Nomination Process for NSDP Officers Filing for the 2011 NSDP Officer elections (Chair, 1 st Vice-Chair, 2 nd Vice-Chair, Secretary, and Treasurer) will open March 1, 2011. The nomination form will be sent out via e-mail, mail (for members without an e-mail address on file with the NSDP Secretary), and available on the NSDP website, www.nvdems.com. The nomination forms must be turned back in to the NSDP office by March 18, 2011 at 5:00 PM to be considered a candidate for election. There will not be an opportunity to run as a write-in candidate. In the event no person files for one of the offices one week prior to the deadline, notice will be sent out to the State Central Committee. In the event that no one files for an office by the close of the filing deadline, nominations for that office only will be taken from the floor. The election will be held March 26, 2011 at 1:00 PM at the Jot Travis Building Room 100 on the University of Nevada, Reno campus. Filed nomination forms will be available on the NSDP website at the close of filing. All filed nomination forms will be duplicated and distributed to members of the State Central Committee for consideration at the State Central Committee meeting. At the end of the filing period, all candidates will receive an official list of SCC members from the NSDP for campaigning purposes containing phone number and physical address of each member. E-mail communications with the official list of SCC members is permitted, however all e-mail communications must be sent via the NSDP Secretary. E-mail communications will be limited to 3 messages per candidate. Each candidate may make a 30 second nominating speech and a 15 second seconding speech times will be enforced. Each candidate, for each office, will have 2 minutes to address the State Central Committee body. Candidates will speak in alphabetical order. Election for all offices will be conducted by secret ballot. The NSDP Officer elections will be conducted on two ballots. The first ballot will contain the nominees for Chair, 2 nd Vice Chair, Secretary, and Treasurer. The results of the first ballot will be announced following the tabulation of results by the teller committee. After the results of the first ballot are announced SCC members will use a second ballot to cast their vote for the office of 1st Vice Chair. Only official State Central Committee members will be allowed to vote in the election. A list of members will be available on the www.nvdems.com website. Tellers will be appointed by the Chair to conduct the elections and count the ballots. Forms may be e-mailed to: nominations@nvdems.com Forms may be faxed to: 702-735-2700 Forms may be mailed to: Nevada State Democratic Party Attn: Yvette Williams/Zach Zaragoza 1210 S. Valley View Blvd. Ste. 114 Las Vegas, NV 89102
State Officers Duties and Responsibilities Below you will find the description for the officer positions per Article III of the Nevada State Democratic Party Charter and Bylaws. Chair: The Chair shall be the chief executive officer of the NSDP and preside at all meetings of the SCC and its E-Board; shall be an active participant in party fundraising; shall be charged with the responsibility for implementing all policies of the SCC; shall make the call for the State Convention and meetings of the SCC and its E-Board pursuant to Charter and Bylaws; shall provide a provisional agenda for all meetings of the SCC and its E-Board; except as otherwise provided in the Bylaws, appoint the chairs of standing and special committees of the SCC; shall appoint legal counsel for the NSDP; shall appoint a Parliamentarian, Sergeant-at-Arms, Pages, Tellers, and any other individuals as may be necessary for the efficient and fair administration of the SCC meetings; shall be the authorized spokesperson for the NSDP; shall be an ex-officio voting member of all committees of the SCC, except the Rules and Bylaws Committee; shall appoint non-voting members to the E-Board pursuant to the State Charter; shall serve as a representative of the NSDP on the Democratic National Committee; shall make monthly written reports to the E-Board on the state of the party; perform such other duties as the SCC or E-Board may confer upon, or require of, the chair. 1 st Vice-Chair: The First Vice Chair shall be from a different county and congressional district than the Chair; shall in the absence of the Chair, or in the event of a vacancy in that office or the disability of the incumbent, perform the duties of the Chair; shall be an active participant in party fundraising and Chair the Fundraising Committee; shall develop and maintain personnel policies and committee chair job descriptions; shall serve as a representative of the NSDP on the DNC; shall perform additional duties as the chair, the SCC or its E-Board shall delegate to the First Vice-Chair. *Note: In order to be eligible to serve as a representative of the NSDP to the DNC the 1 st Vice Chair must be of a different gender than the Chair. 