REGULAR BOARD MEETING Peoria Unified School District No. 11 District Administration Center 6330 W. Thunderbird Road, Glendale, AZ 85306 May 9, 2013 Mr. Hal Borhauer, Board President, called the Regular Board Meeting to order at 5:34 p.m. in the District Administration Center Board Room. Other Board members present were Mr. Joseph McCord, Board Clerk, Mrs. Kathy Knecht, and Mr. Matthew Bullock. Mrs. Tracy Livingston was absent. Also present were Dr. Denton Santarelli, Superintendent; Dr. Heather Cruz, Deputy Superintendent, Mr. Michael Finn, Chief Financial Officer, and Mrs. Dana McCarty, Secretary. Call to Order There were approximately 85 people in the audience. Mr. Borhauer called for a moment of silence, which was followed by the pledge of allegiance led by A.J. Argueta, a senior from Peoria High School. It was moved by Mrs. Knecht to convene a Public Hearing pursuant to A.R.S. 15-948(C) and (D), and 15-905(D) for the purpose of reviewing Revision #2 to the Maintenance and Operations (M&O), Capital Outlay and Unrestricted Capital Budgets for 2012-2013. The motion was seconded by Mr. McCord, and carried unanimously. Opening Exercises Convene Public Hearing Mr. Finn gave an overview of the budget revisions, which were all increases due to carry forward adjustments and Average Daily Membership (ADM) corrections. M&O Increase of $11,566 Soft Capital Increase of $131,933 Unrestricted Capital Increase of $77,194 Classroom Site Fund No change Mr. Finn responded to a Board member question about the increases to budget capacities. There were no questions from the audience. It was moved by Mrs. Knecht, seconded by Mr. McCord, to adjourn the Public Hearing and return to Regular Session. The motion carried unanimously. The Board returned to Regular Session at 5:39 p.m. Mrs. Danielle Airey, Director of Communications and Public Relations, and Dr. Patti Beltram, Director of Career Services, highlighted the accomplishments of the Career Technical Student Organizations (CTSOs) at PUSD s 7 high schools. There were 107 state champions and national qualifiers District-wide. CTSOs include Future Business Leaders of America (FBLA); Family, Career and Community Leaders of America (FCCLA); Health Occupation Students of America (HOSA); SkillsUSA; Distributive Education Clubs of America (DECA); Future Educators of America (FEA); and Future Farmers of America (FFA). State officers and teacher awards were recognized, and student advisors were thanked for their guidance and support of students. Adjourn Public Hearing Board and Staff Recognitions Other acknowledgements by the Board and Dr. Santarelli were: Council Member for a Day program with the City of Peoria Sunrise Mountain and Liberty High Schools Senior Honors Ceremony Community conversation with Jamie Volmer on the importance of local community support of educational institutions PUSD Retirement Reception Santa Fe Elementary School for achieving A+ School of Excellence recognition from the Arizona Education Foundation for a second consecutive term Peoria High and junior high Mathematics Engineering Science Achievement (MESA) teams that won first place in the Arizona State MESA Day competition National Teacher and Nurse Appreciation Week
Minutes Page 2 of 6 5/9/13 High school teams competing in athletic playoffs Meeting with elected officials at Raymond S. Kellis High School regarding financial support of schools The Public Comment agenda item allows individuals the opportunity to address the Governing Board on any issue within the jurisdiction of the Board. Comments are limited to three minutes per person. There was one request to speak: Public Comment Jacob Jarnagin, an Ironwood High School student, spoke regarding the impact of the decision to eliminate the requirement for certified librarians in District libraries. Jacob addressed the Board on the same topic at the April 25, 2013 Board meeting but was concerned that he did not, at that time, sufficiently describe what certified librarians contribute to the school environment. Jacob also shared a story about how he was able to correct misinformation quoted by one of his teachers because of what he learned in a book recommended by his librarian, but that he found himself in a bit of trouble for having done so. It was moved by Mrs. Knecht to approve the revisions to the Fiscal Year 2012-2013 Maintenance and Operations and Capital Outlay Budgets as presented. The motion was seconded by Mr. Borhauer, and carried unanimously. The revised limits for each fund are as follows: Maintenance and Operations $1,888,542,432 Unrestricted Capital Outlay $3,243,419 Soft Capital $1,502,925 Classroom Site Fund $10,519,880 Dr. Cruz provided some background information on legislation passed over the last few years that impact the evaluation of professional staff. By Board direction, a committee was formed to review and develop a new evaluation tool and system that is aligned to Arizona Teaching Standards