THREE RIVERS PARK DISTRICT REGULAR BOARD MEETING December 17, 2015 Commissioners Present: John Gunyou, Chair; Steven E. Antolak, Jennifer DeJournett, Daniel Freeman, John Gibbs, Gene Kay and Penny Steele Staff Present: Boe Carlson, Superintendent; J. Brauchle, K. Grissman, K. Huemiller, H. Koolick, T. McDowell, J. McGrew-King, A. Meyer, E. Nelson, J. Vlaming, A. Whiteside, and L. Ziegler Others Present: Citizens Wishing to Address the Board: Quinn Vochko, Joe Vochko, Cindy McDonnell, Dennis Johnson, Paul Hoffman, Marty Siegel, Steven G. Lindemer, and Erik Scott 1. OPENING BUSINESS A. Call to Order Board Chair John Gunyou called the meeting to order at the Administrative Center, Board Room, 3000 Xenium Lane North, Plymouth, MN at 5:00 p.m. B. Pledge of Allegiance C. Roll Call 2. APPROVAL OF AGENDA MOTION by Freeman, seconded by Antolak, TO APPROVE THE AGENDA OF THE DECEMBER 17, 2015, REGULAR BOARD MEETING. 3. SPECIAL BUSINESS (None) 4. COMMUNICATIONS A. Special Matters: Acknowledgement of Donations B. Superintendent s Report Superintendent Carlson reported on the following item(s): Park District received the Robbinsdale Chamber of Commerce s Community Spotlight Award on December 7, 2015. Two 2015 Great Places Awards were received on December 9, 2015, from the Sensible Land Use Coalition; one award for Gale Woods Farm and the other for Silverwood Park. Mr. Carlson distributed copies of the 2015 Great Places Awards Program (on file) to Board Members.
Regular Board Meeting - 2 - December 17, 2015 C. Citizens Wishing to Address the Board The following individuals addressed Board Members regarding Hyland Hills Ski Area including: (1) rotation of all alpine ski training lanes for users of the hill, including the three prime lanes referred to as lanes A, B and C; (2) safety and capacity at the top of the ski hill; and (3) lane usage for high school alpine ski teams. Quinn Vochko, representing Self/Student/TR2 Hyland Alpine Ski Team Joe Vochko, representing Self/Parent of Quinn Vochko Cindy McDonnell, representing Citizens 4 Hyland. Ms. McDonnell distributed information including a schedule of the ski racing lane assignments, a Plan B for Winter 2016 to Share A/B/C and transcripts of her and Paul Hoffman s testimonies (on file with these Official Minutes). Dennis Johnson, representing Westonka Alpine Ski Team Paul Hoffman, representing Citizens 4 Hyland Marty Siegel, representing Self Steven Lindemer, representing Self/Minnetonka Alpine Ski Team Head Coach Erik Scott, representing Self/High School Ski Racers 5. CONSENT ITEMS MOTION by Steele, seconded by Gibbs, TO APPROVE CONSENT ITEMS AS FOLLOWS: A. 2015 Budget Amendments MOTION TO APPROVE ADJUSTMENTS TO THE 2015 APPROVED GENERAL FUND OPERATING BUDGET INCREASING EXPENDITURES AND REVENUES BY $500,851. B. Authorize Interfund Transfers MOTION TO APPROVE THE FOLLOWING INTERFUND TRANSFERS TO THE LAND ACQUISITION, DEVELOPMENT