SHARON CITY COUNCIL Purpose: Regular Council Meeting Date: Wednesday, November 14, 2018 Time: 6:30 PM Location: Sharon Municipal Building Council Chambers MINUTES CALL TO ORDER TIME: 6:34 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Council: X President Connelly Absent X Mr. James X Mrs. Bundrant X Mrs. Saylor X Robert Fiscus City Manager News Media: X The Herald X Attorney Madden City Solicitor X Lori Merolillo City Clerk (Daphne Parrish) Dept. Heads: X Edward Stabile - Chief of Police John Cave - Street Dept. X Jason Tomko- Finance Director Melissa Holmes- Community Development X David Tomko- Code Department CITY MANAGER'S REPORT Sharon Planning Commission Mr. Fiscus said we need four (4) high-functioning, forward-thinking members for vacancies. Some of the current development projects are hitting snags with Zoning. A lot of the interest is in the Penn State Shenango area, mixing student housing, businesses, and light manufacturing. Mrs. Bundrant asked if this Commission was an overlap with the Community and Economic Development group. Mr. Fiscus stated these groups need to remain separate, and he would like to begin reaching out to prospective individuals. Police Server Update Mr. Fiscus updated that this week Greg Perrine and the IT representative have met to begin the process of creating a solution to this issue. After their meeting, he was advised there is no definite deadline, or ticking time bomb ; however, data back-up is the biggest concern. As of today, two of three units of the data have been backed up; the final unit will be backed up tonight. In addition, by the end of this week an automatic back up will be functioning. After the back-up priority is accomplished, the two IT professionals will work together to formulate a long-term plan. In regarding to password concerns, Mr. Fiscus reported Mr. Perrine has secured the necessary information from Chief Stabile. So far, there is no update on the grant funding. Mrs. Bundrant requested Jason Tomko find out whether the application had been filed timely. Mrs. Saylor asked how often the server will be backed up. Mr. Fiscus explained it will be an automatic dump and he was unsure of the frequency. He added that at this point everything is being backed up at the Municipal Building, and we need an offsite location for back up. Mr. Connelly asked if COG could be an offsite backup location. Chief Stabile advised he was told this possible, but because our data requires a secure location, there would need to be additional connections installed, but it is possible. PUBLIC COMMENTS - AGENDA ITEMS PUBLIC COMMENTS - ANY ITEM ON THE AGENDA:
ORDINANCES MOTION that Ordinance #14-18 entitled An ORDINANCE of the Council of the City of Sharon, County of Mercer, Commonwealth of Pennsylvania, Amending the Codified Ordinances of the City of Sharon, Part Two, Administration, Title Ten, Employment Provisions, Chapter 280, Employees Generally, Section.10 Residency Requirement, to restate and define employees exempted from the residency requirement. Pass FIRST reading by title: Second: Mr. James Vote: Yes Mr. James MOTION that Ordinance #15-18 entitled An ORDINANCE of the Council of the City of Sharon, County of Mercer, Commonwealth of Pennsylvania, Electing to amend its Municipal Pension Plan administered by the Pennsylvania Municipal Retirement System pursuant to Article IV of the Pennsylvania Municipal Retirement Law; agreeing to be bound by all provisions of the Pennsylvania Municipal Retirement Law as amended and as applicable to member municipalities. Pass FIRST reading by title Motion: Mr. James Second: Mrs. Bundrant Vote: Yes Mr. James Attorney Madden tabled the following item: MOTION that Ordinance #16-18 entitled An ORDINANCE of the Council of the City of Sharon, County of Mercer, Commonwealth of Pennsylvania, amending the Codified Ordinances of the City of Sharon, Part Four, Traffic Code, Title Eight, Parking, Chapter 480, Parking Generally, Section.01, No Parking Streets, to add thereto to allow one space designated for parking for loading and unloading only on the east side of Vine Street between State Street and Pitt Street. Pass FIRST reading by title Motion: Second: Vote: Mr. James Mrs. Bundrant Mr. Connelly Mrs. Saylor MOTION that Ordinance #17-18 entitled An ORDINANCE of the Council of the City of Sharon, County of Mercer, Commonwealth of Pennsylvania, Amending the Codified Ordinances of the City of Sharon, Part Two, Administration Code, Title Two, General Provisions, Chapter 209, General Fee Schedule, Section.04, Schedule, to increase a fee for issuance of a copy of tax bills from $5.00 to $10.00. Pass FIRST reading by title Motion: Mrs. Saylor Second: Mrs. Bundrant Vote: Yes Mr. James
MOTION that Ordinance #18-18 entitled An ORDINANCE of the Council of the City of Sharon, County of Mercer, Commonwealth of Pennsylvania, setting aside and reserving two parking slots at the upper deck of the Library Parking Lot on Sharpsville Avenue for Library personnel during hours of Library operation; providing for posting of signs; and setting penalties for violations. Pass FIRST reading by title Motion: Mr. James Second: Mrs. Bundrant Vote: Yes Mr. James RESOLUTIONS MOTION that Resolution 76-18 entitled A RESOLUTION of the Council of the City of Sharon, Mercer County, Pennsylvania authorizing appointments for certain Committees, Boards and Authorities. be adopted. Mercer County Tax Commission Jason Tomko, Finance Director Voting Delegate Robert Fiscus, City Manager First Alternate Voting Delegate Daphne Parrish, Payroll Clerk Second Alternate Voting Delegate Motion: Mrs. Saylor Second: Mr. James Vote: Yes Mr. James MOTION that Resolution # 77-18 entitled A RESOLUTION of the Council of the City of Sharon, County of Mercer, Commonwealth of Pennsylvania, approving the 2019 Council meeting schedule be adopted. Second: Mrs. Saylor Vote: Yes Mr. James MOTION that Resolution #78-18 entitled A RESOLUTION of the Council of the City of Sharon, Commonwealth of Pennsylvania, to accept the Brewtus Brewing settlement offer of 60 percent of the remaining Retail Revolving Loan, which amounts to $10,285.75 be adopted. Second: Mrs. Saylor Vote: Yes Mr. James
