Minutes of the Village Board Meeting Aug. 14, 2017 at 6:30 p.m. Village Hall Board Room Call to Order Village President Burt R. McIntyre called the meeting to order at 6:30 p.m. Roll Call Present: Village President Burt R. McIntyre; Ron Bredael, Trustee Wards 1 & 2; Chris Nielsen, Trustee Wards 3 & 4; Cathy Hughes, Trustee Wards 5 & 6; Mike Hoppe, Trustee Wards 7 & 8; Jim Lemorande, Trustee Wards 9 & 10; Ray Suennen, Trustee Wards 11 & 12; Adam Lemorande, Trustee Wards 13-14 & 18; Craig McAllister, Wards 15-17 The Board recited the Pledge of Allegiance. Also (staff): Paul Evert, Chris Haltom, Dave Wiese; Geoff Farr, Mike Kaster, and Leigh Ann Wagner Kroening B. McIntyre confirmed the Village Board s compliance with state open meeting laws. B. McIntyre recognized the death of Mary Speaker, the wife of former Village President and Trustee George Speaker. Approve Agenda Public Appearances C. Hughes moved to approve the agenda. J. Lemorande seconded. The motion carried unanimously. John Hemmen, 452 Woodfield Drive, said the roundabouts look very nice this year. He also said he has a concern about a bid he saw published in The Press for the Lineville lighting project, even though he was at a meeting last year during which the board rejected that project. Finally, he said he d like to the board to seriously weigh the costs versus the benefits of any proposed improvements to the Duck Creek Quarry recreational area. Steve Kurowski, 4065 Glendale Ave., asked the board to postpone Agenda Item 5f so the residents in the area of Spring Green Park can have more time to address the issue. Lance Tibbs, 4037 Glendale Ave., also came forward to address the proposed residential lots at the entrance of Spring Green Park. B. McIntyre said the board will suspend the rules to hear from the audience during Agenda Item 5f. Future Agenda Items/ Announcements Consent Agenda C. Hughes requested a closed session item to discuss personnel issues. C. Hughes moved to approve the consent agenda. A. Lemorande seconded. M. Hoppe pulled Item 4e. C. McAllister pulled Item 4f. C. Hughes pulled Items 4j and 4k. The motion to approve the revised
agenda carried unanimously. The following items were approved as part of the consent agenda: Village Board meeting minutes from July 24, 2017 Zoning Board of Appeals meeting minutes from Aug. 1, 2017 Municipal invoices totaling $925,473.07, paid with checks #60052-60177 Change Order #1 for the Ellis Hill landscaping project involving a $2,366.00 decrease The disposal of excess Valley Brooke Subdivision property Temporary Class B Retailer s License for Packerland Sunrise Rotary for the Slice of the Bay event Sept. 16, 2017 Temporary Class B Retailer s License for Curative Connections for the Ball-a-Palooza Sept. 13 at Duck Creek Golf Center Temporary Class B Retailer s License for Murphy s Village Pub for Murphy s Back Yard Bash Sept. 16 at 4054 Shawano Ave. Outdoor Concert Permit for Murphy s Village Pub for outdoor music Noon to 9 p.m. at 4054 Shawano Ave. The renewal 2017-18 Class B beer license application for Village Green Howard Farmers Market from applicant Doug Dischler Operator s Licenses for the following individuals: i. Jessica S. Fields ii. Lisa L. Garbe iii. David M. Garot iv. Daniel S. Lemerond v. Erica M. Phillips vi. Jody L. Svoboda vii. Hugh A. Swanson viii. Wanda J. Schmitt ix. Phylicia M. Surprise x. DeAnn L. Taft xi. Kristin S. Vollmer Bids for Lineville Road Lighting project M. Hoppe asked for clarification regarding the publication for bids for the Lineville Road lighting project, which the board rejected at its meeting in June 2016. P. Evert explained the board had rejected the lighting plan as a 2016 project because it wasn t a budgeted item that year, but the board approved the project as part of the 2017 budget. M. Hoppe moved to table the item. C. Hughes seconded. P. Evert requested action to reject the bids since the agenda item called for action to reject, not approve, the project bids. M. Hoppe withdrew his
Ordinance rezoning VH-204 And VH-202-1-1 to R-1 motion to table, and C. Hughes withdrew her second. M. Hoppe moved to reject the bids that were received for the Lineville Road lighting project. C. Hughes seconded. The motion to reject the bids carried unanimously. C. McAllister said he is reconsidering the wisdom behind the board s previous action to approve rezoning Spring Green Park from R-5 to R-1. D. Wiese explained that the board already approved the rezoning at the July 24, 2017 meeting, and the ordinance is just the formality to follow that action. If the board decides not to move forward with the proposed residential lots, they can take action to deny the Certified Survey Map. C. McAllister moved to approve Ordinance 2017-15, rezoning VH-204 and VH-202-1-1 from R-5 Rural Estate Residential to R-1 Residential Single Family. A. Lemorande seconded. The motion carried 8-1 (No: C. Hughes). Retailer s License for Avenue Bar on Sept. 16 Outdoor Concert Permit for Avenue Bar on Sept. 16 New Business NEWEYE presentation and Howard TV status update Recreating the Community Development Authority Appointment of members to CDA C. Hughes asked if there were any problems with Avenue Bar s Customer Appreciation Bash last year. C. Haltom said he was unaware of any problems from last year s event. There were complaints with one of the bar s events this year, but the issues seem to have been corrected. C. Hughes moved to approve the Temporary Class B Retailer s License for Avenue Bar for the Annual Customer Appreciation Bash Sept. 16 at 1745 Velp Ave. C. Nielsen seconded. The motion carried unanimously. C. Hughes moved to approve the Outdoor Concert Permit for the Avenue Bar on Sept. 16 at 1745 Velp