The Council of Leduc County, in the Province of Alberta, hereby enacts as follows:

LEDUC COUNTY A BYLAW OF LEDUC COUNTY IN THE PROVINCE OF ALBERTA TO REGULATE MEETING PROCEEDINGS AND THAT BYLAW NO. 32-11 BE RESCINDED. The Council of Leduc County, in the Province of Alberta, hereby enacts as follows: 1) PURPOSE 2) TITLE The purpose of this Bylaw is to regulate the non-statutory proceedings of the Council and Council Committees and to define additional obligations of Council. The Municipal Government Act of Alberta controls the statutory obligations of Council and Council Committees. This Bylaw may be called the "Meeting Procedures Bylaw". 3) DEFINITIONS a) The following words and phrases mean: i) "Act" means the Municipal Government Act of Alberta, RSA 2000 Chapter M-26, as amended from time to time; "Agenda" means the order of business for regular or special meetings of Council or any meeting of a Council of the Whole Committee established by Council; "Attendance" refers to Council Members attendance in the meeting room (Council Chamber) and is recorded within the minutes; "Committee of the Whole" is a committee consisting of all Members of Council and Administrative Staff who meet to review matters or receive information referred by County administration or by members of Council; v) "Council Committee" means any committee, board, or other body established by Council by bylaw under the Act; vi) "County Manager" is the designated Chief Administrative Officer as defined in the Act; v "Deputy Mayor" is the Member appointed by Council to perform all the duties of the Mayor in the absence or incapacity of the Mayor; v "Mayor" is the Chief Elected Official as defined in the Act; ix) "Member-at-Large" means a member of the public appointed by Council to a Council Committee; x) "Notice of Motion" is the presentation of a motion, for consideration and debate at the next meeting; xi) "Organizational Meeting" is a meeting of Council held annually not later than two (2) weeks after the third (3rd) Monday in October; x "Pecuniary Interest" refers to a councillor having a pecuniary interest in a matter if: (a) the matter could monetarily affect the councillor or an employer of the councillor, or (b) the councillor knows or should know that the matter could monetarily affect the councillor's family.

- 2- x x xv) xvi) xv "Point of Order" is the raising of a question by a Member to call attention to a departure from this Bylaw; "Public Hearing" is a pre-advertised public meeting of Council scheduled during a regular or special Council meeting convened to hear matters pursuant to: (i) the Municipal Government Act; ( any other Act; ( any other matter at the direction of Council; "Question of Privilege" refers to all matters affecting the rights and privileges of Council collectively or any of its members individually; "Quorum" is a majority of those members elected and serving on Council, except where special Committee policies have been passed; "Recorded Vote" is a record of members voting Pro and Con when the vote is not Carried Unanimously in accordance with Leduc County Policy; 4) APPLICATION AND INTERPRETATION a) This Bylaw will govern Council and Council Committees. b) To the extent that a matter is not dealt with in the Act or this Bylaw, Council will have regard to Robert's Rules of Order. c) The precedent of the rules governing the procedure of Council is: i) the Act; other provincial legislation; this Bylaw; and Robert's Rules of Order. d) In the event of conflict between the provisions of this Bylaw and Robert's Rules of Order, the provisions of this Bylaw shall apply. e) In the absence of any statutory obligation, any provision of this Bylaw may be waived by resolution of Council if the majority of Council members present vote in favor of dealing with the matter under consideration and will only be effective for the meeting during which it is passed. 5) COUNCIL AND COUNCIL COMMITTEE(S) APPOINTMENTS Nomination and Election Procedures a) Mayor i) Nominations for the Position of Mayor shall be considered at the annual Organizational Meeting and received by the County Manager. Seconders to a nomination shall not be required. Nominations must be called for three times and nominations may be closed after the third call or by a "carried" motion that nominations cease. If only one nomination is received for any position, the County Manager will declare the nominee elected by acclamation. If an election is required for the position, the appointed election officers must conduct the election. Voting will be by secret ballot and each voting member must be given a ballot for this purpose. The voting procedure (if three Councillors are nominated for Mayor) will be as follows: );;- require a majority of Council votes (4),

