Official and Approved Minutes of Regular Board Meeting June 16, 2011 The Board of Trustees Judson ISD A Regular Meeting of the Board of Trustees of Judson ISD was held Thursday, June 16, 2011, beginning at 7:00 PM in the ERC Board Room, 8205 Palisades Dr., Live Oak, Texas. Notice of this meeting was posted in accordance with the Texas Open Meeting Act, Texas Government Code Chapter 551. The meeting was audio and video tape recorded. Members Present: Jose Macias, Arnoldo Salinas, June Adair, Beth Sutton, Gilbert Flores, Steven Salyer, Richard LaFoille. Members Absent: None 1. MEETING CALLED TO ORDER A. Roll Call, Establishment of Quorum, Invocation, Pledge of Allegiance President, Jose Macias opened the meeting at 7:13 p.m. He conducted roll call and established a quorum. The Pledge of Allegiance and the Texas Pledge were recited. A moment of silence and reflection was observed. 2. RECOGNITIONS 3. ACKNOWLEDGEMENT OF VISITORS/CITIZENS TO BE HEARD President Jose Macias acknowledged former board member, Joan Ohnheiser. The following citizens addressed the Board: Marilyn T. McKinney (discussed contract language), Kim Martinic (discussed contract language), Loren Spencer (discussed budget cuts), Leticia Garcia (discussed positive comments about teacher, Ms. Bess) and Candy Hale (congratulated the teacher of the year). 4. CONSIDERATION OF CONSENT ITEMS A. Consider and take action regarding approval of Board Minutes for the Special Meeting held on May 10, 2011 Consent Items A, B, C, D LaFoille motioned, Adair second, 6 yes votes, 1 abstained (Sutton), motion passes. B. Consider and take action regarding approval of Board Minutes for the Special Meeting held on May 19, 2011 C. Consider and take action regarding approval of Board Minutes for the Regular Meeting held on May 19, 2011 D. Consider and take action regarding approval of Monthly Financial Information as of May 31, 2011
5. DISCUSSION/CONSIDERATION OF ACTION ITEMS A. Consider and take possible action regarding approval of Budget Transfers between Functions Salyer motioned, Salinas second, motioned passed by unanimous vote. B. Consider and take possible action regarding the approval to purchase 10 School Buses and Corresponding Budget Amendment Mr. Salyer asked if money will come out of fund balance and Dr. Mackey answered, Yes. Ms. Adair wanted to know if a loan would benefit this purchase and Dr. Mackey replied, Yes. Mr. Salinas thanked the Director of Transportation for the Replacement Report that states the age of a bus when it needs to be replaced. Mr. Flores asked what is the cost to finance the buses and Dr. Mackey stated, Around $90,000 for each bus. Salyer motioned, LaFoille second, 6 yes votes, 0 no votes, 1 abstained (Flores), motion carries. C. Consider and take possible action regarding approval of Expenditures Equal to or Greater Than $50,000 Ms. Adair asked Dr. Mackey for brief explanation two expenditures on page 15. Dr. Mackey asked Mr. Elizondo to explain these items. He stated that it s a software program called E-SPED used by SPED staff for IEPs and to monitor different items on their students. The second expenditure is for a new class next school year for students in 6 th -12 th to use for a PSAT and SAT Prep College Readiness class. LaFoille motioned, Salinas second, motioned passed by unanimous vote. D. Consider and take possible action regarding the approval of the Bank Depository Contract for the 2012 and 2013 Fiscal Years Adair motioned, LaFoille second, motioned passed by unanimous vote. E. Consider and take possible action regarding approval of a Resolution establishing Fund Balance Policies and Committing Funds in accordance with GASB 54. Ms. Adair wanted to clarify that this motion is for the Board to approve the resolution and that board policy will be subsequently requested from TASB then be brought back for 1 st and 2 nd readings. Dr. Mackey said, Yes. Salyer motioned, LaFoille second, motioned passed by unanimous vote. F. Consider and take possible action regarding approval to extend the period for suspending District Contributions to the Self-Funded Worker's Compensation Program for the 2011-2012 Fiscal Year Salyer motioned, LaFoille second, motioned passed by unanimous vote. G. Consider and take possible action regarding approval of Redistricting Advisory Committee for Judson ISD Single Member Board Voting Districts Ms. Adair wants to ensure that the Board is just approving this committee tonight and that this would not prohibit citizens from being added to this committee. Dr. Mackey stated that the only requirement is that the committee needs to be the ethnic makeup of the school district. Mr. Kershner said that when he spoke to Legal that they informed him that once they have their first meeting then that s the team that is set. Adair motioned, LaFoille second, motioned passed by unanimous vote. H. Discuss and take possible action regarding approval of Recording and Posting Regular Meetings, Special Meetings and any Work Sessions that include Budget or Curriculum Salyer said cost is minimal and asked Dr. Mackey if there is a change in recording board