and new legislation. Approval of Revision #2 to Maintenance & Operation, Capital Outlay, Unrestricted Capital Budgets for 2012-2013 Approval of Changes to the Teacher Evaluation Process The resulting Peoria model was first implemented in the 2011-2012 school year, and contains components for self-evaluation, goals, reflection, and rubrics that are aligned to Arizona Teaching Standards. Student achievement data was a component added in 2012-2013. Dr. Cruz presented the current model and process, as well as recommendations from the Certified Teacher Evaluation Committee (CTEC) for additional refinements. The recommended changes are classified as follows: Wording changes in Domains 1-4 Changes to required observational minutes Alignment of final performance classifications to Arizona Department of Education required framework Addition of a definitions page Revised definition of Inadequacy of Classroom Performance Changes to critical attributes Dr. Cruz responded to Board questions regarding teacher choice of data points, support for teachers whose performance has been deemed inadequate, and the level of rigor of the new system. It was moved to adopt the revised Teacher Evaluation System for 2013-2014 as presented. The motion was seconded by Mr. Bullock, and carried unanimously. Further refinements are expected as administration waits to see where HB 2500 settles. The CTEC will reconvene in the fall to process and develop recommendations.
Minutes Page 3 of 6 5/9/13 In continuance of the District s systematic approach to alignment of all evaluation systems to the teacher evaluation system, Dr. Cruz presented the proposal for related services. Related services professionals include psychologists, behavior specialists, Approval of Related Services Evaluation Systems speech pathologists, occupational and physical therapists. Related services staff participated in the development of the system, which was piloted this school year. Feedback was provided throughout the pilot by the employees and their evaluators, and was used to refine the system that was presented. Administration recommended that the Board adopt the related services evaluation process, as presented, with the understanding that continued refinements will be necessary. It was moved by Mr. Borhauer to adopt the related services evaluation process for psychologists, behavior specialists, speech pathologists, occupational and physical therapists as presented. The motion was seconded by Mr. Bullock, and carried unanimously. Training for related services staff and evaluators will take place during May and July. Work will continue to refine artifacts, critical attributes, and add a data component. This was a first reading of proposed changes to Policies GCO Evaluation of Professional Staff Members, and GCK Professional Staff Assignments and Transfers. The Legislature passed HB 2823 in 2012, and HB 2500 last month. Both bills made significant changes to the teacher evaluation process, the definition of probationary and continuing teachers, and restrictions to teacher placement based on overall performance evaluation rating. The Arizona School Boards Association (ASBA) provided policy guidance associated with HB 2823, but is still in the process of reviewing changes associated with HB 2500, therefore additional changes may be forthcoming. First Reading of Proposed Changes to Policies GCO and GCK The second reading of proposed changes to Policies GCO and GCK and consideration of their adoption will take place at the Board s next meeting on May 23, 2013. Pursuant to Arizona Revised Statute 15-1105, the Board may lease school property, including school buildings, grounds, buses and equipment to any person, group or organization for any lawful purpose and shall annually approve a fee schedule for such lease. This agenda item provided the Board with an opportunity to consider the PUSD District Fee Schedule for the 2013-2014 school year, as well as to discuss the distribution of revenue generated by vending machines and other ancillary means. Approval of Facility and Vehicle Rental Fee Schedule for 2013-2014 and Distribution of Ancillary Revenue Administration recommended the following: Facility Rental Fees: Increase fees in all categories Change hours of operation Eliminate one category Civic Center Operations: District sponsored camps and clinics will operate through the site Community Schools Account Non-District run camps and clinics, including those run by PUSD employees, must operate through Civic Center Operations Site receives 25% of gross revenue Vehicle Rental Fees: No changes recommended from current fee schedule Vending Machine Revenue: School site retains 100% of the profits Non-school site proceeds are pooled and distributed to school sites Gate Receipts: Pool at District-level and use to pay for operations, including security, tickettakers, football chain gangs, etc. (Expenditures have exceeded revenues each year.)
