Board of Education Regular Meeting Open Session May 15, 2014 The regular meeting of the Board of Education of Community Unit School District No. 100 was held Thursday, May 15, 2014 in the office of the Board of Education. The regular meeting was called to order at 7:05 P.M. by Julie Pohlman, Vice President. Other board members present were: Amanda Vaughn, Secretary; Sherry Droste, Stan Kary, and William Yamnitz. Board President Ed Test and board member Ruth Eschbach were absent. Also in attendance were Lori Hopkins, Superintendent; Alan Churchman, District Administrator; Norman Fabry, Special Education Coordinator; Mary Schell, Director of Human Resources and Finance; Keith Norman, Director of Technology; Michelle Bidlack, Early Childhood Director and Principal; Cory Breden, Transportation Director and Principal; Kim Wackerly, Principal; Jason Brunaugh, Assistant Principal; Dennis Williams, Maintenance Supervisor; Tom Bott, The Telegraph; Bob Crossen, Jersey County Journal; District employees Freddy Hatfill, Judy Fritz, Tracy Rowling, Ruth Miller, Adriane Williams; Mike Grimes, Commercial Energy Consultants; community members Angie Parish, Sarah Springer, Brad Stone, Kyle and Kim Bollinger and others. CONSENT AGENDA A motion was made by Kary, seconded by Vaughn to approve the following consent agenda as presented: I. Minutes & Finance A. Approve Board Minutes 1. Open Session(s) a. Regular Meeting - April 16, 2014 b. Special Meeting - April 16, 2014 c. Special Meeting - April 28, 2014 2. Closed Session(s) a. Regular Meeting - April 16, 2014 (held) b. Special Meeting - April 16, 2014 (held) B. Bookkeeper's Financial Position/Treasurer's Reports C. Budget Report - April 2014 D. Approve Expenditures - May 2014 II. Personnel Items A. Accept Resignation(s) 1. John Cooper, English Educator, JCHS effective June 5, 2014 2. Julie Breden, Student Council Sponsor, effective June 5, 2014 3. Heather Dohrn, Class of 2018 Sponsor, effective June 5, 2014 B. Approve Extra-Curricular Assignment(s) 1. Employment of the following coaches for fall sports for the 2014-15 school year: Dave Jacobs JCHS Head Football Ben Bishop JCHS Assistant Football Chris Skinner JCHS Assistant Football -1-
Allen Snyder JCHS Assistant Football Nick Crnokrak Illini 8th Grade Football Billy Yates Illini 7th Grade Football Scott Burney JCHS Head Boys' Soccer Scott Woelfel JCHS Assistant Boys' Soccer Bryan Brown JCHS Head Boys' Golf Harold Landon JCHS Head Cross Country Stote Reeder JCHS Head Girls' Tennis Bob Siemer JCHS Head Volleyball Angie Beiermann JCHS Assistant Volleyball 2. Employment of the following coaches for winter sports for the 2014-15 school year: Stote Reeder JCHS Head Boys' Basketball Scott Burney JCHS Assistant Boys' Basketball Steve Flowers Illini 8th Grade Boys' Basketball Jim Woelfel Illini 7th Grade Boys' Basketball Stephanie Harris JCHS Head Girls' Basketball David Golike JCHS Assistant Girls' Basketball Allen Snyder JCHS Head Wrestling Darren Perdun JCHS Assistant Wrestling Chris Skinner JCHS Head Bowling Brenda McCreary JCHS Head Poms Bob Siemer Illini 8th Grade Volleyball Brenda McCreary Illini 7th Grade Volleyball 3. Brenda McCreary, Volunteer Volleyball Coach, JCHS, effective for the 2014-15 school year C. Approve Leave of Absence - None D. Approve Non-Certified Personnel - None E. Approve Temporary Disability Leave - None F. Employ Certificated Personnel 1. Employ Jason Brunaugh, Illini Middle School Principal, effective the 2014-15 school year 2. Employ Dan Diamond, Illini Middle School Dean of Students, effective the 2014-15 school year 3. Employ Christina Vice, Fourth Grade Educator at East Elementary, effective for the 2014-15 school year -2-
4. Employ David Golike, Special Education Educator a JCHS, effective for the 2014-15 school year 5. Employ 2014 Summer School Educators 6. Employ Special Education Extended School Year Educators a. Marsha Erwin b. Stacey Kuebrich c. Nashona Staples 7. Employ Special Education Extended School Year Speech-Language Pathologist a. Kristie Hurley 8. Employ Truancy Mentor, effective for the 2014-15 school year 9. Employ Substance Abuse Prevention Provider, effective for the 2014-15 school year G. Employ Educational Support Personnel 1. Employ Special Education Extended School Year Paraprofessionals a. Gail Isringhausen b. Sherri Litchenberger c. Cheryl Rawe d. Beth White On roll call, Droste, yes; Kary, yes; Pohlman, yes; Vaughn, yes; Yamnitz, yes. Motion