BOARD REGULAR MEETING AGENDA

BOARD REGULAR MEETING AGENDA June 22, 2017 1:30 pm CareerSource Research Coast 584 NW University Blvd., Port St. Lucie, FL * Items require action Mission: Partnering with parents, providers and communities to ensure quality early learning experiences through programmatic and financial support. I. Call to Order, Pledge of Allegiance, Roll Call, Determination of Quorum II. Vision: Building Blocks for Educational Success Announcements and Additions/Deletions to Agenda Announcement: Departing Board Members Brian Bauer Cathleen Blair Jennifer Corkern Susan Curtis Brooke Flood Lison Philor-Jonnassaint Deborah Schooley 1:30-1:32 PAGES Brandon Tucker 1:32-1:33 Brandon Tucker III. Adoption of Agenda * 1:33-1:34 Brandon Tucker IV. Consent Agenda * A. Board Meeting Minutes May 25, 2017 B. School Readiness Plan Element II.F. - Sliding Fee Scale 1:34-1:35 1 5 6 Brandon Tucker V. Interim CEO s Report 1:35-1:40 Migdalia Rosado VI. Old Business A. Action Item 2016-17.08-4 Revised Slate of Nominees for Officers * 1:40-1:45 7 VII. New Business A. Tentative Committee Appointments * B. Tentative Board Meeting Schedule 2017-2018 * 1:45-1:50 8 9 Brandon Tucker VIII. Committee Reports A. Finance Committee Report 1. Finance Report April 2017 2. Minutes May 25, 2017 1:50-2:10 10 17 18 19 William Laughlin B. Bylaws/Personnel Committee Report Tom Peer C. Executive Committee Report 1. Minutes May 31, 2017 20 21 Brandon Tucker

Coalition Board Regular Meeting Agenda June 22, 2017 Page 2 2. Minutes June 6, 2017 22 23 D. Program Quality Committee Report E. Ad Hoc Joint Advisory Merger Committee 1. Minutes May 22, 2017 24-25 Donna Rivett Brandon Tucker IX. Chairman s Comments 2:10-2:15 Brandon Tucker X. Board Member Comments 2:15-2:20 Brandon Tucker XI. Public Comments 2:20-2:25 Brandon Tucker XII. Information A. Children Served / Wait List 2:25-2:30 26 Brandon Tucker XIII. Adjournment 2:30 Brandon Tucker Public comments may be offered at every Early Learning Coalition of Indian River, Martin & Okeechobee Counties Board of Director s or committee meeting. We welcome the opportunity as part of our continuing effort to improve our responsiveness to the needs of the children, families, and community we serve. To present comment, interested parties are asked to complete a Public Comment Card available at the sign-in table, deliver such to the Chair in advance to the Call to Order, and be present during the public comment period. All interested parties are asked to indicate whether the comment is related to the business associated with the specific agenda before the Board/Committee or if the comment is intended for consideration by the Board/Committee at a future meeting. All comments are limited to 3 minutes unless otherwise waived by a majority action of the members present.

1 BOARD REGULAR MEETING MINUTES May 25, 2017 CareerSource Research Coast 584 University Blvd., Port St. Lucie, FL Present: Sandy Akre Steve Newman (via teleconference) Brian Bauer Tom Peer Julie Bixler Donna Rivett Jennifer Corkern (via teleconference) Ann Rodriguez Brooke Flood (via teleconference) Deborah Schooley (via teleconference) William Laughlin Excused: Brandon Tucker Susan Curtis Michelle Akins Sabina Guthrie Cathleen Blair Lison Philor-Jonnassaint Barbara Clowdus Joy Yates Staff: Migdalia Rosado Pat Houston Angela Davis-Green Loretta Toth Zack Hackley I. CALL TO ORDER The meeting was called to order by Vice-Chair, Donna Rivett at 1:40 p.m. Roll call was taken and a quorum was present. II. III. IV. ANNOUNCEMENTS AND ADDITIONS/DELETIONS TO AGENDA Ms. Rosado requested to amend the agenda to include the following New Business: G) Staff Bonus; H) PTO Payout; and I) 20% Gold Seal. ADOPTION OF AGENDA Motion to adopt the agenda as amended was made by Tom Peer, seconded by Ann Rodriguez and passed unanimously. CONSENT AGENDA A. Board Meeting Minutes March 23, 2017 B. Board Orientation Minutes March 23, 2017 Motion was made by Brian Bauer to approve the consent agenda. Motion was seconded by Tom Peer and passed unanimously. V. INTERIM CEO S REPORT Ms. Rosado informed the members that ELCIRMO is currently enrolling in all three counties. ELCIRMO s Director of Family Services has accepted a position as the Executive Director of EOC. VI. NEW BUSINESS A. Action Item 2016-17.08-1 Slate of Nominees for Officers The Board recommended the Executive Committee reconvene to revise the slate of nominees to be representative of all counties. B. Action Item 2016-17.10 Dental Benefits Renewal 2017-2018 The dental benefit schedule presented remains the same, with no increase in the monthly premium of $12.72 per employee

