AGENDA for the University of the Fraser Valley SENATE September 16, :30 pm Abbotsford campus - Room A225/229

Page AGENDA for the University of the Fraser Valley SENATE September 16, 2011 2:30 pm Abbotsford campus - Room A225/229 1. CALL TO ORDER 2. ITEMS FOR APPROVAL 3-9 10-12 2.1. Agenda THAT the agenda for today's meeting of Senate be approved, as presented. 2.2. Minutes THAT the minutes for the May 27, 2011 meeting of Senate be approved, as presented. 2.3. Minutes - Extraordinary Meeting THAT the minutes for the July 12, 2011 extraordinary meeting of Senate be approved, as presented. 3. REPORTS 3.1. Report from the Provost and Vice-President - Eric Davis 3.2. Report from the President and Vice-Chancellor - Mark Evered 4. DECISION ITEMS 13-15 4.1. Senate Governance Committee Gerry Palmer 4.1.1. Senate policies THAT Senate approve the process for reviewing and amending Senate policies, as presented. THAT Senate approve the addition to the Senate Governance Committee's terms of reference, as presented, tasking the committee with the review of Senate policies being revised or developed by other standing committees of Senate. Page 1 of 30

Page UFV Senate Meeting, Public Session September 16, 2011 16-17 18 19 20 4.1. Senate Governance Committee Gerry Palmer 4.1.2. Vacancies on standing committees of Senate (3) 4.2. Academic Planning & Priorities Committee Eric Davis 4.2.1. Transfer credit requests APPC recommends to Senate that all transfer credit requests go to departments for review and decision, for a term ending 31 December 2011, for individual student decisions only (no precedent setting decisions). 4.2.2. Program Review - Continuing Studies THAT Senate move acceptance of the Continuing Studies program review, as the quasi-beginning of an operational review. 4.2.3. Program Review - Physics THAT Senate approve the Physics program review. 4.3. Approval of Graduands Karen Evans The graduand list for this month will be distributed under separate cover. 21 22-24 25-27 28 29-30 5. CORRESPONDENCE 5.1. Chancellor appointment 6. REPORTS and INFORMATION ITEMS 6.1. President's Report to the Board of Governors 6.2. Senate Governance Committee approved minutes 6.3. Acting Chair on Senate Research Committee for 2011-12 academic year 6.4. Graduate Student vacancies on standing committees 6.5. Senate notice of motions, summaries of meetings, approved minutes of Senate, standing committee and faculty councils are posted at www.ufv.ca/senate 6.6. UFV policies and procedures, and elections at Senate and the Board of Governors are posted at www.ufv.ca/secretariat 7. ADJOURNMENT and NEXT MEETING Page 2 of 30

Agenda Item # 2.2. Draft Minutes for the University of the Fraser Valley SENATE May 27, 2011, 2:00 pm Abbotsford Campus, A225/229 PRESENT: REGRETS: GUESTS: Greg Anderson, Kevin Au, Tom Baumann, Maria Bos-Chan, Jason Brandenburg, Mark Brosinski, Kelly Chahal, Bill Cooke, Eric Davis, Elizabeth Dow, Mark Evered (Chair), Rosetta Khalideen, Harv McCullough, Rod McLeod, Sylvie Murray, Jacqueline Nolte, Gerry Palmer, Shane Potter, Teresa A. Piper, Shane Potter, Ora Steyn, Norm Taylor, Leanne Tielmann, Scott Varga, Nikolas Venema Trudy Archie, Sue Brigden, Kim Isaac Karen Cooper, Vlad Dvoracek, Sonja Klotz, Ian McAskill Senators-elect: Nathan Abrahams, Wise Bakson, Alycia Bradley, Chantelle Marlor, Steven Marsh, Maggie Theron, Noham Weinberg 1. CALL TO ORDER Chairman Evered called the meeting to order at 2:05 pm. 2. WELCOME FROM THE CHAIR Special thanks were extended to outgoing student senators, and a warm welcome extended to faculty and student senators-elect who were in attendance as guests at the meeting and to Greg Anderson, returning in 2011-12 as Board representative on Senate. The Chair was turned over to Gerry Palmer for the next items of business. 3. ITEMS FOR APPROVAL 3.1. Agenda -- 2011 05 27 Minutes Page 3 of 30