Minutes Page 4 of 6 5/9/13 Mr. McCord expressed concern that principals believe the District keeps revenue from their school vending machines. Mr. Finn confirmed that schools retain 100% of their own profits, as well as a portion of the profits from machines at non-school locations. Mr. McCord also stated that he would like the site portion of facility rental fees to be 75% as opposed to 25% as an incentive for principals to seek additional rental opportunities. There was no support from the Board or administration on this recommendation because it was felt that it would create inequities among the schools, that it would cause deficits in other areas, and that a principal s time should be spent educating children and not marketing the facility. It was moved by Mr. Borhauer to approve the Facility and Vehicle Rental Fee Schedule for the 2013-2014 school year, with the exclusion of weight room facilities which will not be available for rental, as well as distribution of revenue generated by vending machines and other ancillary means. The motion was seconded by Mr. Bullock, and carried with three yes votes. Mr. McCord voted no. Classroom, Parking and School Lunch Fees are approved annually by the Board. Mr. Finn presented the recommended fees for the 2013-2014 school year, indicating that the only change from last year was a reduction to the class fee for Engineering from $20 to $15. Mr. Finn also asked the Board to correct an error to the approved Family Maximum Athletic Participation Fee from $150 to $200. Approval of District, Parking and School Lunch Fees for 2013-2014 It was moved by Mr. Bullock to approve the District Classroom Fees, Parking Fees, and School Lunch Fees as presented, as well as the correction of the Family Maximum Athletic Participation Fee from $150 to $200. The motion was seconded by Mr. McCord, and carried unanimously. Based on input from the Board at the April 25, 2013 Board meeting, administration recommended that bond spending on contracts exceeding $500,000 be presented to the Board for consideration of approval. Administration s original recommendation was that contracts exceeding $1,000,000 be approved by the Board. Mr. Bullock clarified that his goal in reducing the amount to $500,000 had to do with operating more transparently for the benefit of taxpayers, and that if this level of approval becomes cumbersome for administration and the Board, he would be willing to reconsider. Approval of Bond Spending Approval Process It was moved by Mr. Bullock to authorize administration to approve bond spending on contracts up to $500,000 as well as those emergency purchases exceeding $500,000, and to direct administration to present non-emergency contracts exceeding $500,000 to the Board for consideration of approval. The motion was seconded by Mr. McCord, and carried unanimously. The Arizona School Boards Association (ASBA) is beginning preparations for development of their 2014 Political Agenda. On March 26, 2012, the PUSD Community Legislative Network (CLN) committee voted to recommend to the Governing Board a list of Proposals for 2013 ASBA Action. These items continue to be items of priority for the CLN for the 2014 legislative session. The purpose of this agenda item was to provide an opportunity for the Governing Board to review and consider the recommendations of the CLN, as well as any action agenda item proposals submitted by members of the Governing Board. The deadline to submit items to ASBA is May 24th. Final consideration will take place at the ASBA Delegate Assembly scheduled for September 7, 2013. Legislative Action Agenda Items for Submission to ASBA No action agenda items were submitted by members of the Governing Board. It was then moved by Mr. Borhauer to adopt the list of priority items as submitted by the PUSD CLN. The motion was seconded by Mr. McCord, and carried unanimously. The following items will be submitted to ASBA by the May 24 deadline: Oppose legislation that impedes, restricts or limits local control and governance.