BYLAW NO. 11-15 - 3- ~ if a tie at the top then drop the lowest and revote; and ~ if a tie at the bottom then revote until deadlock is broken. The Deputy Mayor position will be rotated between all council members, with each council member appointed for six months over a three year period. If a Council Member wishes to decline serving as Deputy Mayor then members will determine whether there is an option to opt out. b) Nominations and elections for, Committee members, and Council appointees to any Council Committee(s) other than a Committee of the Whole, and any Council appointee to a Board or Commission, will be conducted at the annual Organizational Meeting: i) Seconders to nominations are not required. 6) MEETINGS If an election is required for any position, the appointed election officers must conduct the election. Voting will be by secret ballot and each voting member must be given a ballot for this purpose. (a) In the event a tie vote occurs for any position, the winner will be determined by a draw from a receptacle. Collection and tabulation of ballots will be performed by two appointed election officers with the name of the successful nominee delivered to and announced by the Mayor without reference to the number of ballots cast. The election officers must destroy all ballots from any and all elections held. a) Regular Council Meetings i) Council shall decide at a council meeting with all councillors present to hold regularly scheduled council meetings on specific dates, times, and places. If Council changes the date, time, or place of a Regular Meeting, the municipality must give at least twenty-four (24) hours notice of the change to: (a) any Member not present at the meeting at which the change was made; and (b) the public. b) Special Council Meetings The chief elected official (Mayor): i) may call such a special council meeting whenever the official considers it appropriate to do so, and must call a special council meeting if the official receives a written request for the meeting, stating its purpose, from a majority of Councillors. A Special Council Meeting called under b) must be held within 14 days after the date that the Mayor receives the request or any shorter period provided for by bylaw. The Mayor calls a special council meeting by giving at least twenty-four (24) hours notice in writing (or personal phone call) to each Councillor and the public stating in the purpose of the meeting and the date, time and place at which it is to be held. v) A Special Council Meeting may be held with less than twenty-four (24) hours notice to all Councillors and without notice to the public if at least 2/3 of the whole Council agrees to this in writing before the beginning of the meeting. (The County Manager or designate will ensure that a waiver and/or an agenda stating

-4- vi) in general terms the nature of the business to be transacted at the meeting is provided to Council). No matter other than that stated in the notice calling the special Council meeting may be transacted at the meeting unless the whole Council is present at the meeting and the Council agrees to deal with the matter in question. c) Organizational Meeting i) An Organizational Meeting of Council shall be held annually not later than two (2) weeks after the third (3rd) Monday in October (as per Section 192(1) MGA). d) Committee of the Whole i) The Committee of the Whole is a committee of Council whose purpose is: (a) To discuss any matters within the exception to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act in the absence of the public; and (b) To make recommendations to Council when necessary. Once established by bylaw, Committee of the Whole Meetings will be advertised at least 24 hours prior. The Committee shall consist of all members of Council with the Mayor as Chair and in his/her absence the Deputy Mayor shall assume the Chair. These meetings shall be closed sessions with only recording of attendance maintained with the County Manager notes. v) If the Committee changes the date, time or place of a meeting, the municipality must give at least twenty-four (24) hours notice of the change to any member not present at the meeting at which the change was made and to the public. e) In-Camera Sessions i) In-Camera Sessions allow Council and Council Committees to close all or part of the Meetings to the public, if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act. When a meeting is closed to the public, the Meeting may include any person or persons invited to attend by Council; A subdivision authority, development authority, or subdivision & development appeal board, established under the Municipal Government Act may deliberate and make its decisions in a meeting closed to the public; and When a Meeting is closed to the public pursuant to (6)(e)(i), no resolution or bylaw may be passed at the Meeting, except a resolution to revert to a Meeting held in public. f) Council Workshop i) The Committee is an informal working committee whose purpose is to review and study pertinent County matters and to more fully explore issues, or review complex matters. Agenda items shall be determined by Council, Mayor or County Manager. No formal minutes will be prepared for these meetings. The Committee shall not have any formal decision making power and for any items that require decisions; these matters will be referred to Council or a Council Board or Committee with decision making authority.

-5- v) The Council Workshop Committee shall conduct its meetings in public unless Section 197(2) of the MGA applies. The agenda package will be posted on the County website. vi) Meeting quorum is a majority of Council Members. g) Public Presentations to Council (Delegations) i) Informal Public Presentations: 1. County Council wishes to provide an opportunity for citizens and ratepayers to ask questions or make brief presentations to Council on matters of public interest or concern. All matters will be discussed through the Chair and in a respectful manner. 2. Council will provide a maximum of twenty (20) minutes per Council meeting [four (4)- five (5) minute presentations] during a regular Council Meeting at 1:35 p.m., or as soon after as time permits, for informal presentations unless the majority of Council members present agree to alter the time. 3. In the event, any person(s) who expressed an interest to speak at a Council meeting and cannot be heard within the 20 minute allotted time period will be invited to attend the next regular Council meeting. 4. All persons wishing to address Council will be required to provide their name and topic of concern. 5. Council will not entertain submissions from the public on issues presently before the Subdivision and Development Appeal Board, a Statutory Public Hearing, Assessment Review Board in the Courts, or any other topics deemed by Council to not be Public at the time or contravene the Freedom of Information and Privacy (F.O.I.P.) legislation. 6. When a member of the public wishes to make an informal presentation to Council on matters of public interest or concern, they are encouraged to register in advance with the County Manager's office. 7. A response to each speaker's comments will be provided through: a) immediate response, provided directly at the Council meeting by either a member of Council or the Administration (there will not be a debate as the purpose is for Council members to hear the public comments) or b) referral of the matter to Administration for review. Formal Public Presentations 1. Formal Public presentations may be requested for the purpose of: a) an individual or group of individuals wishing to discuss a specific issue with Council, b) special recognition of person(s), organization(s) and/or event(s), or for an award presentation(s), c) obtaining public opinion on any resolution, by-law, issue or other matter. 2. Requests for formal public presentations from the public shall be made to the Office of the County Manager in writing at least seven (7) days prior to a regular meeting. Requests received less than seven days before a regular meeting of Council will be considered for inclusion by the Mayor on the agenda for the next regular meeting immediately following, or as requested. Exceptions may be made at the discretion of the Council.

