CITY OF ABERDEEN CITY COUNCIL MEETING AGENDA 60 North Parke Street Aberdeen, Maryland 21001 December 10, 2018, 7:00 PM A. CALL TO ORDER B. ROLL CALL C. OPENING PRAYER D. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilman Melvin Taylor E. APPROVAL OF CONSENT AGENDA F. APPROVAL OF MINUTES F.1. September 24, 2018 Closed Meeting October 8, 2018 Closed Meeting October 15, 2018 Closed Meeting November 26, 2018 Closed Meeting F.2. November 26, 2018 Council Meeting G. STATEMENT OF CLOSED MEETING G.1. Statement of Closed Meeting for November 26, 2018 Statement of Closed Meeting for November 26, 2018.pdf H. PRESENTATIONS H.1. 2018 Christmas Street Contest Winners Christmas Street Winners 2018.pdf 1
I. PUBLIC HEARINGS - None J. PUBLIC COMMENT - Maximum of 5 minutes per person unless authorized by the Council K. LEGISLATIVE SESSION K.1. Ordinance No. 18-O-34, Amendment of FY 2019 Budget (4) (For Adoption) [3rd meeting] Ordinance No. 18-O-34, Amendment of FY 2019 Budget (4).pdf K.2. Resolution No. 18-R-06, Annexation Plan, Siebert Farm and Adams Property (For Introduction) (Sponsor/s needed) [1st meeting] L. UNFINISHED BUSINESS - None M. NEW BUSINESS - None N. UPDATES FROM CITY MANAGER AND STAFF N.1. City Manager Briefing N.2. Discussion on Extending the Contract for 34 N. Philadelphia Blvd. (the Old High School) N.3. 2018 Audit Summary Report Audit Summary FY 2018.pdf N.4. Council Meeting Calendar for January - June 2019 (For Approval) O. PUBLIC COMMENT - Maximum of 5 minutes per person unless authorized by the Council. P. BUSINESS OF MAYOR AND COUNCIL Q. ANNOUNCEMENTS Q.1. Planning Commission Meeting, Wednesday, December 12, 7 PM, Council Chambers; University of MD Upper Chesapeake Health Public Information Meeting, Thursday, December 13, 6-8 PM, Aberdeen Fire Hall, 21 N. Rogers Street; City Staff Holiday Christmas Luncheon, 11 AM, American Legion (Council invited); Aberdeen Police Department Annual Holiday Toy & Food Drive, ends December 15; Aberdeen Fire Department Breakfast with Santa, Saturday, December 15, 8 AM-12 PM, Aberdeen Fire Hall, 21, N. Rogers Street; Cookie Decorating with a Cop, Chick-fil-A, Tuesday, December 18, 4-5 PM, 1001 Beards Hill Road; Aberdeen Police Department Christmas on Patrol, Saturday, December 22; Blue Cheetah's Reindeer Run 5K, Saturday, December 22, 8 AM, Festival Park; Council Meeting, Monday, January 14, 2019, 7 p.m., Council Chambers (pending approval). 2
R. CLOSED MEETING R.1. Statutory Authority to Close Session, Md. Code Ann., General Provisions Article, 3-305 (b) (7) to consult with legal counsel to obtain legal advice; (8) to consult with staff, consultants, or other individuals about pending or potential litigation. Topic: potential litigation. Reason for closed session: discussion of potential litigation. 12-10-18 Written Statement for Closing a Meeting.pdf S. ADJOURNMENT Under Md. Code Ann., General Provisions Article 3-305(b), all or any portion of public meetings are subject to closure. 3
Statement of Closed Meeting for November 26, 2018: On Monday, November 26, 2018, the Mayor and Council held a Regular Council Meeting in the Council Chambers at 7:00 p.m. The entire Council voted by roll call in the affirmative to close the meeting. At approximately 8:17 p.m., a closed meeting was convened by the Mayor and Council in the second floor administrative conference room. Council present were: Mayor Patrick McGrady, Councilman Steven Goodin, Councilwoman Sandra Landbeck, Councilman Timothy Lindecamp, and Councilman Melvin Taylor. Others in attendance were: Randy Robertson, City Manager; Bradley Grant, Information Technology Coordinator; and Monica Correll, City Clerk and Notary Public. The meeting was held pursuant to the Open Meetings Act, Statutory Authority Md. Code Annotated, General Provisions Article 3-305(b): (8) to consult with staff, consultants, or other individuals about pending or potential litigation. The topic was a potential litigation and the reason was for the discussion of potential litigation. Potential litigation was discussed and forms were signed and notarized. No other action was taken and the meeting was adjourned at 8:30 p.m. Monica A. Correll, City Clerk 4
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COUNCIL OF THE CITY OF ABERDEEN Ordinance No. 18-O-34 Date Introduced: November 5, 2018 Sponsored By: Councilwoman Sandra Landbeck and Councilman Melvin Taylor Public Hearing: November 26, 2018 Amendments Adopted: Date Adopted: Date Effective: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 AN ORDINANCE concerning AMENDMENT OF FY 2019 BUDGET (4) FOR the purpose of amending the adopted budget for the City of Aberdeen for the fiscal year beginning July 1, 2018, and ending June 30, 2019, to appropriate for certain purposes certain funds from the City s unrestricted fund balances and add additional revenue to the General Fund and generally related to amendment of the City s FY 2019 budget. * * * * * * * * * * * * * * * * SECTION 1. BE IT ENACTED BY THE MAYOR AND COUNCIL OF THE CITY OF ABERDEEN that the City of Aberdeen Budget Fiscal Year 2018-2019 adopted by Ordinance No. 18-O-11 and amended, is further amended as follows: 1. Increase the Transfers Dept. No. 800, appropriation for Transfer to Ripken Stadium Fund from $668,030 to $818,030. 