Agenda Item # 2.2. Senate 2011 05 27 draft minutes Page 2 THAT the agenda for the 2011 05 27 meeting of Senate be approved as presented. N. Venema/T. Baumann 3.2. Minutes 2011 05 06 THAT the minutes for the 2011 05 06 meeting of Senate be approved as presented. R. McLeod/S. Varga 4. REPORTS 4.1. Report from the Provost and Vice-President, Academic Learning Outcomes at UFV The Teaching and Learning Advisory Council will take the lead in developing institution-wide learning outcomes. Input from faculty councils, Senate, and other internal bodies will be sought in developing a distinct sense of identity with outcomes unique to UFV. The Provost forum in September 2011 and the professional development opportunity in May 2012 will be devoted to the topic. Centre for Indo-Canadian Studies Special thanks to the Centre for Indo-Canadian Studies for hosting the very successful and well-received international conference Transnational Punjabis in the 21 st century. A letter by a visiting faculty member was brought to Senate s attention, thanking the Centre for Indo-Canadian Studies for the best organized conference s/he had ever attended. 4.2. Report from the President and Vice-Chancellor Partnerships with other institutions Nicola Valley Institute of Technology NVIT has a recognized expertise in its support for Aboriginal students and partnership with Aboriginal communities; opportunities are being explored for bridging UFV degree programs to NVIT certificate and diploma programs. President Evered recently toured 5 cities in China, accompanied by Tom Baumann of Agriculture, and UFV China liaison Betty Wang, to strengthen ties with our current partners and explore more areas for cooperation and opportunities for students. Areas of discussion included graduate student opportunities and faculty exchanges. The nature of partnership focus is shifting to arts, fine arts, environmental and other sciences. Minutes Page 4 of 30

Agenda Item # 2.2. Senate 2011 05 27 draft minutes Page 3 Co-registration initiative being explored to facilitate student transfer and to build relationships beneficial for institutional and student planning. Convocation Ceremonies will be held at the Abbotsford Sports and Entertainment Centre; June 9, 2:30 pm ceremony : Faculty of Professional Studies; Honorary Doctorate degree for Patsy George; June 10, 9:30 am ceremony: Faculties of Arts and Access & Continuing Studies; Honorary Doctorate degree for Vicki Gabereau; June 10, 2:30 pm ceremony: Faculties of Science and Trades & Technology; Faculty is encouraged to support their graduating students by attending the ceremonies and taking part in the faculty procession. Bill Cooke s retirement President Evered, on behalf of Senate, wished to recognize Bill s retirement at the end of June; The search for a University Secretary/Registrar is underway. Karen Evans will step in the role in the interim; Bill has agreed to undertake a few projects and assist in the transition; There will be an opportunity to roast and toast Bill in the Fall. Senate recognizes Bill Cooke s many lasting contributions to Senate and the University through his work as Registrar, Secretary of Senate, and member of the senior administrative team and thanks him for extraordinary service to students and his many colleagues. M. Evered/T.A. Piper UNANIMOUSLY Correspondence President Evered received a letter from a student, thanking UFV, in particular the UUP Department, for an amazing educational experience, with special thanks extended to Judy Larsen, Anna Wauthy, and Kulwant Gill. President Evered added his own thanks to the UUP Department, and also to everyone at the University for providing this kind of student service. The Chair was returned to President Evered for the next item of business. 5. DECISION ITEMS 5.1. Election of Senate Vice-Chair Minutes Page 5 of 30

Agenda Item # 2.2. Senate 2011 05 27 draft minutes Page 4 Chairman Evered made the annual call for a vice-chair for Senate for 2011-12. Gerry Palmer volunteered to return to the position for another year. Senators unanimously supported his nomination. THAT Senate nominate Gerry Palmer as vice-chair on Senate for the 2011-12 academic year. T.A. Piper/E. Davis The Chair was returned to Gerry Palmer for the next items of business. 5.2. Undergraduate Program Advisory Committee 5.2.1. Bachelor of Science ENGL/CMNS graduation requirement -- Karen Cooper and Ora Steyn THAT Senate approve the change to the Bachelor of Science ENGL/CMNS graduation requirement, effective September 2011: Current requirement Two courses selected from the following: any ENGL courses numbered 105 or above CMNS 155 any CMNS course numbered 235 or above Proposed requirement Any two courses from the following: university-level ENGL, CMNS 155, or any CMNS course numbered 235 or above. O. Steyn/T. Baumann 5.3. Undergraduate Education Committee -- Rod McLeod 5.3.1. Program and course approval process THAT the Undergraduate Education Committee assume the role of the Undergraduate Program Advisory Committee according to Policy 110.29 (program and course approval), until that policy has been revised. R. McLeod/H. McCullough 5.3.2. Special admissions Minutes Page 6 of 30