carried. RECOGNITION OF GUESTS/WELCOME VISITORS/PUBLIC COMMENT None BOARD COMMITTEE REPORTS None ADMINISTRATIVE REPORTS Enrollment and Suspension and Expulsion Reports The Enrollment Report and Suspension and Expulsion Report were provided for informational purposes. Principal s Reports None Director s Reports District Administrator Mr. Churchman Dr. Hopkins and Mr. Churchman requested that the board meet the following week to consider acceptance of a bid for Health-Life-Safety work to be done at Illini Middle School. It is the hope that work can begin early enough so that it would be completed before school begins in August. After discussion the board agreed to meet Wednesday, May 21, 2014 at 5:30 P.M. Mr. Churchman informed the board that the Illinois Emergency Management Agency School Security Grant had been approved in the amount of $67,100.00 for the installation of video cameras and a new intercom system at West Elementary. Special Education Coordinator Mr. Fabry reported a correction in the date for the extended school year, which begins July 21, 2014. Director of Finance and Human Resources Mrs. Schell noted that in April funds in almost every category had been received. She informed the board that a correction had been made to the PE bid. She also informed the board that Mr. Mike Grimes was -3-
present to address the board regarding the online auction for energy pricing. Director of Technology Mr. Norman addressed the board regarding the laptop collection and summer training. He announced that the desktop yard sale would be held on June 14, 2014. Mr. Yamnitz asked if using laptops is optional for students. Mr. Churchman responded that a student can opt out. Mr. Kary commended the Technology Department. Early Childhood Director Mrs. Bidlack announced good news. The program would be receiving an additional $10,000.00 from the Early Childhood Block Grant to go toward transportation. Director of Transportation Mr. Breden presented a plan which would result in a cost savings. The plan includes going from diesel to gas in buses purchased in the future; establishing new boundaries for Grafton Elementary School and decreasing each grade level by one section. Mr. Breden also presented options for a cost savings in the transportation of students living less than 1.5 miles from school and applying for approval of additional serious safety hazard areas that qualify. Discussion was held. Superintendent Report Dr. Hopkins presented the board with information regarding Senator Andy Manar s plan for reforming Illinois school funding. She will present what the plan looks like at the June board meeting. Dr. Hopkins stated that in December she presented a three year plan for the district which included a loss of 29 district personnel. She named teachers who have retired, many in order to save the jobs of other teachers in the district. Dr. Hopkins noted that the District 100 Foundation Scholarship Luncheon was well attended as was the Scholarship Honors Banquet at JCHS. She thanked the dance team who would be participating with her in a fundraising competition on Saturday. Dr. Hopkins wished all mother s present a Happy Mother s Day. ACTION ITEMS 1. NAEIR Membership After discussion a motion was made by Kary, seconded by Droste to approve continuance of membership with NAEIR. On roll call, Kary, yes; Pohlman, yes; Vaughn, yes; Yamnitz, yes; Droste, yes. Motion carried. 2. PE Supplies Bid Mrs. Schell reported that a public bid opening was conducted April 24, 2014 at the district office with seven vendors invited to bid and three submitting bids. No vendors were present. Mrs. Schell s recommendation is as follows: S&S Worldwide $255.47 Medford $377.18 Gopher $468.70 Direct orders $565.75 TOTAL $1,667.10-4-
After discussion a motion was made by Vaughn, seconded by Kary to approve the recommendation for PE supplies for the 2014-15 school year as presented. On roll call, Pohlman, yes; Vaughn, yes; Yamnitz, yes; Droste, yes; Kary, yes. Motion carried. 3. RISO Ink and Masters Bid Mrs. Schell reported that a public opening was conducted on April 24, 2014 at the district office with five vendors invited to bid and two submitting bids. No vendors were present. Mrs. Schell s recommendation is to approve the low bid from GMS Supplies as follows: Ink (40 boxes) Masters (80 boxes) $45.40 for a box of two $62.90 for a box of two TOTAL $6,848.00 A motion was made by Vaughn, seconded by Kary to approve the bid from GMS Supplies for ink and masters as presented. On roll call, Vaughn, yes; Yamnitz, yes; Droste, yes; Kary, yes; Pohlman, yes. Motion carried. 