2 nd Vice-Chair: The Second Vice Chair shall preside in the absence of both the Chair and First Vice Chair; shall be an active participant in party fundraising; shall perform additional duties as the chair, the SCC or its E-Board shall delegate to the First Vice-Chair. Secretary: The Nevada State Democratic Party Secretary shall record and prepare the minutes of all meetings of the SCC, its E- Board and the State Convention. Minutes shall be disseminated to the appropriate committee, in a timely manner, after the conclusion of the meeting; shall ensure the official roster of the members of the SCC is maintained, and provide notification to the County Chairs of the attendance and status of each of its SCC members prior to each SCC meeting, shall ensure that any adopted changes or amendments to the State Charter or these Bylaws are duly recorded and preserved; shall keep all records of the SCC and perform such duties as the SCC, or its E-Board may from time to time delegate; shall make these reports available for review by all members of the SCC, either in response to a reasonable request or by maintaining records at a secure online accessible site. Treasurer: The Treasurer shall maintain the financial records of the SCC and all committees, and be responsible for the accurate and timely filing of all reports required by the public disclosure or regulatory authorities; shall be custodian of all funds and securities of the SCC and all committees; shall implement processes that ensure the deposit and disbursement of the funds of the SCC pursuant to the current budget, policies, and procedures adopted by the SCC and/or its E-Board; shall prepare and distribute a detailed written quarterly financial report (to include a statement of income and expenses along with an accrual-basis balance sheet) prior to each meeting of the SCC; shall chair the Budget and Finance Committee; shall perform such other duties as the Chair, the SCC or its E-Board may from time to time delegate.
Nomination Form for the NSDP 2011 Officer Elections This form will be reproduced and distributed to all State Central Committee members Name: Address: County: Congressional District: E-mail address: Gender (circle one): M F Employment: Position seeking: Chair: 1 st Vice-Chair: 2 nd Vice-Chair: Secretary: Treasurer: Please state why you are seeking to run for this office:
Please state any experience that you would like to share that prepares you for this position (please feel free to attach a bio): I affirm that as of this date that I submit this form, that I am an active registered Democrat in the state of Nevada. X Please e-mail this form to nominations@nvdems.com or mail or fax to Yvette Williams/Zach Zaragoza at the Nevada State Democratic Party: Fax: 702-735-2700 Nevada State Democratic Party Attn: Yvette Williams/Zach Zaragoza 1210 S. Valley View Blvd. Ste. 114 Las Vegas, NV 89102
NSDP 2011 Officers Election Process Meeting Times: General Session begins at 1:00 PM at the Jot Travis Building Room 100 on the University of Nevada, Reno campus. The election of candidates is the first order of new business for the General Session. Campaigning: Candidates are allowed to campaign in the meeting hall. Campaigning can begin at 12:00 PM and will cease upon the meeting of the General Session being called to order. Candidates may pass out materials to SCC members and can have up to 3 people assist with their campaigning. Campaign signs and other materials cannot be hung up or taped up on any part of the building. Candidates will be responsible for picking up any leftover campaign materials after the meeting. Nomination Speeches: Each candidate has the right to a 30 second nominating speech and a 15 second seconding speech times will be enforced. This is optional and not required. When giving the nomination speech, the nominator must state his/her name and the county they represent. Each candidate will have 2 minutes to address the State Central Committee body and election will follow by secret ballot. Candidates will speak in alphabetical order. The Election: The election will take place by secret ballot. Proxy voting is not allowed. The NSDP Officer elections will be conducted on two ballots. The first ballot will contain the nominees for Chair, 2 nd Vice Chair, Secretary, and Treasurer. The results of the first ballot will be announced following the tabulation of results by the teller committee. After the results of the first ballot are announced SCC members will use a second ballot to cast their vote for the office of 1 st Vice Chair. Tellers Committee: A Tellers Committee will be appointed by the Chair to count the votes. Once the votes have been tabulated and the results verified, they will be announced to the State Central Committee. One representative per candidate will be permitted to observe the tabulation of results.