Board Regular Meeting 2 May 25, 2017 per month, 100% employer funded. The plan is effective July 1, 2017. Family members may be added at the employee s expense. 2 Motion was made by Ann Rodriguez, seconded by Will Laughlin to approve the dental benefit renewal presented through Florida Combined Life for 20172018. Motion passed unanimously. C. Action Item 2016-17.11 Medical Benefits Renewal 2017-2018 Due to increased premiums, ELCIRMO reviewed and recommended the following plans be offered effective July 1, 2017, allowing employees the option to choose the plan that best serves their needs: Florida Blue, BlueCare plan 14256 at a premium of $712.36 per employee per month, 100% employer funded. Florida Blue, Blue Options Plan 14006, a buy-up plan, at a premium of $858.55 per employee per month. Employer share - $712.36; Employee share - $146.19. Motion was made by Brian Bauer, seconded by Tom Peer to approve the medical benefit schedule as presented through Florida Blue for 2017-2018. Motion passed unanimously. D. Action Item 2016-17.12 Proposed Budget for 2017-2018 Mr. Hackley reviewed the proposed budget. A correction should be made on page 14 of the packet. Under Local Grant Requests, the amount for Publix under 2017-2018 should be earmarked for Okeechobee. The same correction carries through to page 18. Page 19 reflects increased Program Costs for 2016-2017, which includes $150,000 to be awarded as Provider Stipends. In response to Mr. Newman s question regarding the increase in salaries and wages, Mr. Hackley explained the increase is reflective of the CEO salary range. Motion to approve the 2017-2018 Budget as presented was made by Steve Newman, seconded by Julie Bixler and approved unanimously. E. Action Item 2016-17.13 CEO Job Description Mr. Peer reviewed the changes made to the CEO Job Description by the Bylaws/Personnel Committee. Mr. Newman recommended the duties and responsibilities include contact with legislators and government officials. The following statement was agreed upon and will be added to the CEO Job Description: Represent the ELC with community partners and stakeholders. Motion was made by Tom Peer to approve the CEO Job Description as presented, to include the above addition to duties and responsibilities. Motion was seconded by Brian Bauer and passed unanimously. F. Discussion ELCIRMO Operating Hours Ms. Akre requested discussion on this item to ensure the hours of the coalition are meeting everyone s needs, and suggested consideration of Friday office hours. Ms. Rosado explained that the current schedule has been in effect since 2011, and accommodations are made for clients as needed. She will review the website for after-hours and emergency contact information for the organization. G. Staff Bonus (Amended item) The Finance Committee discussed allocating a range of 4%-8% for a staff bonus, based on availability of funds, after Items H and I have been paid. Motion was made by Ann Rodriguez to approve a staff bonus between 4%-8%, at the discretion of the CEO, depending upon availability of funds. Motion was seconded by Will Laughlin and passed unanimously. H. PTO Payout (Amended item) A maximum 40-hour PTO payout was requested for three employees, as stated in the Employee Handbook. Motion was made by Tom Peer to approve PTO payout as requested. Motion was seconded by Julie Bixler and passed unanimously.