4. Energy Bid Mr. Mike Grimes of Commercial Energy Consultants reported that the bidding process went well with five suppliers bidding. The low bid was submitted by Nordic with a rate of 0.047 cents and is a fixed rate locked in for three years. The district is currently paying 0.054 cents. A motion was made by Kary, seconded by Vaughn to accept the low bid for energy through Commercial Energy Consultants as presented. On roll call, Yamnitz, yes; Droste, yes; Kary, yes; Pohlman, yes; Vaughn, yes. Motion carried. 5. Establishment of District Fees Mrs. Schell presented the fee schedule for 2014-15 year which will remain the same as the fee schedule for 2013-14 as follows: A curriculum fee of $75.00 for grades K-4; $85.00 for grades 5-7; and $100.00 for Grades 8-12; and a laptop user fee in grades 5-12 of $85.00 or $75.00 for students who complete fee waivers. JCHS lab fees will be $10.00 for the following classes; Advance Chemistry, Advanced Physics, AP Biology, AP Environmental Science, Anatomy and Physiology, Botany, Chemistry, Physical Science, Forensics, Life Science, Molecular Biology, Physics, and Zoology. School lunches will remain $2.25 for grades K-4; $2.50 for grades 5-12; and $3.00 for adults. Breakfast will remain $1.00. Milk will remain at $.30. Driver Education Behind the Wheel remains $50.00. Athletic fees are $75.00 per sport with a cap of $150.00 per student for grades 9-12 and $50.00 per student with a cap of $100.00 per student for grades 7-8. User fees were also presented. A motion was made by Droste, seconded by Kary to approve keeping the District fee schedule for 2014-15 the same as the fee schedule for 2013-14 as presented. On roll call, Droste, yes; Kary, yes; Pohlman, yes; Vaughn, yes; Yamnitz, yes. Motion carried. 6. Gym Floor Bid Mr. Churchman reported that a public bid opening was held on April 30, 2014 with two bids received. Only the Illini Middle School project will be done at this time as the high school does not have the funds to proceed. After discussion a motion was made by Kary, seconded by Vaughn to approve the recommendation of the low bid of $14,425.00 from Designs Unlimited of Pinckneyville, Illinois. On roll call, Kary, yes; Pohlman, yes; Vaughn, yes; Yamnitz, yes; Droste, -5-
yes. Motion carried. 7. Dow Baptist Church Lease Renewal Mr. Churchman recommended renewing the lease with Dow Baptist Church for the Dow facility to begin May 15, 2014 and end May 15, 2015. After discussion a motion was made by Kary, seconded by Vaughn to approve the lease agreement with Dow Baptist Church as presented. On roll call, Pohlman, yes; Vaughn, yes; Yamnitz, yes; Droste, yes; Kary, yes. Motion carried. 8. Bus/Van Purchases Allotment Mr. Breden reviewed the current bus fleet and bus purchases. He requested an allotment of $160,000.00 to be approved for purchases when the need arises and a financially positive opportunity is available. After discussion a motion was made by Kary, seconded by Vaughn to approve the allotment of $160,000.00 for 2014-15. On roll call, Vaughn, yes; Yamnitz, yes; Droste, yes; Kary, yes; Pohlman, yes. Motion carried. 9. Designation of Hazardous Areas Mr. Breden reviewed the four pre-existing hazardous areas approved by the Department of Transportation. A motion was made by Vaughn, seconded by Kary to approve the areas deemed hazardous as presented. On roll call, Yamnitz, yes; Droste, yes; Kary, yes; Pohlman, yes;vaughn, yes. Motion carried. 10. Addition of Hazardous Areas Mr. Breden reviewed locations that he is recommending be added to the pre-existing hazardous areas. A motion was made by Kary, seconded by Vaughn to approve the addition of serious safety hazard areas as presented. On roll call, Droste, yes; Kary, yes; Pohlman, yes; Vaughn, yes; Yamnitz, yes. Motion carried. 11. Grafton Student Boundaries Having presented information about proposed student boundaries for Grafton Elementary in his earlier Director s report, Mr. Breden and the Board took questions from parents present. Discussion was held. A motion was made by Kary, seconded by Droste to approve the new Grafton Elementary student boundaries as presented. On roll call, Kary, yes; Pohlman, yes; Vaughn, yes; Yamnitz, no; Droste, yes. Motion carried. 