Mel Turner, Mayor Sue Frost, Vice Mayor Jeannie Bruins, Council Member Steve Miller, Council Member Jeff Slowey, Council Member AGENDA CITY OF CITRUS HEIGHTS CITY COUNCIL Regular Meeting of Thursday, August 14, 2014 City Hall Council Chambers 7117 Greenback Lane, Citrus Heights, CA Regular Meeting 7:00 p.m. PLEASE NOTE: The Council may take up any agenda item at any time, regardless of the order listed. Action may be taken on any item on the agenda. The City Council has established a procedure for addressing the Council. Speaker Identification Sheets are provided on the table inside the Council Chambers. If you wish to address the Council during the meeting, please complete a Speaker Identification Sheet and give it to the City Clerk. So that everyone who wishes may have an opportunity to speak, there is a five-minute maximum time limit when addressing the Council. Audio/Visual presentation material must be provided to the City Clerk s Office at least 48 hours prior to the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 6237 Fountain Square Drive, Citrus Heights during normal business hours. Email subscriptions of the agenda are available online by signing up with the City s E-Notifier service. City Council meetings are televised live on Metro Cable 14, the government affairs channel on the Comcast and SureWest Cable Systems and replayed on the following Monday at 9:00 a.m. Meetings are also webcast live at www.citrusheights.net. The Agenda for this meeting of the City Council for the City of Citrus Heights was posted in the following listed sites before the close of business at 5:00 p.m. on the Friday preceding the meeting. 1. City of Citrus Heights, 6237 Fountain Square Drive, Citrus Heights, CA 2. Rusch Park Community Center, 7801 Auburn Boulevard, Citrus Heights, CA 3. Sacramento County Library, Sylvan Oaks Branch, 6700 Auburn Blvd., Citrus Heights, CA If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk s Office 916-725-2448, 6237 Fountain Square Drive, at least 48 hours prior to the meeting. TDD (hearing impaired only) 916-725-6185. August 8, 2014 Amy Van, City Clerk Printed on Recycled Paper Agenda Packet Page 1
Citrus Heights City Council Thursday, August 14, 2014 Please turn off all cellular phones and pagers while the City Council meeting is in session. REGULAR MEETING 7:00 PM CALL SPECIAL MEETING TO ORDER 1. Flag Salute 2. Roll Call: Council Members: Bruins, Miller, Slowey, Frost, Turner 3. Video Statement APPROVAL OF AGENDA PRESENTATIONS 4. Presentation by Denise Lee, Deputy Director with Sacramento County Sacramento County Head Start/Early Head Start Program and Services 5. Presentation by Caylyn Brown, Sacramento Association of Realtors, on AB 1513 Residential Property: Possession by Declaration (Fox) COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES PUBLIC COMMENT Under Government Code Section 54954.3, members of the audience may address the Council on any item of interest to the public and within the Council s purview, or on any Agenda Item before or during the Council s consideration of the Item. If you wish to address the Council during the meeting, please fill out a Speaker Identification Sheet and give it to the City Clerk. When you are called upon to speak, step forward to the podium and state your name for the record. Normally, speakers are limited to five minutes each with 30 minutes being allowed for all comments. Any public comments beyond the initial 30 minutes may be heard at the conclusion of the agenda. The Mayor has the discretion to lengthen or shorten the allotted times. CONSENT CALENDAR It is recommended that all consent items be acted on simultaneously unless separate discussion and/or action is requested by a Council Member. 6. SUBJECT: Approval of Minutes RECOMMENDATION: Approve the Minutes of the Special/Regular Meeting of July 10, 2014. Page 2 of 4 Printed on Recycled Paper Agenda Packet Page 2
Citrus Heights City Council Thursday, August 14, 2014 7. SUBJECT: Approval of the 2014-2015 Office of Traffic Safety STEP Grant RECOMMENDATION: Adopt Resolution No. 2014- a Resolution of the City Council of the City of Citrus Heights, California, Approving an Agreement, and Accepting Project Funding for Grant PT1546 - with the California Office of Traffic Safety (OTS) and Authorizing the City Manager to Execute the Agreement. 8. SUBJECT: 2014 Residential Street Resurfacing Project Reject Bids RECOMMENDATION: Adopt Resolution No. 2014- a Resolution of the City Council of the City of Citrus Heights, California, Rejecting the Bids for Construction of the 2014 Residential Street Resurfacing Project and to Authorize the Release of a Revised Bid Package. PUBLIC HEARINGS 9. SUBJECT: Medical Office Building and City Hall Project - Continued from July 24, 2014 City Council Meeting STAFF REPORT: Henry Tingle RECOMMENDATION: Staff Recommends that the City Council take no Action on the Medical Office Building and City Hall Project at this Time and Direct Staff to do Additional Environmental Review. ALTERNATE MOTION: Based on the Planning Commission s Recommendation Approve the Following: a. Adopt Resolution No. 2014- A Resolution of the City Council of the City of Citrus Heights Adopting a Mitigated Negative Declaration Pursuant to the California Environmental Quality Act (CEQA) for the Medical Office Building and City Hall Project. b. Adopt Resolution No. 2014- A Resolution of the City Council of the City of Citrus Heights, California, Adopting a General Plan Text and Map Amendment and Approving a Design Review Permit and a Tree Permit for the Medical Office Building. c. Introduce Ordinance No. 2014- for First Reading, and waive reading of the entire ordinance, An Ordinance of the City Council of the City of Citrus Heights, California, Amending Article 2, Section 106.24.030 of the Zoning Ordinance, Table 2-2 Concerning Public Facilities in Residential Zones and Article 8, Section 106.80.020. d. Adopt Resolution No. 2014- A Resolution of the City Council of the City of Citrus Heights, California, Adopting a Design Review Permit and a Tree Permit for the City Hall Building. Staff Recommends that the City Council Approve the Following: e. Adopt Resolution No. 2014- A Resolution of the City Council of the City of Citrus Heights Authorizing the City Manager to Execute a Ground Lease with Panattoni Development Inc. Page 3 of 4 Printed on Recycled Paper Agenda Packet Page 3
