Library Employee Enrichment Committee (LEEC) Bylaws Article I Identification The name of this committee shall be the Library Employee Enrichment Committee, hereafter called LEEC. The purpose of LEEC is to provide a framework for the continual development of library staff knowledge and skills. Article II Mission LEEC is committed to providing skills development training and other events that address the following areas of focus: Technology skills Customer service Intercultural communication Workplace skills The committee shall not hold trainings for skills required by an individual for their job duties. LEEC trainings are intended for library staff at large. Article III Membership & Communication Members may serve in perpetuity after being accepted by the Chair of LEEC. No more than three staff from each department may serve on the committee simultaneously. Section 2. Members are expected to attend most if not all regular LEEC meetings, serve on the Staff Development Day subcommittee, assist with the planning and brainstorming of LEEC events in person or via email, and attend the majority of LEEC sponsored activities. Section 3. LEEC shall communicate outside of meetings via the email list aok leec@lists.umbc.edu. Only subscribers will be allowed to send email to this list. The Chair shall add and remove subscribers depending on their membership status. Section 4. Members of the committee shall conduct themselves according to Guideline 120. Article IV Leadership LEEC shall be governed by a Chair who serves a two year term that starts at the beginning of the calendar year. The Chair shall be supported by the Services Development Librarian.
Section 2. Any LEEC member who has served for at least six months is eligible to serve as Chair. At the end of their term, an election will be held if the position is contested, or if the current Chair wishes to step down. Otherwise, the Chair will continue to serve for another two years. Section 3. If the position of Chair is contested, an election will be held among current LEEC members using either an in person or online ballot. A LEEC member not in the race will distribute the ballots, count the votes, and announce the winner. The winning candidate shall assume the Chair position immediately. In cases of a tie vote, a runoff ballot shall be cast. Section 4. Duties of the Chair: Organizes and runs LEEC meetings; Schedules training and events for library staff; Maintains relationships with campus officials involved in staff development; Coordinates staff development with Library Unit Heads; Advertises on campus training and workshops to library staff; Delegates the planning of staff development activities to committee members; Chairs the Staff Development Day subcommittee. Article V Meetings The Chair shall schedule meetings on a quarterly basis at minimum. Meetings of the Staff Development Day subcommittee will occur as needed. The Chair will devise the agenda, record the minutes, and distribute them within one week of the meeting. Article VI Subcommittees The Chair and LEEC members will serve on the Staff Development Day subcommittee, which shall convene six months prior to the event. Any LEEC member who has served for three months or longer may co chair the subcommittee. Section 2. The process and timeline of planning Staff Development Day is attached as Appendix A. Article VII Finances financial matters will be handled chiefly by the Chair and Services Development Librarian. Approval for expenditures must be secured from the Library Director. Article VIII Amendments Amendments to these bylaws shall be put to vote at a regularly scheduled meeting. active members are expected to discuss the proposed amendments and then vote to ratify them. Upon approval, the bylaws shall be updated on the wiki page.
APPENDIX A: Planning Staff Development Day Staff Development Day is an annual event that provides staff the opportunity to develop new skills or further their current ones through presentations on a variety of technology/personal skills from library and/or campus staff. This document will detail the overall planning process. See the sample event planning timeline and schedule included at the end. 6 MONTHS PRIOR Coordinate with the Services Development Librarian to craft a proposal for the Library Executive Council (LEC). This document should include the following information: Content/theme of the event Date and time Additional constraints (closing the building, etc) Once LEC approves the proposal, reserve the rooms (Gallery, 259, 353G, 7 th floor). 5 MONTHS PRIOR Put out a call for members of the Staff Development Day Committee; current LEEC members are automatically added. Confirm the event s budget via Services Development Librarian. Schedule the initial planning meeting, wherein the event planning timeline is distributed (committee members will sign up for specific duties on the wiki page). Brainstorm keynote speaker(s) and craft a save the date message for staff distribution. Develop a consistent style guide for the event that includes a logo. 4 MONTHS PRIOR Schedule the remainder of the meetings as dictated by the event planning timeline. Contact potential presenters and finalize the event schedule. 3 MONTHS PRIOR Finalize the presenters and catering plan. Begin working on the signage. 2 MONTHS PRIOR Finalize the signage and event logistics. Send out the first invitation via Google form. 1 MONTH PRIOR Arrange the A/V needs of keynote and presentations. Design the event schedule and pamphlet. FINAL DAYS Finalize the RSVPs and send the attendance count to the caterer. Hold a planners meeting to discuss last minute details. Set up and break down the event. Hold an informal feedback session at the end of the event, and solicit additional feedback via Google form. Schedule a de brief meeting with the committee. Distribute thank you notes and certificates to keynote speakers and presenters.
Sample Event Planning Timeline (continued on next page) Action Items by Date Responsible Parties March 2015 Contact potential program speakers April 2015 Revise draft of schedule Draft of booth request form Solicit for booth ideas (using form) Early May Finalize speakers Finalize booths/participants May Develop food/refreshments plan June Determine rooms/locations for each activity June/July Create signage Send out invite Finalize rooms/locations for each activity July Finalize event schedule & create schedule handout Arrange AV equipment w/ LITS August 5 Receive final RSVPs August 6 Planner s meeting Final count to caterer
August 13 and 14 Event setup August 14 Staff Development setup Cleanup Feedback Post Event De brief for next year s event Thank you notes to speakers Sample Staff Development Day Schedule 9:30a Coffee & Light Refreshments (7th floor) 9:45a Welcome Address by Larry Wilt (7th floor) 10 10:50a Ethnographic Research and Participatory Design at the University of Maryland Libraries: Pioneering Partnerships Beyond Library Walls (7th floor) Presented by Cinthya Ippoliti, University of MD 11 11:50a Password Security and Management Software by James Stephens (353G) How to Become a Kung Fu Movie Star by Stephen Jones (767) 12 12:50p Lunch (arranged with Glenmore Caterers) 12 3p Staff Portraits (by appointment) 1 1:50p Building an Art Collection Five Dollars at a Time by Jodi Hoover (767) Gallery Tour by Emily Hauver (Gallery) 2 2:50p The Art of Bookmaking by Jenny O Grady & Meredith Purvis (Gallery) 3 3:30p Feedback (Gallery) Standalone Activities Who s That Baby? Contest (7th floor) (Smith, N) Photo Show (7th floor) (Sipe) Cake Raffle (7th floor) (Cheers)
Staff Development Day Signage Standards for PR Materials materials should be created in Microsoft Publisher and saved as a.pub file (or in Adobe Photoshop as a.psd). Final versions will be saved as PDFs for printing and distribution. The logo must be included on every sign use either the full or abbreviated version as dictated by the design. Design Tips Use a limited number of fonts (up to 3) Employ a cohesive color scheme Resources Fonts: Dafont Color coordination: Adobe Kuler, Colour Lovers Images (check for Creative Commons licenses): Pixabay, Flickr, Wikimedia Commons END APPENDIX A