Sokar Village Sanitation Project Report B Project Closing Report Revision B August 2011 ADP
Sokar Village Sanitation Project 1 1 1 1 1 Document5 Report B Project Closing Report August 2011 15 June 2011
Issue and revision record Revision Date Originator Checker Approver Description A 23 June 2011 V Wennekers S. Idrees M. Niaz For Submission B 07 August 2011 S. Idrees M. Niaz M.Niaz For Submission This document is issued for the party which commissioned it and for specific purposes connected with the above-captioned project only. It should not be relied upon by any other party or used for any other purpose.
Content Chapter Title Page 1. Project Summary 1.1 1.2 Background 1 Purpose and Revision of this Document 1 2. Post Project Survey 2.1 2.2 2.2.1 2.2.2 2.3 2.4 2.5 First Post Project Survey 2 Rectification Following First Post Project Survey 2 Technical / Practical Rectification Measures Undertaken 2 Behavioural Measures Undertaken 3 Methodology of Second Post Project Survey 3 Outcome 4 Latrine Photographs 5 3. Concerns 3.1 3.2 3.3 Overview 7 Latrine No 35 7 Latrine No 39 7 4. Future Actions 4.1 4.2 4.3 4.4 Overview 8 Hygiene Refresher 8 Latrine Inspection 8 Incentive & Rewards 8 5. Conclusion 1 2 7 8 10 Out\Version II\WASH - Sokar Sanitation Close Out Report_C.doc
1. Project Summary 1.1 Background The village of Sokar located in the Kashmir Region of North West Pakistan has received assistance from HEED Association to make improvements to the basic amenities of water and sanitation. As part of this improvement initiative HEED Association has recently completed the installation of family latrines in order to facilitate sustainable access to sanitation. Sokar Village is located in Jhelum Valley, 35km from Muzaffarabad. The scheme comprised construction of 60 family latrines as well as latrines for the local primary school. The new latrines provide access to basic sanitation for more than 350 people. Sokar Village was selected for the initiative because the village is severely deprived of all basic amenities. Also, the community has shown enthusiasm and support for the sanitation project. The Association for Development of Pakistan (ADP) was the funding agency for this important project in Sokar Village. 1.2 Purpose and Revision of this Document The Revision A of this document reported on: Total number of latrines constructed Total number of latrines in working condition Usage of latrines This revised submission addresses the concerns highlighted in the previous Project Close Out Report and states the overall outcome of the Sokar Sanitation Project. 1
2. Post Project Survey 2.1 First Post Project Survey Three months after completion of construction of the family latrines and inauguration of the scheme, a brief post-project survey was conducted. Two teams, comprising HEED staff, hygiene promoters and members of the village WASH Committee, visited each of the families involved with the project. A brief survey focusing on usage and condition of latrines was conducted and the majority of latrines were photographed. The results from the Post Project Survey were that 67% of the latrines were in good working conditions. Some of the latrines did not have access to water and some of them were incomplete as the latrine owners had not yet accomplished the construction of latrine doors. These results were listed out in the earlier revision of this report. 2.2 Rectification Following First Post Project Survey Following our previous submission of this report, HEED team was immedietly mobilized again to address the issues highlighted in that report and they further mobilized the community to resolve these issues efficiently. 2.2.1 Technical / Practical Rectification Measures Undertaken The water conflict was amicable resolved and the community procured additional pipes themselves to ensure a continuous water supply to a close proximity of their latrine. This helped to address the issue of lack of water. Sewer pipes previosuly provided to the latrine owner were motivated and technically assisted to instal and complete the connection to the septic pit. Doors for incompleted latrines were constructed and installed under the supervision of HEED s field staff. 2
2.2.2 Behavioural Measures Undertaken Village WASH committee and four hygiene promoters that were trained by HEED were mobilized immedietley to further promote hygiene practices amongst the households whose latrines were listed as unhygienic. Further awareness on the importance of latrines from social, environmental and hygienic point of view was spread amongst those inhabitants who turned their latrines into storage areas. At Tahira Primary School, village Sokar, a school based awareness was also re-freshed to be able to use children to support the objectives of the project. 2.3 Methodology of Second Post Project Survey A second Post Project Survey was then carried out by our M&E team (including one of our international volunteers travelling from Abu Dhabi to witness first hand!) and field team during the last week of July and first week of August 2011. A form containing a list of latrines with incomplete doors, pipes and no access to water and a checklist was handed over to our field staff during the Second Post Project Survey in order to make sure that the concerns listed in the previous version of the report have been fully addressed. The duly filled form is shown below. 3
