r CITY OF SANTA CLARITA CITY COUNCil.. SPECIAL MEETING 5:80P.M. MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCil.. 6:00P.M. NOVEMBER 18, 2001 CALL TO ORDER Mayor Weste called to order the special meeting of the City Council at 5:81 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. r. ' CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL -Anticipated Litigation Government Code Section 54956.9 (c) CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 Agency Negotiator: City Manager Unrepresented Employees: All positions in City service RECESS TO RECONVENE Mayor Weste recessed the meeting to closed session at 5:32 p.m. and reconvened the meeting at 6:41 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in closed session that was required to be reported. ADJOURN Mayor Weste adjourned the meeting at 6:42 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Ferry gave the invocation.
CALL TO ORDER Mayor Weste called to order the regular meeting of the City Council at 6:47p.m. ROLL CALL All Councilmembers present. FLAG SALUTE Representatives of Boy Scout Troops 316 from North Park, 2 from Saugus, and 48 from Canyon Country led the flag salute. COUNCILMEMBERCOMMENTS Councilmember Kellar co=ented on his participation in the Principal for a Day program. Councilmember Ferry co=ented on activities of the Blue Ribbon Task Force; possibly forming a committee to deal with cleanup of vacant gas station sites; and consideration of renaming Championship Way in honor of Wayne Mills, retiring Superintendent of the Valencia Country Club. Councilmember Smyth co=ended staff for another successful co=unity event with the recent Marathon. Mayor Weste co=ented on the opening of the Jo Anne Darcy Canyon Country Library on Saturday. COMMITTEE REPORTS (Council) Councilmember Darcy provided an update from the latest SCAG meeting. Councilmember Kellar invited Rick Putnam, Deputy City Manager, to provide an update on the TMC mining proposal with the upcoming meeting of the Board of Supervisors on November 27, 2001. Councilmember Ferry reported that the Budget Comlliittee and Co=unity Grant Committee met and that an update would be provided at the next meeting. Mayor Weste co=ented on the work done in preparation for the November 27, 2001 Board of Supervisors meeting. regarding TMC. AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY There were none. PRESENTATIONS FROM THE COMMUNITY TO THE CITY Members of the Bouquet Canyon Student Council presented a large flag to the Council representing their commitment to stand united against drugs. Lyn Pherigo and co-author Harold Osmer presented copies of the "Saugus Speedway Scrapbook" to each Councilmember. A book-signing event will be held at Saugus Cafe on Wednesday night from 5 to 9 p.m. 2
r PUBLIC PARTICIPATION Addressing the Council at this time were Lynne Plambeck regarding the water supply (submitted material); and Jennifer Kilpatrick regarding remediation of the water supply. COUNCIL Dm.ECTION: Councilmember Ferry requested that Ms. Kilpatrick prepare a 2-page synopsis of the information presented. STAFF COMMENTS There were none. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Darcy, second by Ferry, to approve the agenda, pulling Items 4 and 9 from the Consent Calendar. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Ferry, second by Smyth, to approve the minutes of the October 20, 2001 special meeting, October 23, 2001 special and regular meetings, and the November 5, 2001 special meeting as submitted. Hearing no objections, it was so ordered. ITEMl READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading, ITEM2 GENERAL MUNICIPAL ELECTION APRIL 9, 2002 The procedures for conducting a general municipal election are established by State law. Pursuant to these requirements, resolutions have been prepared for Council consideration to co=ence the election process. Adopt Resolution No. 01-139 calling and giving notice of the General Municipal Election to be held April 9, 2002; adopt Resolution No. 01 140 requesting the County of Los Angeles to render specified services to the City; adopt Resolution No. 01-141 adopting regulations for candidates for elective office; adopt Resolution No. 01-142 ordering the canvass of the General Municipal Election to be held on April 9, 2002 to be made by the City Clerk; and (5) authorize the City Manager or designee to execute a contract with 3
