MINUTES OF THE MEETING OF THE MANHEIM TOWNSHIP BOARD OF COMMISSIONERS MONDAY, JANUARY 9, 2017 5:30 P.M. Roll Call: The meeting of the Manheim Township of Commissioners was held at 5:35 p.m., Monday, January 9, 2017 in the Municipal Building. Members present were: Commissioners DiMeo, Mecum, Kling, Heck, and Hodge, and Secretary-Manager Sean P. Molchany. President Heck led all in the pledge of allegiance to the flag of the United States of America. President Heck gave a special welcome to all of the students from Manheim Township. Approval of Minutes: Commissioner Mecum moved to approve the minutes of the December 12, 2016 meeting. Seconded by Ms. DiMeo. President Heck asked if there were any questions or comments from the or the audience. There were none. Payment of Bills: Commissioner DiMeo moved to approve the January 9, 2017 disbursements and to fund the appropriate accounts for the disbursements. Commissioner DiMeo presented bills for the period ending January 9, 2017 from the General Fund in the amount of $300,059.13, from the Fire Protection Tax Fund in the amount of $80,842.98, from the Golf Course Fund in the amount of $45,025.85, from the Capital Reserve Fund in the amount of $141,989.92, from the Parks Capital Fund in the amount of $13,319.00, from the Highway Aid Fund in the amount of $18,889.60 and from the Escrow Fund in the amount of $36,598.46 for a Grand Total of $636,724.94. Commissioner DiMeo explained some of the large expenses were for storm sewer system repairs, upgrade and additional licenses and billing software for the processing of police permits and credit cards, corporate credit card payment, engineering and golf tee bunker work. Seconded by Mr. Mecum. President Heck asked if there were any questions or comments from the or the audience. There were none. Department Reports/Announcements: Commissioner Hodge explained to the students that Manheim Township is only one of two municipalities within the state where the school district and the municipality boundaries are one in the same. Consequently, what is decided by the Township Commissioners has a direct impact on the school district. Commissioner Kling called attention to a number of correspondence received praising the Township s Fire Rescue organization. President Heck announced the Commissioners had an executive session prior to the meeting to discuss several staffing and personnel matters. Additionally President Heck stated he was at the Parks and Recreation meeting. The head of our Parks and Recreation is meeting with the new school district superintendent to discuss the mutual use of Township facilities.
Public Hearings/Presentations/Appointments: Old Business: There was no old business this evening. New Business: Consent Agenda: Commissioner Kling moved to approve the following items in the Consent Agenda. Commissioner Kling stated the Consent Agenda consisted of one time extension, two financial security releases and three security reductions. comments from the or the audience. There were none. Motion carried unanimously. These items were: Village of Olde Hickory Final Phase I Land Development Plan, Planned Residential Development, 600 Olde Hickory Road, Zoned R-3, B-2, B-3 & D-C Overlay,Time Extension: Approving the time extension request for the Village of Olde Hickory Planned Residential Development Final Phase I Land Development Plan for action by the Manheim Township Commissioners. The request will extend the time period in which to act on the plan to June 17, 2017. Jimmy Johns Restaurant Stormwater Management Plan, 1835 Oregon Pike, Zoned B-2, Financial Security Release: Authorizing the financial security release as permitted by Section 510 of the Pennsylvania Municipalities Planning Code in the total amount of One Hundred Fifty Seven Thousand Four Hundred Fifty Nine and 72/100 ($157,459.72) dollars which represents the cost related to the site improvements associated with the above-referenced stormwater management plan. 558 Koser Road Stormwater Management Plan, 558 Koser Road, Zoned R-1, Financial Security Release: Authorizing the financial security release as permitted by Section 510 of the Pennsylvania Municipalities Planning Code in the total amount of Fifty Four Thousand Six Hundred Twelve and 14/100 ($54,612.14) dollars which represents the cost related to the site improvements associated with the abovereferenced stormwater management plan. Belmont Planned Commercial Development (Commercial Area), Final Subdivision and Land Development Plan, Fruitville Pike, Zone R-3, Financial Security Reduction #3: Authorizing the partial financial security reduction as permitted by Section 510 of the Pennsylvania Municipalities Planning Code in the amount of Nine Hundred Seventy Nine Thousand Seven Hundred Forty One and 70/100 ($979,741.70) dollars which represents the cost associated with a portion of the site improvements constructed at the time of the current request and as inspected by the Township Engineer. The amount of financial security being retained by the Township for site improvements less the partial financial security reduction is Fourteen Million Three Hundred Three Thousand Nine Hundred Eighty Three and 22/100 ($14,303,983.22) dollars. Page 2 of 7