2. Increase General Fund Appropriation of Fund Balance Revenue No. 40998 from $1,528,285 to $1,678,285. 3. Increase Total General Fund appropriation from $17,817,081 to $17,967,081. 4. Increase the Total Revenues General Fund from $17,817,081 to $17,967,081. SECTION 2: AND BE IT FURTHER ENACTED BY THE MAYOR AND COUNCIL OF THE CITY OF ABERDEEN that the sums and amounts reflected in Section 1 of this Ordinance are hereby appropriated for the fiscal year beginning July 1, 2018 and ending June 30, 2019. 6
Ordinance No. 18-O-34 Amendment of FY 2019 Budget Page 2 of 2 1 2 3 4 SECTION 3: AND BE IT FURTHER ENACTED BY THE MAYOR AND COUNCIL OF THE CITY OF ABERDEEN that this Ordinance shall become effective at the expiration of twenty (20) calendars days following adoption. COUNCIL OF THE CITY OF ABERDEEN Patrick L. McGrady, Mayor Steven E. Goodin, Councilman Sandra J. Landbeck, Councilwoman Timothy W. Lindecamp, Councilman Melvin T. Taylor, Councilman ATTEST: SEAL: Monica A. Correll, City Clerk Date 7
Summary of the City s Audited Financial Statements For Fiscal Year 2018 The financial statements for the fiscal year ended June 30, 2018 were audited by the independent accounting firm, RSM US, LLP. The City received an unmodified (unqualified) opinion on the financial statements. Overall, the financial position of the City improved over the prior fiscal year. The General Fund had a budgetary surplus of $255 thousand. Most of the surplus came from savings in expenditures. The Water Fund posted a loss of $628 thousand. The Sewer Fund posted a loss of $296 thousand. The Stadium Fund posted a loss of $298 thousand before transfers-in, but posted a profit of $424 thousand with transfers-in of $721 thousand from the General Fund. The losses of the Water and Sewer Funds can be attributed to significant decrease in Capital Connection fees. The City s long-term liabilities decreased by $2.5 million to $24 million. The City s net position increased by $2 million to $82 million. Net position is the difference between total assets and total liabilities. This increase is primarily due to better than expected management fees and interest income, and savings in expenses. The fund balance for the City s governmental funds (General, Capital Projects, and Special Funds) was $15.4 million. Fund balance is the difference between the assets and liabilities of a governmental fund. About $11.9 million of the $15.4 million is unassigned and can be used to support the general government s operating needs. In the governmental funds, revenues and expenditures remained flat at $18.8 million and $15.6 million, respectively, compared to prior year. In the enterprise funds, charges for services decreased by $1.3 million from the prior year, primarily due to decrease in Capital Connection fees. Expenses increased by $404 thousand due to increases in costs of services provided to customers. The basic financial activities of the General and Enterprise funds are shown on the following pages. 8
Schedule of Revenues and Expenditures General Fund FY 2018 Description Amount Revenues: Real Estate Taxes 9,096,264 Personal Property Taxes 1,904,875 State Shared Taxes 1,325,624 Local Taxes 270,245 Licenses and Permits 168,860 Intergovenmental (incudes Hotel Tax) 2,789,030 APG Management fees 957,345 Miscellaneous Income 668,406 Proceeds from Capital Lease 839,991 Total Revenues 18,020,640 Expenditures: General Government 2,427,224 Public Safety 5,233,592 Public Works 2,807,695 Parks and Recreation 227,142 Miscellaneous 3,129,982 Debt Service 558,299 Transfers out - Capital Projects Fund 2,659,958 Transfers out - Stadium Fund 721,722 Total Expenditures 17,765,614 Surplus (Deficit) 255,026 Schedule of Revenues and Expenses Enterprise Funds FY 2018 Description Water Fund Sewer Fund Stadium Total Revenues: Charges for Services 2,651,272 3,070,638-5,721,910 Other Revenues 249,674 606,295 190,223 1,046,192 Gain/Interest Income on Notes Receivable - - 123,957 123,957 Grants - 120,000-120,000 Total Revenues 2,900,946 3,796,933 314,180 7,012,059 Expenses: Cost of Service 2,424,499 2,392,806 148,913 4,966,218 Other Expenses 321,645 398,404-720,049 Debt Service 179,889 105,033 43,973 328,895 Depreciation 603,000 1,196,543 419,251 2,218,794 Total Expenses 3,529,033 4,092,786 612,137 8,233,956 Income (Loss) before Transfers in (628,087) (295,853) (297,957) (1,221,897) Other Sources (Uses) Transfers - in - - 721,722 721,722 Net Income (Loss) (628,087) (295,853) 423,765 (500,175) 9 2
GENERAL FUND Revenue Sources and Allocation of Resources FY 2018 3 10
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