Page 27 Pursuant to due call and notice thereof, the regular meeting of the Crosby City Council was held on Monday, April 12, 2010 at 6:00 p.m. in the Crosby City Hall Council Chambers. The Pledge of Allegiance was given. Mayor Dale Sova presided with Member Liz Hofmann, Member Debra Shankle, Member Joanna Lattery and Member Dusty Paul present. Also present were City Attorney James Gammello, Police Captain Rick Koop, Fire Chief Alan Woods, Public Work s Working Foreman Steve Perpich, Librarian Peggi Beseres, City Administrator Joel Peck and City Clerk-Treasurer Cindy Nelson. MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER PAUL TO ACCEPT THE MINUTES OF THE PREVIOUS MEETING. A VOICE VOTE: ALL AYES. MOTION CARRIED. ALL MEMBERS VOTED AYE. MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER PAUL TO ACCEPT THE CLAIMS FOR PAYMENT AS PRESENTED. A VOICE VOTE: ALL AYES. MOTION CARRIED. ADDITIONS TO THE AGENDA: Member Paul Nuisance Team Member Shankle Moving Wall, City Administrator Peck Add Steve Nelson of Bolten & Menk for update on water project and Elissa Hanson from CREDI. PUBLIC FORUM Henry Praksa Would like to hold a triathlon next July 2011 on the 3 rd or 4 th weekend. There will be biking, swimming and running and would like council s permission to hold it here in the park. MOTION BY MEMBER HOFMANN AND SECONDED BY MEMBER SHANKLE TO APPROVE HAVING A TRIATHLON STARTING IN THE PARK ON THE 3 RD OR 4 TH WEEKEND IN JULY 2011. A VOICE VOTE: ALL MEMBERS AYE. MOTION CARRIED. ALL MEMBERS VOTED AYE. Dale Merrell Was not at the meeting Elissa Hanson from BLADC was present to ask for new signatures on the Small Cities Development Agreement for rehabbing commercial or rental property and to authorize the allocations and agreement on the remodeling of the Deerwood Auditorium. The contract will be in the next agenda packet to be voted on. Elissa also introduced John Gunstad who will be taking Elissa s place as she is leaving for employment in Duluth. Public Comments City resident Larry Hayes is glad that the city has taken a position to clean-up the town as it has been needed for some time. Unfinished Business
Page 28 Received recommendation from P & Z to approve extending the CUP to the Youth Center for another year with the same conditions that were originally attached to the original CUP. MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER HOFMANN TO EXTEND THE CUP TO THE YOUTH CENTER WITH THE ORIGINAL CONDITIONS FOR 1 YEAR. A VOICE VOTE: ALL AYES. MOTION CARRIED. ALL MEMBERS VOTED AYE. Youth Center Board Member Doug Hogue inquired about moving the fire hydrant on the corner of the youth center property and would like the city to pay for the moving and installation of a new hydrant. Working Foreman Steve Perpich was directed to get a cost of moving the hydrant and the installation of a new one and bring the information to the council with the costs. New Business Earl & Viola Woodcock would like to sell back to the City four (4) graves that they had purchased in 1982 for $120.00 MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER HOFMANN TO BUY BACK 4 CEMETERY GRAVES FROM EARL AND VIOLA WOODCOCK FOR $120.00. A VOICE VOTE: ALL AYES. MOTION CARRIED. ALL MEMBERS VOTED AYE. REPORTS FIRE DEPARTMENT FIRE CHIEF ALAN WOODS REPORTED ON THE FOLLOWING: 4 calls since the last council meeting Burning ban in Crow Wing County, so far there can still be recreational fires within the city limits with a 3 x 3 diameter and it has to be at least 5 from any building and can only burn wood, no leaves, grass or other items. Alan will be attending all of the cities/townships that have a fire contract with us to report the 1 st quarter fire calls for their respective city/township. LIBRARY Librarian Peggi Beseres reported on the following: March stats were included in the packets and there were 221 volunteer hours for March. Thanks to the city crew for removing stumps, old water pipe and other items in preparation for the Memorial Garden. Majestic Creations will be doing more landscaping later this spring. The communication tower will be taken down by someone from the local Ham Club There will be an appreciation supper for the 50 active volunteers of the Library along with a speaker. There are 2 special story hours scheduled for April. Gearing up for the Summer Reading Program