Martin & Chapman Company to provide election services in an amount not to exceed $80,000 as budgeted in account 1502-8110, subject to City Attorney approval. ITEMS L.E.D. TRAFFIC SIGNAL MODULE INSTALLATION - PROJECT NO. C0017 PROJECT ACCEPTANCE This project involved retrofitting existing incandescent traffic signal modules with L. E. D. (light emitting diodes) at 61 intersections. Accept the work performed by Metro Parking and Traffic Systems, Inc. on the traffic signal retrofitting project, Project No. COOl 7; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM4 CROSS-VALLEY CONNECTOR GAP CLOSURE - APPROVAL OF PROGRAM SUPPLEMENT NO. M013 - PROJECT NO. SlOOl The Cross-Valley Connector Gap Closure consists of a 1.6-mile extension of Newhall Ranch Road from I-5 I SR-126 to Copper Hill Drive I Rye Canyon Road, and would provide enhanced access to existing and planned commercial and industrial uses in the Valencia Industrial Center, Valencia Co=erce Center, Valencia Gateway, Rye Canyon Business Park, and Valencia High School. Through the 2000 Abbreviated Call for Projects, the City was awarded $475,000 of AB1012 (STIP) funds to be matched by $475,000 of local funds. Program Supplement No. MOlS is the supplement for this project, which is currently in the preliminary engineering phase of work. Approve Program Supplement No. M013 for the Cross-Valley Connector Gap Closure, Project No. SlOOl; and authorize the City Manager or designee to approve all documents relating to this supplement, subject to City Attorney approval. Councilmember Ferry co=ented on this item and requested that the significance of the road be conveyed to U. S. Fish and Wildlife. Addressing the Council on this item was Connie Worden-Roberts representing the Transportation Alliance. ITEM5 BEVERAGE VENDING PARTNERSHIP On May 1, 2001, Council approved pursuing an exclusive beverage vending partnership to advance corporate sponsorships and directed staff to solicit proposals from beverage vendors. City Staff has completed the Request for Qualifications and Information process with review by a committee composed of representatives of various City divisions. Reject partnership proposals submitted by Coca-Cola Bottling Company and the Pepsi Bottling Group as insufficient and allow the City Manager to co=ence negotiations. 4
r ITEM6 AWARD CONTRACT FOR PURCHASE OF AERIAL LIFT TRUCK Council approved the purchase of one aerial lift truck in the FY 2001 / 2002 budget. The Invitation to Bid was published 3 times from September 16 to September 23, 2001 and distributed to 12 dealers who requesteq an opportunity to bid. Five suppliers submitted bids opened by the City Clerk on October 22, 2001. Staff has determined the bid of Altec Industrial to be the lowest bid. Appropriate $28,965.60 from Gas Tax fund balance to Account No. 5211-8615; and award a contract to Altec Industries in an amount not to exceed $96,465.60 from Account, No. 5211-8615. ITEM7 CORPORATE YARD COMPRESSED NATURAL GAS (ONG) FUELING STATION AUTHORIZATION TO ADVERTISE FOR BIDS Since May 1999, the City has acquired 9 light duty ONG vehicles and 3 small refueling appliances. With more ONG vehicle purchases anticipated, the City Council approved funds for the purchase of a ONG fueling station. Staff has developed plans and specifications for a small fueling station to be located at the corporate yard facility. Approve the project plans and specifications and authorize the advertising for bids for the Corporate Yard ONG fueling station; appropriate $48,225 to account number 2213-8610 for the MSRC grant and $96,450 to account number 2214-8610 for the AB2766 fund match; and increase estimated revenues in account number 453-5006 in the amount of $48,225. ITEMS RESOLUTION IN SUPPORT OF THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002, ASSEMBLY BILL 1602 Assembly Bill 1602 was chaptered by the California Secretary of State on October 14, 2001. This bill, if adopted, will provide that State General Obligation Bonds in the amount of $2,600,000,000 be sold for the purposes of financing the programs outlined in the Assembly Bill. This bill is similar to Proposition 12, which the Council supported in the General Election of 2000. Adopt Resolution No. 01-143 in support of the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002, Assembly Bill 1602 (AB 1602). Direct staff to convene a meeting with our elected representatives to review the City's goals and projects in preparation for the passage of the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002. r ' ITEM9 SOLID WASTE HAULER AUDIT UPDATE On October 2, 2001 the City Council awarded a contract to Ernst & Young to conduct an audit of the solid waste franchise in the City. The City Council also requested that at each Council meeting there be an update so that the Council may provide input and direction for the audit. Accept report for information only. Councilmember Smyth provided an update on the audit and advised that an initial report would be due by January. 5