Agenda Item # 2.2. Senate 2011 05 27 draft minutes Page 5 THAT pending review of Policy 340.04 (admission to undergraduate programs), Senate grant authority for decisions on special admissions, to a subcommittee consisting of two faculty members of the Undergraduate Education Committee and one advisor, with support from the Associate Registrar, Admissions. R. McLeod/N. Venema 5.3.3. General Framework for Honours Program Correction The General framework for UFV Honours Degrees was approved by UCC on December 11, 2002. The requirements recorded in the minutes did not reflect the decision at that meeting. A correction is required to include the words at least one of preceding the four requirements. THAT Senate approve a change to the General Framework for Honours Degrees, as recorded in the minutes of the December 11, 2002 UCC meeting, to include at least one of with respect to the four points included in the second requirement, as outlined below: 2. Honours programs must contain additional requirements to a corresponding major or degree program, as specified by the department, which includes at least one of: a) additional credit requirements of up to 12 credits for a maximum of 132 credits for the degree; b) completion of additional educational activities such as an honours seminar, thesis, or project; c) completion of new courses specific to the honours degree; d) completion of specified courses already existing in the current degree program but which are not mandatory in that program. R. McLeod/G. Palmer The second motion proposed that Senate direct UEC to review the General Framework for Honours Degrees and report back by March 2012. Concern was expressed about the timeline proposed as it may negatively affect the approval of programs currently being developed. Provost Davis recommended shortening the deadline to January 2012. THAT Senate direct UEC to review the General Framework for Honours Degrees and report back by January 2012. Minutes Page 7 of 30

Agenda Item # 2.2. Senate 2011 05 27 draft minutes Page 6 R. McLeod/N. Taylor 5.4. Graduands 5.4.1. Approval of Graduands 2011 05 27 Students indicated with an asterisk in the list presented at Senate have not fulfilled their graduation requirements, pending final grades being recorded. Students with conditions met by convocation will be permitted to participate in the ceremony while those who have not fulfilled their graduation requirements by convocation will require special permission from the Registrar, in consultation with the dean of their faculty, as to whether they are allowed to participate or will need to re-apply to graduate. THAT Senate add the persons, and their graduation award listed in the report presented at Senate, to the convocation roll with the condition that, in the judgment of the Registrar, all requirements for graduation have been met and that any additions to the list be approved by the Senate Chair, Vice-Chair, and the Registrar. B. Cooke/E. Davis 6. DISCUSSION ITEMS Registrar Cooke also presented a statistical summary of credentials awarded at UFV from 1999 to 2011. 6.1. The Roles and Responsibilities of Senate Gerry Palmer and Mark Evered Gerry Palmer reported on discussions at the joint Board/Senate ad hoc committee. An initial proposal is underway. President Evered reported that, as stipulated in the University Act, UFV s bicameral model of governance assigns certain roles and responsibilities to Senate. The joint Board/Senate committee is working on addressing joint issues. Discussion took place on the roles and responsibilities of Senate what s working and what s not. A seminar on university governance, clarifying the roles of Senate and the Board, is being planned. 6.2. Ministry Requirements for Institutional Accountability -- Vlad Dvoracek Vlad Dvoracek gave an overview of the institutional accountability report to be submitted to the Ministry for feedback. The report is consistent with the education plan presented at the Board. The draft report is posted at http://www.ufv.ca/assets/irp/ufv+institutional+accountability+report+plan+sept +02+2010.pdf. Minutes Page 8 of 30

Agenda Item # 2.2. Senate 2011 05 27 draft minutes Page 7 Deadline for feedback from UFV community: July 1, 2011 Report submitted to Ministry: July 15, 2011 President Evered thanked Vlad Dvoracek for the extensive work in preparing the report. 7. INFORMATION ITEMS 7.1. President s report to the Board of Governors May 10, 2011 report attached to agenda package. 7.2. Senate election result Chantelle Marlor has been elected to Senate as the second Faculty of Social Sciences member. She joins Steven Marsh as a Faculty of Social representative from August 1, 2011 to July 31, 2012. 7.3. 2011-12 Senate meeting information attached to agenda package note time change. 8. IN-CAMERA ITEMS under separate cover 9. ADJOURNMENT to Board/Senate reception hosted by President Evered Tom Baumann moved to adjourn the meeting at 3:57 pm. Minutes Page 9 of 30