Citrus Heights City Council Thursday, August 14, 2014 10. SUBJECT: Citrus Heights Lighting Assessment District Levy of Fiscal Year 2014-2015 Assessments STAFF REPORT: David Wheaton/Stuart Hodgkins/Dennis Dunn RECOMMENDATION: Adopt Resolution No. 2014- a Resolution of the City Council of the City of Citrus Heights, California, to Confirm the Diagram and Assessment and to Levy Fiscal Year 2014/2015 Assessments for the Citrus Heights Lighting Assessment District. REGULAR CALENDAR NONE DEPARTMENT REPORTS 11. SUBJECT: Request Direction on Alcohol Sales STAFF REPORT: Community & Economic Development Department 12. SUBJECT: Direction on Abatement and Enforcement Costs STAFF REPORT: Community & Economic Development/Finance/General Services Departments CITY MANAGER ITEMS ITEMS REQUESTED BY COUNCIL MEMBERS/ FUTURE AGENDA ITEMS ADJOURNMENT Page 4 of 4 Printed on Recycled Paper Agenda Packet Page 4
CITY OF CITRUS HEIGHTS CITY COUNCIL MINUTES Special/Regular Meetings of Thursday, July 10, 2014 City Hall Council Chambers 7117 Greenback Lane, Citrus Heights, CA ITEM 6 CALL SPECIAL MEETING TO ORDER The special council meeting was called to order at 6:02 p.m. by Mayor Turner. 1. Roll Call: Council Members present: Bruins, Miller, Slowey, Frost and Turner Council Members absent: None Staff present: Alejandrez, Myers, Sherman, Tingle, Van, Ziegler and department directors. PUBLIC COMMENT None CLOSED SESSION 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: 6237 Fountain Square Drive, Citrus Heights Agency negotiator: Henry Tingle, City Manager Negotiating parties: Panattoni Development Company, Inc. Under negotiation: Price and Terms of Payment 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: 7398 Antelope Road, Citrus Heights Agency negotiator: Henry Tingle, City Manager Negotiating parties: Lomanto/Bell Family Trust Under negotiation: Price and Terms of Payment There was no reportable action from closed session. ADJOURNMENT Mayor Turner adjourned the special meeting at 6:25 p.m. CALL REGULAR MEETING TO ORDER The regular council meeting was called to order at 7:02 p.m. by Mayor Turner. 1. The flag salute was led by Council Member Bruins. 2. Roll Call: Council Members present: Bruins, Miller, Slowey, Frost and Turner Council Members absent: None Staff present: Daniell, Hodgkins, Rivera, Sherman, Tingle, Van, Wheaton, Ziegler and department directors. Agenda Packet Page 5
Citrus Heights City Council Minutes Special/Regular Meeting of July 10, 2014 3. The video statement was read by Human Resources/City Information Director Rivera. APPROVAL OF AGENDA ACTION: On a motion by Council Member Miller, seconded by Council Member Bruins, the City Council approved the agenda. AYES: Bruins, Miller, Slowey, Frost and Turner NOES: None ABSENT: None PRESENTATIONS 4. Recognition of Sacramento Regional Conservation Corps Member of the Year Mayor Turner recognized Alex Mesaros as the Sacramento Regional Conservation Corps Member of the Year. 6. History and Arts Commission Annual Report History and Arts Commission Chair Robert Gerould provided an overview of the activities of the Commission over the last year which included participation at Sunday Funday, the Red, White & Blue parade and Senior Health Fair. They also participated in San Juan High School s centennial celebration by incorporating the Commission s oral history video project. 5. Recognition of Auburn Blvd. Complete Streets Project Community/Economic Development Director Sherman stated they are here to celebrate the completion of the Auburn Boulevard Complete Streets Project Phase 1 and to recognize some of the project team members. The project team included Kevin Becker, Gloria Blair, Regina Cave, Ikram Chaudry, Stephanie Cotter, Dennis Dunn, Casey Kempenaar, Jim Lemire, Jim McCarthy, Devon Rodriguez, Rhonda Sherman and David Wheaton. General Services Director Wheaton provided an overview of the construction process. He thanked project inspectors Jim McCarthy and Jim Lemire with 4Leaf Construction Management for their hard work on the project. Mayor Turner presented certificates and a plaque to City project team members that were present: Ikram Chaudry, Regina Cave, Gloria Blair, Kevin Becker and Dennis Dunn. COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES Council Member Miller commented on the Red, White & Blue parade he attended. He stated a notice of preparation for an Environment Impact Report and Assessment for the Capital Corridor Joint Powers Authority Sacramento to Roseville 3 rd main track project was released. He encouraged the public to review the information on the proposed rail project. Vice Mayor Frost commented on the Red, White & Blue parade she attended. Page 2 Agenda Packet Page 6
Citrus Heights City Council Minutes Special/Regular Meeting of July 10, 2014 Council Member Bruins attended the Citrus Heights Police Activities League picnic. Mayor Turner stated he gave the State of the City address at the Citrus Heights Regional Chamber of Commerce Luncheon. PUBLIC COMMENT Tahirih Kraft with Sacramento Self Help Housing provided a report on the housing counseling and landlord-tenant mediation services in Citrus Heights. She reported that the goal of the landlordtenant mediation services was to work with 150 households, as of July 1 st they had received over 200 calls for services. The goal of the housing counseling program was to assist 50 households and to date they have successfully housed 35 households. Josie Kalbakian with Republic Services provided an update on the Energy Bag pilot program. CONSENT CALENDAR 7. SUBJECT: Approval of Minutes RECOMMENDATION: Approve the Minutes of the Special/Regular Meetings of June 12, 2014 and June 26, 2014. 8. SUBJECT: Second Reading Cardroom Ordinance RECOMMENDATION: Adopt Ordinance No. 2014-004 an Ordinance of the City of Citrus Heights Amending Article II of Chapter 10 of the Citrus Heights Code Relating to Cardrooms. 