Council concurred with language prepared by Rufus Young of the City Attorney's office for the response to the letter from Waste Management. ITEMlO CHECK REGISTER NOS. 42, 43 AND 44 Approval of the check registers. Adopt Resolution No. 01-144 to approve and ratify for payment the demands presented in Check Registers 42, 43 and 44. Motion by Darcy, second by Ferry, to approve the Consent Calendar. Ayes: Darcy, Kellar, Ferry, Smyth, Weste ITEMll PUBLIC HEARING SANTA CLARITA STORM DRAINAGE FEE ELECTION - CANYONS ANNEXATION NO. 96-02 Mayor Weste opened the public hearing. CALIFORNIA Sharon Dawson, City Clerk, reported that all notices required have been provided. Motion by Kellar, second by Smyth, to waive staff presentation. Hearing no objections, it was so ordered. In report, Vince Bertoni, Planning Manager, stated this the purpose of this item is the Proposition 218 public hearing and election for the imposition of the stormwater drainage fees for the California Canyons Annexation area. No requests to speak were submitted on this item. Mayor Weste closed the public hearing. At 7:45 p.m., the item was trailed to canvass the ballots received. At 9:06 p.m., Council returned to this item. Sharon Dawson, City Clerk, announced 29 ballots were received with 17 in favor and 12 opposed. Motion by Ferry, second by Kellar, to adopt Resolution No. 01-145 making findings regarding election results, setting Storm Drainage Utility Fees, and authorizing staff to proceed with the California Canyons Annexation. 6
Ayes: Smyth, Darcy, Kellar, Ferry, Weste ITEM12 PUBLIC BEARING SANTA CLARITA STORM DRAINAGE FEE ELECTION - ANNEXATION NO. 01-001 Mayor Weste opened the public hearing. STONECREST Sharon Dawson, City Clerk, reported that all notices required have been provided. Motion by Ferry, second by Smyth, to waive staff presentation. Hearing no objections, it was so ordered. In report, Vince Bertoni, Planning Manager, stated that the purpose of this item is Proposition 218 public hearing and election for the imposition of the stormwater drainage fees for the Stonecrest Annexation area. No requests to speak were submitted on this item. Mayor Weste closed the public hearing. At 7:48 p.m., the item was trailed to canvass the ballots received. At 9:08 p.m., the Council returned to this item. Sharon Dawson, City Clerk, announced 192 ballots were received with 112 in favor and 80 opposed. Motion by Kellar, second by Darcy, to adopt Resolution No. 01-146 making findings regarding election results, setting Storm Drainage Utility Fees, and authorizing staff to proceed with the Stonecrest Annexation. Ayes: Darcy, Kellar, Ferry, Smyth, Weste. r I ITEM13 PUBLIC BEARING GOLDEN VALLEY ROAD I SIERRA HIGHWAY COMMERCIAL SHOPPING CENTER Mayor Weste opened the public he~ng. Sharon Dawson, City Clerk, reported that all notices required have been provided. 7
Vince Bertoni, Planning Manager, reported that the applicant is requesting a general plan amendment (residential to co=ercial), a zone change (Residential Suburban Planned Development to Community Co=ercial Planned Development), and a conditional use permit to construct one 9,600 square foot co=ercial building on 1.44 acres of land located on the northeast comer of Golden Valley Road and Sierra Highway. The building would consist of multiple uses varying from retail to restaurants. Robert Cristiano representing the applicant, Zephyr Newhall, reviewed the proposed development. Addressing the Council on this item was Berta Gonzalez-Harper, Allan Cameron and Bill Fessler. Mayor Weste closed the public hearing. Motion by Smyth, second by Kellar, to adopt Resolution No. 01 147 approving the mitigated negative declaration for the project and approving entitlements requested under Master Case 01-037 (General Plan Amendment 01 001 and Conditional Use Permit 01.0llS) subject to the conditions of approval and introduce an ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE CHANGE NO. 01-001 (MASTER CASE 01-037) FOR THE GOLDEN v ALLEY ROAD I smrra mghway COMMERCIAL SHOPPING CENTER LOCATED AT THE NORTHEAST CORNER OF smrra mghway AND GOLDEN VALLEY ROAD and pass ordinance to second reading on November 27,2001.. Ayes: Kellar, Ferry, Smyth, Darcy, Weste RECESS AND RECONVENE Mayor Weste recessed the meeting at 8:21 p.m. and reconvened the meeting at 8:37 p.m. RECOGNITION Mayor Weste acknowledged that the City had received a 2001 Distinguished Service Award as Outstanding Agency from Special Olympics of Southern California, which was just delivered by Parks & Recreation Commissioner Duane Harte. ITEM14 PUBLIC HEARING AMENDMENT TO THE GENERAL PLAN UPDATING THE HOUSING ELEMENT Mayor Weste opened the public hearing. Sharon Dawson, City Clerk, reported that all notices required have been provided. 8