AND BETTERMENT FUND: $6,705.89 FROM THE 2005 GENERAL OBLIGATION CAPITAL PROJECT FUND TO FUND THE REMAINING AMOUNT OF THE HOPKINS DEPOT TRAILHEAD DEVELOPMENT PROJECT AND CLOSE THE 2005 GENERAL OBLIGATION BOND FUND. $16,786.42 FROM THE 2006 GENERAL OBLIGATION CAPITAL PROJECT FUND TO FUND THE REMAINING AMOUNT OF THE PIONEER SARAH CREEK WATER RESOURCES PROJECT AND CLOSE THE 2006 GENERAL OBLIGATION CAPITAL PROJECT FUND. $15,645.96 FROM THE 2008 GENERAL OBLIGATION CAPITAL PROJECT FUND TO CLOSE THE 2008 GENERAL OBLIGATION CAPITAL PROJECT FUND. AND THE FOLLOWING INTERFUND TRANSFERS TO THE 2015 GENERAL OBLIGATION CAPITAL IMPROVEMENT FUND TO FINANCE PROJECTS FROM THE 2015 ASSET MANAGEMENT PROGRAM:
Regular Board Meeting - 3 - December 17, 2015 $173,500 FROM THE 2006 GENERAL OBLIGATION CAPITAL PROJECT FUND $78,000 FROM THE 2009 GENERAL OBLIGATION CAPITAL PROJECT FUND $283,000 FROM THE 2010 GENERAL OBLIGATION CAPITAL PROJECT FUND $305,000 FROM THE 2011 GENERAL OBLIGATION CAPITAL PROJECT FUND AND A TRANSFER OF $250,000 FROM THE REHABILITATION AND PRESERVATION FUND TO THE 2013 GENERAL OBLIGATION CAPITAL PROJECT FUND TO CORRECT A 2013 ERROR IN THE TRANSFER TO FUND THE PRESERVATION AND REHABILITATION PROGRAM; AND A TRANSFER OF $6,586 FROM THE GENERAL FUND TO THE DONATION FUND TO FUND THE REMAINING BALANCE FROM THE SWAN BLANKETS. C. 2016 Three Rivers-Scott County Partnership Budget MOTION TO APPROVE THE 2016 THREE RIVERS PARK DISTRICT-SCOTT COUNTY PARTNERSHIP OPERATING BUDGET IN THE AMOUNT OF $2,132,818, AND THE 2016 PARTNERSHIP LOTTERY-IN-LIEU-OF MAINTENANCE AND REHABILITATION PROGRAM TOTALING $41,300. D. Authorization to Pay Property Insurance Premiums MOTION TO APPROVE PAYMENT OF THE 2016 PROPERTY AND LIABILITY INSURANCE PREMIUM TO MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST IN THE AMOUNT OF $421,673, AND AUTHORIZE THE CHIEF FINANCIAL OFFICER TO PROCESS AND PAY PREMIUM ADJUSTMENTS AS PROPERTY AND EQUIPMENT ARE ADDED DURING THE YEAR. E. Purchase of Services Agreement with Hennepin County for Sentencing to Service Work Crews for 2016 MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AN AGREEMENT WITH HENNEPIN COUNTY FOR SENTENCING TO SERVICE WORK CREWS FOR CALENDAR YEAR 2016, AT A COST NOT TO EXCEED $296,858, WITH FUNDING DESIGNATED FROM LOTTERY-IN-LIEU OF REVENUES COLLECTED BY THE PARK DISTRICT IN 2015. F. Agreement with Canadian Pacific Railway for Improvements to Chalet Road Railroad Crossing MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A COOPERATIVE AGREEMENT WITH CANADIAN PACIFIC RAILWAY FOR IMPROVEMENTS TO THE RAILROAD CROSSING OF CHALET ROAD AT HYLAND HILLS. G. Cooperative Agreement with Public Theater of Minnesota MOTION TO AUTHORIZE THE SUPERINTENDENT TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE PUBLIC THEATER OF MINNESOTA FOR SUPPORT AND IMPLEMENTATION OF AN OUTDOOR THEATER SUMMER SERIES AT SILVERWOOD PARK IN 2016.
