspondence listing dated August 8 th, 2013 be approved as printed and circulated. 5. REPORTS 5.1 Lanark County Councillor s Reeve Richard Kidd reported that Lanark County is part of the emerald ash borer (EAB) zone for ash trees. 5.2 Carleton Place & District Memorial Hospital Board Report Councillor Brian Dowdall reported that he has been recommended to sit on the Quality Care/Ethics Committee of the Carleton Place & District Memorial Hospital Board. 5.3 Financial Operational Review Update A report was not available for this meeting. 5.4 Rideau Valley Conservation Authority 6. NEW BUSINESS A report was not available for this meeting. 6.1 In-camera Session Legal Matters 262-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, the Council of the Corporation of the Township of Beckwith moves in camera at 9:25 p.m. to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; AND THAT, CAO/Clerk and Executive Assistant/Deputy-Clerk remain in the room. 9
263-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, Council return to regular session at 9:31 p.m. Reeve Richard Kidd reported that Staff have been provided with direction for Township s legal counsel. 7. NOTICE OF MEETINGS 7.1 Police Services Board August 15 th, 2013 at 3:00 p.m. Lanark County Joint Police Assoc. September 4 th, 2013 at 9:30 a.m. 7.2 Planning August 20 th, 2013 at 7:30 p.m. 7.3 Council September 3 rd, 2013 at 7:00 p.m. 8. CONFIRMATORY BY-LAW NO. 2013-34 264-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, a by-law to confirm the proceedings of Council be introduced and given first and second reading. 265-13 Moved by: Brian Dowdall BE IT RESOLVED THAT, a by-law to confirm the proceedings of Council be given third reading, passed and numbered 2013 34. 9. ADJOURNMENT 9.1 Resolution to Adjourn 266-13 Moved by: T.K. Campbell BE IT RESOLVED THAT, the meeting adjourn at 9:37 p.m. Richard Kidd, Reeve Cynthia Moyle, Clerk 10