h) Statutory Hearings BYLAW NO. 11-15 -6-3. Oral presentations shall be limited to ten (1 0) minutes in length unless there is consent by the Mayor prior to establishment of the Agenda or by Council at the regular meeting to extend the presentation. 4. Presentations are not a debate and subsequent discussion shall only take place at the discretion of Council. 5. Information presented during a public presentation shall relate only to the subject matter for which the presentation was originally requested. Presenters should refrain from restating points previously raised. 6. Presentations made by persons or groups may be made orally, in writing or both. Written submissions shall be collected by the Recording Secretary and retained for information purposes. 7. In the Council Chamber the public will be requested to: address Council through the authority of the Chair use of the audio/video equipment or other presentation tools/areas of the Council Chamber is at the discretion of Council. i) Public Hearings are a statutory requirement in accordance with Section 230 of the MGA whereby when this or another enactment requires Council to hold a public hearing on a proposed bylaw or resolution, the public hearing must be held, unless another enactment specifies otherwise, (a) (b) before second reading of the bylaw, or before council votes on the resolution. If a public hearing is held on a proposed bylaw or resolution, Council must conduct the public hearing during a regular or special council meeting. In the public hearing, Council: (a) must hear any person, group of persons, or person representing them, who claims to be affected by the proposed bylaw or resolution and who has complied with the procedures outlined by the Council, and (b) may hear any other person who wishes to make representations and whom the Council agrees to hear. After considering the representations made to it about a proposed bylaw or resolution at a public hearing and after considering any other matter it considers appropriate, the Council may: (a) (b) (c) pass the bylaw or resolution, make any amendment to the bylaw or resolution it considers necessary and proceed to pass it without further advertisement or hearing, or defeat the bylaw or resolution. v) The minutes of the Council meeting during which a public hearing is held must record the public hearing to the extent directed by the Council. vi) v The County must give notice of a Public Hearing by posting a sign on or near the subject property, placing an advertisement in a newspaper having general circulation in the County, sending notices by mail, or a combination of these. Detailed procedures for Public Hearings are available in Schedule A, attached.

i) Non-Statutory Hearings BYLAW NO. 11-15 -7- i) For which a hearing is held and not required by the Municipal Government Act, Council may, at their sole discretion, allow affected individuals the opportunity to make a submission on the matter relating to the non-statutory hearing. j) Appeal Hearings Development Appeals i) In accordance with Section 685 of the MGA, if a development authority fails or refuses to issue a development permit to a person, issues a development permit subject to conditions, or issues an order under Section 645, the person applying for the permit or affected by the order under Section 645 may appeal to the subdivision and development appeal board. In addition to an applicant, any person affected by an order, decision or development permit made or issued by a development authority may appeal to the subdivision and development appeal board. Subdivision Appeals i) In accordance with Section 678 of the MGA, the decision of a subdivision authority on an application for subdivision approval may be appealed. (a) by the applicant for the approval, (b) by a government department if the application is required by the subdivision and development regulations to be referred to that department, (c) by the Council of the municipalities in which the land to be subdivided is located if the council, a designated officer of the municipality or the municipal planning commission of the municipality is not the subdivision authority, or (d) by a school board with respect to: The allocation of municipal reserve and school reserve or money in place of the reserve, The location of school reserve allocated to it, or The amount of school reserve or money in place of the reserve. Detailed procedures for Development and Subdivision Appeals are available in Schedule B, attached. k) Quorum i) As soon as there is a quorum of Members after the hour fixed for the meeting, the Chair will call the meeting to order. Unless a quorum is present within thirty (30) minutes after the time appointed for the meeting, the meeting may, at the discretion of the Chair, stand adjourned until the next regular meeting date or until a Special Meeting is called to deal with the matters intended to be dealt with at the adjourned meeting. The County Manager, or his designate, will record the names of the members present at the end of the 30-minute time limit and such record will be appended to the next Agenda. The only action that can legally be taken in the absence of quorum is to fix the time to which to adjourn (if more than 30 minutes is being allowed), recess or to take measure to obtain a quorum. In the event that quorum is lost after the meeting is called to order, the meeting will be suspended until quorum is obtained. If quorum is not obtained within thirty (30) minutes, the meeting will stand adjourned.