CONSENT AGENDA THE FOLLOWING ITEMS ARE CONSIDERED BY CITY COUNCIL TO BE ROUTINE CITY BUSINESS AND WILL BE ENACTED BY ONE MOTION AND ONE ROLL CALL VOTE. ANY COUNCIL MEMBER, CITY OFFICIAL OR CITIZENS WISHING CLARIFICATION OF AN ITEM MAY ASK A QUESTION BY RAISING THEIR HAND AND IDENTIFYING THE ITEM BEFORE ADOPTION OF THE ITEM. MOTION that Resolution #75-18 entitled "A RESOLUTION of the Council of the City of Sharon, County of Mercer, Commonwealth of Pennsylvania, authorizing, in accordance with Section 915 of the Home Rule Charter, the City Manager and Finance Director, or in the absence of the Finance Director, the Tax Collector, to pay the bills submitted on Schedule A to Council" be adopted. MOTION to approve the minutes from the September 19, 2018 Regular Council meeting and October 17, 2018 Regular Council meeting. be adopted. Motion: Mr. James Second: Mrs. Bundrant Vote: Yes Mr. James COMMENTS: NEWS MEDIA: CITIZENS Carol Swartz asked for an explanation regarding Resolution #78-18, Brewtus Brewing. Mr. Connelly briefly reviewed that they have outstanding loans, and they have closed and are negotiating settlements with creditors. Mrs. Swartz voiced her concern that the City has lost money; and because it was a loan, she feels it should be paid in full. Brian Kepple thanked everyone for their support and efforts at the recent recognition of the Beautification Committee by the Shenango Valley Chamber of Commerce. Dave McLaren asked how citizens without internet access can obtain information from the City. Mr. Fiscus advised advertisements are put in the Herald and the City s website is utilized as much as possible. He provided the City s website address. Mr. McLaren asked if a citizen can come in to review paper copies of documents, such as the budget. He was advised that he could do so at the City Administration office. Mr. McLaren questioned who was giving a group access to Council Chambers for a meeting scheduled on the evening of November 15, 2018. Mr. McLaren stated he had previously requested use of the room for evening meetings of the Democratic Party and was denied permission. Mr. Fiscus advised that the meeting on November 15 is a City-sponsored activity. Currently the room is not open for outside groups due to limited staffing resources and supplies. Mrs. Saylor reminded Mr. McLaren the room could be used during normal operating hours; however, during off-hours no staff is available. Several ideas and possible options were discussed. Mr. McLaren questioned if an addition individual will be hired in the Code Department. Mr. Fiscus advised the budget is still proposed at this time. He outlined the proposed plan for David Tomko to assume supervision and administration of public works, creating a vacancy to management enforcement of the Code Department. The previous Code Officer is going back into that position, and we will need one more part-time Code Officer. Mr. McLaren asked how many houses were demolished this year. Mr. Fiscus told him six. Mr. McLaren asked if there is a paving plan for streets next year. Mr. Fiscus told him yes, there is a plan and Multi-Modal funding is set. He has an idea where we should focus; but it must be presented to Council.
Mr. Fiscus requested a brief Executive Session, to include Attorney Madden and Mr. Tomko. MRS. BUNDRANT: Mrs. Bundrant wanted to recognize Dave Tomko and his crew, as she has a lot of good feedback from people telling her they are contacting his department, and things are being addressed quickly, and complaints are getting resolved. She also asked Dave Tomko if he knew the status of the property of Sharpsville Avenue which was being sided, then work completely stopped. Mr. Tomko reported he had been told that they would resume siding the building; he will follow-up with the owner. Mr. James asked if the work was being done according to Code. Mr. Tomko replied that Jeff Richardson had said that it was according to Code. MR. LUCAS: MR. JAMES: MRS. SAYLOR: Mrs. Saylor thanked the beautification commission for all the work they do. She added there is a video on youtube.com from the recognition. She also reminded that November 24 is Night of Lights and Small Business Saturday. There will be performances around town from various groups such as dance studios, choirs, and story reading for kids, etc. The time is from 4-6 p.m., and there may be a visit from Santa, and there will be fireworks at the end of the evening. MR. CONNELLY: Mr. Connelly wanted to update on the donation to Penn State, he and Mrs. Bundrant recently attended the opening basketball game in the remodeled gym. There was a nice crowd of approximately 500 at that game. There was a lot of energy, and some local players. He also wished everyone a Happy Thanksgiving. Meeting adjourned at 7:10 P.M. ADJOURNMENT: Second: Mr. James Vote: Yes Mr. James