Minutes Page 5 of 6 5/9/13 Current legislation allows for disproportionate funding in favor of charter schools. Support legislation that addresses this and ensure fair, adequate and transparent funding between and among charter, public and school districts. Support taxation legislation that addresses the fiscal needs of public education and ensures all property owners are paying the full qualifying tax rate (QTR). Oppose any legislation that would undercut voter-approved education measures. Each year Governing Board members have an opportunity to attend the Arizona School Boards Association (ASBA) Delegate Assembly. This year s assembly will be held on Saturday, September 7, 2013, at the Camelback Inn, Phoenix. All Governing Board members are allowed to attend and participate in the discussions, but each Board is entitled to only one vote. It is recommended that the Board appoint a delegate, who will cast the Board s one vote, and an alternate to the Delegate Assembly. Appointment of Delegate and Alternate to the ASBA Delegate Assembly It was moved by Mr. Borhauer, seconded by Mr. Bullock, to appoint Mr. McCord as the delegate and Mr. Bullock as the alternate to the Arizona School Boards Association Delegate Assembly on September 7, 2013. The motion carried unanimously. There was no verbal Legislative Report. Mrs. Knecht asked administration to look into whether Jacob Jarnagin, who spoke during Public Comment, got into trouble for correcting his teacher or whether his comment was a figure of speech. Mr. Borhauer supported her request. It was moved by Mr. McCord to approve the items on the Consent Agenda with the exception of Item C Donations Report. The motion was seconded by Mrs. Knecht, and carried unanimously. The following items were approved: The minutes of the Regular Board Meeting held on April 25, 2013. The ratification of the Human Resource Report containing the hiring of new employees, requests for leave of absence, resignations, retirements and terminations. The following travel requests were approved: Legislative Report Requests for Future Agenda Items, Written Reports and Information Consent Agenda Approved Minutes Human Resource Report Travel Requests Chris Kuczka, teacher/ib Coordinator/Ironwood High School to attend certified training for IB Program teachers in Montezuma, NM on July 1-5, 2013. Robert Keagle, Administrator for K-12 Academic Services/DAC to attend the McRel Balanced Leadership DPD Conference in Denver, CO on July 27-30, 2013. Liberty High School Girls Varsity Basketball students and Odell Berry, coach/liberty High School and Wes Picciotti, assistant coach/lhs to attend an athletic field trip in Irvine, CA on June 20-23, 2013. Peoria High School HOSA Club students and Joshua Moore, teacher/advisor/phs to attend academic competition in Nashville, TN on June 26-29, 2013. The ratification of the Voucher Report for the month of April 2013. The ratification of the Student Activities Report for the month of April 2013. The ratification of the Food Service Report for the month of April 2013. Voucher Report Student Activities Report Food Service Report
Minutes Page 6 of 6 5/9/13 Mr. Borhauer pulled Item C Donations Report, to acknowledge two large donations Donations Report from the Phoenix Suns and the Coyote Hills Elementary School PTSO. It was moved by Mr. Borhauer to approve the Donations Report containing donations in support of the District from students, parents, staff and community members. The motion was seconded by Mrs. Knecht, and carried unanimously. The following informational reports were included in the meeting packet: Budget, Facilities Planning and Construction Report o Mr. Finn provided a summary of the May 6, 2013 meeting with the architect and contractor for Elementary School #33, as well as the City of Peoria s concerns regarding PUSD s solar projects. District Budget Report for the month of April 2013 Report on Upcoming Meetings and Events (as listed below) May 13, 2013 6:30 p.m. Peoria Education Foundation Scholarship and Grant Reception, Theater Works May 14, 2013 4:00 p.m. Peoria Education Foundation Board Meeting, District Administration Center West Conference Room May 15, 2013 6:00 p.m. Peoria Student Broadcast Network Awards Ceremony, Peoria Sports Complex May 16-17, 2013 High School Graduation, University of Phoenix Stadium (Various times) May 20, 2013 6:00 p.m. Peoria Transition Center Graduation, Performing Arts Center at Peoria High School May 21-22, 2013 Elementary School Promotion (Various times and locations) May 23, 2013 Last Day of School for Students May 23, 2013 5:30 p.m. Regular Board Meeting, District Administration Center Board Room May 24, 2013 Last Day of School for Teachers May 27, 2013 Memorial Day Holiday (All schools and District offices closed) May 28, 2013 Four-Day Summer Work Week Begins (All District offices open Monday through Thursday, closed Friday) June 5, 2013 4:30 p.m. PUSD Strategic Plan Steering Committee, District Administration Center, Training Room 3 Draft Agenda for the May 23, 2013 Regular Board Meeting Readdressing Item #6 Staff Recognitions, Dr. Santarelli congratulated Dr. Cruz for the publication of her article, Student Data Portfolios Give Students the Power to See Their Own Learning, in Middle School Journal, a publication of the Association for Middle Level Education (AMLE). It was moved by Mrs. Knecht, seconded by Mr. Bullock, to adjourn the meeting. The motion carried unanimously and the meeting adjourned at 8:05 p.m. Informational Reports Further Discussion of Agenda Items Adjournment Clerk