9. SUBJECT: On-Call Tree Maintenance and Removal Services 2014-2019 Award of Contract RECOMMENDATION: Adopt Resolution No. 2014-059 a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Contract for Services with West Coast Arborists Inc. to Provide Tree Maintenance and Removal Services 2014-2019. 10. SUBJECT: On-Call Arborists Services 2014-2017 Award of Contract RECOMMENDATION: Adopt Resolution No. 2014-060 a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Contract for Services with West Coast Arborists Inc. to Provide On Call Arborist Services 2014-2017. 11. SUBJECT: Contractual Agreement for Hazardous Materials Team Response RECOMMENDATION: Adopt Resolution No. 2014-061 a Resolution of the City Council of the City of Citrus Heights, California, Authorizing the City Manager to Execute a Contract with the County of Sacramento for Hazardous Materials Team Responses for 2014-2017. 12. SUBJECT: Quarterly Treasurer s Report RECOMMENDATION: Staff recommends that the Council receive and file the Quarterly Treasurer s Report for the quarter ending June 30, 2014. Page 3 Agenda Packet Page 7
Citrus Heights City Council Minutes Special/Regular Meeting of July 10, 2014 13. SUBJECT: Auburn Boulevard Complete Streets Revitalization and Joint Trench Utility Undergrounding Project - Final Project Acceptance City PN 20-05-003 RECOMMENDATION: Adopt Resolution No. 2014-062 a Resolution of the City Council of the City of Citrus Heights, California, Accepting the Auburn Boulevard Complete Streets Revitalization and Joint Trench Utility Undergrounding Project as Complete and Authorizing the City Engineer to Record a Notice of Completion and Release the Contract Retention. ACTION: On a motion by Council Member Slowey, seconded by Council Member Miller, the City Council approved Consent Calendar Items 7-13. AYES: Bruins, Miller, Slowey, Frost and Turner NOES: None ABSENT: None PUBLIC HEARINGS 14. SUBJECT: Resolution to Record Delinquent Solid Waste Service Charges on the Tax Roll STAFF REPORT: Stefani Daniell RECOMMENDATION: Adopt Resolution No. 2014-063 a Resolution of the City Council of the City of Citrus Heights, California to Record Delinquent Solid Waste Service Charges on the Tax Roll. Finance Director Daniell reported that as of July 9, 2014, there were 808 delinquent solid waste service accounts with a total levy of $316,308.34. She recommended that the City Council hold a public hearing regarding the placement of delinquent solid waste service charges on the property tax roll. Mayor Turner opened the public hearing at 7:54 p.m. Public Comment Craig Allen stated he owns a duplex and lives on one side and the other side is currently vacant. He has never used garbage service on the vacant side but continues to receive a bill for trash service and does not want to be charged for service that he is not using. General Services Director Wheaton responded that they will look into Mr. Allen s concerns and report back to the Council. Linda Lampheau requested that Police Department have more patrols down Misty Creek due to an increase in burglaries. She stated she spoke with Commander Gina Anderson prior to the meeting who would address her concerns. Mayor Turner closed the public hearing at 8:03 p.m. ACTION: On a motion by Council Member Slowey, seconded by Vice Mayor Frost, the City Council adopted Resolution No. 2014-063 a Resolution of the City Council of the City of Citrus Heights, California to Record Delinquent Solid Waste Service Charges on the Tax Roll. Page 4 Agenda Packet Page 8
Citrus Heights City Council Minutes Special/Regular Meeting of July 10, 2014 AYES: Bruins, Miller, Slowey, Frost and Turner NOES: None ABSENT: None REGULAR CALENDAR 15. SUBJECT: Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual Conference STAFF REPORT: Amy Van RECOMMENDATION: Staff Recommends that the City Council Make a Motion to Designate a Voting Delegate and Alternate(s) to Participate at the Annual Business Meeting on September 5, 2014, during the League of California Cities Annual Conference. City Clerk Van presented the staff report. ACTION: On a motion by Council Member Slowey, seconded with Council Member Bruins the City Council designated Council Member Miller as the voting delegate and Vice Mayor Frost as the alternate. AYES: Bruins, Miller, Slowey, Frost and Turner NOES: None ABSENT: None 16. SUBJECT: Adoption of ADA Transition Plan and Self-Evaluation STAFF REPORT: Amy Van/Stuart Hodgkins RECOMMENDATION: Adopt Resolution No. 2014-064 a Resolution of the City Council of the City of Citrus Heights, California, Adopting the Americans with Disabilities (ADA) Transition Plan and Self-Evaluation Update. City Clerk Van and Principal Civil Engineer Hodgkins presented an overview of the ADA Transition Plan and Self-Evaluation process which included an assessment of the barriers to access within city buildings, bus stops and pedestrian pathways. The Plan was separated into four phases with a total estimated cost of $200,597,950 to remove all physical barriers to access identified in the Plan: Phase Citywide Total Estimated Costs Phase 1 Major Arterial Streets $14,241,175 Phase 2 Local Residential Streets $7,985,175 Phase 3 Minor Arterial Streets $13,874,775 Phase 4 Collector Streets $164,496,825 TOTAL $200,597,950 ACTION: On a motion by Council Member Bruins, seconded by Vice Mayor Frost, the City Council adopted Resolution No. 2014-064 a Resolution of the City Council of the City of Citrus Heights, California, Adopting the Americans with Disabilities (ADA) Transition Plan and Self- Evaluation Update. Page 5 Agenda Packet Page 9