meetings, does it need two policy readings and he said, Yes. Ms. Adair said that she checked with our attorney and said there isn t a policy. She said it was only a vote from the Board in the past and not a policy. Salyer motioned, Flores second to table this agenda item and postpone until July board meeting, 3 yes votes, 4 no votes (Adair, Salinas, Sutton, Macias), amendment dies. Adair motioned, Flores second to amend the motion that if approved, the Superintendent will obtain specific policy language and bring it back to the Board for a 1 st and 2 nd reading, motion passed by unanimous vote. Sutton motioned, Salinas second, original motion to record all board meetings, motion passed by unanimous vote. I. Consider and take possible action regarding approval of District Hiring Freeze Flores suggested to move the agenda items #5I-5M with agenda item #6H, Proposed Budget Update since they all deal with the budget. Waived the motion by Adair, discussion item only. Ms. Adair stated that the reason she was pulling her motion for the hiring freeze was that it was too late in the year to propose this but she will propose a hiring freeze for next year s budget cuts. J. Consider and take possible action regarding approval of District Personnel Criteria for Budget Cuts Ms. Adair waived the motion, discussion item only. Ms. Adair stated that she brought this up because it has to do with the method and policies for the cuts that already occurred and that the Board was proposing. She reviewed the staffing plan with Dr. Mackey and Ms. Howard, and will withdraw her motion for the criteria for the budget cuts. K. Consider and take possible action regarding approval of GT/TAG Elementary Teacher Program Pulled by Adair. L. Discuss and take possible action regarding approval to Reinstate Elementary Art Teachers Ms. Sutton stated that she brought this agenda item up before the Board. She said students need to be prepared for a globally innovative world. Education is the means to equip our children to be innovative and creative, and it begins at the elementary level. She would like to see elementary students receive 45 minutes of art instruction every week. Salinas amended motion, Flores second to postpone this agenda item to the next budget meeting, motion passed by unanimous vote. M. Discuss and take possible action regarding approval of Reinstating the AVID Program Macias motioned, Adair second to amend the motion to reinstate AVID for situation #1 for $122,900 for program costs, 2 yes votes (Macias, Adair), 5 no votes, motion fails. Adair motioned, LaFoille second to postpone this agenda item to the next budget meeting until the Board has a dollar figure, motion passed by unanimous vote. N. Discuss and take possible action regarding approval of a Resolution for Texas Association of School Boards by July 1, 2011 Pulled by Macias. Ms. Adair stated that when she attended SLI with Mr. Salinas, who is our representative, she heard the resolutions from TASB and nothing was new. TASB just amended the ones they had and there is no need for Board action. Also, she said that this was placed as an agenda item due to the July 1 st deadline. Mr. Salinas stated that
they only changed one word on the resolution and will send it to TASB. O. Consider and take possible action regarding approval of Board Travel Budget reduced to $1,000 for each Board Member for 2011-2012. Mr. Flores stated he brought up this agenda item. He said that we are making cuts and TASB isn t charging for registration costs so that is the reason for him wanting to reduce the travel budget. Salyer said at the April meeting that he would like a zero budget for Board travel. Ms. Adair stated that the Board previously voted to reduce the travel budget to $3,000 and will not be supporting this current agenda item. She said that she is serving on the Board to make legal informed decisions and to network with people who can assist her, and this is the reason for attending conferences. Salyer motioned, Flores