6:20 p.m. Mental Health Recovery Day Proclamation Certificate of Recognition for Project Rebound Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois October 17, 2016 6:30 p.m. Call to order by Mayor John Pritchard. Roll Call #1: Present: Mayor John Pritchard, Council Members Angela Bastian, W. Wayne Dennis, Russell Fleming, Corine Andersen, Wayne Allen, and Jeremy Karlin, 7. Absent: Council Member Peter Schwartzman, 1. Also present were City Clerk Kelli Bennewitz, City Manager Todd Thompson, and City Attorney Bradley Nolden. The Chairman declared quorum present. The Pledge of Allegiance was recited. Mark Robinson, Fields Church, gave the invocation. Council Member Dennis moved, seconded by Council Member Allen, to approve minutes of the City Council meeting from October 3, 2016. Roll Call #2: CONSENT AGENDA #2016 20 All matters listed under the Consent Agenda are considered routine by the City Council and is enacted by one motion. 16 4083 Approve quote from Seneca Companies in the amount of $6,114.68 to install a dual below grade spill container system at Central Garage. 16 8018 Approve bills in the amount of $507,022.05 and advance checks in the amount of $356,352.97. Council Member Allen moved, seconded by Council Member Andersen, to approve Consent Agenda 2016 20. Roll Call #3: October 17, 2016 Page 1 of 7
Chairman declared motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 16 1022 Council Member Karlin moved, seconded by Council Member Allen, to approve Ordinance on final reading amending Section 31.55 of the Galesburg Code of Ordinances to establish the position of the City Treasurer as an appointed position by the Mayor with consent of the City Council. The Treasurer shall be appointed and serve for a term of four years. Council Member Karlin stated that he has talked to the City Manager and Mayor Pritchard and they related that there was support to make the position appointed but he added that he does not feel strongly one way or the other regarding the Treasurer s position being elected or appointed. He agrees that the position should be part time and that the compensation should be commensurate. If the position is appointed he does not believe it should be a current employee. Council Member Fleming affirmed that he does not see the position as part time and that the City Treasurer has received full time pay for the past several terms. The duties assigned to the office are more than counting cash and depositing funds and that it does serve as a check and balance for the City. He reiterated that he does not want the position eliminated or appointed and urged the Council not to take away the election from the voters. Tom Wilson addressed the Council and stated that he is proud to have served in the City Treasurer position for twelve years. During that time, he stated that he revising several systems and provided checks and balances to the City. He believes the future of the position should go to the voters and that eliminating it would not save much money in the long run. City Attorney Brad Nolden stated that the code provides that the office of City Treasurer can be an appointed position by enacting an ordinance. An appointed City Treasurer would serve the same term of office as an elected term and Council would set the salary through an ordinance. Copies of memos provided to Council regarding the position will be added to the official minute book. Council Member Andersen stated that City Treasurer Marv Dahlberg sent an e mail stating that he supported a part time position due to reduced demands but that it should remain elected. She stated that she would support either an elected or appointed position. Council Member Karlin concurred with Council Member Andersen and agreed that the position could remain elected but reduce the salary. Roll Call #4: October 17, 2016 Page 2 of 7
Ayes: Council Members Dennis and Allen, 2. Nays: Council Members Bastian, Fleming, Andersen, and Karlin, 4. Chairman declared motion failed. 16 1020 Council Member Karlin moved, seconded by Council Member Bastian, to approve Ordinance 16 3528 on final reading setting the salary for the City Treasurer for the term commencing in May 2017. Council Member Karlin moved, seconded by Council Member Bastian, to amend the ordinance to reflect a salary of $12,500 for the term commencing in May 2017. Marv Dahlberg, City Treasurer, addressed the Council stating that he is in favor of leaving the salary at $25,000 and that there is a responsibility to the citizens to keep it as an elected position. He added that the job is full time between May and October with the popularity of the campground, recreation facilities, and petty cash reconciliations for various departments. He stated that it does take a long time to process and deposit. Other duties include balancing the pension funds and performing their transactions. Council Member Andersen stated that she has a concern that the City would not get a dedicated professional that meets certain qualifications if the salary is cut too drastically. In order to have a better slate of candidates, she recommends the salary remain at the initially proposed $25,000. Roll Call #5: Ayes: Council Members Bastian, Dennis, Allen, and Karlin, 4. Nays: Council Member Fleming and Andersen, 2. 16 1023 Council Member Karlin moved, seconded by Council Member Allen, to approve Ordinance 16 3529 on final reading amending Section 113.043(A) of the Galesburg Code of Ordinances to amend the number of Class A Liquor License to 23 and no more than five class A 2 licenses. Roll Call #6: 16 1024 Ordinance on first reading amending Chapter 113 of the Galesburg Code of Ordinances incorporating best practices and addressing enforcement of the existing ordinances. October 17, 2016 Page 3 of 7