Board Regular Meeting 3 May 25, 2017 I. 20% Gold Seal (Amended item) Based on funding that is available, it was recommended Gold Seal be increased from 18% to 20% for the months of May and June. 3 Motion was made by Sandy Akre to approve the increase of Gold Seal to 20% for the months of May and June. Motion was seconded by Will Laughlin. Motion passed with Deborah Schooley abstaining, due to a conflict. Note: Copy of Form 8B-Memorandum of Voting Conflict for County, Municipal, and Other Local Public Officers is attached. VII. OLD BUSINESS A. Update on Joint Advisory Merger Committee Mr. Bauer provided an update of the Committee s first meeting. An RFP for a facilitator/consultant will be prepared by Ms. Rosado and Mr. Loupe, then reviewed and approved by the committee. VIII. COMMITTEE REPORTS A. Finance Committee The reports as of March 31, 2017 were included in the packet, along with meeting minutes. B. Bylaws/Personnel Committee Minutes were included in the packet. C. Executive Committee Minutes were included in the packet. D. Program Committee Minutes were included in the packet. Mr. Newman s request to analyze the percentage of eligible children being served, by county, will be further addressed by the Program Committee. E. Fundraising Committee No report. IX. CHAIRMAN S COMMENTS None. X. BOARD MEMBER COMMENTS None. XI. PUBLIC COMMENTS None. XII. INFORMATION The following information was included in the packet: a) wait list/served; b) Financial Monitoring Report; c) OEL Desk Review February 2017. XIII. ADJOURNMENT There being no further business, the meeting was adjourned at 3:11 p.m. Note: Teleconferencing capability was lost twice during the meeting. A roll call of those participating was reconfirmed for action items. Respectfully submitted, Donna Rivett, Vice-Chair DR:lt

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6 Sliding Fee Scale for Effective date ELC of IRMO Pending OEL Apprpval Coalition Florida's Office of Early Learning Fee Schedule SIMPLIFIED SLIDING FEE SCHEDULE DAILY FEE ------- Annual Gross Income - Number of persons in Family ------- ========= ========== FPL as indicated Full-Time Part-Time unless exceeds 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 --------------- ----------------- 85% SMI ------------- ------------- ------------ -------------- --------------- ------------- ------------- -------------- --------------- ---------------------------------------------------------------------------------------------- 2.00 1.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 up to 50% 6,030 8,120 10,210 12,300 14,390 16,480 18,570 20,660 22,750 24,840 26,930 29,020 31,110 33,200 35,290 4.00 2.00 6,031 8,121 10,211 12,301 14,391 16,481 18,571 20,661 22,751 24,841 26,931 29,021 31,111 33,201 35,291 FPL 12,060 16,240 20,420 24,600 28,780 32,960 37,140 41,320 45,500 49,680 53,860 58,040 62,220 66,400 70,580 5.00 2.50 12,061 16,241 20,421 24,601 28,781 32,961 37,141 41,321 45,501 49,681 53,861 58,041 62,221 66,401 70,581 85% SMI 91,420 130% FPL 15,678 21,112 26,546 31,980 37,414 42,848 48,282 53,716 59,150 64,584 70,018 75,452 80,886 86,320 91,754 6.00 3.00 15,679 21,113 26,547 31,981 37,415 42,849 48,283 53,717 59,151 64,585 70,019 75,453 80,887 86,321 91,755 85% SMI 86,245 87,970 89,695 150%FPL 18,090 24,360 30,630 36,900 43,170 49,440 55,710 61,980 68,250 74,520 80,790 87,060 93,330 99,600 105,870 6.50 3.25 18,091 24,361 30,631 36,901 43,171 49,441 55,711 61,981 68,251 74,521 80,791 87,061 93,331 99,601 105,871 85% SMI 82,795 84,520 170% FPL 20,502 27,608 34,714 41,820 48,926 56,032 63,138 70,244 77,350 84,456 91,562 98,668 105,774 112,880 119,986 7.00 3.50 20,503 27,609 34,715 41,821 48,927 56,033 63,139 70,245 77,351 84,457 91,563 98,669 105,775 112,881 119,987 85% SMI 81,070 185%FPL 22,311 30,044 37,777 45,510 53,243 60,976 68,709 76,442 84,175 91,908 99,641 107,374 115,107 122,840 130,573 8.00 4.00 22,312 30,045 37,778 45,511 53,244 60,977 68,710 76,443 84,176 91,909 99,642 107,375 115,108 122,841 130,574 85% SMI 79,345 200%FPL 24,120 32,480 40,840 49,200 57,560 65,920 74,280 82,640 91,000 99,360 107,720 116,080 124,440 132,800 141,160 16.00 8.00 24,121 32,481 40,841 49,201 57,561 65,921 68,711 76,444 84,177 91,910 99,643 107,376 115,109 122,842 130,575 85% SMI 29,898 39,098 48,297 57,497 66,696 75,895 77,620 Option C 2017 Poverty Level (FPL) effective January 26, 2017 Please answer the following questions: (1) If there is a sibling discount what is the percentage? 50% (2) If any family pays more than 10% of their gross income for child care, please complete and attach the justification form that explains how the fees will not limit parent access to services. None (3) Describe at what points during the year school age schedules are adjusted. For example, beginning of summer, end of summer, spring break, etc. All school holidays and breaks