Citrus Heights City Council Minutes Special/Regular Meeting of July 10, 2014 AYES: Bruins, Miller, Slowey, Frost and Turner NOES: None ABSENT: None 17. SUBJECT: Landscape Maintenance Assessment District 97-01 Initiate Proceedings for Fiscal Year 2014/2015 Annual Update STAFF REPORT: David Wheaton/Stuart Hodgkins/Ardelyn Flores RECOMMENDATION: Staff Recommends Council Adopt the Following Resolutions: A. Approve Resolution No. 2014-065 Adopting a Resolution of the City Council of the City of Citrus Heights, California, to Initiate Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Maintenance Assessment District No. 97-01 (Zones 1, 2, 3 and 4). B. Approve Resolution No. 2014-066 Adopting a Resolution of the City Council of the City of Citrus Heights, California, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015 for Landscape Maintenance Assessment District No. 97-01 (Zones 1, 2, 3 and 4). Principal Civil Engineer Hodgkins reported that on an annual basis the City is required to update the assessments for the various Landscape Maintenance Assessment Districts (LMAD). He said that the first step in the process requires the City Council to initiate proceedings for Fiscal Year 2014-2015. The second step requires the adoption of resolutions of intention which sets the time and date for a public hearing on the proposed assessments. He stated there are four zones within Assessment District 97-01 and Zones 1, 2 and 3 are fully funded and the assessments will remain unchanged for FY 14-15. He said at the end of FY 13-14 Zone 4 has a budget shortfall of approximately $3,400. ACTION: On a motion by Council Member Slowey, seconded by Council Member Bruins, the City Council adopted: A. Resolution No. 2014-065 Adopting a Resolution of the City Council of the City of Citrus Heights, California, to Initiate Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Maintenance Assessment District No. 97-01 (Zones 1, 2, 3 and 4). B. Resolution No. 2014-066 Adopting a Resolution of the City Council of the City of Citrus Heights, California, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015 for Landscape Maintenance Assessment District No. 97-01 (Zones 1, 2, 3 and 4). AYES: Bruins, Miller, Slowey, Frost and Turner NOES: None ABSENT: None 18. SUBJECT: Landscape Maintenance Assessment Districts 98-01, 98-02 & 03-01 Initiate Proceedings for Fiscal Year 2014/2015 Annual Update STAFF REPORT: David Wheaton/Stuart Hodgkins/Ardelyn Flores RECOMMENDATION: Staff Recommends Council Adopt the Following Resolutions Page 6 Agenda Packet Page 10
Citrus Heights City Council Minutes Special/Regular Meeting of July 10, 2014 A. Approve Resolution No. 2014-067 Adopting a Resolution of the City Council of the City of Citrus Heights, Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Maintenance Assessment District 98-01. B. Approve Resolution No. 2014-068 Adopting a Resolution of the City Council of the City of Citrus Heights, Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Maintenance Assessment District 98-02. C. Approve Resolution No. 2014-069 Adopting a Resolution of the City Council of the City of Citrus Heights, Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Maintenance Assessment District 03-01 (Zones 1 and 2). D. Approve Resolution No. 2014-070 Adopting a Resolution of the City Council of the City of Citrus Heights, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015 for Landscape Maintenance Assessment District No. 98-01. E. Approve Resolution No. 2014-071 Adopting a Resolution of the City Council of the City of Citrus Heights, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015 for Landscape Maintenance Assessment District No. 98-02. F. Approve Resolution No. 2014-072 Adopting a Resolution of the City Council of the City of Citrus Heights, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015 for Landscape Maintenance Assessment District No. 03-01 (Zones 1 and 2). Principal Civil Engineer Hodgkins reported that on an annual basis the City is required to update the assessments for the various Landscape Maintenance Assessment Districts (LMAD). He said that the first step in the process requires the City Council to initiate proceedings for Fiscal Year 2014-2015. The second step requires the adoption of resolutions of intention which sets the time and date for a public hearing on the proposed assessments. He stated the assessments will remain unchanged for fiscal year 2014-2015. ACTION: On a motion by Council Member Bruins, seconded by Council Member Slowey, the City Council adopted: A. Resolution No. 2014-067 Adopting a Resolution of the City Council of the City of Citrus Heights, Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Maintenance Assessment District 98-01. B. Resolution No. 2014-068 Adopting a Resolution of the City Council of the City of Citrus Heights, Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Maintenance Assessment District 98-02. C. Resolution No. 2014-069 Adopting a Resolution of the City Council of the City of Citrus Heights, Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for Landscape Maintenance Assessment District 03-01 (Zones 1 and 2). AYES: Bruins, Miller, Slowey, Frost and Turner NOES: None ABSENT: None Page 7 Agenda Packet Page 11
Citrus Heights City Council Minutes Special/Regular Meeting of July 10, 2014 ACTION: On a motion by Council Member Bruins, seconded by Council Member Slowey, the City Council adopted: D. Approve Resolution No. 2014-070 Adopting a Resolution of the City Council of the City of Citrus Heights, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015 for Landscape Maintenance Assessment District No. 98-01. E. Approve Resolution No. 2014-071 Adopting a Resolution of the City Council of the City of Citrus Heights, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015 for Landscape Maintenance Assessment District No. 98-02. F. Approve Resolution No. 2014-072 Adopting a Resolution of the City Council of the City of Citrus Heights, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015 for Landscape Maintenance Assessment District No. 03-01 (Zones 1 and 2). AYES: Bruins, Miller, Slowey, Frost and Turner NOES: None ABSENT: None DEPARTMENT REPORTS None CITY MANAGER ITEMS None ITEMS REQUESTED BY COUNCIL MEMBERS/FUTURE AGENDA ITEMS None ADJOURNMENT Mayor Turner adjourned the regular meeting at 8:33 p.m. Respectfully submitted, Amy Van, City Clerk Page 8 Agenda Packet Page 12