16 2018 Council Member Allen moved, seconded by Council Member Fleming, to approve Resolution 16 20 determining the 2016 Property Tax Levy, which is not more than 105 percent and therefore will not require a truth in taxation public hearing. The tax levy request will not exceed $8,655,725. Roll Call #7: BIDS, PETITIONS, AND COMMUNICATIONS PUBLIC COMMENT CITY MANAGER S REPORT A. Traffic Advisory Committee report for October 2016 received. B. Approved Special Events: a. Use of Lake Storey Park for a cross country meet on October 22, 2016. b. Use of Lake Storey Park for a Stone Hayes cookout on November 1, 2016. MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) 16 4084 Council Member Fleming moved, seconded by Council Member Andersen, to approve the recommended action on the sale of City owned properties: ACCEPT SOLE BID: Tract 1: Victor Santoyo and Maria Banderas for $1,200 Tract 2: Joseph Miller for $100 Tract 3: Darron Steagall for $375 Tract 4: Darron Steagall for $375 Tract 5: Bonnie Harris for $351 Tract 8: Sally De La Cruz for $100 Tract 9: Robert Smith for $600 Tract 10: William Arnold for $200 Tract 13: Mick Maciejewski for $101 Tract 18: Elvria Hunigan $200 Tract 19: Renee Archer for $200 Tract 41: Pamela Davidson for $400 Tract 44: Roy Monzo for $539 Tract 45: Charles Jackson for $100 October 17, 2016 Page 4 of 7
ACCEPT HIGH BID: Tract 12: Darron Steagall for $750 Tract 42: Timothy Hodge for $500 Tract 43: Timothy Hodge for $300 ACCEPT BEST BID: Tract 39: Michael George bid $100 Discussion was held on the cost of demolitions to the City and the process of attempting to recoup the expenses. It was noted that repeat offenders are not typical for demolitions. It was also reported that ordinances that address these issues will be coming in the future (e.g. appearance, vacant buildings, etc.). Roll Call #8: 16 4085 Council Member Andersen moved, seconded by Council Member Karlin, to approve a Façade Grant for 119 South Cherry Street in an amount not to exceed fifty percent of the estimated project costs, or $55,452.72. The proposed work includes replacement of windows, masonry repairs, damaged wood framing and painting. Council Member Fleming expressed that he is not in favor of the loan covering a residential area and suggested that square footage be removed. City Manager Thompson recommended that this loan be approved with the intent to review the question of a residential area being included in the loan for the future. Roll Call #9: 16 4086 Council Member Dennis moved, seconded by Council Member Allen, to approve the quote submitted by Dell in the amount of $6,577.92 for the purchase of four ruggedized laptops for use in the field by the Water Division. Roll Call #10: 16 5008 October 17, 2016 Page 5 of 7
Council Member Bastian moved, seconded by Council Member Allen, to receive the Disclosure of Payments pursuant to the Local Government Wage Increase Transparency Act for two Galesburg Public Library employees. Roll Call #11: TOWN BUSINESS Council Member Allen moved, seconded by Council Member Fleming, that the City Council sit as the Town Board. The motion carried by voice vote. 16 9033 Trustee Fleming moved, seconded by Trustee Allen, to approve Town bills and warrants be drawn in payment of same. Fund Title Amount Town Fund $4,138.77 General Assistance Fund 2,697.02 IMRF Fund Social Security/Medicare Fund Liability Fund Total $6,835.79 Roll Call #12: Ayes: Trustees Bastian, Dennis, Fleming, Andersen, Allen, and Karlin, 6. Absent: Trustee Schwartzman, 1. 16 9034 Trustee Allen moved, seconded by Trustee Andersen, to approve Resolution 16 05 determining the 2016 Property Tax Levy, which is not more than 105 percent and therefore will not require a truth in taxation public hearing. The tax levy request will not exceed $511,000. Roll Call #13: Ayes: Trustees Bastian, Dennis, Fleming, Andersen, Allen, and Karlin, 6. Absent: Trustee Schwartzman, 1. Trustee Allen moved, seconded by Trustee Dennis, that the Town Board resume sitting as the City Council. The motion carried by voice vote. October 17, 2016 Page 6 of 7
CLOSING COMMENTS Council Member Allen reminded drivers to be aware of children crossing the street and darting into traffic. Council Member Fleming would like an exemption given to individuals that are late on a water bill but historically have paid on time or have a health issue. City Manager Thompson stated that staff is discussing this topic and will be bringing something back to Council. Mayor Pritchard congratulated Knox College on the opening of the new Whitcomb Art Center, their first new building in over forty years. He also thanked them for their commitment and investment in our community. There being no further business, Council Member Dennis moved, seconded by Council Member Bastian, to adjourn the regular meeting at 7:23 p.m. Roll Call #14: John Pritchard, Mayor Kelli R. Bennewitz, City Clerk October 17, 2016 Page 7 of 7