7 Early Learning Coalition of IRMO ACTION ITEM Action Item: 2016-17.08-4 Date: 6/22/17 Subject: Slate of Nominees for Officers Background Information The Executive Committee met on 5/31/17 and 6/6/17 to revise the slate of nominees to be more representative of all counties, as requested by the Board at their 5/25/17 meeting. The Executive Committee is hereby proposing the revised slate of nominees for 2017-2018. 2017-18 REVISED Slate of Nominees: Brandon Tucker, Chair (Okee) Vice-Chair: Will Laughlin (MC) Secretary: Michelle Akins (Okee) Treasurer/Finance Committee Chair: Ann Rodriguez (MC) Bylaws/Personnel Committee Chair: Julie Bixler (MC) Program Quality Committee Chair: Barbara Clowdus (MC) Member-at-large: Donna Rivett (All) Member-at-large: Natalie Sanders (IR) Member-at-large: Miranda Hawker (IR) Action Required: Official vote. History of Item: Committee Date of Meeting Action Executive Committee 5/9/17 Slate of nominees prepared. Board Meeting 5/25/17 Board requested slate be revised to include representation from all counties. Executive Committee 5/31/17 Revised slate of nominees prepared. Executive Committee 6/6/17 Re-addressed the revised slate of nominees. Board Meeting 6/22/17

8 Early Learning Coalition of Indian River, Martin & Okeechobee Counties, Inc. 10 SE Central Parkway, Suite 200 Stuart, FL 34994 (772) 220-1220 (877) 220-1223 Fax: (772) 220-1229 Committee Executive (Meets as needed) Bylaws/Personnel (Meets monthly) Finance (Meets monthly) Program Quality (Meets monthly) 2017-2018 Tentative Committee Appointment Recommendations Brandon Tucker, Chair Will Laughlin, Vice-Chair Michelle Akins, Secretary Ann Rodriguez, Treasurer/Finance Chair Julie Bixler, Bylaws Chair Barbara Clowdus, Program Chair Donna Rivett, Member at large Natalie Sanders, Member at large Miranda Hawker, Member at large Julie Bixler, Chair Sabina Guthrie Tom Peer Richard Reilly Natalie Sanders Joy Yates Ann Rodriguez, Chair Michelle Akins Miranda Hawker Will Laughlin Steve Newman Karlette Peck Barbara Clowdus, Chair Sandy Akre Rhiannon Forker Pat McCoy Donna Rivett Magdalena Thresher Note: 1) An odd number of members is required for Executive. 2) A minimum of five members is required for each committee. 6.22.17

TENTATIVE MEETING SCHEDULE 2017 2018 9 Board Meetings Location: CareerSource Research Coast, 584 NW University Blvd., Port St. Lucie, FL 34986 DATE Thursday, September 28, 2017 Thursday, November 16, 2017 Thursday, January 25, 2018 Thursday, March 22, 2018 Thursday, April 26, 2018 Thursday, May 24, 2018 Thursday, June 28, 2018 Time 1:30 pm 1:30 pm 1:30 pm 1:30 pm 1:30 pm 1:30 pm 1:30 pm Finance Committee Meetings (Meets monthly) Dates, times and location to be determined by Committee Chair. Program Committee Meetings (Meets monthly) Dates, times and location to be determined by Committee Chair. Bylaws/Personnel Committee Meetings (Meets monthly) Dates, times and location to be determined by Committee Chair. Executive Committee (Will meet as needed) 6.22.17

