VILLAGE OF ELM GROVE 13600 Juneau Boulevard Elm Grove, WI 53122 PUBLIC WORKS UTILITIES COMMITTEE Thursday, August 21st, 2014 * 6:30 PM * Park View Room AGENDA 1. Call meeting to order 2. Review and act on minutes from July 21st, 2014 Documents: PW072114md.pdf 3. Review and reccommendation of 124th St & Elmhurst Pkwy bids Documents: Bid Tabs and Quantity Pricing - N. 124th St and Elmhurst Pkwy.pdf 4. Update on Watertown Plank Road Bridge 5. Update on street parking along Elm Grove St 6. Update on Public Works Projects 7. Other Business 8. Adjourn Any person who has a qualifying disability as defined by the Americans with Disabilities Act who requires that the meeting or materials for the meeting has to be in an accessible location or format must contact the Village Clerk, Mary S. Stredni, at 262-782-6700 or 13600 Juneau Boulevard by 3:00 PM Friday prior to the meeting so that any necessary arrangements can be made to accommodate your request. NOTICE: It is possible that members of, and possibly a quorum of, other governmental bodies of the Village may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to in the above notice.
PUBLIC WORKS/UTILITIES (PWUC) COMMITTEE MEETING MINUTES Monday, July 21 st, 2014 6:30 p.m., Park View Room 1. Roll call. Meeting was called to order at 6:30 pm by Mr. Kressin Present: Mr. Kressin, Mr. Haas, Mr. Domaszek, Mr. Casperson, Mr. Harley, Mr. Gutierrez and Mr. Coons Absent: None Also Present: Mr. De Angelis and Mr. Paul Jr. 2. Review and act on Minutes from May 19 th, 2014. Mr. Kressin moved and Mr. Haas seconded to approve the May 19 th, 2014 minutes as written. Motion carried 7-0. 3. Discussion and possible action on Trunk Sewer cost share with Wauwatosa May convene into closed session as permitted under Wisconsin 19.85 (1) (e) to deliberate or negotiate the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, more specifically discussion and possible action on Trunk Sewer cost share with Wauwatosa. Mr. Kressin moved and Mr. Coons seconded the motion to go into closed session. passed unanimously. Roll call vote motion 4. Update on PP I/I Mr. Paul informed the committee that MBI, the lining contractor, has completed all of the lining involved with the project, but have not completed a few minor items as far as restoration goes. E-mails and phone calls have been placed, but there has been no response at this time. The project has not yet been closed out. 5. Update on Juneau Pathway Project Mr. Paul informed the committee that the construction has been completed but a few minor punch list items remain. One such item, as Mr. De Angelis noted, was the ash tree that was damaged by the paving equipment located between Orchard Lane and Overhill Rd. The Committee discussed the removal of the tree and the possibility of straightening the path that was curved due to the fact that the Village wanted to save the tree initially. The Committee indicated that would be the preferable to just pay for the removal. 6. Update on Park Condominium Water Extension Mr. De Angelis informed the committee that the water main installation part of the project is substantially completed, aside from a minor discrepancy with an inlet grate adjacent to the sidewalk. Currently contact with the DOT is being attempted, but have not received a response at this time. The Park Condominiums are ready for connection to start, but a few details are being worked out with the City of Brookfield. 7. Discussion and possible action regarding proposal to review traffic analysis of Wisconsin Ave/Pilgrim Pkwy/Watertown Plank Rd by TES Mr. De Angelis summarized the history of the proposal from the City of Brookfield to connect Wisconsin Ave east to Pilgrim Rd in the last 100 of Village ROW to the newer members of the committee. The proposal from TES is to review the traffic analysis that was received from Brookfield and understand the impact and options that this would have on the intersection and configuration of the connection. Wayne Higgins of TES was present at the meeting to clarify any questions. A discussion of the Ace Hardware parking lot entrance and exit was identified by Mr. Coons as an area to consider impact upon due to the confusion of exits. Mr. Higgins noted it and was already aware of the issue. Mr. Haas moved to approve moving forward with the study and recommending to the Village Board for its approval. Mr. Domaszek seconded. Motion carried 7-0. 8. Discussion on culvert replacement at Highland Dr. railroad crossing Mr. Paul explained to the committee that the railroad has planned to make some improvements at the crossing to help address both the drainage issues that have been affecting the adjacent residences, as well as the issue the railroad has experienced with losing their signal during the larger storm events. Mr. Paul explained that the railroad has begun ditching and improving flow and storage along the tracks, as well as
