AR No. IR No. EIELSON AFB ALASKA NOTES: Administrative Record Cover Sheet
31MA Y12 RPM Monthly Meeting Minutes DRAFT.doc Page 1 of4 RPM Monthly Meeting 31 May 2012 Eielson Air Force Base, Alaska RPM Monthly Meeting Minutes 31 May 2012 0918-1038, 14:00-15:40 1. Participation: All participants joined by teleconference. Participants in attendance, either in the room or over the telephone, included the following: Stephen Parker- Eielson AFB/354 CES/CEAN Carolyn Tallant- Eielson AFB/354 CES/CEAN Robert Shirley- AFCEE (08:30-09:18 only) Kevin Thomas- AFCEE (08:30-09:18 only) Kimberly DeRuyter -Alaska Department of Environmental Conservation (DEC) Kathleen Beutel- DEC Aaron Lambert- U.S. Environmental Protection Agency (EPA) Kelly Findlay - EA Cristina Radu- EA Mark Wilkinson - EA Participation Note: Mr. Robert Shirley and Mr. Kevin Thomas spoke briefly while the RPM Monthly Meeting was suspended between 08:30-09:18 to discuss a planned facilitator for future RPM Monthly Meeting. Mr. Aaron Lambert was delayed from joining the meeting due to network issues. The RPM Monthly Meeting was suspended during this time and did not officially begin until 09:18. 2. Next RPM Monthly Meeting: Scheduled for Wednesday, 27 June 2012. Location and time of meeting to be determined. USAF anticipates having a new facilitator for this meeting. 3. Action Items (Old and New) Decision Points and Action Items: Action item number(s) 3, 5, 6, and 19 were moved from the 27 APR12 Ongoing Action Items list to the 31MA Y12 Completed Action Items. Discussed all remaining ongoing action items and assigned new due dates as indicated on the 31MA Y12 Ongoing Action Items. For source area WP33, Ms. Kimberly DeRuyter confirmed that PAH sampling is not required by the permit; however, parties agreed P AH sampling will be collected downgradient from the wastewater treatment plant because this has not been collected in the past. Ms. Beutel confirmed this was included in the IWMP QAPP currently under review. Ms. Kelly Findlay will send updated Path Forward Memo Schedule after meeting for RPM's to review. Mr. Beistel will send the updated Path Forward Memo and Schedule to RPMs no later than 27 June 2012. Mr. Lambert will schedule a meeting with USAF\DEC for Monday, 4 June to have a short preliminary discussion on the ST48 cooling pond site visit planned to be completed by 29 June 2012. Ms. Findlay will research minutes from this discussion and send to parties for review. There may be some issues with the discharge permit that need to be discussed prior to the site
g 1MA Y12 RPM Monthly Meeting Minutes DRAFT.doc Page 2 of4 visit. Ms. DeRuyter would like to receive old Div 1 Specs showing contractor-signed certificates to review; particularly, on Taxiway Golf. USAF will send a formal response by 5 June 2012. Regarding Institutional Controls (ICs) and Land Use Controls (LUCs) Base-wide Interim Plan, this is being worked on currently and Mr. Steve Parker proposed a 200-foot interim buffer around areas until boundaries are established. Next RPM monthly meeting will be the set due date for the next update. RPMs will meet to discuss a formal proposal for action item 14 from 27APR12 Ongoing Action Items regarding technical classification of soil samples and later analysis. This will be discussed 4 June 2012 and scheduled by Mr. Lambert. A due date for this action item is set for 29 June 2012. Mr. Mark Wilkinson will verify that there are no sampling areas planned downstream from a pressure tank by 15 June 2012. Mr. Lambert will schedule a short preliminary meeting with USAF\DEC for Monday, 4 June to discuss the Project Cost Estimating Assumptions Document (PCEAD) and budget planning for next fiscal year. This will be an RPM only meeting and a meeting is tentatively planned for 26 June 2012 while Mr. Lambert is in Fairbanks. Added new action item for DEC and USAF to discuss Defense State Memorandum of Agreement (DSMOA) budget update in the next RPM monthly meeting. LF02 will be visited by RPMs while Mr. Lambert is onsite the week of25-29 June 2012 to Look into whether surface water, dioxins, or sediments at French Creek were ever sampled, and whether there were ever any salts/deicers used on this snow dump. Regarding SS35 Drum Removal, Mr. Wilkinson will evaluate the Interim Removal Action (IRA) or Emergency Removal Action (ERA) procedures per contracting and Eielson AFB procedures no later than 15 June 2012. A meeting for Tuesday, 26 June 2012 to discuss 2008 ROD Addendum for SS67 and WP45/SS57 and TI-Waiver for Engineer Hill. Ms. Findlay will schedule the next RPM Monthly Meeting and meeting to discuss 2008 ROD Addendum for SS67 and WP45/SS57 and TI-Waiver for Engineer Hill. 4. Meeting Break at 10:38. Meeting reconvened at 14:00. 5. Meeting Minutes Pending Approval Decision Points and Action Items: Minutes from April 9th, 11th, and 2ih have been signed by EPA and need signed by USAF and DEC. Due date set for 6 June 2012 to review and sign. Ms. Findlay will resend meeting minutes to parties for review and signature. 6. MMRP/CRP/Funding Issues/ICs/LUCs Update Decision Points and Action Items: Military Munitions Response Program update will be sent to EPA/DEC by 6 June 2012. EPA should receive updates going forward. CH2MHill personnel are scheduled to arrive on 4 June 2012 and mobilize in the field 11 June 2012 for Compliance Restoration Program. USAF has no current funding issues for planned work. State will provide update on DSMOA. EPA has no funding issue for Federal Facility travel at this time. An update on Institutional Controls and Land Use Controls will be sent to EPA/DEC by Mr. Dave Beistel by 15 June 2012
