CITY OF PASS CHRISTIAN MEETING OF THE MAYOR AND BOARD OF ALDERMEN SEPTEMBER 5, 2017, 6:00 P.M. 1. Call to order 2. Prayer and pledge 3. Roll Call ADMINISTRATION 1. Consider approving minutes of the August 10, 2017 Mayor and Board of Aldermen Special Recess meeting, as requested by Dawn Sanders, Deputy City Clerk. A-1. 2. Consider approving minutes of the August 15, 2017 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk. A-2. 3. Consider approving minutes of the August 29, 2017 Mayor and Board of Aldermen Special Recess meeting, as requested by Dawn Sanders, Deputy City Clerk. A-3. 4. Consider authorizing RFQ to solicit Engineering firms to provide combined grant writing, administrative, project management and engineering services for eligible projects to be developed by the City with the consultant with such projects to be funded by prospective Deepwater Horizon Restoration funding grants, as requested by Malcolm Jones, City Attorney. 5. Consider authorizing Harbormaster to use his personal work truck for City projects in an amount not to exceed the mileage reimbursement rate for officers and employees of the State of Mississippi (the Federal Rate ) as provided in MCA Section 25-3-41(2), as amended, as requested by Malcolm Jones, City Attorney. A-5. 6. Consider authorizing the Harbormaster to use his personal work truck for the removal and modification of a portion of the pier/boardwalk on the East wall of the West Harbor, as requested Malcolm Jones, City Attorney. 7. Consider approving request from Team Waste for use of City Court Council Meeting Room on Thursday, September 14, 2017 from 6:00 p.m. to 7:00 p.m. for community trash talks, this bringing favorable notice to the resources and opportunities of the City, as requested by Marian Gest, City Clerk. A-7. 1
8. Consider approving Change Order #2 (Summary) for Drainage Repairs at 104 Fernwood Drive to A & C Industrial, Inc., adjustment of quantity due to final field conditions, with a decrease of -$3,785.00 and a final contract amount of $28,265.00. The Project Engineer advises that this change order is necessary to the scope of work of the contract as originally bid; the project is not a new undertaking outside the original scope of work; the change of the work of the change order is reasonable and in line with the prices under the original contract; entering into the change order is commercially reasonable under the circumstances; and this change order will not circumvent the public purchasing statutes, as requested by City Engineer, Bob Escher. A-8. 9. Consider approving renewing the slip rental agreement with MDEQ to provide for the payment of $30.00 per month for utilities to be charged for such vessel, effective October 1, 2017 thru September 30, 2018. [The City previously decided not to charge this State agency for slip rental fees, but the City is required by law to charge a reasonable sum of the estimated utilities used by such vessel.] A-9. 10. Consider approving request from Coast Episcopal School for use of twenty (20) trash drums for delivery on Thursday, October 19, 2017, to be used on Friday, October 20, 2017 for annual Toast to the Coast fundraising event, this bringing favorable notice to the resources and opportunities of the City, as requested by Lindsay Thompson, Set-Up Chairman. A-10. 11. Consider approving agreement with Local Government Services, LLC (Greg Fender) for the lump sum of $3,000 plus pre-approved out-of-pocket expenses to assist City in reviewing and providing consultation services concerning proposed Cable Television Ordinance for Franchise Agreement from Cable One, Inc. as recommended by the City Attorney. [This is a highly specialized and technical area concerning State and Federal regulations for the execution of a long-term Franchise Agreement with a qualified company for cable TV services. The Miss. Municipal League has recommended this firm and they have represented the Cities of Long Beach and Gulfport and the Harrison County Board of Supervisors amongst numerous other Mississippi public entities in their negotiations of their cable TV Franchise Agreements. The original Franchise Agreement with the City was first approved in 1967 and would have expired 25 years later. However, in 1992 the City apparently approved a renewal clause for the Franchise 2