12. Board Policy (Second Reading and Adoption) A motion was made by Kary, seconded by Vaughn to approve the second reading and adoption of the following board policies as presented to be placed in the Board Policy Manual. 4:15 Operational Services: Identity Protection 4:140 Operational Services: Waiver of Student Fees 4:170 Operational Services: Safety 5:50 General Personnel: Drug- and Alcohol-Free Workplace; Tobacco Prohibition 5:260 Professional Personnel: Student Teachers 6:170 Instruction: Title I Programs 6:190 Instruction: Extracurricular and Co-Curricular Activities 6:220 Bring Your Own Technology (BYOT) Program; Responsible Use and Conduct 6:240 Instruction: Field Trips 7:190 Students: Student Discipline 7:305 Students: Student Athlete Concussions and Head Injuries 8:20 Community Relations: Community Use of School Facilities -6-
8:25 Community Relations: Advertising and Distributing Material in Schools Provided by Non-School Related Entities 2:30 Board of Education: District Elections 2:110 Board of Education: Qualifications, Term, Duties of Board Officers 4:30 Operational Services: Revenue and Investments 5:10 General Personnel: Equal Employment Opportunity and Minority Recruitment 5:30 General Personnel: Hiring Process and Criteria 5:35 General Personnel: Compliance with the Fair Labor Standards Act 5:180 General Personnel: Temporary Illness or Temporary Incapacity 5:190 Professional Personnel: Teacher Qualifications 5:240 Professional Personnel: Suspension 7:70 Students: Attendance and Truancy 7:140 Students: Search and Seizure 7:180 Students: Preventing Bullying, Intimidation and Harassment 7:190 Students: Student Discipline 8:95 Community Relations: Parental Involvement 5:185 General Personnel: Family and Medical Leave On roll call, Pohlman, yes; Vaughn, yes; Yamnitz, yes; Droste, yes; Kary, yes. Motion carried. 13. Overnight Trip Requests JCHS Theatre Department After discussion a motion was made by Vaughn, seconded by Kary to approve following overnight trip requests as presented: New York City, June 2015 Illinois High School Theatre Festival, U of I, Champaign/Urbana, January 2015 On roll call, Vaughn, yes; Yamnitz, yes; Droste, yes; Kary, yes; Pohlman, yes. Motion carried. 14. Overnight Trip Request Special Olympics Summer Games Mr. Fabry presented information regarding the Special Olympics Summer Games to be held in June 2014 with 18 athletes participating. A motion was made by Kary, seconded by Droste to approve the Special Olympics Summer Games overnight trip request as presented. On roll call, Yamnitz, yes; Droste, yes; Kary, yes; Pohlman, yes; Vaughn, yes. Motion carried. 15. Resolution Agreeing to the Withdrawal of Member District from Region III After discussion a motion was made by Vaughn, seconded by Kary to approve the following resolution: -7-
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On roll call, Droste, yes; Kary, yes; Pohlman, yes; Vaughn, yes; Yamnitz, yes. Motion carried. -9-
DISCUSSION ITEMS 1. Available Real Estate Mr. Churchman related information regarding an inspection that he and Mr. Williams had made of property offered for sale which is adjacent to district owned property. After discussion the board directed Mr. Churchman to relay that the property was out of price range. 2. Strategic Planning Meeting Discussion was held regarding results of the April 28, 2014 Strategic Planning meeting. Dr. Hopkins thanked all of those who participated and those who were involved in planning and carrying out the meeting. 3. Graduation Discussion was held regarding procedures for board members attending graduation. OTHER BUSINESS None BOARD PRESIDENT S PREROGATIVE Mrs. Pohlman shared some thoughts. CLOSED SESSION A motion was made by Kary, seconded by Droste to move to closed session for the purpose of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; and student disciplinary cases (5 ILCS 120). An aye or nay vote was taken with all in favor, none opposed. Board members Pohlman, Vaughn, Droste, Kary, and Yamnitz along with Dr. Hopkins and Mrs. Trochuck moved to closed session at 8:50 PM. The board returned from closed session at 10:15 PM. A motion was made by Vaughn, seconded by Droste to resume open session. An aye or nay vote was taken with all in favor, none opposed. ACTION AS A RESULT OF CLOSED SESSION None A motion to adjourn was made by Droste, seconded by Vaughn. An aye or nay vote was taken with all in favor, none opposed. Motion carried. The regular meeting of May 15, 2014 adjourned at 10:15 PM. -10-