RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA December 11, 2018
River Ridge Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida 33431 Phone (561) 571-0010 Fax (561) 571-0013 Toll-free: (877) 276-0889 December 4, 2018 Board of Supervisors River Ridge Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the River Ridge Community Development District s Board of Supervisors will be held on Tuesday, December 11, 2018 at 1:00 p.m., in the Sound Room at the River Club Conference Center (Second Floor of Fitness Center), 4784 Pelican Sound Boulevard, Estero, Florida 33928. The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments: Agenda Items (5 minutes per speaker) 3. Administration of Oath of Office to Newly Elected Supervisors, James E. (Jim) Gilman, Jr., [SEAT 1] and Bob Schultz [SEAT 2] (the following to be provided in a separate package) A. Guide to Sunshine Amendment and Code of Ethics for Public Officers and Employees B. Membership, Obligations and Responsibilities C. Financial Disclosure Forms i. Form 1: Statement of Financial Interests ii. Form 1X: Amendment to Form 1, Statement of Financial Interests iii. Form 1F: Final Statement of Financial Interests D. Form 8B Memorandum of Voting Conflict 4. Consideration of Resolution 2019-02, Electing the Officers of the River Ridge Community Development District, Lee County, Florida 5. Continued Discussion: H1-B & H1-A SOLitude Lake Management 6. Continued Discussion: Traffic Calming 7. Update: Drainage Remediation Efforts
Board of Supervisors River Ridge Community Development District December 11, 2018, Regular Meeting Agenda Page 2 8. Acceptance of Unaudited Financial Statements as of October 31, 2018 9. Approval of October 23, 2018 Regular Meeting Minutes A. Action/Agenda Items 10. Staff Reports A. District Counsel: Woodward Pires & Lombardo, P.A. B. District Engineer: Hole Montes, Inc. C. District Manager: Wrathell, Hunt and Associates, LLC i. Annual Key Activities ii. NEXT MEETING DATE: January 22, 2019 at 1:00 P.M. 11. Supervisors Requests and Public Comments (5 minutes per speaker) 12. Adjournment Please feel free to contact me directly at 239-464-7114 with any questions and/or concerns. Sincerely, Chesley E Adams, Jr. District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE CALL IN NUMBER: 1-888-354-0094 CONFERENCE ID: 8593810
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT 4
RESOLUTION 2019-02 A RESOLUTION ELECTING THE OFFICERS OF THE RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT, LEE COUNTY, FLORIDA WHEREAS, the River Ridge Community Development District was notified of the results of the General Election, held on November 6, 2018 for Seats 1 and 2; and WHEREAS, the Board of Supervisors of the River Ridge Community Development District desires to elect the below recited person(s) to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons are elected to the offices shown: Chair Vice Chair Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Treasurer Assistant Treasurer Chuck Adams Craig Wrathell Craig Wrathell Jeff Pinder PASSED AND ADOPTED this 11 th day of December, 2018. Chair/Vice Chair, Board of Supervisors Secretary/Assistant Secretary
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT 8
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT FINANCIAL STATEMENTS UNAUDITED OCTOBER 31, 2018
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET GOVERNMENTAL FUNDS OCTOBER 31, 2018 General Fund Special Revenue Fund Total Governmental Funds ASSETS Cash SunTrust Operating $ 36,731 $ - $ 36,731 SRF - Pelican Sound - 80,992 80,992 Florida Community Bank Note reserve - 10,000 10,000 Total assets $ 36,731 $ 90,992 $ 127,723 LIABILITIES Accounts payable $ 7,294 $ - $ 7,294 Total liabilities 7,294-7,294 FUND BALANCE Unassigned 29,437 90,992 120,429 Total fund balance 29,437 90,992 120,429 Total liabilities and fund balance $ 36,731 $ 90,992 $ 127,723 1