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18 FINANCE COMMITTEE MEETING MINUTES May 25, 2017 CareerSource Research Coast 584 NW University Blvd., Port St. Lucie, FL Present: William Laughlin Ann Rodriguez Brian Bauer Excused: Cathleen Blair Brandon Tucker Lison Philor-Jonnassaint Staff: Migdalia Rosado Loretta Toth Zack Hackley Pat Houston Others: Tom Peer Julie Bixler Donna Rivett I. CALL TO ORDER The meeting was called to order by Chair, William Laughlin at 1:00 p.m. Roll call was taken. The meeting continued for information purposes since a quorum was not present. II. III. IV. ANNOUNCEMENTS AND ADDITIONS/DELETIONS TO AGENDA Ms. Rosado commented she will request to amend today s board agenda to include PTO payout for three employees, as funding is available. ADOPTION OF AGENDA Due to the lack of a quorum, no action was taken. CONSENT AGENDA Due to the lack of a quorum, no action was taken. A. Finance Committee Minutes April 27, 2017 V. OLD BUSINESS None. VI. NEW BUSINESS Due to the lack of a quorum, there was discussion only. Tom Peer arrived at 1:10 p.m. A. Action Item 2016-17.10 Dental Benefits Renewal 2017-2018 Recommending to remain the same with no premium increase. B. Action Item 2016-17.11 Medical Benefits Renewal 2017-2018 Due to increased costs, a different plan is being recommended, with the option of a buy-up plan. Plans were reviewed. C. Action Item 2016-17.12 Proposed Budget for 2017-2018 A correction should be made on page 11 of the packet. Under Local Grant Requests, the 2017-2018 amounts for Publix should be earmarked for Okeechobee. The same correction carries through to page 15. Page 16 reflects an increase in Program Costs for 2016-2017 which includes $150,000 to be awarded as Provider Stipends. Presently there is open enrollment in all three counties. Julie Bixler arrived at 1:16 p.m. D. Financial Monitoring Report Information was included in the packet. There is one finding.

Finance Committee Meeting 2 May 25, 2017 19 VII. FINANCIAL REPORTS Mr. Hackley reviewed the reports as of March 31, 2017. A discussion was held regarding the anticipated surplus of funds this year. Following discussions, staff recommended increasing Gold Seal from 18% to 20% for providers for the months of May and June. Comparatively, most coalitions have a Gold Seal rate of 20%. Ms. Rosado also requested to provide a one-time staff bonus contingent on fund availability. As the availability of funds cannot be determined until closer to year-end, the Committee recommended setting a range at 4%-8%, based on historical data. VIII. CHAIRMAN S COMMENTS None. IX. BOARD MEMBER COMMENTS None. X. PUBLIC COMMENTS None. XI. ADJOURNMENT There being no further business, the meeting was adjourned at 1:39 p.m. Respectfully submitted, Will Laughlin, Chair WL:lt

20 EXECUTIVE COMMITTEE MEETING MINUTES May 31, 2017 (via teleconference) ELC Main Office 10 SE Central Parkway, Suite 200 Stuart, FL Present: Brandon Tucker (via teleconference) Cathleen Blair (via teleconference) Michelle Akins (via teleconference) Tom Peer (via teleconference) Excused: William Laughlin Deborah Schooley Donna Rivett Staff: Migdalia Rosado Loretta Toth I. CALL TO ORDER The meeting was called to order by Chair, Brandon Tucker at 8:35 a.m. Roll call was taken and a quorum was present. II. III. IV. ANNOUNCEMENTS AND ADDITIONS/DELETIONS TO AGENDA None. ADOPTION OF AGENDA Motion to adopt the agenda as presented was made by Cathleen Blair, seconded by Michelle Akins and passed unanimously. CONSENT AGENDA A. Minutes Executive Committee, May 9, 2017 Motion was made by Michelle Akins to approve the consent agenda as presented. Motion was seconded by Cathleen Blair and passed unanimously. V. NEW BUSINESS A. Action Item 2016-17.08.02 Revised Slate of Nominees for Officers To comply with the Board s request to have more representation by county, the Executive Committee revised the 2017-2018 slate of nominees as follows: Chair Vice-Chair Secretary Treasurer/Finance Chair Bylaws/Personnel Committee Chair Program Quality Committee Chair Member-at-Large Member-at-Large Member-at-Large Brandon Tucker (Okee) Will Laughlin (MC) Michelle Akins (Okee) Ann Rodriguez (MC) Julie Bixler (MC) Barbara Clowdus (MC) Donna Rivett (All) Angela Davis-Green (IR) Miranda Hawker (IR) Any nominees not present at today s meeting will be contacted to receive their consent as a nominee. The revised slate will be presented to the Board at the June meeting, at which time the Chair will entertain additional nominees from the floor. The official Election of Officers will be held at the June Board meeting.

Executive Committee Meeting 2 May 31, 2017 21 Motion to accept the revised slate of officers as presented was made by Michelle Akins, seconded by Tom Peer and passed unanimously. Follow-up/Action: 1) Revised slate of nominees will be presented at the June Board meeting. VI. VII. CHAIRMAN COMMENTS None BOARD MEMBER COMMENTS None VIII. PUBLIC COMMENTS - None IX. ADJOURNMENT There being no further comments, the meeting was adjourned at 9:00 a.m. Respectfully submitted, Brandon Tucker, Chair BT:lt

22 EXECUTIVE COMMITTEE MEETING MINUTES June 6, 2017 (via teleconference) ELC Main Office 10 SE Central Parkway, Suite 200 Stuart, FL Present: Brandon Tucker (via teleconference) Tom Peer (via teleconference) Michelle Akins (via teleconference) Donna Rivett (via teleconference) William Laughlin Excused: Cathleen Blair Deborah Schooley Staff: Migdalia Rosado I. CALL TO ORDER At the request of Chairman, Brandon Tucker, the meeting was called to order by Vice-Chair, Donna Rivett at 8:38 a.m. Roll call was taken and a quorum was present. II. III. IV. ANNOUNCEMENTS AND ADDITIONS/DELETIONS TO AGENDA None. ADOPTION OF AGENDA Motion to adopt the agenda as presented was made by Brandon Tucker, seconded by Tom Peer and passed unanimously. CONSENT AGENDA A. Minutes Executive Committee, May 31, 2017 Motion was made by Will Laughlin to approve the consent agenda as presented. Motion was seconded by Tom Peer and passed unanimously. V. NEW BUSINESS A. Action Item 2016-17.08.03 2 nd Revision to Slate of Nominees for Officers Ms. Rosado explained that after the 5/31/17 Executive Committee meeting where a proposed slate was presented, it was determined that Angela Davis-Green who was nominated as a member-at-large, does not meet the Florida Statue requirements of Head Start Director, as she will be the incoming Executive Director of EOC in July. Discussion ensued. Ms. Natalie Sanders serves in the capacity as Head Start Director for Indian River County and will be the incoming board member. Motion was made by Brandon Tucker to approve the appointment of Natalie Sanders as a Member-at-Large. Motion was seconded by Tom Peer and passed unanimously. The revised slate of officers for 2017-2018 will be presented at the June board meeting, as follows: Chair Vice-Chair Secretary Brandon Tucker (Okee) Will Laughlin (MC) Michelle Akins (Okee)

Executive Committee Meeting 2 June 6, 2017 Treasurer/Finance Chair Bylaws/Personnel Committee Chair Program Quality Committee Chair Member-at-Large Member-at-Large Member-at-Large Ann Rodriguez (MC) Julie Bixler (MC) Barbara Clowdus (MC) Donna Rivett (All) Natalie Sanders (IR) Miranda Hawker (IR) 23 Follow-up/Action: 1) Revised slate of nominees will be presented at the June Board meeting. VI. VII. CHAIRMAN COMMENTS None BOARD MEMBER COMMENTS None VIII. PUBLIC COMMENTS - None IX. ADJOURNMENT There being no further comments, the meeting was adjourned at 8:45 a.m. Respectfully submitted, Donna Rivett, Vice-Chair DR:lt