Agenda Item # 2.3. Draft Minutes for the Extraordinary Meeting of the University of the Fraser Valley SENATE July 12, 2011, 10:00 am Abbotsford Campus, A235 PRESENT: REGRETS: GUEST: Tom Baumann, Maria Bos-Chan, Sue Brigden, Mark Brosinski, Eric Davis, Karen Evans, Rosetta Khalideen, Harv McCullough, Rod McLeod, Gerry Palmer (chair), Shane Potter, Ora Steyn, Norm Taylor, Leanne Tielmann, Scott Varga, Nikolas Venema Trudy Archie, Jason Brandenburg, Kelly Chahal, Elizabeth Dow, Mark Evered, Kim Isaac, Harv McCullough, Sylvie Murray, Jacqueline Nolte, Teresa Piper, Ora Steyn Bill Cooke, Advisor to Senate 1. CALL TO ORDER Vice-Chair Gerry Palmer stepped into the role of chair, as Chairman Mark Evered was unable to attend today s meeting. Chairman Palmer called the meeting to order at 10:05 am and welcomed all to the meeting. A special welcome was extended to Karen Evans, acting as interim Registrar and University Secretary, and also to Bill Cooke, acting as advisor to Senate on this item of business. 2. ADOPTION OF AGENDA Today s special meeting of Senate has been called in accordance with the guidelines for the conduct of Senate business in summer months, approved at Senate on April 8, 2011. The item of business for today s meeting is deemed urgent due to time considerations which would affect the student s ability to register for courses in September. Minutes - Extraordinary Meeting Page 10 of 30

Agenda Item # 2.3. Senate extraordinary meeting of 2011 07 12 draft minutes Page 2 THAT the agenda for the 2011 07 12 extraordinary meeting of Senate be approved as presented. N. Venema/T. Baumann 3. ITEM OF BUSINESS 3.1. Creation of an ad hoc committee to hear a student appeal A student misconduct, resulting in the suspension of the student, is being appealed by the student and requires a final decision. The current student conduct policy allows appeals to the Board. However, the University Act has precedence over the policy, requiring student conduct appeals to be heard by Senate, as outlined in the University Act, whereas the president has power to suspend a student and to deal summarily with any matter of student discipline. The action of the president is final and subject in all cases to an appeal to the Senate. The Senate of a special purpose teaching university sets policies and procedures for appeals by students on academic matters and establishes a final appeal tribunal for these appeals. The student conduct policies are currently being reviewed by a Senate task force and will address this ambiguity. Until a revised policy is approved, the Board and Senate agree that Senate will hear the appeal and make the final decision. Composition: Senators agreed, in a non-precedence setting decision, that the tribunal would be comprised of three senators: one student, one elected faculty member, and one administrator. Potential conflicts of interest areas were eliminated with the voluntary self-exclusion from membership on the ad hoc tribunal by those senators who identified themselves as either being closely associated with the faculty in question or having prior knowledge of the case. THAT Senate create an ad hoc tribunal to hear the student appeal, dated June 13, 2011 which resulted in a suspension decision, and delegate to the tribunal the power to make a final decision. The tribunal will be comprised of: Shane Potter elected student senator Tom Baumann elected faculty member Eric Davis administrator N. Venema/R. McLeod The tribunal panel will determine the process to be followed. Minutes - Extraordinary Meeting Page 11 of 30

Agenda Item # 2.3. Senate extraordinary meeting of 2011 07 12 draft minutes Page 3 THAT Senate establish the deadline for the final decision by the Senate ad hoc tribunal for this student appeal shall be 6:00 pm on Friday, July 22. S. Varga/N. Taylor 4. ADJOURNMENT The meeting was adjourned at 10:25 am. Minutes - Extraordinary Meeting Page 12 of 30

Agenda Item # 4.1.1. MEMORANDUM To: Mark Evered, Chair, Senate From: Gerry Palmer, Chair, Senate Governance Committee Date: September 16, 2011 Chair: Assistant: Phone: Gerry Palmer 504-7441 ext. 4196 Monique Castonguay 504-7441 ext. 5113 Re: Process for reviewing Senate policies The Senate Governance Committee has developed a process for reviewing and amending Senate policies, as presented in the attached document, submitted to Senate for approval. The Senate Governance Committee further recommends that its terms of reference be revised to include the task of reviewing Senate policies. THAT Senate approve the process for reviewing and amending Senate policies, as presented. THAT Senate approve the addition to the Senate Governance Committee s terms of reference, as presented, tasking the committee with the review of Senate policies being revised or developed by other standing committees of Senate. Senate policies Page 13 of 30