second to reduce the board travel budget to $1,000 for 2011-2012 school year, 3 yes votes, 4 no votes (Adair, Sutton, Salinas, Macias), motion dies. LaFoille motioned, Flores second to reduce the board travel budget to $2,000 for 2011-2012 school year. 2 yes votes, 5 no votes (Salyer, Adair, Sutton, Salinas, Macias), motion dies. P. Consider and take possible action(s) regarding the Personnel Report and Updates including New Hires, Resignations and Administrative Appointments Ms. Adair asked Dr. Mackey if the Personnel Report could be emailed to the Board during the day since she didn t have time to look it over before the meeting. Dr. Mackey confirmed that we have 75 probationary teachers, 9 new hires and 7 term contract rehires coming back. Salyer motioned, Adair second, motioned passed by unanimous vote. 6. DISCUSSION ITEMS/REPORTS A. Board Training, Conferences and Events Ms. Adair stated that she attended the SLI in S.A. and completed her required training for the legislative update, and cuts weren t as severe as they thought. Mr. LaFoille apologized for being unable to attend the SLI due to an emergency with his father-inlaw. Mr. Macias found the SLI invaluable and will be attending the NALEO Conference next week which he has been awarded a grant that will pay for these conferences. Mr. Salyer stated that he also attended the SLI and that parking costs $36 at the River Center Mall. B. Board of Trustees' Code of Ethics Ms. Sutton stated that the current Code of Ethics has a lot of negative undertones and deals primarily with employees and staff. She said that the TASB Code of Ethics that we don t use at our district addresses character behavior and ethics. She wants the Board to consider the TASB version and look at the differences between the two. C. Superintendent Update 1. TAKS Draft Review Dr. Mackey gave a PowerPoint presentation on the Accountability Prediction results for a 4-year district plan from 2007-2008 through 2010-2011. D. Construction Update-High School Project Mr. Macias asked where we were at in the completion of the high school s external portion of the project. Mr. Kershner stated that when he spoke to Gilbane and the architect that the completion should be during the 1 st week in July to occupy the buildings. Also, they sodded the football practice fields, and were ready to sod the soccer, softball and baseball fields. He also stated that the summer school program is working with him so they can get some of the interior improvements done, as well.
E. POLICY UPDATE 90, AFFECTING LOCAL POLICIES (SEE ATTACHED LIST)-1ST READING 1. BBD (LOCAL): Board Members - Training and Orientation 2. BBI (LOCAL): Board Members - Technology Resources and Electronic Communications 3. CQ (LOCAL): Technology Resources 4. CY (LOCAL): Intellectual Property 5. EFE (LOCAL): Instructional Resources - Copyrighted Material 6. EI (LOCAL): Academic Achievement 7. EID (LOCAL): Academic Achievement - Honor Rolls 8. FMH (LOCAL): Student Activities - Commencement 9. FNC (LOCAL): Student Rights and Responsibilities - Student Conduct 10. FNCE (LOCAL): Student Conduct - Personal Telecommunications/Electronic Devices Ms. Adair asked Dr. Mackey if the new PIO Director knew about placing the policies on the website. F. Strategic Planning Committee Mr. Macias stated that he would like to create a citizen committee for strategic planning and development. It would be similar to the Redistricting Committee and the Board could appoint citizens so they can hear input from them. Mr. Macias said that he will be sending communication to the appropriate individuals and colleagues. Mr. Salyer stated that last year when he was appointed to this committee that they started so late in the year that they didn t have enough time to plan for the bond resolution. He also said that we need to have a commitment from citizens to carry this process through for 1-2 years. G. School Health Advisory Council (SHAC)-Back to School Health and Safety Fair Presentation Jorge Topete, Parent Chair gave a presentation about the background/purpose of the SHAC and the upcoming fair, as well as recognized other committee members. H. 2011-2012 Proposed Budget Update Mr. Elizondo gave a presentation on the budget for 2011-2012. 7. CLOSED SESSION A. Pursuant to Texas Govt. Code Section 551.074, Discussing Personnel 8. CONSIDER AND TAKE POSSIBLE ACTION(S) REGARDING ITEMS DISCUSSED IN CLOSED SESSION A. Consider and take possible action(s) regarding Personnel. 9. ADJOURNMENT With no voiced objections the board adjourned at 11:14 p.m.