I) Agendas BYLAW NO. 11-15 -8- i) The preparation and distribution of meeting agendas will be the responsibility of the County Manager or designate. m) Minutes (a) Items initiated by a member and/or administration will be submitted to the office of the County Manager in accordance with the guidelines established for submission and providing a Recommendation using the template attached as Schedule C. (b) The Mayor and County Manager shall review and finalize the Agenda. The agenda preparation, reviews, distribution, and meeting follow-up will be coordinated through the office of the County Manager in accordance with timing policies or resolutions approved by Council. The Council Agenda will be available electronically by Thursday at 4:30 p.m. and each Councillor is responsible to download. A Councillor may contact administration for alternate arrangements. The Council agenda will be available on the County web page by noon on Friday preceding the meeting. Council meetings Orders of the Day are as follows: (a) Order and Roll Call (b) Agenda Adoption (c) Appointments/Public Hearings/Public Presentations (d) Adoption of Previous Minutes (e) General Business (f) Departmental Reports/Updates (g) Council Oral Reports (h) Information Items/Requests (i) Adjournment i) Minutes must be prepared for all Council and Council Committee meetings (except Committee of the Whole and Council Workshop meetings) and will include: (a) All decisions and other proceedings; (b) The names of the members present at and absent from the meeting; (c) Any abstentions made under the Municipal Government Act by any member and the reason for the abstention; (d) The signatures of the Chair and the County Manager. The following times must be recorded in meeting minutes: (a) Commencement of meeting; (b) Noon or other called recess; (c) Reconvening after recess; (d) Adjournment; (e) Withdrawal and return of Council/Committee Members including: (i) Arrival/departure from meetings; and ( Absences at time of vote on matter. Recording of the passage of resolutions must be signified as "Carried Unanimously". When not unanimous, the minutes must reflect which Members are Pro and Con. (a) All votes at Council meetings must be recorded in instances where the vote is not unanimous.

BYLAW NO. 11-15 -9- The unofficial minutes of each meeting must be circulated prior to the meeting at which they are to be adopted: (a) If there are errors or omissions, the members must pass a motion to amend the minutes and adopt the minutes as amended; or (b) If there are no errors or omissions, the members must adopt the minutes as circulated. v) Upon a Member's notification to the Chair I County Manager of his/her absence from a meeting prior to the end of the meeting, the reason for the absence shall be recorded in the minutes. vi) Administratively, minor changes may be made to the minutes to correct errors in grammar, spelling, and punctuation, or to correct the omission or addition of a word necessary to the meaning or continuity of a sentence. No changes shall be allowed which would alter the actual decision made by Council. n) Adjournment I Recess i) A Motion to Adjourn the meeting shall be in order except: (a) when a Member is in possession of the floor; or (b) when it has been decided that the vote now be taken; or (c) during the taking of a vote. Any member may move that a meeting recess for a specific period. After the recess, business will be resumed at the point when it was interrupted. This motion may not be used to interrupt a speaker. A motion to recess may be amended only as to length of time, but neither the motion nor the amendments are debatable. A motion to adjourn is not debatable or amendable. v) The motion to adjourn shall be documented in the minutes. o) Recording Devices i) The use of audio and video recording devices, by members, administration, the press or the public, is prohibited at all Council meetings unless specifically authorized by the County Manager. p) Members of the Public I Media i) Showing respect to Council and public proceedings: (a) the public and media will refrain from wearing headwear, unless of ethnic/religious reasons, in Council Chambers; and (b) media will stay at the back of Council Chambers. 7) MOTIONS a) Procedures i) A motion submitted to Council and Council Committee meetings will not require a seconder unless a majority of members otherwise direct. After a motion has been moved it is the property of Council and may not be withdrawn, modified or substituted without the consent of a majority of Council. Council may give permission by majority vote to withdraw, modify or substitute any motion at the request of the mover before the motion has been voted on.