Belmont Planned Commercial Development (Residential Area), Final Subdivision and Land Development Plan, Fruitville Pike, Zone R-3, Financial Security Reduction #3: Authorizing the partial financial security reduction as permitted by Section 510 of the Pennsylvania Municipalities Planning Code in the amount of Two Hundred Twenty One Thousand Six Hundred Ten and 00/100 ($221,610.00) dollars which represents the cost associated with a portion of the site improvements constructed at the time of the current request and as inspected by the Township Engineer. The amount of financial security being retained by the Township for site improvements less the partial financial security reduction is One Million Five Hundred Forty Five Thousand Seventy One and 82/100 ($1,545,071.82) dollars. Hillcrest Subdivision and Land Development Plan, 1575 Hillcrest Avenue, Zoned R-2, Financial Security Reduction #4: Authorizing the partial financial security reduction as permitted by Section 509 of the Pennsylvania Municipalities Planning Code in the amount of Thirty Six Thousand One Hundred Ninety Eight and 25/100 ($36,198.25) dollars which represents the cost associated with a portion of the site improvements constructed at the time of the current request and as inspected by the Township Engineer. The amount of financial security being retained by the Township for site improvements less the partial financial security reduction is Ninety Two Thousand Eight Hundred Eight and 93/100 ($92,808.93) dollars. Resolutions: Resolution 2017 01: Appointing a Member to the Boettcher House Museum Commissioner Hodge moved to adopt Resolution 2017 01 appointing Patricia L. Beaumont to the Boettcher House Museum until the first Monday in January 2020. Seconded by Ms. DiMeo. President Heck asked if there were any questions or comments from the or the audience. There were no comments or questions. Resolution 2017 02: Appointing a Member to the Uniform Construction Code of Appeals Commissioner Mecum moved to adopt Resolution 2017 02 appointing Barbara Bieganski to the Uniform Construction Code of Appeals until the first Monday in January 2022. Seconded by Ms. DiMeo. President Heck asked if there were any questions or comments from the or the audience. There were no comments or questions. Page 3 of 7
Resolution 2017 03: Appointing a Member to the Vacancy Commissioner DiMeo moved to adopt Resolution 2017 03 appointing Robert A. Brandt, Jr. to the Vacancy until the first Monday in January 2018. Seconded by Mr. Kling. President Heck asked if there were any questions or comments from the or the audience. There were no comments or questions. Motion carried unanimously. Resolution 2017 04: Appointing a Member to the Fire Council Commissioner Kling moved to adopt Resolution 2017 04 appointing Frank H. Dogger to the Fire Council until the first Monday in January 2021. Seconded by Mr. Mecum. President Heck asked if there were any questions or comments from the or the audience. There were no comments or questions. Motion carried unanimously. Resolution 2017 05: Appointing a Member to the General Municipal Authority Commissioner Hodge moved to adopt Resolution 2017 05 appointing Edward J. Plakans to the General Municipal Authority until the first Monday in January 2022. Seconded by Mr. Mecum. President Heck asked if there were any questions or comments from the or the audience. There were no comments or questions. Resolution 2017 06: Appointing a Member to the Public Library Foundation Commissioner Mecum moved to adopt Resolution 2017 06 appointing David Ferruzza to the Public Library Foundation until the first Monday in January 2020. Seconded by Mr. Hodge. President Heck asked if there were any questions or comments from the or the audience. Commissioner Mecum stated Mr. Ferruzza is very dedicated and has been a valuable member to have on the library board. There were no further comments or questions. Resolution 2017 07: Appointing a Member to the Public Library Foundation Commissioner Mecum moved to adopt Resolution 2017 07 appointing Daniel T. Labezius to the Public Library Foundation until the first Monday in January 2020. Seconded by Ms. DiMeo. President Heck asked if there were any questions or comments from the or the audience. Commissioner Mecum stated Mr. Labezius has done a good job as secretary to the library board. There were no further comments or questions. Page 4 of 7