ITEM 7 CITY OF CITRUS HEIGHTS DATE: August 14, 2014 Memorandum TO: FROM: VIA: Mayor and City Council Members Henry Tingle, City Manager Ryan L. Kinnan, Police Lieutenant Christopher W. Boyd, Chief of Police SUBJECT: OTS DUI Grant Summary and Recommendation The Citrus Heights Police Department has been approved for a DUI Grant through the California Office of Traffic Safety. The grant funds will be used for costs incurred by the Police Department during activities such as DUI checkpoints, DUI Saturation patrols, DUI recognition training, and Distracted Driving enforcement. The total amount to be provided by the Office of Traffic Safety is $182,525.00. Staff recommends Council adopt a resolution for a separate fund for the said amount in order to provide compensation to officers who work the DUI enforcement periods. Fiscal Impact There is no adverse fiscal impact on the general fund. The California Office of Traffic Safety will reimburse any fiscal burden within the guidelines of this grant to the designated fund. No match by the city is required. Background and Analysis The Californian Office of Traffic Safety administers several grant programs which included this DUI Grant Program. The purpose of this grant is to reduce the number of Driving under the Influence incidents within the City of Citrus Heights, providing for a safer driving environment for the community. The City of Citrus Heights has had many issues with DUI related incidents, specifically DUI collisions and deaths related to DUI collisions. With the help of the DUI Grant provided by OTS, we can start responding in a more proactive manner to the threat of DUI driving in the City of Citrus Heights, and in turn stopping it before tragic incidents occur. Agenda Packet Page 13
Subject: OTS DUI Grant Date: July 30, 2014 Page 2 of 2 Conclusion This grant and implemented program has the ability to reduce the number of DUI drivers in the City of Citrus Heights. If support be by Council, the Citrus Heights Police Department will send twelve (12) officers to advanced training in the area of recognizing driving under the influence, including the National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Testing (SFST) training, NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) training, and the International Association of Chiefs of Police (IACP) Drug Recognition Expert (DRE) training. In addition, the Citrus Heights Police Department will conduct eight (8) DUI/DL checkpoints, one-hundred (100) DUI saturation patrols, two (2) Motorcycle Safety enforcement operations, thirty (30) Traffic Enforcement operations focusing on the primary collision factors, five (5) Distracted Driving enforcement operations targeting the use of hand held cell phones and texting, two (2) night time Click It or Ticket enforcement operations, and two (2) Traffic Safety educational presentations. The Police Department will prepare and distribute to officers a hot sheet of repeat DUI offenders residing in Citrus Heights. The grant also provides supplies to assist in checkpoints, and the above operations. This program has the ability to create an environment and a feeling of safety to the drivers of our community. Attachments: 1) Resolution 2) Citrus Heights Grant Agreement documents Agenda Packet Page 14
RESOLUTION NO. 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, APPROVING AN AGREEMENT, AND ACCEPTING PROJECT FUNDING FOR GRANT PT1546 - WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the Office of Traffic Safety (OTS) allocates funds to provide for equipment and funding for officers to staff Driving Under the Influence (DUI) Enforcement and Awareness Programs to reduce DUIrelated collisions, thereby reducing injuries and fatalities to our citizens and improving public safety; and WHEREAS, the City of Citrus Heights intends to undertake a certain project designated as the DUI Enforcement and Awareness Program; and WHEREAS, staff has submitted a project funding request to OTS; and NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Citrus Heights that the project funding agreement is hereby approved. BE IT FURTHER RESOLVED that grant fund received hereunder shall not be used to supplement existing appropriations controlled by this body. BE IT FURTHER RESOLVED AND ORDERED that the City Manager, or his designee, be herby authorized to execute the agreement and any contracts with other agencies arising from the provisions of this agreement. The City Manager and the City Attorney shall be empowered to make minor changes in the contract and any other contracts with other agencies arising out of the agreement. The Office of Traffic Safety administers several grant programs which include this DUI Grant Program. The purpose of this grant is to reduce the number of driving under the influence incidents within the City of Citrus Heights, providing for a safer driving environment for the community. The City of Citrus Heights has had many issues with DUI-related incidents, specifically DUI collisions and deaths related to DUI collisions. With the help of the DUI Grant provided by OTS, we can respond in a more proactive manner to the threat of DUI driving in the City of Citrus Heights, and in turn stopping it before tragic incidents occur. The City Clerk shall certify the passage and adoption of the Resolution and enter it into the book of original resolutions. PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14 th day of August 2014 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Melvin D. Turner, Mayor Amy Van, City Clerk Agenda Packet Page 15