BYLAW NO. 11-15 - 10- A motion that is withdrawn has the same effect as if it had never been made. After the motion is withdrawn, a member may introduce a new motion for the members' consideration. v) When a matter is under debate, no motion will be received other than a motion to: vi) v (a) fix the time for adjournment; (b) adjourn; (c) withdraw; (d) table; (e) call the Question (that the vote must now be taken); (f) postpone to a certain time or date (only debatable for time and date); (g) refer; (h) amend; (i) postpone indefinitely with no further motions on the same subject accepted until the original motion has been addressed under this Bylaw. All motions should be concise and unambiguous attempting to address the 5 W's (What, Why, Who, When and Where). If a motion is contrary to the rules and privileges of Council and Council Committees, the Chair may refuse to accept it and must cite the applicable section of this Bylaw. b) Motion to Amend Motion i) Only one amendment at a time shall be presented to the main motion. When an amendment has been disposed of, another may be introduced. All amendments must relate to the matter dealt with in the main motion and will not so substantially alter the motion as to change its intent or meaning. The Chair shall rule on disputes arising from amendment. The amendment shall be voted upon and, if any amendment is carried, the main motion, as amended, shall be put to the vote, unless further amendment is proposed. Nothing in this section shall prevent other proposed amendments being read for the information of the Members. When the motion under consideration contains distinct propositions, the vote upon each proposition shall, at the request of any Member, be taken seriously. c) Motion to Reconsider i) A motion to reconsider may not be applied to: (a) any vote which has caused an irrevocable action; or (b) a motion to reconsider. After a motion has been voted upon, and before moving to the next item on the Agenda or at any time before the Chair declares the meeting adjourned, any Member who voted with the prevailing side may make a Motion to Reconsider and shall state the reason for making the Motion to Reconsider. A motion to reconsider is only debatable when the motion proposed to be reconsidered was debated. Debate on a motion for reconsideration must be confined to reasons for or against reconsideration.

- 11 - v) Reconsideration may then be debated (if debatable), voted upon, and requires a majority vote of the members present. vi) v v ix) d) Splitting Motions If a motion to reconsider is approved, reconsideration is the next order of business unless the motion defers reconsideration to a future meeting date. Debate on the matter resumes as though it had not previously been voted upon. If a motion for reconsideration is moved at a subsequent meeting it must be preceded by a Notice of Motion and requires a majority vote of the members present. A notice for reconsideration of any decided matter will not stop or delay action on the decided matter unless the members, by a majority vote, will so direct. A motion that has been approved for reconsideration and passes automatically suspends the original motion. i) A member may request that a motion be divided if it contains parts that stand as complete propositions. Council and Council Committees must then vote separately on each proposition. e) Tabling Motions i) A Motion to Table takes precedence over all other motions connected with the motion being tabled. (a) Debate may occur regarding the merits of tabling a motion. Any member may move to lift a motion from the table, provided no other motion is on the floor. A tabled motion is brought back with all of the motions connected with it, exactly as it was when laid on the table. The motion to lift from the table is not debatable or amendable and requires only a majority vote. v) If a motion is not lifted from the table within one year after the date that it was tabled, the motion is considered withdrawn and is null and void. Motions relating to bylaw readings are not subject to this section and the provisions of the Act prevail. f) Motion to Rescinding i) A Motion to Rescind a previous motion may be accepted by the Chair and if passed by a majority vote of the members present, the previous motion referred to would be declared null and void. If a Motion to Rescind relates to an action taken at a previous meeting, and the matter does not appear on the Agenda, a Notice of Motion shall precede the Motion to Rescind. A Motion to Rescind will not undo actions which have already been taken as a result of the motion previously passed. g) Notice of Motion i) Notice of Motion must be used to introduce a new matter for consideration by Council which does not appear on the Agenda.

BYLAW NO. 11-15 -12- A Notice of Motion may be received by the County Manager prior to the closing of the meeting. In this event, the Member shall read the Notice of Motion which shall be recorded in the minutes and shall form part of the Agenda for the next meeting or other meeting date as specified by the Member. A Member may present and describe a Notice of Motion for consideration at the next meeting or other meeting date as specified by the mover. A member who hands a written Notice of Motion to the County Manager, to be read at a meeting, need not be present during the reading of the notice. v) If a motion is not made at the meeting indicated in the notice, it will appear on the agenda for, and may be made at any of, the next two regular meetings. After the third regular meeting, it will be removed from the agenda and may only be made by a new notice of motion. vi) A Notice of Motion must give sufficient detail so that the subject of the motion and any proposed action can be determined, and it must state the date of the meeting at which the motion will be made. A notice must be given without discussion of the matter, but any written copies distributed may include explanatory paragraphs. 8) BYLAWS a) Presentation Process i) Where a bylaw is presented to a Council meeting for enactment, the County Manager, or designate, must include a bylaw number, short title, and brief description of the bylaw to appear on the meeting agenda. b) Passing of Bylaws i) The following shall apply to the passage of all bylaws: (a) A bylaw should be introduced for First Reading by a motion that it is read a first time specifying the number of the bylaw. (b) After a Motion of First Reading of the bylaw has been presented, Members may debate the substance of the bylaw and propose and consider amendments to the bylaw. (c) Any proposed amendments must be put to a vote, and if carried, are considered as having been incorporated into the bylaw at time of reading. (d) When all amendments have been accepted or rejected, the Chair must call the question on the motion for first reading of the bylaw. (e) When a bylaw requires the approval of an outside authority, the County Manager, or designate, following passage of first and/or second reading, must submit the bylaw to the approving authority for approval. Second Reading (a) After first reading has been given, any Member may move that "Bylaw Number (specify the proposed bylaw number) be read a second time". Three Readings (a) After second reading has been given, any Member may move that "Bylaw Number (specify the proposed bylaw number) be read a third time".