Resolution 2017 08: Appointing a Member of the Planning Commission Commissioner DiMeo moved to adopt Resolution 2017 08 appointing Michael Gibeault to the Planning Commission until the first Monday in January 2020. comments from the or the audience. Commissioner Hodge explained Mr. Gibeault serves as the chairman of the planning commission and he has been doing that for some time and is a very valuable member. There were no further comments or questions. Resolution 2017 09: Appointing a Member of the Planning Commission Commissioner Kling moved to adopt Resolution 2017 09 appointing Jeffrey E. Swinehart to the Planning Commission until the first Monday in January 2020. Seconded by Ms. DiMeo. President Heck asked if there were any questions or comments from the or the audience. There were no comments or questions. Resolution 2017 10: Appointing a Member of the Zoning Hearing Commissioner Hodge moved to adopt Resolution 2017 10 appointing Gregory L. Strausser to the Zoning Hearing until the first Monday in January 2022. Seconded by Mr. Kling. President Heck asked if there were any questions or comments from the or the audience. There were no comments or questions. Resolution 2017 11: Appointing a Member of the Boettcher House Museum Commissioner Mecum moved to adopt Resolution 2017 11 appointing Doreen Kreiner to the Boettcher House Museum until the first Monday in January 2020. Seconded by Ms. DiMeo. President Heck asked if there were any questions or comments from the or the audience. Commissioner Mecum explained this is a reappointment of Doreen Kreiner who has been a very valuable volunteer and she has also been involved with the Manheim Township Historical Society as well as the Parks and Recreation. There were no further comments or questions. Resolution 2017 12: Fee Schedule Commissioner DiMeo moved to adopt Resolution 2017 12 amending the Township s comprehensive schedule of fees and charges for services in 2017. comments from the or the audience. There were no comments or questions. Page 5 of 7
President Heck administered the Oaths of Office to those appointees in attendance. On behalf of all the Commissioners, President Heck thanked all the appointees for their service to the Township. President Heck went on to encourage anyone interested in volunteering with the Township to check out the Township website to see a list of the s and Committees. Ordinances: There were no Ordinances this evening. Motions/Decisions: Motion: 846 Valley Road (Hasson Property) Stormwater Management Plan, 846 Valley Road, Zoned R-2, Modification Requests Commissioner Kling moved to grant the following modifications in accordance with Section 801 of the Stormwater Management Ordinance of 2014: Section 302.2.D: Existing Features Section 403.3.C: Inlet Location Section 605.2: Stormwater Easement Commissioner Kling further moved to grant the following modification in accordance with Section 203 of the Subdivision/Land Development Ordinance of 1998: Section 802.6: Impact Fee Reduction comments from the or the audience. Commissioner Mecum stated the Township engineer, Jeffrey Shue, has expressed a favorable position on this proposal. There were no further comments or questions. Motion carried unanimously. Decision: Brook Farms Development Parking Lot Marshall Avenue and Juliette Avenue, Zoned I-2, T-6 and T-1 Overlay Districts, Conditional Use Request In accordance with the application of Brook Farms Development III, LLC for Conditional Use Approval pursuant to Section 2407.3.B of the Zoning Ordinance of Manheim Township 2014, as amended, Commissioner Hodge moved for the adoption of the Decision before the of Commissioners granting such approval subject to the conditions set forth therein. Seconded by Ms. DiMeo. President Heck asked if there were any questions or comments from the or the audience. There were no comments or questions. Page 6 of 7
Acknowledgments: Request for the Temporary Installation of a Banner across Lititz Pike and/or New Holland Avenue President Heck acknowledged receipt of the request for the temporary installation of a banner across Lititz Pike and/or New Holland Avenue and authorized the preparation of a resolution to be presented at the February 21, 2017 of Commissioners Meeting. Other Business/Deliberations: There were no other business or deliberations this evening. Correspondence and Petitions: Mr. Molchany called the s attention to two documents. One was a letter from the Pennsylvania Department of Conservation and Natural Resources stating the Township did successfully get awarded a grant for $136,000 for the Jaycee Park proposal. The Township also received a letter from Calvary Homes providing the Township with a check for $3,500 in lieu of taxes. Commissioner Hodge mentioned Calvary Homes will also be providing $6,000 to Manheim Township Fire Rescue. Public Comment: Morgan Weaver, 1052 Louise Avenue, asked for an explanation of the Jaycee Park proposal. Mr. Molchany explained the Township received this grant to redevelop the park. The grant is one half of one-third of the cost of the overall improvements proposed for the park. These improvements include the resurfacing of these facilities, changing out some of the existing play equipment and some other future improvements. President Heck explained this is a three phase plan. The first phase included the basketball court area. The costs will need Township funding which is in the 2017 budget, in addition to the State grant monies. Adjournment: There being no further business before the Commissioners, Commissioner Hodge moved and Mr. Mecum seconded that the meeting adjourn at 6:05 p.m., with all in favor. Respectfully submitted, Sean P. Molchany Manager-Secretary Page 7 of 7