Second Post Project Survey Checklist For latrines that previously reported that no water was available, the team inspected the inside of those latrines to make sure that water storage tank was present filled with water. For latrines that previously did not have any doors our team made sure that the doors were built and installed on the latrines and that the doors of those latrines were restored where the owners had removed them to put up curtains instead. For latrines that were previously reported unhygienic, our team inspected those latrines to make sure that they are now in a clean state. For latrines that had not yet made the pipe connection to the septic pit, the team made sure that it was no connected and fully functional. Inspections were made to ensure that the latrines previously converted as storage spaces for now being fully used by the inhabitants. 2.4 Outcome The results from the Second Post Project Survey are shown below. 4 Total Number of Latrines Constructed: 60
2.5 Number of Latrines in Good Working Condition: 58 (97%) Latrine Photographs Below are some of the photographs showing the latrines that were incomplete during the First Post Project Survey but have now been addressed. Latrine No. 36 during First Post Project Survey Latrine No. 36 during Second Post Project Survey Latrine No. 1 Lack of Water during First Post Project Survey Latrine No. 1 Water Storage Tank present in the latrine during Second Post Project Survey 5
Latrine No. 42 Curtain instead of a door during First Post Project Survey Latrine No. 42 A nice wooden door made and installed by the latrine owner. Latrine No. 38 Being used as a store during First Post Project Survey Latrine No. 38 Fully operational during Second Post Project Survey 6
3. Concerns 3.1 Overview HEED Association was able to resolve all the issues mentioned in the previous revision of this report. However, despite a month s hard word to resolve these issues, there are still two latrines that are not in working condition. Reasons for non-use of the latrines are shown in Table 4 below. Table 4: Reasons for Non-Usage of Latrines 3.2 Latrine No Reasons Given For Non-Usage of Latrine 35 House permanently abandoned 39 Mentally disabled Inhabitant HEED Association Latrine No 35 The owner of Latrine No. 35 has left the area and therefore this latrine has not been completed and is in an unused state. HEED Association has proposed the Village WASH Committee to consider using this latrine as a public latrine that will benefit the whole community. The action is on the community but at present, this latrine is not posing any threat. 3.3 Latrine No 39 The owner of Latrine No 39 has moved out of Sokar village leaving behind his mentally disabled brother. Despite our repetitive attempts to construct this latrine, the inhabitant does not use it properly and tends to break the structure. HEED Association, with the help of the community, is trying to reach to a solution of how best to resolve this issue. Efforts by our team and the community are still being made to teach the inhabitant of how to use and keep his latrine clean. 7
4. Future Actions 4.1 Overview Even though 58 of 60 latrines are now in good and working condition, HEED Association feels that regular checks are still required to ensure that these latrines will be properly used by the village community and that the aim of this project was not just to construct the latrines but to educate the people on the importance of latrines from social, environmental and hygiene perspective inorder to ensure behavioural change and reduction in open defecation. HEED is committed to improving the usage of latrines in Sokar Village and has already formulated an agenda for the months of September and October 2011 as briefed in the following sections: 4.2 Hygiene Refresher Miss Shabnam, the hygiene promoter involved in Sokar Sanitation Scheme, will undertake a few hygiene refresher sessions during September and October 2011. Hygiene kits consisting of soaps, cleaning liquids, brushes, etc will also be distributed to the community in September 2011. 4.3 Latrine Inspection The locally trained four (4) hygiene promoters and the village WASH committee shall be mobilised in September 2011 to carry out weekly inspection of the 60 latrines. The latrines will be checked against performance measures (most hygienic, well constructed, well maintained, etc) and a standard form / checklist will be formulated and filled for each latrine. 4.4 Incentive & Rewards Based on the weekly latrines inspection during September and October 2011, marks will be awarded to each latrine owner and the top four (4) latrine owners will receive awards towards the end of October 2011. 8
The awards have not yet been finalized, but HEED Association is thinking of something in line with daily household usage or cash rewards. 9
5. Conclusion A second post project survey completed 1 month after the first post project survey revealed that 58 of the 60 latrines are in good working condition. It is also encouraging that one of the Latrine owner is engaged in upgrading the superstructure of his latrine to transform into a more permanent and longer term facility, which is a strong success indicator. HEED Association is continuing its efforts to address the condition / situation of the remaining two latrines. HEED Association wishes to instill into the minds of the latrine inhabitants that they are the owners and sole benificiaries of these latrines and that clean and working latrines will reflect a good atmoshphere of their homes. Therefore a further two month plan has been prepared to raise further hygiene awareness among the community and to carry out another latrine inspection survey. With this report, we trust the project is considered closed for the administration point of view, however, HEED is pleased to continue sharing regular updates from the project area to help ADPs knowledge and experience. At this stage, we think of the following two brief reportings to ADP: 10 November 2011 Outcome and Impact of the Competition Around Mid 2012 Post KAP Survey Results