r \ Vince Bertoni, Planning Manager, stated that the Housing Element update identifies housing policies, needs, quantified goals, constraints, and programs. Addressing the Council on this item was Berta Gonzalez-Harper. Mayor Weste closed the public hearing. Motion by Smyth, second by Ferry, to adopt Resolution No. 01-148 approving Master Case No. 99 335, which consists of General Plan Amendment 99-04 with the caveat that if the studies for inclusionary housing and housing bank exceed $10,000, the item return to Council for approval, with the work to be largely done in-house. Ayes: Ferry, Smyth, Darcy, Kellar, Weste CONVENE PUBLIC FINANCING AUTHORITY Chair Weste convened the Public Financing Authority at 9:10 p.m. CALL TO ORDER All Authority members were present. PUBLIC PARTICIPATION There was none. APPROVAL OF MINUTES Motion by Darcy, second by Smyth, to approve the minutes of August 26, 1997. Hearing no objections, it was so ordered. ITEM15 NEW BUSINESS PFAl APPROVAL OF DOCUMENTS RELATED TO THE PURCHASE OF 38-ACRES OF PARKLAND AND ISSUANCE OF $3,200,000 IN CERTIFICATES OF PARTICIPATION Steve Stark, Director of Administrative Services, reported that during the budget study sessions in June of this year, the City Council directed staff to explore the option of purchasing the 38-acre Ruether Avenue Business Park (RABP) for the City. On August 28, 2001, the City Council authorized staff to enter into formal negotiations with the owners of the property. As a result, staff was directed by the City Manager to complete all the due diligence necessary in order to prepare a reasonable offer to the Business Park owners. Addressing the Council and Authority on this item was Berta Gonzalez-Harper and Allan Cameron. 9
Rick Gould, Director of Parks, Recreation and Co=unity Services, provided additional information. City Council: Motion by Smyth, second by Ferry, to adopt Resolution No. 01-138 approving a trust agreement, a site lease, and a lease agreement, and authorize the taking of certain actions in connection with the execution and delivery of $3,200,000 in Certificates of Participation (COP) for Parkland acquisition. Ayes: Kellar, Ferry, Smyth, Darcy, Weste Public Financing Authority: Motion by Smyth, second by Ferry, to adopt Resolution No. JPA 01-1 approving documents in connection with the execution and delivery of $3,200,000 in Certificates of Participation (COP) for Parkland acquisition. Ayes: Ferry, Smyth, Darcy, Kellar, Weste ADJOURN PUBLIC FINANCING AUTHORITY Chair Weste adjourned the meeting at 9:21 p.m. ITEM16 NEW BUSINESS PARTICIPATION AND CO-SPONSORSHIP OF THE HOLIDAY PARADE In report, T. Brad Therrien, Assistant City Engineer, stated that at the "debriefing" meeting of the Fourth of July Parade Committee, the Committee requested that a new parade be established during the holiday season. Parade committee representatives reco=ended that this new parade be held in the Canyon Country area of the City. Those who submitted speaker slips waived their opportunity to speak on this item. Motion by Ferry, second by Smyth, to approve participation and co sponsorship of the Holiday Parade, transfer $12,000 from City Council Contingency, '.Account No. 1240-7401 to Account No. 5211 8001 for costs associated with the Holiday Parade. Ayes: Smyth, Darcy, Kellar, Ferry, Weste 10
r I COUNCIIJSTAFF COMMENTS Mayor Weste reminded of the November 27, 2001 hearing before the Board of Supervisors on TMC. In response to request by the Council, Jeff Lambert, Director of Planning & Building Services, provided an update on the Golden Valley Ranch project. Staff would prepare the item to return to Council at a special meeting on Thursday, January 10, 2002. George Caravalho, City Manager, provided a progress report on Golden Valley Road. ADJOURNMENT Mayor Weste adjourned the meeting at 9:26 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, November 27, 2001 at 6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK 01Nov13min.doc r ' 11