Ave. M. Hoppe seconded. The motion carried unanimously. Brian Lueth, the director of Brown County NEWEYE, and Rod Kolash, an at-large member of the NEWEYE Board of Directors, came forward to discuss recent changes to and current status of Howard TV. Mr. Kolash discussed enhancements to the production quality, and Mr. Lueth reviewed online viewership statistics for the Howard TV programs. The board discussed in-depth. No action was taken. C. Haltom discussed the need to create a Community Development Authority to manage the debt associated with the Village Center Apartment project. J. Lemorande moved to approve Resolution 2017-12, Recreating the Community Development Authority (CDA). R. Bredael seconded. The motion carried unanimously. C. Hughes moved to approve the appointment of the following people (two board members and five residents) to the Community Development Authority (CDA):
President Burt R. McIntyre (term of office) Trustee Ray Suennen (term of office) John Faikel (one-year term) Scott Beyer (one-year term) Matt Spets (two-year term) Randy Smith (three-year term) Jody Zepnick (four-year term) R. Bredael seconded. The motion carried unanimously. Athletic Field Usage Policy Renaming Greenfield Avenue to Woodland Road P. Evert discussed the proposed athletic field usage policy, which would formalize the village s existing unwritten policy for the use of park fields. C. Hughes requested staff to provide a field usage request from instead of having the applicants submit letters. She also asked for slight clarification of the responsibilities for people with pets. C. Nielsen moved to approve the Athletic Field Usage Policy as revised. R. Suennen seconded. The motion carried unanimously. D. Wiese discussed the renaming of part of Greenfield Avenue due to the installation of a roundabout. A. Lemorande moved to approve Resolution 2017-13, renaming the southern part of Greenfield Avenue to Woodland Road. C. Nielsen seconded. The motion carried unanimously. Certified Survey Map (CSM) For VH-204 and VH-202-1-1 D. Wiese discussed the certified survey map for VH-204 and VH-202-1-1, which would create two residential lots at the entrance to Spring Green Park. A. Lemorande moved to suspend the rules. M. Hoppe seconded. The motion to suspend the rules carried unanimously. The following people spoke: Lance Tibbs, 4037 Glendale Ave., said before he and his wife purchased the lot to build their dream home, he checked with village staff, who told him there were no plans to develop any part of the park. He said he built his home with the understanding it would neighbor park property, not singlefamily homes. Cheryl Tibbs, 4037 Glendale Ave., said she has many concerns with the proposal to build homes at the entrance to Spring Green Park. She said the lot line that s shown on the CSM bumps right to the existing soccer goal, and the road that is shown on the CSM would create a hazard for players and observers at that soccer field. She also said putting driveways near the park entrance would create a traffic hazard for people entering and exiting the park. C. Hughes moved to return to regular order. A. Lemorande seconded. The motion to return to regular order carried unanimously. C. McAllister moved to deny the creation of single-family lots and the Certified Survey Map on Parcels VH-204 and VH-202-1-1. C. Hughes seconded. A roll call vote was taken. The motion to deny carried 5-4 (No: B. McIntyre, M. Hoppe, J. Lemorande, R. Suennen).
Village property in the Valley Brooke Subdivision G. Farr reviewed the proposal to sell property in the Valley Brooke Subdivision to a resident who needs additional setback due to an error with the installation of his pool. C. Nielsen moved to approve the Quit Claim Deed for the sale of property in the Valley Brooke Subdivision for the price of $7,000. A. Lemorande seconded. The motion carried unanimously. Request for second driveway at 2373 Riverview Drive G. Farr reviewed the request for a second driveway at 2373 Riverview Drive, Parcel VH-456-6-2. Aron and Susan Tegen, the applicants, came forward to explain their request in detail. They said the heavy traffic on Riverview, combined with the slope of the road near the railroad tracks, make it difficult for them to safely back out of their driveway and they want the second driveway so they can drive in and drive out. The board discussed. C. Nielsen moved to approve the request for a second driveway at 2373 Riverview Drive. R. Suennen seconded. The motion carried 8-1-0 (M. Hoppe abstained). Bids for Howard Commons Apartments contracts Ryan Raskin of Altius Construction came forward to discuss the numerous bids that came in for the various trades required for the construction of the Howard Commons Apartments. He explained that many of the bids came in substantially overbudget due to the limited availability of labor. Those items will be re-bid. Erik Goerke of Alliance Management discussed the status of the overall project, including the construction timeline and financial picture. The board discussed. B. McIntyre moved to approve awarding the bids for Howard Commons Apartments contracts #6-10, 12, 13, 15, 16 and 17. R. Suennen seconded. The motion carried unanimously. C. Nielsen moved to reject the bids for Howard Commons Apartments contracts #4, 5, 11, 14, 18-20 and re-bid those items. C. Hughes seconded. The motion carried unanimously. Reports of Village Officials Adjourn C. Haltom reviewed the July 2017 Financial Report for the General Fund, TIF #8, and the golf course. No action was taken. M. Hoppe moved to adjourn. R. Bredael seconded. The motion carried unanimously, and the board adjourned at 8:54 p.m. Leigh Ann Wagner Kroening Administrative Assistant