Agreement that allowed the Franchise to be renewed in five-year intervals thereafter. Based upon his preliminary review, Mr. Fender has recommended that the City not approve the Cable Television Agreement as proposed, but authorize his firm to negotiate more suitable and beneficial terms for the City.] A-11. 12. Consider approving Memorandum of Understanding with Miss. Department of Marine Resources (MDMR) for operation and maintenance of Henderson Park. A-12. 13. Consider discussing buying Historic plaque for Old Spanish Trail, cost $1000.00. Recommendation is to have the City donate $500.00 and Mayor and Board of Aldermen donate remaining $500.00, as requested by Mayor McDermott. PLANNING DEPARTMENT 1. Consider the City Attorney s recommendation to approve a Re-Subdivision at 645 East Scenic Drive, Tax Parcels #0413C-02-046.000 and #0413C-02-042.000. The property owners, Scott and Dawn Brady, propose combining the two lots designated on the Tax Map attached. [While our City Planner has been on leave I have reviewed these applications with the Chairman of the Planning Commission, who has approved these applications.] PD-1. 2. Consider the City Attorney s recommendation to approve a Re-Subdivision at 629 East Scenic Drive, Tax Parcel #0413D-03-001.000. The property owners, David L. and Kimberly Callecod, of 629 E. Scenic propose to convey the triangular piece shown on the attached survey to the property owners, Michael and Angie Callecod, to be combined with their lot situated at 630 E. Second Street. The lot at 630 E. Second Street is designated as Parcel B on the survey and was subdivided from the larger lot at 629 E. Scenic by a Certificate of Re-subdivision approved by the City on March 17, 2015. PD-2. 3
HARBOR DEPARTMENT 1. Consider declaring the following items listed below as surplus to be disposed due to equipment upgrades, damaged equipment, duplicated items on inventory and/or items cannot be located, remove from inventory/fixed assets, as requested by Willie Davis, Harbormaster. H-1. Computer Intel Asset#543 Tag#96 Upgraded Computer Intel Asset#544 Tag#97 Upgraded Battery Back Up Asset#545 Tag#100 Upgraded Battery Back Up Asset#546 Tag#88 Upgraded 2 pc Fr. Split Drill Set Asset#555 Tag#114 Don t have Power Supply Asset#559 Tag#119 Don t have Reception Chair Asset#729 Tag#158 Broken Reception Chair Asset#730 Tag#159 Broken Bestor Conference Table Asset#742 Tag#179 Broken Office Desk Asset#720 Tag#720 Broken Desktop Monitor Asset#747 Tag#80 Surplussed Body Camera Asset#1698 Tag#1968 Broken 2. Consider approving request to evict the following customers from the Pass Christian Harbor for non-payment of boat slip rental in excess of 60 days past due on pleasure pier and 120 days past due on the commercial pier if they are not paid by September 1, 2017. Accounts will be submitted to a collection agency if not paid in full after vessel has vacated the harbor, as requested by Willie Davis, Harbormaster. H-2. Pleasure #00195, #00615, #00674, #00777, #00823, #00842 & #00928 Commercial #00130, & #00166 POLICE DEPARTMENT 1. Consider approving recommendation that the following Officers be promoted to the rank of patrol sergeants. They have passed the civil service exam and their score has been certified by the Civil Service Board. It is also my recommendation that their salary be 4