planning on the upsizing and replacement of a culvert on the south side of the tracks which CP Rail is requesting that the Village help fund as it is in their opinion that the tracks were in place before the road was designated. Mr. Paul and Mr. De Angelis agree that the improvements that are proposed will definitely be advantageous. However, Mr. De Angelis feels that it is a possibility the road was likely there before the railroad was, due to the fact that Highland was a county trunk highway and connected to Watertown Plank Rd which was in place before the railroad. Mr. De Angelis will continue to confirm this point at which time there will be better data to justify whether or not there should be any cost share on behalf of the Village. 9. Discussion and possible action on culvert replacement on Pilgrim Pkwy north of Watertown Plank Rd Mr. Paul informed the committee that the twin culverts under Pilgrim parkway by Ace Hardware have been identified as failing which caused the dip in the road a few weeks prior. The DPW placed 3 steel plates in place to ensure safety of the travelling motorists over that area. Mr. Paul explained that the 2 existing metal pipes that are failing will need to be replaced with new material. To replace the existing with concrete equivalents, there would need to be 2 42 elliptical concrete pipes installed which may not fit within the limits of the storm sewer vault on the east side of the road. This is going to be verified in the field, with an alternative of replacing the existing with a 3 x 6 concrete box culvert to ensure connection with the vault. Currently the Village, along with Ruekert-Mielke is working with the DNR and Army Corps of Engineers to gain approval for the repair. The estimated cost of the repair will likely be around $60,000. Mr. Haas asked if this would be paid for through the Stormwater Fund. Mr. De Angelis confirmed and stated we are awaiting approvals before we can move forward with the replacement. 10. Discussion on street parking along Elm Grove St. Mr. Paul explained that he was asked to confirm site measurements along the area on Elm Grove St where customers park for the businesses. Mr. Kressin explained that there was a request from the Public Safety Committee to review this in the Public Works Committee for an opinion on whether or not something more should be done with restricting parking or if the status quo is acceptable. Mr. Paul explained that the road width is at a minimum 21.5-22 and widens to 26 + as it approaches Watertown Plank Rd. This allows for a range of 13-17 clearance for traffic to navigate one way with a parked car along the west side of the street. Mr. Paul stated that the current layout appears to be sufficient for traffic to pass. Mr. Paul also stated that the rocks in the ROW should be removed to avoid possible damage to plow equipment in the winter, and the Committee agreed. Mr. Kressin asked Mr. Paul to explore whether or not there are any minimum requirements for a rural cross section road to allow for parking and to report next meeting. 11. Discussion on signage options for Sharing the Road with bicycles Mr. Paul asked the committee to look at the attached signage options for sharing the road with bicycles per request from the Safety Committee. The committee agreed that the signage should be simple and easy to understand and read. The committee discussed the point of using discretion when placing the signs but not posting too many. The committee further discussed that the signage should not exceed the 24 x 24 size. The committee asked to have the Safety Committee provide a map as to where they feel the signs would be of benefit or desired to be placed. 12. Update on refuse and recycling RFP Closed Session May convene into closed session as permitted under Wisconsin 19.85 (1) (e) to deliberate or negotiate the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, more specifically an update on refuse and recycling RFP. Mr. Kressin moved and Mr. Domaszek seconded the motion to go into closed session. Roll call vote was unanimous. 13. Update on Public Works Projects Mr. Paul informed the committee that the sledding hill extension was staked and the committee members were welcome to take a look at it to share any thoughts. The extension will help level out and slow down sledders as they head east down the slope. Fill is scheduled to be delivered starting the week of 7/28/14. Mr. Paul also informed the committee that the overlay of pavement on Elm Grove Rd from Dunleith Circle to Wall St, then Wall St down to the bridge is scheduled to take place on Tuesday, 7/22/14, with hopes of line 2
painting to be completed by weeks end or early the following week. Mr. Paul also explained that the bids for paving 124 th St were out and will be opened on August 11 th, 2014. Mr. De Angelis informed the committee Collins Engineers will be evaluating and making a recommendation on repairs to the Watertown Plank Rd Bridge without affecting the rating, which may cause the bridge not to qualify for funding in the next funding cycle. 14. Other business None 15. Adjourn. Mr. Kressin moved and Mr. Domaszek seconded to adjourn. Motion carried 7-0. Meeting adjourned at 8:43 pm. Respectfully Submitted, Richard Paul, Jr. Public Works Director 3