24 JOINT ADVISORY MERGER COMMITTEE MEETING MINUTES May 22, 2017 St. Lucie County School Board Office 4204 Okeechobee Road, Fort Pierce, FL The purpose of the Joint Advisory Merger Committee is to provide information to each respective board as to whether a merger would be beneficial for each coalition. Representing ELCIRMO Dual Representatives Representing St. Lucie ELC Brandon Tucker, Chair Sandy Akre Jarrod Trefelner, Chair Julie Bixler (via teleconference) Brian Bauer Sean Boyle Brooke Flood (via teleconference) Tom Peer Katherine Hensley Steve Newman (via teleconference) Jennifer Nunes Staff: Migdalia Rosado, Interim CEO Zack Hackley, Director of Finance Loretta Toth, Executive Assistant Others: Tony Loupe, CEO Donna Diaz, Operations/HR Manager Michelle Zavelghorba, Director of Family Services Mike Hallenstein, CFO Deb Labella, Director of Programs Glen Torcivia, Attorney I.-II. CALL TO ORDER & COMMENTS The meeting was called to order at 1:15 p.m. Roll call was taken and all members of the Joint Advisory Merger Committee were present. Brief comments were made by the co-chairs. III. IV. SUNSHINE LAW Attorney Torcivia reviewed the Sunshine Law, reminding everyone that all conversations must be held during a public meeting. No private conversations may be held via any means of communication. In response to previous questions raised concerning an executive session, Attorney Torcivia explained that executive sessions are held in rare exceptions, none of which apply to Early Learning Coalitions. PROVISO LANGUAGE Current language in the State budget reads as follows: From the funds provided in Specific Appropriation 78 through 87, by September 1, 2017, the Office of Early Learning shall prepare and provide a report to the chair of the Senate Committee on Appropriations, the chair of the House of Representatives Appropriations Committee, and the Executive Office of the Governor, recommending changes to the number and locations of the early learning coalitions that are established pursuant to section 1002.83, Florida Statutes, to be no more than 25 early learning coalitions. Currently there is no guidance or prescribed manner in which this will be addressed by the State. Presently there are 30 coalitions plus RCMA. Brooke Flood joined via teleconference at 1:25 p.m.

Joint Advisory Merger Committee Meeting 2 May 22, 2017 25 The Joint Advisory Merger Committee discussed the impact the proviso language may or may not have on ELCIRMO or St. Lucie ELC. V. SCOPE OF WORK Mr. Tucker referred to a draft merger consultant proposal which was received earlier in this process, suggesting that some of the items listed under scope of services be used as a template to create an RFP. Mr. Bauer suggested the RFP be written not to exceed $10,000, which was a cost agreed upon previously to be shared by both coalitions. VI. TIMELINE The following timeline was recommended: 30 45 days Ms. Rosado and Mr. Loupe to prepare RFP Early July Joint Advisory Merger Committee meeting to review the RFP Mid-July RFP distribution to vendors with a 60-day response time Mid-September RFP deadline It was noted the mid-september RFP deadline will allow time to receive more definitive language and guidance from the State regarding the reduction in the number of coalitions, based on their September 1 st deadline. VII. PROCESS It is the Committee s responsibility to gather the information and present the RFP conclusion to both boards. Each full board will individually decide if they wish to move forward with a merger. Julie Bixler left the call at 2:10 p.m. VIII. CONSULTANT / FACILITATOR Discussed earlier in the agenda. Mr. Hallenstein informed the Committee that 100% of the cost of the merger consultant will be charged to administrative costs. It was suggested that the committee request grant dollars from OEL to assist with costs. IX. NEXT STEPS See timeline above. A. Future meetings Early July B. Assignments to ELC management teams None at this time. C. Assignments to Committee Members None at this time. As a matter of protocol, Mr. Tucker mentioned that Brooke Flood and Brian Bauer will be terming off the ELCIRMO board as of June 30, 2017 and questioned if two new members should be appointed to the Joint Advisory Merger Committee or if they should be permitted to remain. Both members expressed an interest in continuing on the committee. There were no objections. X. ADJOURNMENT The meeting adjourned at 2:47 p.m. Respectfully submitted, Brandon Tucker, Chair BT:lt

26 Early Learning Coalition of Indian River, Martin & Okeechobee Counties, Inc. Comparison of Number of Children Served by County School Readiness May 17 May 16 Difference Indian River 815 757 58 Martin 1191 1061 130 Okeechobee 454 422 32 Totals 2460 2240 220 VPK May 17 May 16 Difference Indian River 627 762 135 Martin 1019 994 25 Okeechobee 301 220 81 Totals 1947 1976 29 Wait list by County As of 6/1/2017 Indian River Okeechobee Martin Total 24 15 38 Disclaimer: " These numbers may not be an accurate representation of the need in the community" RMF 6/12/2017