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ITEM 8 CITY OF CITRUS HEIGHTS Memorandum August 14, 2014 TO: FROM: SUBJECT: Henry Tingle, City Manager David Wheaton, General Services Director Stuart Hodgkins, Principal Civil Engineer 2014 Residential Street Resurfacing Project Reject Bids Summary and Recommendation Bids for the 2014 Residential Street Resurfacing Project were received on July 30, 2014. The bids received exceeded available funding for the work. As a result, staff recommends the City Council approve the attached resolution rejecting all bids received on July 30, 2014 and authorizing staff to readvertise the project after appropriate adjustments have been made to the project scope to bring bids in line with available funding. Fiscal Impact There is no fiscal impact associated with this action. Background and Analysis Four (4) bids were received for the 2014 Residential Street Resurfacing Project on July 30, 2014. However, due to recent increases in material costs, the bids received exceeded the funding available for this project by almost 23%. Staff believes that incorporating several adjustments into the plans and specifications prior to awarding the construction contract will result in bids commensurate with the funding programmed for this project in the current Capital Improvement Program. As a result, staff has determined the best approach is to reject all of the original bids, make desired adjustments to the plans and specifications and re-advertise the project. Conclusion Staff recommends the City Council approve the attached Resolution rejecting all bids received on July 30, 2014 for the 2014 Residential Street Resurfacing Project and authorizing staff to re-advertise the project. Attachments: Resolution Agenda Packet Page 34
RESOLUTION NO. 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, REJECTING THE BIDS FOR CONSTRUCTION OF THE 2014 RESIDENTIAL STREET RESURFACING PROJECT AND TO AUTHORIZE THE RELEASE OF A REVISED BID PACKAGE WHEREAS, City staff has reviewed the construction bids for 2014 Residential Street Resurfacing Project and determined it best reject all bids for the project; and WHEREAS, City staff will revise the plans and specifications to incorporate several desired modifications and re-advertise the project for construction bids. NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Citrus Heights declares as follows: (A) All bids for the 2014 Residential Street Resurfacing Project are hereby rejected. (B) City staff is authorized to re-advertise a revised bid package. The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions. PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14th day of August, 2014 by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Melvin D. Turner, Mayor Amy Van, City Clerk Agenda Packet Page 35
ITEM 9 CITY OF CITRUS HEIGHTS Memorandum August 14, 2014 TO: FROM: SUBJECT: Mayor and City Council Members Henry Tingle, City Manager Medical Office Building and City Hall Project Continued from July 24, 2014 City Council Meeting SUMMARY AND RECOMMENDATION On July 9, 2014, the Planning Commission recommended approval to the City Council of the environmental document and entitlements for the medical office building and City Hall project. The City Council held a public hearing on the environmental document and entitlements and also considered a related ground lease and proposed financing structure on July 24, 2014. After closing the public hearing, the City Council voted to continue the items to the August 14, 2014 City Council meeting. Copies of the Planning Commission and City Council staff reports and attachments are on file with the City Clerk and available on the City s website. Staff recommends that the City Council take no action on the medical office building and City Hall project at this time and direct staff to do additional environmental review. FISCAL IMPACT If directed to do additional environmental review, the fiscal impact will be presented to the City Council at a future date. CONCLUSION Staff recommends that the City Council take no action on the medical office building and City Hall project at this time and direct staff to do additional environmental review. Alternative Option: Based on the Planning Commission s recommendation approve the following: Printed on Recycled Paper Agenda Packet Page 36
Subject: Medical Office Building and City Hall Project Date: August 14, 2014 Page 2 of 2 1. Adopt Resolution No. 2014- A Resolution of the City Council of the City of Citrus Heights Adopting a Mitigated Negative Declaration Pursuant to the California Environmental Quality Act (CEQA) for the Medical Office Building and City Hall Project. 2. Adopt Resolution No. 2014- A Resolution of the City Council of the City of Citrus Heights, California, Adopting a General Plan Text and Map Amendment and Approving a Design Review Permit and a Tree Permit for the Medical Office Building. 3. Introduce read by title only, and waive first full reading of Ordinance No. 2014, An Ordinance of the City Council of the City of Citrus Heights, California, Amending Article 2, Section 106.24.030 of the Zoning Ordinance, Table 2-2 Concerning Public Facilities in Residential Zones and Article 8, Section 106.80.020. 4. Adopt Resolution No. 2014- A Resolution of the City Council of the City of Citrus Heights, California, Adopting a Design Review Permit and a Tree Permit for the City Hall Building. In addition, approve the following: 5. Staff recommends that the Council adopt the attached Resolution authorizing the City manager to negotiate and execute a Ground Lease on Specified Terms and Conditions with Panattoni Development Inc. Attachments: Exhibit A - Resolution for Negative Declaration Exhibit B Resolution for Medical Office Building Exhibit C Ordinance Public Facilities Exhibit D Resolution for City Hall Exhibit E Resolution for Ground Lease **All exhibits to the Resolutions are on file with the City Clerk. 2312826.1 Printed on Recycled Paper Agenda Packet Page 37
EXHIBIT A RESOLUTION NO. 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE MEDICAL OFFICE BUILDING AND CITY HALL PROJECT WHEREAS, Panattoni Development Company submitted an application for approval of: A General Plan Amendment to change a portion of the site from Public to General Commercial and the City of Citrus Heights has recommended related changes to the General Plan relating to Goal 21 and the Public Spaces section of the General Plan; A Design Review Permit for the construction of a 68,727 square foot medical office building; and A Tree Permit for the removal of certain trees and encroachment within the dripline of other trees; and WHEREAS, the City of Citrus Heights submitted an application for approval of: A Zoning Code Amendment to allow public facilities in residential zones; A Design Review Permit for the construction of a 34,960 square foot City Hall building; and A Tree Permit for the removal of certain trees and encroachment within the dripline of other trees; and WHEREAS, the Planning Commission held a public hearing on July 9, 2014, and the City Council held a public hearing on July 24, 2014 wherein public testimony was taken and based upon the Initial Study and comments received, potential impacts could be avoided or reduced to a level of insignificance by mitigation measures; and WHEREAS, all comments submitted on the Initial Study and Mitigated Negative Declaration have been reviewed and responses are provided in Exhibit A-3; and Agenda Packet Page 38