Page 29 H.C.C. - General Manager Maurice Slepica reported on the following: Handed out to Mayor and Council plans for various activities during the week of June 5 12 at the Hallett Community Center, which is proclaimed Governor s Fit City week. POLICE DEPARTMENT Captain Koop reported for Chief Coughlin who was at ETI Training: Requesting signs for the entrances stating that we don t allow Jake Breaking It was agreed to have the signs ordered and put on the entrance signs to the city. ATTORNEY S REPORT City Attorney James Gammello reported on the following: We should be hearing something soon on the Trailer Park from the court. Animal Control Ordinance Has distributed a draft of Animal Control Ordinance and would like comments and or suggestions prior to the next meeting so the new ordinance can be adopted. Public Work s Working Foreman Steve Perpich reported on the following: Received bid from Anderson Brothers for the repair of the boat landing and Steve was to get another bid for this project. The Welcome to Crosby sign by the hospital is in need of repairs and Steve was asked to find out how much it would cost to bring the sign up-to-date. DNR dock is still not handicap accessible we ll need to put in concrete and possibly tar later Public Works Committee will take a look at it. The Moving Wall is now going to be placed in the ball field and the north side of the fence will need to be removed and power brought into that area for the lights on the wall. Irondale Township would like to have us sweep both sides Hematite Street and they will do the crack sealing of the whole road. The council gave Steve permission to sweep Hematite and Irondale do the crack sealing. Asked the council if a basketball court could be put in north of the skateboard park. The council asked Steve to get quotes on the cost of putting in the court. Engineer s Report Steve Nelson of Bolten-Menk stated that the cost of changing out the meters to have them read electronically via a drive by system could be included in the financing package. MOTION BY MEMBER PAUL AND SECONDED BY MEMBER LATTERY TO APPROVE ADDING THE COST OF AUTOMATIC RADIO READERS TO THE FINANCING PACKAGE OF THE WATER TREATMENT PLANT. A VOICE VOTE: ALL AYES. MOTION CARRIED. ALL MEMBERS VOTED AYE.
Page 30 There was discussion about the Best-Value Contracting method for the water improvement project or if the city should use minimum contractor qualifications for the bidding on the project. Steve has had discussions with Joel on this option. MOTION BY MEMBER PAUL AND SECONDED BY MEMBER LATTERY TO APPROVE THE MINIMUM CONTRACTOR QUALIFICATIONS IN THE BIDDING PROCESS FOR THE WATER IMPROVEMENT PROJECT. A VOICE VOTE: ALL AYES. MOTION CARRIED. ALL MEMBERS VOTED AYE. City Engineer Mike Rude reported on the following: The approved Water Emergency Conservation Plan that was approved by the DNR needs a letter to them stating that the city has approved their approval. MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER PAUL TO ADOPT THE WATER EMERGENCY & CONSERVATION PLAN THAT WAS PREPARED BY WSN AND TO SEND A LETTER TO THE DNR CONFIRMING THE ADOPTION OF THE PLAN. A VOICE VOTE: ALL AYES. MOTION CARRIED. ALL MEMBERS VOTED AYE. Informational Public Hearing on the proposed sidewalk project will be on Monday, April 26, 2010 at 5:00 in the council chambers. Mike would like to meet with the Public Work s Committee within the next 2 weeks to review the 2010 Street Improvement Project. New garage Should be pouring the footings during the week of April 12, 2010 weather permitting Clerk s Report City Clerk-Treasurer Cindy Nelson reported on the following: The training in Madison went well for the upgrade to Clarity Version of Civic/Casselle software. Many new things and will be more efficient once we get used to it. Mayor Sova reminded Clerk Nelson to make sure that the financial statements are prepared each month as the auditor requested and to make sure that the City Administrator signs off each month on any billing adjustments that were made. City Administrator s Report City Administrator Joel Peck reported on the following: The city utilities are on the GIS map from 2003 to current and will be adding more in the future. Mayor/Committee Reports Member Paul Nuisance team met and is wondering how the council feels about residents painting their homes. Member Shankle People need to clean up their yards and their property Mayor Sova - The city is getting complaints about people not re-painting their home after it has been scraped and these complaints are going to the Keep It Clean Team for action and each item is addresses individually and there is a process that the city needs to follow for a citation to be
Page 31 issued and after the citation is issued. Mayor Sova explained the process from beginning to the end to everyone that was present in the council chambers. Member Shankle Attended a Moving Wall Committee meeting and they are now suggesting that it be put inside the ball field. City resident Dale Merrill, Sr. asked to be put on the next agenda. MOTION BY MEMBER HOFMANN AND SECONDED BY MEMBER SHANKLE TO ADJOURN THE MEETING. A VOICE VOTE: ALL AYES. MOTION CARRIED. ALL MEMBERS VOTED AYE. Time was 7:43 p.m. Dale J. Sova, Mayor Cindy S. Nelson, Clerk-Treasurer