BYLAW NO. 11-15 - 13- (b) A bylaw shall not be given more than two readings at one meeting unless the Members present at the meeting unanimously agree that the bylaw may be presented for third reading at the same meeting at which it received two readings. (c) A bylaw shall be passed when a majority of the Members present vote in favor of third reading, provided that any applicable Provincial Statute does not require a greater majority. When a bylaw has been given three readings and is signed in accordance with the Act, it is considered an enactment of the County and is effective immediately, unless the bylaw or an applicable provincial statute provides otherwise. v) The previous readings of a proposed bylaw are rescinded if the proposed bylaw: vi) v v ix) 9) VOTING a) Question (a) does not receive third reading within two (2) years of First Reading; or (b) is defeated on second or third reading. After passage, a bylaw shall be signed by the Mayor or Mayor's designate and by the County Manager or County Manager's designate and shall be impressed with the corporate seal of the County. Clerical, typographical, and grammatical errors in bylaws may be corrected by the County Manager. The County Manager may consolidate a bylaw by incorporating all amendments to it into one bylaw. A copy of any bylaw, resolution, or record certified by the County Manger as a true copy of the original is prima facie proof of the bylaw, resolution, or record. i) When the Chair ascertains that no further information is required or debate forthcoming on a motion, the Chair will immediately submit the motion to a vote of the members and no further discussion will take place until the vote has been completed. When a Vote be Taken (Question) is presented, it shall be put to a vote without debate and, if carried by a majority vote of the Councilors present, the motion and any amendments thereto shall be submitted to a vote immediately without further debate. A member, who disagrees with the announced result of a vote and wishes the vote to be retaken, will do so immediately following the announcement of the vote. b) Pecuniary Interest i) Members who have a reasonable belief that they have a pecuniary interest (as defined in the Municipal Government Act) in any matter before Council, any committee of Council, or any board, commission, committee, or agency to which they are appointed as a representative of Council, shall, if present, declare and disclose the general nature of the pecuniary interest prior to any discussion of the matter, abstain from discussion of voting on any question relating to the matter and shall remove themselves from Council Chamber until the matter is concluded. The minutes shall indicate the declaration of disclosure, the time at which the Member left the room, and the time the Member returned.

-14- c) Requirement to Vote i) Every Member present, including the Mayor, shall vote on every matter, unless: (a) the Member is required to abstain from voting under this or any other bylaw or enactment; or (b) the Member is permitted to abstain from voting under this or any other bylaw or enactment. A Member present at the meeting shall make a request for a recess if for any reason they may be away from Council Chamber during a time when a vote on a matter is imminent, unless that Member is excused from voting pursuant to this section. Votes shall be made by the raising of hands as the Chair calls for those in favor or against. d) Recorded Vote i) Every vote taken at a meeting shall be recorded in the following manner: e) Tie Vote (a) By noting that the motion was passed unanimously where all Members are present and there are no absences or abstentions; (b) By noting the names of the Members voting for or against all motions and, of those, who are absent for or abstaining from the vote. The motion shall read "Carried" or "Lost", and shall specify the voters' names as PRO or CON. i) If there are an equal number of votes for and against a resolution of bylaw, the resolution of bylaw is defeated. 10) RULES GOVERNING DEBATE a) Order of Speakers i) Members wishing to speak on a matter at the meeting should indicate their intention by raising their hand and being recognized by the Chair and, at the discretion of the Chair, normally should not speak more than once until every member has had the opportunity to speak except: (a) In the explanation part of the speech which may have been misunderstood; Supplementary questions or a series of questions relating to the matter before the meeting may be raised by a member, but each such question requires the consent of the Chair. Through the Chair, a Member may ask: (a) questions of another Member or of staff on a Point of Information relevant to the business at hand; and (b) questions to obtain information relating to the minutes presented to the meeting, or to any clause contained therein, at the commencement of the debate on the minutes or clause. All questions or debate will be directed through the Chair. v) Administration may, at the pleasure of the Chair, speak or question the issue being debated.

