VIRGINIA: At a Business Meeting of the Board of Supervisors of the County of Patrick, held at the Patrick County Veteran s Memorial Building on Monday, February 11, 2013 at 6:00 p.m. PRESENT: Danny Foley, Chairman, Crystal P. Harris, Vice Chair, Roger Hayden, Lock Boyce, Karl Weiss Board Members STAFF PRESENT: Tom Rose, County Administrator; Alan Black, County Attorney; Geri Hazelwood, Clerk; and Donna Shough, Finance Officer. Others present were: Nancy Lindsey, The Enterprise, Richard Rogers, WHEO Mr. Rose, County Administrator called the meeting to order. Mr. Richard Rogers; gave the invocation. The Board recited the Pledge of Allegiance to the Flag, led by Roger Hayden followed by a moment of silence in honor of U.S. military serving here and abroad both past and present. Approval of the meeting agenda On motion by Lock Boyce to approve the meeting agenda as amended by removing the discussion of the Retired Teachers, and move into executive session seconded by Roger Hayden and carried unanimously. Voting Aye: Hayden, Foley, Harris, Weiss, Boyce Approval of minutes for January 11, 2013 and January 28, 2013 On motion by Lock Boyce to approve the minutes with correction s for January 11, 2013 and January 28, 2013 seconded by Crystal P. Harris and carried unanimously. Voting Aye: Hayden, Foley, Harris, Weiss, Boyce Bills, Claims, and Appropriations February 11, 2013 Page 1
The Board had discussion. Questions arose concerning the grant for the PCSO; Mr. Rose assured the Board that no vehicle would be purchased until monies were received. Some suggestions were made as to how to fund the retired teachers based on the cuts they received last budget year. No action was taken. On motion by Lock Boyce seconded by Roger Hayden the Board approved the bills as presented General fund with payroll 104310-104347 General Fund 104348-104546, General Fund EFT 20-21 Health Insurance with payroll 800122-800123,Health Insurance 800124, Asset Forfeiture State 601-602, Asset Forfeiture Federal 603,Inmate Commissary 604-607, HEM 608-609, PSA Fund with payroll 150175-150176, PSA 150177 150182,and carried unanimously. Break 6:15pm-6:25 pm Executive Session On motion by seconded by to go into executive session to discuss Personnel Matters 2.2 3711 (A)(1) Committee appointment, Contract Matters 2.2-3711 (A)(30), Update on Special Project, Legal Matters 2.2 3711 (A) (7), and Real Estate Matters 2.2-3711 (A)(3) WHEREAS, the Patrick County Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with provisions of the Virginia Freedom of Information Act, and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board that such executive meeting was conducted in conformity with Virginia law, NOW, THEREFORE, BE IT RESOLVED that the Patrick County Board of Supervisors does hereby certify that, to the best of each member s knowledge, only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board, BE IT FURTHER RESOLVED that the Patrick County Board of Supervisors does February 11, 2013 Page 2
hereby certify that, to the best of each member s knowledge, only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies. Roll Call: Hayden- aye Harris- aye Weiss- aye Boyce aye Foley - aye RECONVENE On motion by Lock Boyce seconded by Crystal P. Harris the Board reconvened from executive session where only Personnel Matters 2.2 3711 (A) (1) Committee appointment, and Contractual Matters 2.2-3711 (A) (30), Update on Special Project, Legal Matters 2.2 3711 (A) (7), Real Estate 2.2-3711 ( A) (3 )was discussed and carried unanimously. ACTION On a motion by Karl Weiss to appoint Brenda Quesinberry to the Planning Commission as an At Large member seconded by Lock Boyce and carried unanimously. February 11, 2013 Page 3
Public Comment Period Mr. Chairman opened the public comment period. Mr. John Wingfield, representing the Patrick County Watchdog Group; renewed an invitation to the BOS to attend the meeting with Delegate Charles Poindexter on March 7, 2013 at Rotary. He asked that the Board take careful consideration in choosing the company who will do the next assessment in Patrick County. Ms. Dianne Webb spoke on behalf of the Tea Party; she was opposed to Agenda 21, Crooked Road and the National Heritage. The Board discussed the previous reassessment and shared experiences that they have had while on the Board. They discussed how they were going to hire a different company to do the reassessment in 2015. The Board members thanked those who came out to speak. Mr. Chairman closed the comment period. New Business According to Mr. Foley redistricting is a dead issue. Mr. Joe Hill requested that the BOS help pay to repair the roof on the Peters Creek Community building voting precinct in the amount of $3,500.00. The Board members asked that Mr. Hill come before the Board and discuss the matter further. The Board took no action. Mr. Crissman, Director of Parks and Recreation has requested a new mower in the amount of $8975 for the department. The Board consented to Mr. Crissman s request with the condition that he pay for half out of his budget and the County will pay for the other half. Mr. Rose notified the Board of a possible location to house the company who is awarded the RFP for the reassessment. He will confirm said location Thursday of this week and let the Board know. The County office will run the RFP in the Roanoke Times, Richmond Times, Martinsville Bulletin; the RFP will be due by May 3, 2013. Old Business February 11, 2013 Page 4
According to Mr. Rose the design decision is to be made with Judge Clark in regards to the Courthouse security. Enclosure of the porta cove, sole entrance of the Courthouse with a deputy manning the entrance/exit as it is said to only have one entrance/exit one in the same. Mr. Dwayne Wright looked at security issues with regard to the Patrick County Administration building, enclosures. He is preparing a proposal for the Board to view, once we receive said proposal we will proceed from there. Ms. Harris thanked Mr. Rose for putting the information in the packet concerning the Courthouse security. She asked that all bids received be placed in the Board s packet from now on. According to Mr. Rose the low bid was received from Mr. Roger Beasley and will be accepted once final design decisions are made. ADJOURN On motion by Lock Boyce seconded by Roger Hayden to adjourn until February 25, 2013 at 6:00 pm and carried unanimously Danny Foley, Chairman February 11, 2013 Page 5