10725 COUNCIL MEETING REGULAR SESSION April 3, 2018 The Council of the City of Greenville met in regular session at 7:30 P.M. in the Council Room, Municipal Building, Greenville, Ohio. President John R. Burkett was presiding and the following members were present at roll call: Yea- Clarence Godwin, John Hensley, Dori Howdieshell, Leon Rogers, Doug Schmidt, Jeff Whitaker, and Doug Wright. President Burkett stated the March 20, 2018 regular meeting minutes were approved as submitted by the Clerk. Rogers moved to approve the current financial report and the motion passed as follows: Yea- Godwin, Hensley, President Burkett stated the agenda needed amended to set a joint meeting with the Township Trustees regarding Greenville Union Cemetery under new business and to add an executive session after the call of Council for the purpose of ORC 121.22 (G)(2) to consider the purchase of property for public purposes, or for the sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest. No member of a public body shall use division (G)(2) of this section as a subterfuge for providing covert information to prospective buyers or sellers. A purchase or sale of public property is void if the seller or buyer of the public property has received covert information from a member of a public body that has not been disclosed to the general public in sufficient time for other prospective buyers and sellers to prepare and submit offers if the minutes of the public body show that all meetings and deliberations of the public body have been conducted in compliance with this section, any instrument executed by the public body purporting to convey, lease, or otherwise dispose of any right, title, or interest in any public property shall be conclusively presumed to have been executed in compliance with this section insofar as title or other interest of any bona fide purchasers, lessees, or transferees of the property is concerned. Schmidt moved to approve the agenda as amended and the motion passed as follows: Yea- Godwin, Hensley, PUBLIC HEARINGS None. ADMINISTRATIVE REPORTS Mayor Willman stated the We Are The Majority group had a walk in downtown Greenville to demonstrate their willingness to be drug free on Monday, April 2, 2018. Willman offered his appreciation to the Fire, Police, and Street Departments for their efforts in the event. Willman stated he appreciated the Fire Department opening their doors and allowing the crowd to go inside and get out of the cold.
10726 Mayor Willman stated he distributed a sheet to Council regarding the Altar of Peace project. Willman urged Council to review the material before the next Council meeting as he would discuss the project then. Mayor Willman questioned if anyone had questions regarding the legislation for the fireworks contract and there were none. Safety/Service Director Garrison stated he would like to provide an update on the Fourth/Sweitzer Street project. Garrison distributed a current financial report on the project to Council. Garrison stated the total cost of the project was $4,387,226.25 which included $843,000.00 that was spent in 2017 on utility upgrades. Garrison stated ODOT was contributing $1,218,720.00 toward the project. Garrison stated there was also an Ohio Public Works grant in the amount of $450,000.00. Garrison stated the project would begin approximately May 1, 2018. Garrison stated Brumbaugh Construction was the winning bidder. Garrison gave a description of how the project would be done and the timeline in which it would be completed. Safety/Service Director Garrison distributed maps of two lots with foreclosed properties at 208 South Ohio Street and 529 East Fourth Street to Council. Garrison stated the Assistant Prosecuting Attorney, Margaret Hayes, was proceeding with foreclosures on the lots and since there were back taxes and claims on the properties, the City had first claim to them. Garrison stated there was no municipal need for the properties. Hensley moved that the City would not be interested in the properties and the motion passed as follows: Yea- Godwin, Hensley, Howdieshell, Rogers, Schmidt, Whitaker, and Wright. Safety/Service Director Garrison stated the legislation to enter into a joint grant application between the City and the County for the 2018 CHIP - Community Housing Improvement Program would be considered. Garrison stated the joint application was submitted two years ago and was awarded by the state. Garrison stated the County has used the money from that grant on the City of Greenville and other areas of Darke County for housing assistance, small remodeling projects, and major renovations on homeowner owned properties. Garrison stated this year the County would be submitting a grant application in the amount of $700,000.00 with $335,000.00 coming back into the City of Greenville. Garrison stated in the past, the City administered their own CHIP program which was a time consuming task. Garrison stated with this grant, the County assumes the administrative tasks which would be an advantage for the City. Safety/Service Director Garrison stated there was an appropriation request to purchase a new copier for the Planning & Zoning Department. Garrison stated the Police Department was trying to help manage people s jobs better and more efficiently and needed a copier to do that. Garrison stated there was a need for the copier in the operations office. Garrison stated purchasing a new copier just for the Police Department did not make sense. Garrison stated there was a nine years old copier in Planning & Zoning that Loudy s would not honor a maintenance agreement for in 2019. Garrison stated it made more sense to get a new copier in Planning & Zoning and put the old one in the Police Department. Garrison stated the copier would pay for itself in approximately four years.
10727 Law Director Brand passed. Auditor Willman passed. COMMITTEE REPORTS President Burkett stated he received a Committee assignment request from Auditor Willman to review community fund distribution requests. Burkett assigned the issue to the Finance Committee with a due date of May 1, 2018. ORDINANCES & RESOLUTIONS Ord. 18-34 supplemental appropriations Ord. 18-35 transfer AN ORDINANCE TO MAKE ADDITIONAL APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF GREENVILLE, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2018 was given the first reading by title only. The Clerk read a summary of the ordinance. Godwin moved to suspend the rules and give the ordinance the second and third readings by title only. Roll call was taken and the motion passed as follows: Yea- Godwin, Hensley, Howdieshell, Rogers, Schmidt, Whitaker, and Wright. The ordinance was given second and third readings by title only. Rogers moved the ordinance be adopted and the ordinance was adopted by the following vote: Yea- Godwin, Hensley, Howdieshell, Rogers, Schmidt, Whitaker, and Wright. AN ORDINANCE FOR THE TRANSFER OF FUNDS AMONG THE APPROPRIATIONS OF THE VARIOUS FUNDS OF THE CITY OF GREENVILLE was given the first reading by title only. The Clerk read a summary of the ordinance. Rogers moved to suspend the rules and give the ordinance the second and third readings by title only. Roll call was taken and the motion passed as follows: Yea- Godwin, Hensley, The ordinance was given second and third readings by title only. Howdieshell moved the ordinance be adopted. The following discussion took place: Rogers questioned if the $844,000.00 was for repaving. Auditor Willman stated there was a transfer among the CIP Funds. Willman stated there was more in general government line and it was transferred to the roadway projects line. Willman stated there was no change in the money in the CIC, it was just moved around. Roll call was taken on the motion to adopt the ordinance and the ordinance was adopted by the following vote: Yea- Godwin, Hensley, Howdieshell, Rogers, Schmidt, Whitaker, and Wright. Res. 18-36 adopts a joint community housing impact & preservation plan agreement A RESOLUTION ADOPTING A JOINT COMMUNITY HOUSING IMPACT & PRESERVATION PLAN AGREEMENT was given the first reading by title only. The Clerk read a summary of the resolution. Howdieshell moved to suspend the rules and give the resolution the second and third readings by title only. Roll call was taken and the motion passed as follows: Yea- Godwin, Hensley, Howdieshell, Rogers, Schmidt, Whitaker, and Wright. The resolution was given second and third readings by title only. Whitaker moved
10728 Res. 18-37 authorizes a contract with High-Tech Special Effects, Inc. for July 4 th pyrotechnics the resolution be adopted and the resolution was adopted by the following vote: Yea- Godwin, Hensley, A RESOLUTION AUTHORIZING A CONTRACT WITH HIGH-TECH SPECIAL EFFECTS, INC. FOR JULY 4 TH PYROTECHNICS was given the first reading by title only. The Clerk read a summary of the resolution. Godwin moved to suspend the rules and give the resolution the second and third readings by title only. Roll call was taken and the motion passed as follows: Yea- Godwin, Hensley, Howdieshell, Rogers, Schmidt, Whitaker, and Wright. The resolution was given second and third readings by title only. Rogers moved the resolution be adopted. The following discussion took place: Mayor Willman stated the 4 th of July celebration would take place on July 1, 2018. Roll call was taken on the motion to adopt the resolution and the resolution was adopted by the following vote: Yea- Godwin, Hensley, Howdieshell, Rogers, Schmidt, Whitaker, and Wright. Res. 18-38 authorizes the disposition of no longer needed office equipment A RESOLUTION AUTHORIZING THE DISPOSITION OF NO LONGER NEEDED OFFICE EQUIPMENT was given the first reading by title only. The Clerk read a summary of the resolution. Whitaker moved to suspend the rules and give the resolution the second and third readings by title only. Roll call was taken and the motion passed as follows: Yea- Godwin, Hensley, The resolution was given second and third readings by title only. Howdieshell moved the resolution be adopted and the resolution was adopted by the following vote: Yea- Godwin, Hensley, OLD BUSINESS None. NEW BUSINESS The Clerk read a letter dated March 22, 2018 from Police Chief Strick regarding a request for a handicapped parking space in front of the residence at 1106 Washington Avenue Greenville, Ohio 45331. President Burkett set a Joint meeting of Council and the Greenville Township Trustees to elect a Council member to the Greenville Union Cemetery Board for 2019 on May 1, 2018. COMMUNICATIONS The Clerk acknowledged distribution of the monthly reports from the Fire Department, Income Tax Department, and Police Department and a letter from the Miami Valley Communications Council regarding a training opportunity for elected officials on April 25, 2018.
10729 CALL OF COUNCIL Godwin thanked everyone for attending the Council meeting. Godwin reminded everyone that First Friday downtown was Friday, April 6, 2018. Godwin stated that the Home & Sports Show was going on at the cattle palace at the fairgrounds on April 6 th and 7 th, 2018. Godwin stated the Fire Department would be there with their blow up house discussing smoke detectors and other fire safety items. Godwin stated it would be a good weekend to come out. Hensley passed. Howdieshell passed. Rogers passed. Schmidt passed. Whitaker stated he would like to talk about the downtown redevelopment session they had with Jason Dove at Montage Café. Whitaker stated Dove discussed how they redeveloped Bellefontaine. Whitaker stated there were over forty people there and the session went very well. Whitaker stated it could be a good model for downtown Greenville. Wright passed. President Burkett passed. Howdieshell moved to rise to Executive Session and the motion passed as follows: Yea- Godwin, Hensley, After a brief recess, the Executive Session began at 8:03 P.M. President Burkett declared the Executive Session concluded at 8:30 P.M. The meeting reconvened in open session. Howdieshell moved to adjourn and the motion passed as follows: Yea- Godwin, Hensley, The meeting was adjourned at 8.32 P.M. CLERK OF COUNCIL COUNCIL PRESIDENT