11) DUTIES OF THE CHAIR BYLAW NO. 11-15 -15- a) The Chair will preside over the conduct of the meeting, including the preservation of good order and decorum, ruling on points of order, replying to Points of Procedures and deciding all questions relating to the orderly procedure of the meeting, subject to an appeal by any member from any ruling of the Chair. b) The Chair will make reasonable efforts, including the calling of a recess, to ensure all members in attendance at the meeting are present while a vote is being taken, unless a member is excused from voting in accordance with the Act and this Bylaw. 12) MEMBER PROHIBITIONS a) A member will not: i) Use profane, vulgar or offensive language in a meeting. Disobey the rules of the meeting or decision of the Chair or of members on questions of order or practice, or upon interpretation of the rules of the meeting. Leave their seat or make any noise or disturbances while a vote is being taken and the result is declared. b) A member who persists in a breach of section (a), after having been called to order by the Chair, the Chair may call for a vote of the member to: i) Exclude the member from part or the remainder of the meeting. Expel the member from the meeting room for the duration of the meeting. Allow the member to maintain or resume their seat providing an apology is given. c) If a member has been expelled under section 12 b), that member must leave the meeting room immediately. The Chair may order a peace officer to remove an expelled member if that member does not leave voluntarily. d) A member who wishes to leave the meeting permanently prior to adjournment will advise the Chair by means of a Question of Privilege and the time of their departure will be recorded in the minutes. 13) QUESTIONS OF PRIVILEGE a) A member who desires to address the meeting upon a matter that they believe concerns the rights or privileges of the members collectively, or of themselves as members thereof, will be permitted to raise such Question of Privilege. b) A Question of Privilege will take precedence over all other matters and while the Chair is ruling on the Question of Privilege, no one will be considered to be in possession of the floor. c) Following the ruling of the Chair on the Question of Privilege and the dealing with same, the Chair will go immediately back to the pending question or debate.

-16-14) CHALLENGE a) All decisions of the Chair will be final, subject to an immediate challenge by a member at the meeting. b) If a decision is challenged, the Chair will give reasons for his/her ruling and the members, without debate, will decide the question that will be final and binding on the meeting. 15) BYLAW PRECEDENCE This Bylaw supersedes and takes precedence over all previously passed bylaws that refer to Meeting Procedures, as well as any previously passed resolutions that may be in conflict with this Bylaw. 16) RESCIND BYLAW NO. 32-11 Bylaw No. 32-11 is hereby repealed. This bylaw will come into force and effect on the final day of passing and signature thereof. DONE AND PASSED in open Council assembled at Nisku, in the Province of Alberta, this 24th day of March, A.D. 2015. Read a first time this 24th day of March, A.D. 2015. Read a second time this 24th day of March, A.D. 2015. Read a third time with the unanimous consent of the Council Members present and finally passed this 24th day of March, A.D. 2015. MAYOR COUNWfVlANAGER ~

- 17- SCHEDULE A PUBLIC HEARING PROCEDURES CALL HEARING TO ORDER 1) Chair I Vice Chair to call the public hearing to order. 2) Chair may introduce all Members of Council and Administrative Staff. EXPLAIN PURPOSE OF HEARING AND PROCEDURES 3) Chair to advise those present that: a) The Council is here to listen to the information presented, and to make a decision on the matter that is the subject of the hearing; b) This is a formal hearing and is not a debate. Everyone wishing to speak will be given an opportunity to speak once to the matter. c) The Chair shall call upon those individuals who have pre-registered to speak first, followed by other individuals at the meeting who have not pre-registered to speak and who wish to address Council. An individual who does not identify himself or herself will not be given the opportunity to speak. d) Presenters are to stay within a ten (1 0) minute time limit on the presentation, and are encouraged when speaking to keep the presentation to the point, and refrain from restating points raised by previous speakers if possible. e) We would ask each presenter to first state their name, address and their interest in this matter, including whether in support or non support. HEARING TO COMMENCE 4) The Hearing is to commence as follows: a) Chair to call on designated staff member to introduce the subject (or bylaw) of the hearing. b) Chair to call on the County Manager (or designate) to read any relevant correspondence received. c) Chair and Members of Council may ask for clarification relating to the subject (or bylaw). PRESENTATIONS (Applicants. Supporters. Opponents) 5) Chair to call on applicant(s) to speak to the application. 6) Chair to call on any individual(s) to speak in support or against the application. 7) Chair and members of Council may call on technical and administrative staff to provide information/clarification for Council. FINAL COMMENTS 8) Chair may invite applicant to make final comments of no more than five (5) minutes. CLOSE OF HEARING 9) Chair announces that this concludes the public hearing. COUNCIL DECISION 1 0) Following the conclusion of the public hearing, Council will discuss comments made by the public and render a decision on the subject (or bylaw). No further public comment can be received.