Agenda Item # 4.1.1. Process for reviewing and amending Senate policies 1. When a policy is to be reviewed: a) The Assistant to the University Secretary will initiate the review by advising the chair(s) of the standing committee(s) allocated the policy and propose a schedule for completion. b) The committee will review the policy and consult with interested parties, including the faculty councils and other standing committees, as it deems appropriate. c) The committee chair, with the assistance of the Assistant to the University Secretary, will send copies of the revised policy (using Word, one with track changes and one in final format) to the chair of SGC along with a memo outlining the changes, a summary of the consultation that took place, and the rationale for the changes. d) If SGC approves the revised policy, it will make a recommendation to Senate for approval. 2. When a new policy is developed by a standing committee, the committee should advise the Assistant to the University Secretary and then follow steps b to d above. The Assistant to the University Secretary will 1. identify when the review of a policy is due and initiate the review process; 2. oversee standardized formatting of policies; 3. manage the development or review process: a. record and encourage consultation, b. publicize the work on policies on the Senate web site, c. assist with wording to ensure a coherent document, and d. ensure that the appropriate material is sent to SGC for consideration. 4. Publish updated versions of policies on the Secretariat web site when approved by Senate. To SGC May 10 and June 7, 2011 To be brought to Senate September 16, 2011 for approval Senate policies Page 14 of 30

Agenda Item # 4.1.1. SENATE GOVERNANCE COMMITTEE TERMS OF REFERENCE The Committee has the responsibility to: 1. Advise Senate on all matters related to the conduct of the business of Senate and its committees, their meetings, and their proceedings. 2. Review, at the request of Senate, but at least every three years, the by-laws of Senate. 3. Review, at least once every three years, the configuration of standing committees of Senate, their membership, terms of reference, and their consultation and reporting relationships; propose to Senate any recommendations for change. 4. As directed by Senate, facilitate the nomination of members to serve on Senate committees. 5. Advise Senate on procedures for the recommendation and selection of candidates for president, deans, librarians, the registrar, and other senior academic administrators designated by the Board. 6. As directed by Senate, facilitate the nomination of members to serve on Senate review and appeal committees, selection committees, and hearings. 7. Advise Senate on matters related to Senate elections. 8. Co-ordinate the work of Senate committees, especially where consultation between standing committees is required. 9. Co-ordinate the development of policies, programs, and practices that involve more than one Senate committee. 9.10. Recommend to Senate for approval any Senate policies revised or developed by other standing committees. 10.11. Establish such sub-committees as needed to fulfill the committee's responsibilities. 11.12. Other duties as assigned by Senate. COMPOSITION The membership shall be: Voting members: Vice-Chair of Senate, who shall be the chair One dean, approved by Senate Three faculty members of Senate, approved by Senate One staff member of Senate, approved by Senate One student member of Senate, approved by Senate Ex-officio non-voting member: University Secretary and Registrar Administrative Support Office of the University Secretary Approved at Senate 2010 05 07 Addition of criterion 10 to be brought to Senate for approval September 2011 Senate policies Page 15 of 30

Agenda Item # 4.1.2. MEMO To: Gerry Palmer, Chair of the Senate Governance Committee From: Eric Davis, Chair of the Academic Planning and Priorities Committee Date: August 22, 2011 Re: Vacancies on Academic Planning and Priorities Committee Due to recent resignations, APPC requires two new members: 1 undergraduate student to replace Gabriela Kettner 1 faculty member of Senate to replace Teresa Piper Vacancies on standing committees of Senate (3) Page 16 of 30

Agenda Item # 4.1.2. MEMO To: Gerry Palmer, Chair of the Senate Governance Committee From: Jackie Hogan, Chair of the Senate Budget Committee Date: September 8, 2011 Re: Vacancy on Senate Budget Committee Due to a recent resignation, the Senate Budget Committee requires a new faculty member. Vacancies on standing committees of Senate (3) Page 17 of 30

Agenda Item # 4.2.1. MEMO To: Mark Evered, Chair of Senate From: Eric Davis, Chair of the Academic Planning and Priorities Committee Date: June 1, 2011 Re: Transfer credit requests A request was put forward by the Senate Governance Committee that the Academic Planning and Priorities Committee oversee certain policies, specifically Transfer Credit. There are some issues around transferability, for example, where courses are not exact matches. Most requests are undergraduate transfer credit requests so some members felt the Undergraduate Education Committee should take on aspects of the policy (that used to be the responsibility of the Academic Standards Committee - now disbanded) but other members felt these decisions are appropriately made at the department level. Since Senate will not revise policies before November, it was recommended that APPC ask Senate to approve the committee delegating the work of reviewing requests for Transfer Credit back to the departments. APPC recommends to Senate that all Transfer Credit requests go to departments for review and decision, for a term ending 31 December 2011, for individual student decisions only (no precedent setting decisions). Transfer credit requests Page 18 of 30