'31MA Y12 RPM Monthly Meeting Minutes DRAFT.doc Page 3 of4 7. Document Reviews/Pending/Path Forward Memo Schedule Review Decision Points and Action Items: Parties concur on 6 June 2012 due date on WP45/SS57 RI/FS Management Plan. USAF had not yet received the hard copy or electronic copy of the SER002-2011 Phase II Source Evaluation Report (SER) for Building 3386 UIC Well signed by both DEC and EPA. Ms. Beutel sent this out to all parties during this meeting. Parties agree 24 April 2012, date DEC signed, will remain as the receipt date. The document schedule will be posted on SharePoint and maintained by USAF going forward. All parties will have the ability to view the Excel schedule, but USAF will be the party responsible for editing and maintaining the schedule. Ms. Findlay will post the schedule on SharePoint no later than 7 June 2012. Ms. Beutel will send the DEC's version of the document schedule after this meeting. On May 3rd, DEC e-mail some comments about values on the Generic QAPP that needed addressed while DEC was concurrently reviewing the document for their due date 12 May 2012. Mr. Wilkinson sent a response to this e-mail to Mr. David Beistel; however, it was not forwarded to DEC. USAF will send a response to DEC's request no later than Monday, 4 June 2012. Mr. Wilkinson stated that he expects the Generic QAPP will have an addendum for changing laboratories to Accutest Laboratories. EPA sent comments on ST20 QAPP and SS35 QAPP on 25 May 2012; however, there were no comments attached due to EPA e-mail issues. Mr. Lambert re-sent his comments after the meeting. The official receipt date for regulatory comment for ST20 QAPP and SS35 QAPP is 31 May 2012 and the 30-day FFA time limitation commences from this date. For the SER sites determined to be POL sites that fall under the 2-party agreement between the State and USAF, the DEC screening levels will be used for POLs. If the SER site has CERCLA contaminants, the most stringent EPA values under the Generic QAPP will be followed. Ms. Cristina Radu will prepare a letter memo to document this agreement in further detail and will send this to parties. This letter memo should include some agreed-upon letter to include in future SERs. Ms. Radu will also include any assumed issues that may potentially affect SERs documents currently scheduled. EPA and DEC will schedule a meeting to discuss tap water issues with Ms. Amy Dahl and get clarification on comments provided on various SERs. Ms. Radu will gather information on the various comments made on SERs to date that are conflicting or need clarification on tap water issue, and will provide this information to regulators to aid in their meeting discussion. 8. Administrative Record/SharePoint Update: Ms. Findlay will be onsite for 2-3 weeks gathering records from 2007-2012 for consideration for inclusion in the Administrative Record. She plans to provide updated Administrative Record Index and files with next quarterly report. Going forward, if changes occur, updates will be provided with the quarterly reports. The Administrative Record is now available on SharePoint from the Home page and updated files will be provided there going forward. SharePoint will undergo some reorganization to allow easier access to folder directories. Ms. Findlay will notify RPMs when these changes take place and request feedback for improvements. Ms. Findlay will have the site reorganization completed by the end of June 2012. 9. Other Topics: Status update on the 2-party agreement: USAF Legal in Anchorage is currently reviewing. Mr. Parker has not received any updates thus far. Discussion of the upcoming Vapor Intrusion (VI) investigations: Ms. DeRuyter would like to see an addendum for the IWMP QAPP to address VI and provide DEC an opportunity to be involved in the process and approving the process. Mr. Parker expects a response back from AFCEE by 15 June 2012 and will have a response to EPA/DEC on how Eielson AFB will handle VI.
'. '31MA Y12 RPM Monthly Meeting Minutes DRAFT.doc Page 4 of4 10. Miscellaneous Questions: Mr. Wilkinson asked DEC to approved disposal ofidw from 2011 field season for WP45/SS57. Ms. DeRuyter agreed and sent DEC approval via e-mail after the meeting. Mr. Lambert asked if there were any changes in personnel recently. Mr. Wilkinson will provide a monthly list of current project personnel to the RPMs. 11. 15:40: Meeting Concluded. ~7/J~-/d- USAF Project Manager Manager ~~ER DEC Project Manager EPA Project
RPM Monthly Meeting Agenda Eielson AFB, AK 24 May 2012 0830-1030 Location: ADEC Offices 610 University Avenue Fairbanks, AK 8:30 9:00 Old action items New action items Approve meeting minutes for April 9:00 10:00 MMRP Update CRP Update Funding Issues/Update Documents: Reviews/Pending/Schedule Review Schedules/Path Forward Completion ICs/LUCs Update 10:00 10:15 Administrative Record Update o Gathering records from 2007-2012 for consideration for inclusion in the AR o AR available on SharePoint SharePoint Site Feedback 10:15 10:30 Status update on the two party agreement Discussion of the upcoming VI investigations?