-18- SCHEDULE B SUBDIVISION AND DEVELOPMENT APPEAL BOARD PROCEDURES FOR DEVELOPMENT APPEAL AND SUBDIVISION APPEAL HEARINGS CALL HEARING TO ORDER 1) Chair I Vice Chair to call the meeting to order. 2) Chair of the Subdivision and Development Appeal Board (SDAB) may introduce all Members of the Board and Administrative Staff. 3) Chair will ask all parties if there is any reason why any of the Board Members should not hear and decide on the appeal. EXPLAIN PURPOSE OF HEARING AND PROCEDURES 4) Chair to advise those present that: a) The Board is here to listen to the evidence presented, and to make a decision on the developmenusubdivision appeal in accordance with the powers granted to the Board; b) This is an informal hearing and everyone wishing to speak will be given an opportunity to speak for or against the appeal. OUTLINE ORDER OF PRESENTATION 5) The Chair outlines the order of the presentation as follows: a) The Secretary will introduce the appeal, including correspondence received; b) The Board will determine whether the appeal is submitted properly and acceptable to the Board; c) The Development Officer will provide a brief presentation concerning the developmenusubdivision and his/her decision (approval, refusal, or Stop Order); d) The Developer/Applicant can make a presentation to provide information regarding the developmenusubdivision; e) Those wishing to speak in support of the developmenusubdivision are given the opportunity to speak; f) Those wishing to speak against the developmenusubdivision are given the opportunity to speak; g) The Board will hear from technical and administrative staff during the hearing, as required. GENERAL PROCEDURES 6) Generally, there will be no time limits on presentations, but the Board encourages those wishing to speak to keep the presentation to the point and refrain from restating points raised by previous speakers if possible. 7) The Board asks each presenter to state their name and their interest in this appeal before speaking to matters concerning the developmenusubdivision. SECRETARY TO THE BOARD 8) The Chair to call on the Secretary of the Board to outline the appeal, including the appellant(s) reason(s) for the appeal.

BYLAW N0.11-15 -19- SCHEDULE B (Cont'd.) SUBDIVISION AND DEVELOPMENT APPEAL BOARD PROCEDURES FOR DEVELOPMENT APPEAL AND SUBDIVISION APPEAL HEARINGS BOARD TO ACCEPT APPEAL 9) The Chair will ask the Board to determine whether the appeal is submitted properly and is acceptable to the Board. HEARING TO COMMENCE 1 0) Secretary to read any other relevant correspondence at this time. DEVELOPMENT OFFICER 11) Chair to call on the Development Officer to provide background information on the development/subdivision or stop order. 12) Chair and Members of the Board may ask questions (for clarification) of the Development Officer relating to the development/subdivision or stop order. DEVELOPER/APPLICANT Note: may also be Appellant(s) of decision and/or conditions imposed by the Development Officer. 13) Chair to call on the Developer/Applicant to make a brief presentation to the Board. 14) Chair and Members of the Board may ask questions (for clarification) of the Developer/Applicant relating to the development/subdivision. APPELANT(S) (if other than Developer/Applicant) 15) Chair to call the person appealing (if other than Developer/Applicant) to speak in support of the appeal. OTHER INDIVIDUALS (Supporters/Opponents) 16) Chair to call on any other individual(s) to speak in support of the development/subdivision. 17) Chair to call on any other individual(s) to speak against the development/subdivision. TECHNICAL AND ADMINISTRATIVE STAFF 18) Chair to call on technical and administrative staff to provide comments for the Board. QUESTIONS 19) Chair and Members of the Board to ask questions of the following: a) Development Officer b) Planner c) Applicant d) Appellant(s) e) Any other individual

-20- SCHEDULE B (Cont'd.) SUBDIVISION AND DEVELOPMENT APPEAL BOARD PROCEDURES FOR DEVELOPMENT APPEAL AND SUBDIVISION APPEAL HEARINGS FINAL ARGUMENTS 20) Chair may ask (a) the Developer/Applicant, or (b) the Appellant(s) to make final arguments, if any. FAIRNESS OF HEARING 21) Chair may ask (a) the Developer/Applicant, or (b) the Appellant(s) if they feel they have received a fair hearing. CLOSE OF HEARING 22) Chair announces that the public hearing aspect of the appeal is concluded, whereby: a) The Board will meet to make this decision ("In Committee"); b) The Board will serve notice of its decision in writing within fifteen (15) days of the hearing date; c) The decision will be mailed to the Developer/Applicant, Appellant(s), and/or supporters and public agencies present. NOTE: Decision of the Subdivision and Development Appeal Board is final and binding on all persons, subject only to an appeal upon a question of law or upon a question of jurisdiction pursuant to Section 688 of the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta, 2000.

- 21 - SCHEDULE C Recommendation to County Council, Committee of the Whole or Workshop Template Recommendation to County Council, Committee of the Whole or Council Workshop REPORT NAME [Click here to type report name] RECOMMENDATION Options: [Click here to type recommendation] IMPLICATIONS Reason: Authority (MGA/Bylaw/Policy/): Funding Required: Funding Source: "[Click here to type reason]" "[Click here to type implication]" $_ "[Click here to type funding source]" BACKGROUND [Click here to type background] ATTACHMENTS [Click here to type attachments] Prepared by: Reviewed by: Date: