1. Call to Order: AGENDA SPECIAL MEETING Subcommittee: Public Works Meeting Date: January 29, 2019 Meeting Time: 3:30 p.m. Meeting Location: City Hall Conference Room Subcommittee Members and City Staff: Councilmember Turner, Chair City Manager David Kelley Vice Mayor Wolter City Engineer/Public Works Director Mark Rincon Senior Engineering Technician Eric Janzen 2. Communications: Committee may discuss at this time written communications sent to committee members since the last subcommittee meeting. a) Discuss utilization of herbicides and potential alternatives at City maintained parks and facilities per request from Susan Adler b) Discussion of improvement of access to the play structure at Furber Park per request from Brad Horrall c) Consideration for a stop signal to be placed at Dutcher Creek and Cloverdale Blvd. d) Discussion regarding the intersection of N. Washington and W. Third Streets per request from Grace Gloeckner 3. Public Comments: Members of the public may comment on any item on this agenda at the time the subcommittee considers that item. Members of the public are also free to comment on it4ms not on this agenda. Such comments should occur at this time. Please limit comments to three minutes. 4. Approval of Minutes: September 25, 2018 5. Current Items for Discussion: a) Presentation and discussion about the Sonoma County Transit Free Fare Program per request from Bryan Albee b) Update on S Cloverdale/Treadway/Santana signalization project c) Preliminary Call for Projects - TDA3, FY 2019-2020 construct bike lanes d) Discussion regarding the placement of a dog park in Vintage Meadows Park e) Discussion regarding options to secure the old winery f) Update on Rockdale Lane pavement project g) Discussion regarding the preparation of a Local Hazard Mitigation Plan h) Update on Vista View repairs i) Discussion of downtown parking j) Discussion to add a budget line item to Gas Tax for Stormwater. 6. Future Agenda Items: a) City road repairs b) Development of an annual encroachment permits for small businesses 7. Pending Agenda Items: 8. Good of the Order: 9. Adjournment: CERTIFICATION Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on 1/24/19
Attachment to Susan Adler letter
DRAFT MINUTES Subcommittee: Public Works Meeting Date: September 25, 2018 Meeting Time: 10:30 a.m. Meeting Location: City Hall Conference Room Subcommittee Members and City Staff: Vice Mayor Carol Russell, Chair City Manager David Kelley Councilmember Gus Wolter City Engineer/Public Works Director Mark Rincon Senior Engineering Technician Eric Janzen 1. Call to Order: Councilmember Wolter called the meeting to order at 10:30 a.m. Present: Wolter, Kelley, Rincon, Janzen; Absent: Russell 2. Communications: a. Letter received from Marlene Crane regarding pedestrian safety on Cloverdale Blvd. Mr. Kelley presented this item stating this is a challenging location to install a crosswalk from a design perspective due to existing curb cuts. Discussion ensued. The subcommittee directed Mr. Rincon to solicit engineering services for designing a crosswalk at East Second Street and N. Cloverdale Boulevard and to keep this item on the agenda. b. Email received from Tim Montesonti regarding audio pedestrian signals additions to traffic signals Mr. Kelley introduced this item stating that under State law, the City is obligated to provide the signaling notice upon receipt of a request. Mr. Rincon added that since it is a retrofit to an existing traffic signal, he recommends foregoing an engineering study, and suggests that the intersection at First Street and Cloverdale Boulevard be retrofitted as well at $15,000 each. The subcommittee directed this item to go before the Council for approval and a budget amendment. 3. Public Comments: Mr. Wolter stepped out of his role as Chair to relay a complaint he received regarding a storage container causing some visual pollution and stated his concern that this may be placed over a culvert and need to be moved. He would like to see the City address the issue of storage containers. Mr. Kelley suggested this item be placed on the Planning and Community Development subcommittee agenda. 4. Approval of Minutes: The minutes of the July 24, 2018, meeting were approved. 5. Current Items for Discussion: a. Disposal of Surplus Property at the southeast corner of Healdsburg Ave. and S. Franklin St. Mr. Rincon presented this item stating an appraisal yielding a negligible valuation of this surplus property has been performed. Mr. Kelley stated Staff is generally in favor of disposal of this property with preservation of the City s ability to retain easement or right of way. The subcommittee recommended this item be brought before the City Council as a discussion item, once Mr. Di Martini prepares the legal documents to merge the adjoining lot and preserve the City s right-of-way for future sidewalks and corner ramps. b. Siting a possible Dog Park at Vintage Meadows Park ACM/CDD Kevin Thompson stated this item was placed on the agenda to start a conversation about a dog park and where it could go on City-owned property. Discussion of pros and cons of different sites ensued. The subcommittee directed a scope of services be developed for Vintage Meadows and be brought before the Planning Commission for their review. c. Security for Winery Trail Abandoned Winery in the Cottages Subdivision Mr. Rincon stated the City has received noise complaints regarding people loitering in this area. Discussion was carried out of various options, including solar powered motion detection lighting and the removal of the attractive nuisance of old farm equipment. The subcommittee directed options be brought before the Planning Commission, with notification to The Cottages Lighting and Landscape District residents for their input and budget approval.
d. Request for Proposals for preparing a Local Hazard Mitigation Plan (LHMP) Mr. Rincon presented this informational item to notify the subcommittee that a Notice of Request for Proposals will be issued for preparation of a Local Hazard Mitigation Plan and, once Public Works has selected a consultant, it will be brought to Council for approval of a Professional Service Agreement. e. Annual W/WW Plant Operating Chemicals and Laboratory Services Purchase Order Mr. Rincon stated this item is presented for clarity, as invoices for the routine, budgeted procurement of operating chemicals and laboratory services is typically within the City Manager s signing authority, the annual aggregate total does exceed his signing authority of $25,000. The subcommittee concurs with bringing this item before the City Council at their September 25 meeting. f. S Cloverdale/Treadway/Santana Traffic Signal Bid Package and Financing Plan Mr. Rincon stated that, at the direction of the City Council, a funding plan was put together by the Finance Manager. Mr. Kelley reviewed line by line the signalization plan that was included in the agenda packet. The subcommittee recommended moving forward with having W-Trans prepare a full bid package and subsequent presentation of the finding plan to Council. g. Vista View Slip-out update Mr. Rincon delivered this informational update, which includes an extension on completion of the project granted by the California Governor s Office of Emergency Services. h. Asbestos Pipe Policy Mr. Janzen stated Cal-OSHA has a new rule obligated the City to provide information to its employees regarding occupational silica exposure, which is an enhancement to the City s existing transite pipe cutting policy. He added that this policy needs to be adopted by the City Council to be put into place as our complying document. Mr. Janzen stated this item will go before Council in October. i. PSA.MS4 Outfall Monitoring Mr. Janzen presented this item stating the State has placed a requirement on Cloverdale, Ukiah, and Healdsburg to perform outfall monitoring. Mr. Janzen stated Cloverdale can enter into a contract with Healdsburg for a cost share of one-third of the estimated $16,000 cost. The subcommittee recommends the City Manager sign a letter to the City of Healdsburg that we are participating. A budget amendment will be forthcoming to Council in the spring. j. National Pollutant Discharge Elimination System (NPDES) Renewal Mr. Rincon delivered this informational item stating the City is good for another five years and the process will begin again in approximately three years. 6. Future Agenda Items: a. Downtown Parking This agenda item will be moved to the Planning and Community Development subcommittee. 7. Pending Agenda Items: None 8. Good of the Order: Councilmember Wolter and Mr. Rincon both stated they will not be available to attend the next scheduled Public Works subcommittee meeting. 9. Adjournment: The meeting was adjourned at 12:10 p.m. to the next meeting, Tuesday, November 27, 2018, at 10:30 a.m.. DRAFT MINUTES September 25, 2018, Public Works subcommittee meeting Page Two