increased to that of a current patrol sergeant ($35,175.20) with a 1 year probationary period and an effective date of September 8, 2017. Officer Thomas C. Williams Officer Alan Bond 2. Consider declaring the following items listed below as surplus to be disposed due to equipment upgrades, damaged equipment, duplicated items on inventory and/or items cannot be located, remove from inventory/fixed assets, as requested by Police Chief Hendricks. Page 027 Tag 986 Asset 297 Mobile Radio SN 902536 Could Not Locate Last Year Page 028 Tag 979 Asset 301 Mobile Radio SN 9804832 DUPLICATE ITEM Page 029 Tag 977 Asset 303 Mobile Radio SN 9807364 Could Not Locate Last Year Page 030 Tag 974 Asset 306 Mobile Radio SN 9022426 DUPLICATE ITEM Page 030 Tag 973 Asset 307 Mobile Radio SN 9022426 DUPLICATE ITEM TWICE Page 032 Tag 929 Asset 320 Radar Unit SN PYT846002063 Could Not Locate Last Year Page 034 Tag 30 Asset 326 Radio for Police Vehicle SN 8004356 Could Not Locate Last Year Page 079 Tag 15 Asset 946 Taser w/blade-fech Holster NO SERIAL NUMBER Cannot Locate Page 079 Tag 202 Asset 947 Taser w/blade-fech Holster NO SERIAL NUMBER Cannot Locate Page 079 Tag 17 Asset 948 Taser w/blade-fech Holster NO SERIAL NUMBER Cannot Locate Page 080 Tag 26 Asset 949 Bulletproof Vest NO SERIAL NUMBER Cannot Locate Page 080 Tag 27 Asset 950 Bulletproof Vest NO SERIAL NUMBER Cannot Locate Page 087 Tag 895 Asset 982 Charger NO SERIAL NUMBER Cannot Locate Page 087 Tag 991 Asset 983 Charger NO SERIAL NUMBER Cannot Locate 5
CONSENT AGENDA 1. Consider request to allow Officer George Bryan to attend a five-day Back Country Training class on Nov. 30, 2017 through Dec. 2, 2017 held in Biloxi, MS. Tuition is free and use of City vehicle is required, as requested by Police Chief Hendricks. CA-1. 2. Consider request to allow Officer Jared McKinney to attend a two-day Constitutional Law class on September 19-20 2017 held in Biloxi, MS. Tuition is free and use of City vehicle is required, as requested by Police Chief Hendricks. CA-2. 3. Consider request to send FF Emanuel Cintron to a MSFA Confined Space class on September 25-28, 2017 in Jackson, MS. Grant funded class, per diem $100.00 and the use of the city vehicle, as requested by Fire Chief Gordon. CA-3. 4. Consider approving request to send Dawn Sanders to a three-day Fall Session MS Certified Municipal Deputy Clerk Conference held on October 18-20, 2017 in Hattiesburg, MS. Registration fee $200.00, lodging $357.00 and per diem $91.00, as requested by Marian Gest, City Clerk. CA-4. 5. Consider accepting oath of office taken from Tina Dupree as Court Clerk, as requested by Marian Gest, City Clerk. CA-5. 6. Consider approving Pay Application No. 2 (Final) for A & C Industrial, Inc., in the amount of $1,413.25 for Drainage Repairs at 104 Fernwood Drive, as recommended by City Engineer. CA-6. 7. Consider declaring surplus and disposing of the following item located in the Planning Department and remove from City inventory. Item is broken and cannot be repaired, as requested by Shawn Jerone, IT Director. CA-7. iphone 4 Cell phone Tag# 1554 Asset # 602 8. Consider declaring surplus and disposing of the following items located in the Water Department and remove from City inventory. Items are broken and cannot be repaired, as requested by Shawn Jerone, IT Director. CA-8. Refrigerator SN#BA70524438 Tag# 885 Asset # 865 B B Surge Protector Tag#873 Asset#862 6
9. Consider declaring surplus and disposing of the following item located in City Hall Department and remove from City inventory. Item is broken and cannot be repaired, as requested by Shawn Jerone, IT Director. iphone 6 Cell phone SN#352092070085502 10. Consider approving payment of the following A. Garner Russell & Associates, Inc. invoices totaling $6,985.00 and to amend the budget accordingly, as recommended by Bob Escher, City Engineer. CA-10. Invoice 13290 $ 830.00 Prof. Services 2017 Tidelands Invoice 13291 $ 3,570.00 Davis Ave Parking Lot Invoice 13292 $ 2,585.00 Services to the City CLAIMS DOCKET 1. Consider approving Claims Docket in the amount of $294,047.28. CD-1. EXECUTIVE SESSION 1. Consider going into Executive Session to hold strategy session to discuss pending Lawsuit - Steiners v. City of Pass Christian, Sazerac Group, LLC, et als. PUBLIC COMMENT THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON. 7