Agenda Item # 4.2.2. MEMO To: Mark Evered, Chair of Senate From: Eric Davis, Chair of the Academic Planning and Priorities Committee Date: September 6, 2011 Re: Continuing Studies Program Review At the June 8, 2011 APPC meeting, Harv McCullough and Sue Brigden presented the Continuing Studies (CS) program review. This was a long and comprehensive review that did not fit our policy so it became more like an operational review. CS has started to initiate some of the recommendations but others cannot be done or were not supported by the Dean(s). The next stage is to move into the operational/structural review. APPC believes broad discussions need to take place on: i) the role of Continuing Studies at UFV;, ii) benefits/ implications of entrepreneurial; iii) the types of courses and programs CS should offer; iv) the development of guiding principles to inform our CS activities and perhaps more closely align CS programs in our university programming. THAT Senate move acceptance of the Continuing Studies program review, as the quasi-beginning of an operational review. Program Review - Continuing Studies Page 19 of 30

Agenda Item # 4.2.3. MEMO To: Mark Evered, Chair of Senate From: Eric Davis, Chair of the Academic Planning and Priorities Committee Date: September 6, 2011 Re: Physics Program Review At the June 8, 2011 APPC meeting, Ora Steyn, Dean of Science, presented the Physics program review. The department has started to implement some recommendations but most have budgetary implications so the Dean/department will: prioritize the recommendations, develop an action plan, and implement as many recommendations as possible. THAT Senate approve the Physics program review. Program Review - Physics Page 20 of 30

Agenda Item # 5.1. Chancellor appointment Page 21 of 30

Agenda Item # 6.1. PRESIDENT S REPORT TO THE BOARD OF GOVERNORS September 2011 President s Report The new academic year has just begun and another exciting year is before us all. The Graduate and Research Studies area and the Centre for Indo-Canadian Studies have provided the following information for this month s President s Report to the Board. An update on the President s activities will be presented at the meeting. Graduate and Research Studies (Yvon Dandurand, Associate VP) Undergraduate Research Excellence Awards: On May 30, 26 students were presented with undergraduate research awards totalling $18,000. These awards and several national student research awards were recognized at a celebration dinner held at the Ramada Inn. The event program, photos and student slides are available for viewing at http://www.ufv.ca/research/research_news_and_events.htm. Canada Research Chairs: UFV has qualified for two new Tier 2 Canada Research Chairs. UFV is planning to propose candidates to the Chair Secretariat by April 2012. Internal consultations have begun. Research and Publications Catalogue: This annual publication highlights faculty and student research publications and presentations over the past year and is a handy reference tool to help inform our communities and colleagues about the research undertaken at UFV. It can be viewed at www.ufv.ca/research/publications. Masinde Muliro University of Science and Technology (MMUST) Visitors: UFV hosted two guests from MMUST (Kenya) for two weeks in August. Professor John Otsyula Shiundu, Deputy Vice Chancellor (Planning, Research and Extension) and Professor William Wanjala Toili spoke at a public lecture, The Hunger Disaster in Kenya and in the Horn of Africa, on August 24. UFV and MMUST signed a collaboration and exchange agreement two years ago. Since then a student exchange agreement has been developed and exchange visits of faculty members have begun. The two universities are currently engaged in a cooperation project funded by the Association of Universities and Colleges of Canada (AUCC) and the Associations of African Universities. AUCC/CIDA Students for Development Project: UFV has partnered with Ardhi University in Tanzania on student internships program funded by the Canadian International Development Agency (CIDA) and the Association of Universities and Colleges of Canada (AUCC). UFV has signed a contribution agreement with the AUCC whereby the university will receive $189,600 over a four-year period. President's Report to the Board of Governors Page 22 of 30