NOW, THEREFORE, BE IT RESOLVED that the Citrus Heights City Council hereby finds as follows: Findings for a Mitigated Negative Declaration: 1. An Initial Study was prepared for the Medical Office Building and City Hall project and proper notice provided in accordance with CEQA and local guidelines. 2. That based upon the Initial Study, potential impacts resulting from the project have been identified. Mitigation measures have been proposed and agreed to by the applicant as a condition of project approval that will reduce potential impacts to less than significant. In addition, there is no substantial evidence that supports a fair argument that the project, as conditioned and mitigated, would have a significant effect on the environment. 3. That the project does not have the potential to have a significant adverse impact on wildlife resources as defined in the State Fish and Game Code, either individually or cumulatively and is not exempt from Fish and Game filing fees. 4. That the project is not located on a site listed on any Hazardous Waste Site List compiled by the State pursuant to Section 65962.5 of the California Government Code. 5. That the Planning Commission and City Council reviewed the Initial Study and considered public comments before making a recommendation on the project, and the City Council has reviewed the Responses to Comments provided in Exhibit A- 3. 6. That a Mitigation Monitoring Program has been prepared to ensure compliance with the adopted mitigation measures, which Mitigation Monitoring Program was considered by the Citrus Heights Planning Commission and City Council and which Mitigation Monitoring Program is made a part of this resolution. 7. That the Mitigated Negative Declaration prepared concerning the Medical Office Building and City Hall project reflects the independent judgment and analysis of the City Council of the City of Citrus Heights. 8. The City Council hereby adopts as final the Medical Office Building and City Hall project Mitigated Negative Declaration comprised of: the draft Mitigated Negative Declaration (attached as Exhibit A-1); and the Mitigation Monitoring Plan (attached as Exhibit A-2). 9. That the record of proceedings of the decision on the project is available for public review at the City of Citrus Heights Community and Economic Agenda Packet Page 39
Development Department, 6237 Fountain Square Drive, Citrus Heights, California. BE IT FURTHER RESOLVED that the Citrus Heights City Council, in reference to the potential impacts identified in the Initial Study, hereby adopts the Mitigated Negative Declaration prepared for the Medical Office Building and City Hall project including the mitigation measures (contained within the attached Mitigated Negative Declaration and Mitigation Monitoring Program) and included in this resolution by reference. PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California this 14 th day of August 2014, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Melvin D. Turner, Mayor ATTEST: Amy Van, City Clerk 2312832.1 Agenda Packet Page 40
EXHIBIT B RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, ADOPTING A GENERAL PLAN TEXT AND MAP AMENDMENT AND APPROVING A DESIGN REVIEW PERMIT AND A TREE PERMIT FOR THE MEDICAL OFFICE BUILDING WHEREAS, the Panattoni Development Company submitted an application for approval of: A General Plan Amendment to change a portion of the site from Public to General Commercial as shown in Exhibit B1 and whereas the City of Citrus Heights has recommended related changes to the General Plan relating to Goal 21 and the Public Spaces section of the General Plan as shown in Exhibit B2; A Design Review Permit for the construction of a 68,727 square foot medical office building; and A Tree Permit for the removal of certain trees and encroachment within the dripline of other trees. WHEREAS, the Planning Commission held a public hearing on July 9, 2014 in which they recommended approval of the General Plan Amendments as shown in Attachments B1 and B2 and approval of the Design Review Permit and Tree Permit subject to the Findings contained herein and the Conditions of Approval attached as B3; and WHEREAS, the City Council has previously adopted a Mitigated Negative Declaration for the project, wherein public testimony was taken and based upon the Initial Study and comments received, potential impacts could be avoided or reduced to a level of insignificance by mitigation measures; and NOW, THEREFORE, BE IT RESOLVED that the Citrus Heights City Council hereby finds as follows: Findings for Approval of the General Plan Amendment The amendment, changing the designation of a portion of the parcel from Public to General Commercial, and the modification concerning Goal 21 and the Public Spaces portion, is internally consistent with other provisions of the General Plan; Agenda Packet Page 41