Regular Board Meeting - 4 - December 17, 2015 H. Approval of Hennepin County Bikeway Grant Agreements MOTION TO ENTER INTO TWO $100,000 HENNEPIN COUNTY GRANT AGREEMENTS FOR THE FOLLOWING TWO PROJECTS: TWIN LAKES REGIONAL TRAIL: HWY 100 TO MISSISSIPPI RIVER SEGMENT NINE MILE CREEK REGIONAL TRAIL: EDINA EAST SEGMENT. I. Approval of Consultant Amendment for Crystal Lake Regional Trail Construction Administration Contract MOTION TO APPROVE AMENDMENT NO. 1 TO THE CONSTRUCTION ADMINISTRATION CONSULTANT AGREEMENT WITH SRF CONSULTING GROUP, INC. IN A TOTAL HOURLY NOT TO EXCEED FEE IN THE AMOUNT OF $30,776.40 WITH FINANCING FROM THE PREVIOUSLY BOARD APPROVED CONSTRUCTION CONTINGENCY BUDGET. J. Approval of the Cedar Lake LRT Regional Trail Trailway Cooperative Agreement and Public Trailway Permit with the City of Hopkins MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO TRAILWAY COOPERATIVE AGREEMENT AND PUBLIC TRAILWAY PERMIT FOR THE CEDAR LAKE LRT REGIONAL TRAIL WITH THE CITY OF HOPKINS. K. Minutes of the November 19, 2015, Regular Board Meeting MOTION TO APPROVE THE MINUTES OF THE NOVEMBER 19, 2015, REGULAR BOARD MEETING. L. Approval of Claims for the Period Ended December 10, 2015 MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED DECEMBER 10, 2015, IN THE AMOUNT OF $5,120,354.26. 6. UNFINISHED BUSINESS All ayes, no nays, MOTIONS ADOPTED A. Rush Creek Regional Trail Acquisition Agreement with Maple Grove MOTION by Freeman, seconded by Kay, TO ENTER INTO AN AGREEMENT WITH THE CITY OF MAPLE GROVE REGARDING THE ACQUISITION, DEMOLITION AND SITE CLEANUP, SUBDIVISION, TRANSFER OF PROPERTY, AND COSTS OF 10510 HOLLY LANE IN THE CITY OF MAPLE GROVE AND ALONG THE RUSH CREEK REGIONAL TRAIL CORRIDOR.
Regular Board Meeting - 5 - December 17, 2015 B. Lake Minnetonka LRT Regional Trail At-Grade Crossing at CSAH 19 Design Consultant Agreement MOTION by Freeman, seconded by Kay, TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A CONSULTANT AGREEMENT WITH SRF CONSULTING GROUP, INC. TO PROVIDE ENGINEERING SERVICES FOR THE AT- GRADE CROSSING OF THE LAKE MINNETONKA LRT REGIONAL TRAIL AT CSAH 19, WITH A TOTAL HOURLY NOT-TO-EXCEED FEE OF $36,725.00 INCLUDING REIMBURSABLE EXPENSES, AND TO ESTABLISH A TOTAL CONSULTANT BUDGET IN THE AMOUNT OF $40,397.50 TO INCLUDE A TEN PERCENT CONTINGENCY, WITH FUNDING FROM THE 2015 ASSET MANAGEMENT PROGRAM. C. Resolution Adopting 2016 General Fund Operating Budget and Tax Levy MOTION by Kay, seconded by Freeman, TO ADOPT RESOLUTION NO. 15-22, A RESOLUTION ADOPTING THE 2016 GENERAL FUND OPERATING BUDGET AND THE 2016 PROPERTY TAX LEVY. Antolak Aye Freeman Aye Steele Aye DeJournett Aye Gibbs Aye Gunyou, Chair Aye Kay Aye RESOLUTION ADOPTED 7. CLOSED MEETING A. Land Acquisitions; Offers and Counter Offers Properties in Edina, MN MOTION by Antolak, seconded by Freeman, TO RECESS THE DECEMBER 17, 2015, REGULAR BOARD MEETING AND CONVENE INTO A CLOSED MEETING TO DISCUSS LAND ACQUISITION OFFERS / COUNTER OFFERS FOR PROPERTIES LOCATED AT 5400 AND 5700-70 TH STREET, EDINA, MN. The Board convened into a Closed Meeting at 5:47 p.m. Commissioner Gibbs did not attend the Closed Meeting. Chair Gunyou adjourned the Closed Meeting and reconvened the Regular Board Meeting at 6:02 p.m. The following motion was proposed: MOTION by Kay, seconded by Steele, TO AUTHORIZE THE SUPERINTENDENT TO FINALIZE AND ACCEPT NEGOTIATED OFFERS FOR EASEMENTS ON 4900 77 TH ST. W. AND 5400 70 TH ST. W. IN EDINA, MN. 8. ANNOUNCEMENTS There were no Commissioners announcements.
Regular Board Meeting - 6 - December 17, 2015 9. ADJOURNMENT MOTION by Steele, seconded by Freeman, TO ADJOURN THE REGULAR BOARD MEETING OF DECEMBER 17, 2015. The meeting was adjourned at 6:05 p.m. John Gunyou, Board Chair Boe R. Carlson, Superintendent