Agenda Item # 6.1. President s Report to Board of Governors September 2011 Ardhi University s Institute of Human Settlements Development (IHSS) is already involved in a range of projects related to human settlement upgrading, sustainable development, and food security. The IHSS, in cooperation with Kesho Trust, Sustainable Cities International and other governmental and non-governmental organizations, participates in settlement planning throughout Tanzania. The IHSS will be cooperating directly with UFV s Global Development Institute (GDI). This past summer, two UFV students were engaged in sustainable development initiatives related to ongoing settlement upgrading projects in Tanzania. Two other students will be conducting an internship in Tanzania in January 2012. Also beginning in January, two doctoral students will study at UFV and participate in research at UFV s GDI and its partners in research and applied projects related to food security, urban farm networks and sustainable schools in both Tanzania and in British Columbia. CIDA Development for a New Generation Events: The Canadian International Development Agency (CIDA) Public Engagement Fund project is drawing to a close. The project, under the direction of the UFV Global Development Institute is aimed at increasing the awareness, understanding, and engagement of secondary school-aged youth (13-18 years of age) in the Fraser Valley region of British Columbia on Canada s approach to sustainable international development with particular reference to CIDA s focus on improving health and strengthening basic education. It emphasizes how Canadian youth can get involved in development projects and activities involving youth in developing countries. International development skills workshops for high school students will be held on campus on September 24 and a final wrap-up event is planned for October 15. Lectures/Microlectures: Four University Lectures have been confirmed for the 2011-2012 year and will be announced mid- September. Lectures are planned from Biology, Kinesiology, Visual Arts and Physics. Faculty MicroLectures are being arranged for Wednesday, September 28 on the Abbotsford campus green. Projects: UFV recently completed a study on behalf of the Association of Universities and Colleges of Canada (AUCC) on The Impact of International Cooperation on Pedagogical Practices and Cultures. The study was conducted by Dean Rosetta Khalideen, Yvon Dandurand, and criminology student, Breanna Guy. Forums: The Research Office is supporting a new initiative that will bring faculty members together for the purpose of sharing their research and developing collaborations, primarily in the Social Sciences and Humanities, but all faculty will be encouraged to participate. A formal session will be held off campus in October with smaller informal sessions to be held throughout the year. An informal lunch meeting was held on August 29 for newly hired faculty with an interest in research in order to get to know them and inform them of ways the Research Office may be able to help them engage their students in research and help them achieve their goals. 2 President's Report to the Board of Governors Page 23 of 30

Agenda Item # 6.1. President s Report to Board of Governors September 2011 Information sessions for students interested in Natural Sciences and Engineering Research Council of Canada (NSERC) and The Social Sciences and Humanities Research Council of Canada (SSHRC) scholarships and those interested in research and working with faculty will be held in late September or October. Research Ethics New Policy: Work has started to propose amendments to UFV s Research Ethics policy number 54 to bring it in line with new federal guidelines. A draft new policy will be the object of consultations this fall. The Research Ethics Board (REB) members for 2011-12 are as follows: Sandra Smith (English as a Second Language) is the new Chair and Kathy Keiver (Kinesiology and Physical Education) is the new Vice-Chair and new members Joss Ives (Physics), Andrea Hughes (Psychology), Zina Lee (Criminology), and Shirley Lister (Teacher Education Program). A member from the Faculty of Humanities is still needed. Training for Department Research Ethics committees and new REB members will take place in the fall. Animal Care Committee: UFV submitted responses to the Canadian Council on Animal Care s (CCAC) assessment report which will be forwarded to the assessment panel that visited UFV and the Assessment and Certification Committee for approval. An additional site visit will be scheduled in the fall during which a species other than bovine will be present, as per the CCAC request. Centre for Indo-Canadian Studies Shastri Indo-Canadian Institute: In June, Yvon Dandurand completed his second two-year term as Secretary-Treasurer of the Shastri Indo-Canadian Institute. He will continue to represent UFV on the Institute s Canadian Members Council. India-Canada Summit: Yvon Dandurand represented UFV at the Canada-India Education Summit on Education. Carleton University s Canada-India Centre for Excellence in Science, Technology, Trade and Policy, in partnership with the High Commission for India to Canada; the Department of Foreign Affairs and International Trade, Canada (DFAIT); the Association of Universities and Colleges of Canada (AUCC); and the Shastri Indo-Canadian Institute, held the bi-lateral summit on education from June 16 to 17, 2011 in Ottawa. The Canada-India Education Summit was initiated by the High Commission of India as part of the Year of India in Canada 2011, mandated by the prime ministers of India and Canada. Submitted by: Mark Evered 3 President's Report to the Board of Governors Page 24 of 30

