NEWPORT NEWS REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING January 15, 2019 8:30 a.m. 227-.27" Street, 1 Pledge of Allegiance to the Flag of the United States of America 2. Roll Call 3. Consider approval of minutes of regular meeting,. 4. Election of Officers of Board of Commissioners a. Chairman b. Vice-Chairman 5. Consider motion affirming appointments a. Secretary-Treasurer b. Assistant Secretary-Treasurer 6. Communications 7. New Business a. Consider a resolution authorizing a Loan Modification Request from the Community Housing Partners for River Trace Apartments b. Consider a Resolution approving a Loan Modification of the Urban Development Action Grant Loan Funds for Pearlie's Restaurant. 8. Report to the Board 9. Closed session in accordance with the Virginia Freedom of Information Act, Code of Virginia, Section 2.2-3711 10. Consider adoption of resolution certifying a Closed Meeting in conformity with Virginia law. 11. Any other business to come before the Board. 12. Adjournment. Comments from the Public: (Time Limit 5 Minutes)
Having duly given public notice, the Board of Commissioners of the met at the offices of the Authority at 22727th Street, in the City of, Virginia, at 8:30 a.m. on Tuesday, December 18, 2018. Pledge of Allegiance Chairman Berry led the assembly in the Pledge of Allegiance to the Flag of the United States of America. Roll Call The meeting was called to order by the Chairman, and those present were as follows: Commissioners present: - Bea Berry Lou Call Josephine Clark Gary Hunter Kenneth Penrose, Jr Lisa Wallace-Davis Mr. Hager's absence was excused. Also present: Raymond H. Suttle, Jr. Jones, Blechman, Woltz & Kelly, P.C. Karen R. Wilds Executive Director Carl V. Williamson Director of Housing Valarie Ellis Director of Administrative Services Sandra Powell, Director Director of Community Development Lisa Dessoffy, Director Director of Finance Teresa Bennett Executive Assistant Tricia Wilson Development Department, City of Scott Coggins Silver Street Development Corporation Ann Saunders McGuireWoods, LLP Approval of Commissioner Clark moved that the minutes of the meeting of the Board of Minutes October Commissioners held on October 16, 2018 be approved as presented. The motion was 16, 2018 seconded by Commissioner Wallace-Davis and passed with a unanimous vote. Communications The following communications were provided to the Board and reviewed by the 1- I \ A I.-14-.- 4- RA-. Lii ir
the Public Housing Assessment System Score for 2018. We received an additional four points in the Physical category (condition of our Public Housing properties) and one point in the Management category. Our total score is 81, an increase of 5 points over the 2017 score. Ms. Wilds explained as we are able to phase out the aging Ridley property, the physical inspection score should increase. New Business Public Hearing An announcement was made that a public hearing was being held to receive comments on the proposed private activity bond financing for Harbour- Limited Partnership. A notice of the Public Hearing was advertised in the Daily Press on December 4 and December 11, 2018. No public comments were made. Commissioner Davis made a motion to close the Public Hearing. Commissioner Hunter seconded the motion which passed with a unanimous vote. The Board had been provided copies of a resolution for the issuance request of Multifamily Housing Revenue Bonds for Newport Harbour Apartments. On October 11, 2018, Harbour- Limited Partnership do Silver Street Development Corporation applied to the Authority for the issuance by the Authority of up to Approving the Issuance $18,000,000 of its Multifamily Housing Revenue Bonds to assist the Borrower in of Multifamily Housing Revenue Bonds for the financing a portion of the cost of acquiring, const4ructing, renovating, rehabilitating Acquisition, and equipping the multifamily residential rental housing project located at 2300-2382 Construction, Madison Avenue. The Authority and the City Council previously approved this Renovation, revenue bond issue in December, 2017 and January, 2018 respectively, but those Rehabilitation and Equipping of the approvals will lapse before the developer is prepared to close on the financing early Newport Harbour next year. Newport Harbour Apartments is comprised of 31 two-story buildings Apartments Multifamily containing approximately 200 units, a one-story common laundry building, and a one- Housing Facility located story community and leasing office building. The total project acquisition and in the City of Newport News, VA development costs are estimated to be $33,799,041. Commissioner Call made a motion to approve the resolution. Commissioner Clark Authorizing Amendment to the Five Year/Annual Plan and Establishing Flat Rents The Board had been provided copies of a resolution authorizing the Public Housing Flat Rents - Agency Plan Amendment. The Department of Housing and Urban Development (HUD) regulations require Housing Authorities to develop a flat rent schedule for each public housing complex. The flat rent is based on the market rent charged for comparable units in the private, unassisted rental market. These schedules are a component of the Agency Plan. An Authority may set their flat rents no lower than 80% of the fair market rent (FMR) in their area. Families' rents will change at