The amendment will not be detrimental to the public interest, health, safety, convenience or welfare of the City; and The affected site is physically suitable for the proposed medical office building. Findings for Approval of the Design Review Permit The medical office building complies with the Zoning Code with the incorporation of the conditions of approval; The project is consistent with the General Plan (provided a portion of the site currently designated Public is changed to General Commercial and changes are made to Goal 21 and the Public Spaces portion of the General Plan), any applicable specific plan, development agreement and/or any previously approved planning permit; The project s architectural design and building massing and scale are appropriate to and compatible with the site surroundings and the community; The project provides attractive and desirable site layout and design, including building arrangement, exterior appearance and setbacks, drainage, fences and walls, grading, landscaping, lighting, signs, etc.; The project complies with all applicable design standards in Chapter 106.31 and/or other applicable City design guidelines and policies; The project provides safe and efficient public access, circulation and parking, including bicycle and pedestrian accommodations where appropriate; and The project provides open space and landscaping, including the use of water efficient landscaping. Findings for Approval of the Tree Permit Approval of the Tree Permit for the medical office building will not be detrimental to the public health, safety or welfare; and Measures have been incorporated into the project to mitigate impacts to remaining trees and trees that will be relocated. BE IT FURTHER RESOLVED that 1. The matters set forth in the preceding clauses of this resolution are hereby adopted and incorporated; Agenda Packet Page 42
2. The City Council does hereby adopt the General Plan text and map changes put forth in Exhibits B1 and B2; 3. The City Council does hereby adopt the Design Review Permit and Tree Permit subject to the conditions of approval set forth in Exhibit B3; and 4. These approvals are contingent upon a successful negotiation of a ground lease agreement with the applicant. PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14 th day of August 2014, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Melvin D. Turner, Mayor ATTEST: Amy Van, City Clerk Agenda Packet Page 43
EXHIBIT C ORDINANCE 2014- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, AMENDING ARTICLE 2, SECTION 106.24.030 OF THE ZONING ORDINANCE, TABLE 2-2 CONCERNING PUBLIC FACILITIES IN RESIDENTIAL ZONES AND ARTICLE 8, SECTION 106.80.020 DEFINITIONS THE CITY OF CITRUS HEIGHTS DOES ORDAIN AS FOLLOWS: Section 1: Purpose and Authority The purpose of this Ordinance is to amend Article 2, Section 106.24.030, of the City of Citrus Heights Zoning Ordinance in regards to Public Facilities in residential zones, and Article 8, Section 108.80.020 Definitions, in regards to the definition of public facility, as shown below. Section 2: Findings (a) The proposed ordinance text amendment is consistent with the Citrus Heights General Plan, and (b) There is no substantial evidence that the proposed Zoning Code Text Changes will have a significant effect on the environment. Section 3: Amendments to Zoning Code 106.24.030 Table 2 is amended to read as follows: SERVICES Adult day care - 6 or fewer clients P P P P P P Adult day care - 7 or more clients UP UP UP UP UP UP Cemetery UP UP UP UP UP UP Child day care - Small and large family P P P P P P P Child day care center UP UP UP UP UP UP Lodging - Bed and breakfast inn (B&B) UP UP UP UP UP Public safety facility P P P P P P P 106.80.020 is amended to modify the definition of Public Safety Facility to Public Facility which shall be amended as follows: Public Safety Facility. A facility operated by a public agency including city hall, post office, library, fire stations, other fire prevention and fire fighting facilities, police and sheriff substations and headquarters, including interim incarceration facilities. May include ambulance dispatch facilities on the same site. Agenda Packet Page 44
EXHIBIT C Section 4: Severability If any section of this Ordinance is determined to be unenforceable, invalid, or unlawful, such determination shall not effect the enforceability of the remaining provisions of this Ordinance. Section 5: Effective Date and Publication This Ordinance shall take effect thirty (30) days after its adoption, and within fifteen (15) days after its passage, shall be posted in three public places. PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 14 th day of August 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Melvin D. Turner, Mayor ATTEST: Amy Van, City Clerk Agenda Packet Page 45
RESOLUTION NO. 2014 - EXHIBIT D A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS, CALIFORNIA, ADOPTING A DESIGN REVIEW PERMIT AND A TREE PERMIT FOR THE CITY HALL BUILDING WHEREAS, the City of Citrus Heights submitted an application for approval of: A Design Review Permit for the construction of a 34,960 square foot City Hall building; and A Tree Permit for the removal of certain trees and encroachment within the dripline of other trees; and WHEREAS, the Planning Commission held a public hearing on July 9, 2014 in which they recommended approval of the Design Review Permit and Tree Permit subject to the Findings contained herein and the Conditions of Approval attached as C1-1; and WHEREAS, the City Council has previously adopted a Mitigated Negative Declaration for the project, wherein public testimony was taken and based upon the Initial Study and comments received, potential impacts could be avoided or reduced to a level of insignificance by mitigation measures; and NOW, THEREFORE, BE IT RESOLVED that the Citrus Heights City Council hereby finds as follows: Findings for Approval of the Design Review Permit The City Hall building complies with the Zoning Code with the incorporation of the conditions of approval and approval of the amendment to allow public facilities in residential zones; The project is consistent with the General Plan provided changes are made to the General Plan as shown in Exhibit B, any applicable specific plan, development agreement and/or any previously approved planning permit; The project s architectural design and building massing and scale are appropriate to and compatible with the site surroundings and the community; The project provides attractive and desirable site layout and design, including building arrangement, exterior appearance and setbacks, drainage, fences and walls, grading, landscaping, lighting, signs, etc.; Agenda Packet Page 46