Agenda Item # 6.2. APPROVED MINUTES for the SENATE GOVERNANCE COMMITTEE Meeting of May 10, 2011 2:30 Room B133 Abbotsford campus Present: Kevin Au, Sue Brigden, Mark Brosinski, Bill Cooke, Rod McLeod, Sylvie Murray, Gerry Palmer (Chair), Norm Taylor 1. WELCOME FROM THE CHAIR Gerry Palmer and Sue Brigden will join the meeting later in the session. Norm Taylor volunteered to chair until they arrived. Norm Taylor called the meeting to order at 2:36 pm. 2. ITEMS FOR APPROVAL 2.1. Agenda 2 011 05 10 THAT the agenda for the 2011 05 10 meeting be approved with the additions of: 3.2. Ad hoc Committee of the Board and Senate agenda proposal 4.4 Allocation of policies S. Brigden/R. McLeod 2.2. Minutes 2011 04 12 The minutes of the 2011 04 12 meeting were amended as follows: Current Item 3.2. Policy for Research Excellence Award 4. The fourth Bullet item in 1.2 be changed to read Any member of the SRC who is nominated and accepts the nomination must remove herself/himself. Senate Governance Committee approved minutes Page 25 of 30

Agenda Item # 6.2. Approved minutes of the Senate Governance Committee Meeting of May 10, 2011 Revision to Item 3.2. Policy for Reseach Excellence Award 4. The fourth Bullet item in 1.2 be changed to read Any member of the SRC who is nominated and accepts the nomination must remove herself/himself from the adjudicating process. THAT the minutes for the 2011 04 12 meeting be approved as amended. M. Brosinski/S. Murray 3. NEW BUSINESS 3.1. Teaching Excellence Award Selection Committee Review of Policy 110.31 The proposed amendments and comments were reviewed. After some suggested changes and questions, it was decided that the policy should be referred back to the Teaching Excellence Award Selection Committee for further review. Bill noted that the selection committee may have disbanded already, so it was decided that the Teaching and Learning Advisory Council would be an appropriate group to ask to review the policy. THAT Senate Governance Committee asks the Teaching and Learning Advisory Council to review policy 110.31 Teaching Excellence Award Selection Committee and provide recommendations back to SGC. N. Taylor/R. McLeod 3.2. Ad hoc Committee of the Board and Senate The agenda proposal for the Ad hoc Committee of the Board and Senate to investigate their relations was reviewed and supported. 4. CONTINUING BUSINESS 4.1. Senate Bylaws The by-laws were brought back for further review. Items for action were identified and a few changes were suggested. Sue and Gerry will look into how staggering Senators terms could be implemented with respect to the University Act. Bill will consult with Secretaries of Senate at other universities. Page 2 Senate Governance Committee approved minutes Page 26 of 30

Agenda Item # 6.2. Approved minutes of the Senate Governance Committee Meeting of May 10, 2011 Bill will incorporate the suggested changes into the by-laws and return for further consideration at the next meeting. 4.2. Process for the review of Senate Policies The revised process for the review of Senate policies was discussed. THAT Senate Governance Committee approves the process for reviewing and amending Senate policies subject to a full review at the next SGC meeting. S. Brigden/N.Taylor 4.3. Representation in a faculty by members of other faculties A revised motion was brought and approved at Senate on May 6, 2011 4.4. Allocation of policies There was a quick discussion on the allocation of policies referring to UPAC and ASC, which no longer exist. More consideration will be given by Bill on the best way to proceed with the responsible standing committees. 5. ADJOURNMENT to the in-camera session Page 3 Senate Governance Committee approved minutes Page 27 of 30

Agenda Item # 6.3. MEMORANDUM To: Mark Evered, Senate Chair From: Olav Lian, Chair, Senate Research Committee Date: July 12, 2011 Re: Acting Chair During Sabbatical Leave The Senate Research committee has appointed Scott Sheffield as Vice-Chair of the Senate Research committee at their May 26 meeting and has agreed that Scott will be the interim chair of the SRC while I am on sabbatical leave the coming year. Acting Chair on Senate Research Committee for 2011-12 academic year Page 28 of 30

Agenda Item # 6.4. MEMORANDUM To: From: Eric Davis, Chair of Academic Planning and Priorities Committee Lisa Tassone, Assistant to the University Secretary Date: 22 August 2011 Re: Graduate Student Vacancy The Secretariat office will be calling for expressions of interest for one graduate student to complete the remainder of a 2 year term on Academic Planning and Priorities Committee, ending July 31, 2012. The call will be for three weeks, August 29 to September 16, 2011. Graduate Student vacancies on standing committees Page 29 of 30

Agenda Item # 6.4. MEMORANDUM To: From: Noham Weinberg, Chair of Graduate Studies Committee Lisa Tassone, Assistant to the University Secretary Date: 22 August 2011 Re: Graduate Student Vacancies The Secretariat office will be calling for expressions of interest for two graduate students to complete the remainder of a 2 year term on the Graduate Studies Committee, ending July 31, 2012. The call will be for three weeks, August 29 to September 16, 2011. Graduate Student vacancies on standing committees Page 30 of 30