their next income re-examination. Families still have the option of selecting the Income Based rent, which may be lower. This change will only impact three of the 1,150 families in public housing. In order to address hardships by any increased rents, Ms. Wilds has asked staff to continue to phase in the flat rent increase by $50. quarterly until the new amount is achieved. Commissioner Clark made a motion to approve the resolution. Commissioner Penrose seconded the motion which passed with a unanimous vote. The resolution is attached Anorovina the Housina The Board was provided copies of a resolution approving the Housing Choice Voucher (HCV) Payment Standards - Agency Plan Amendment. The Housing Choice Voucher Payment Standard is used to calculate the housing assistance payment for families participating in the Section 8 program and is the maximum monthly assistance
equal to those set in 2017. This will require the payment standard percentages of the FMR's to vary from 103-105% by bedroom size. This action retains the potential units which may be included in the program, assists to maximize the lease rate and keep the program reserves at recommended levels. These changes will be effective for current HCV clients at each family's next regular reexamination. The change will become effective January 1, 2019. Commissioner Penrose made a motion to approve the resolution. Commissioner Call The Board had been provided copies of a resolution authorizing a revision to the Admissions & Continued Occupancy Policy and the Housing Choice Voucher Administrative plan. Ms. Wilds stated that two policy changes need to be made to the Authorizing Admissions & Continued Occupancy Policy (ACOP) and the Housing Choice Voucher Amendments to the Administrative Plan. These changes are required for compliance with the HUD Notice Admissions and Continued Occupancy on the Housing Opportunity through Modernization Act and Mainstream Vouchers Policy, Housing Choice program requirements. HUD is requiring Public 's to provide Voucher Administrative minimum heating standards within public housing units. Ms. Wilds recommended Plan and Five Year Plan policy changes to read: 1) If the temperature is PHA-controlled, the minimum temperature in each unit must be at least 68 degrees Fahrenheit. 2) If the temperature is resident-controlled, the heating equipment in each unit must have the capacity of heating to at least 68 degrees Fahrenheit. HUD is also requiring PHA's to establish a preference for Mainstream Vouchers in the Administrative Plan and ACOP for persons with disabilities who are transitioning out of institutional and other segregated settings, at serious risk of institutionalization, homeless or at risk of becoming homeless. Ms. Wilds recommended NNRHA allow these clients to apply, directly, for the Mainstream Voucher program through the advertised application process. Referrals from partner agencies will be accepted after the eligible applicants from the wait list have been placed. Commissioner Davis made a motion to approve the resolution. Commissioner Penrose seconded the motion which passed with a unanimous vote. The resolution is attached The Board had been provided copies of a resolution authorizing the charge off of Tenants' Accounts Receivable for the period of May 1, 2018 to September 30, 2018. The Executive Director stated 89 accounts totaling $61,689.89 were being Authorizing Charge Off recommended for charge off. The average amount per vacated account is $693.14. of Tenants' Accounts Ms. Wilds told the Board that after charge off, the accounts continue to be pursued for Receivable collection. Collection efforts on charged off accounts and collections from previously charged off accounts are $12,557.67 which reduces the actual loss for the fiscal year to $49,132.22 which represents 1.7% of anticipated rents. Commissioner Hunter made a motion to approve the resolution. Commissioner Clark Report to the Board A Report to the Board for December, 2018 had been provided to the Commissioners. A copy of the subject report is on file in the office of the Executive Director. Mr. Williamson reported twelve Serve the City volunteers visited with Spratley House seniors on November 10th The goal of Serve the City is to transform communities through partnerships between the police department, faith-based organizations, civic leagues, businesses and schools by building trusting relationships. Ms. Dessoffy reviewed the Voucher Utilization Report in the Report to the Board. She also reported that the auditors have begun their preliminary field work for the annual audit. We have a tight timeline in getting this completed and hope to have it done by
Ms. Wilds presented pictures on the Seniors Holiday Luncheon, held at the Marshall Courts Recreation Center on December 10th as well as pictures from the Coat Drive, held at the Family Investment Center on December 13th Also, as part of the monthly Ridley Tenant Council meeting on December 13th, an update on the Choice Neighborhood Initiative was provided to the residents. Ms. Wilds announced that Bill Black will be our new Commissioner, effective January 24, 2019 with the retirement of Bea Berry. Closed Session Other Business Adjournment There being no other business to come before the Board, the Chairman adjourned the meeting at 9:09 a.m. i v" l Secretary- T asurer - 4 A/ g w n~i