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - GENERAL FUND FOR THE PERIOD ENDED OCTOBER 31, 2018 Current Month Year to Date % of Budget Budget REVENUES Assessment levy $ - $ - $ 214,351 0% Interest & miscellaneous 2 2 750 0% Total revenues 2 2 215,101 0% EXPENDITURES Administrative Supervisors 1,077 1,077 10,918 10% Management/accounting 4,284 4,284 51,408 8% Audit - - 7,100 0% Special assessment preparation - - 6,500 0% Legal - - 10,000 0% Engineering - - 10,000 0% NPDES reporting filing - - 15,000 0% Telephone 33 33 400 8% Postage 15 15 1,000 2% Insurance 6,874 6,874 6,986 98% Printing & binding 62 62 750 8% Legal advertising - - 1,000 0% Contingencies 20 20 4,000 1% Subscriptions & memberships 175 175 175 100% Website maintenance - - 650 0% ADA website compliance - - 300 0% Total administrative 12,540 12,540 126,187 10% Field services Other contractual - field management Q & A 217 217 2,601 8% Contingencies - - 1,000 0% Other contractual - - 40,000 0% Street lighting - - 4,500 0% Plant replacement - - 4,000 0% Street sweeping - - 10,000 0% Roadway repairs - - 2,500 0% Aquascaping - - 20,000 0% Total field services 217 217 84,601 0% 2
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - GENERAL FUND FOR THE PERIOD ENDED OCTOBER 31, 2018 Current Month Year to Date Budget % of Budget Other fees and charges Property appraiser - - 1,725 0% Tax collector - - 2,588 0% Total other fees and charges - - 4,313 0% Subtotal expenditures: general 12,757 12,757 215,101 6% Net change in fund balances (12,755) (12,755) - Fund balances - beginning Unassigned 42,192 42,192 73,269 Fund balances - ending Unassigned 29,437 29,437 75,765 Fund balances - ending $ 29,437 $ 29,437 $ 75,765 3
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES: SPECIAL REVENUE FUND - PELICAN SOUND PROGRAM FOR THE PERIOD ENDED OCTOBER 31, 2018 Current Month Year to Date % of Budget Budget REVENUES Assessment levy: Pelican Sound $ - $ - $ 473,500 0% Interest & miscellaneous: Pelican Sound 4 4 500 1% Total revenues 4 4 474,000 0% EXPENDITURES Professional services Audit - - 4,000 0% Legal - - 5,000 0% Engineering - - 20,000 0% Contingencies 43 43 - N/A Total professional services 43 43 29,000 0% Other contractual Field management 417 417 5,000 8% Lake/wetland - - 95,000 0% Drainage pipe annual inspection and cleaning - - 35,000 0% Lake bank remediation - - 30,000 0% Capital outlay - - 90,000 0% Roadway resurfacing- loan repayment 6,978 6,978 140,000 5% Roadway RM/traffic calming - - 15,000 0% Contingencies - - 35,000 0% Total other contractual 7,395 7,395 445,000 2% Total expenditures 7,438 7,438 474,000 2% Net change in fund balances (7,434) (7,434) - Fund balances - beginning Unassigned 98,426 98,426 110,264 Fund balances - ending Unassigned 90,992 90,992 110,264 Fund balances - ending $ 90,992 $ 90,992 $ 110,264 4
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER OCTOBER 31, 2018
1:26 PM River Ridge Community Development District 11/21/18 Check Register October 2018 Type Num Date Name Account Paid Amount Original Amount Check DD 10/12/2018 LARRY J. FIESEL 151.002 Suntrust Operating Account -184.70 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Check DD 10/12/2018 TERRY MOUNTFORD {Employee} 151.002 Suntrust Operating Account -184.70 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Check DD 10/26/2018 LARRY J. FIESEL 151.002 Suntrust Operating Account -184.70 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Check DD 10/26/2018 TERRY MOUNTFORD {Employee} 151.002 Suntrust Operating Account -184.70 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Check 343 10/12/2018 JAMES E. GILMAN JR. 151.002 Suntrust Operating Account -184.70 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Check 344 10/12/2018 ROBERT SCHULTZ {Employee} 151.002 Suntrust Operating Account -184.70 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Check 345 10/26/2018 KURT BLUMENTHAL 151.002 Suntrust Operating Account -184.70 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Check 346 10/26/2018 JAMES E. GILMAN JR. 151.002 Suntrust Operating Account -184.70 Page 1
1:26 PM River Ridge Community Development District 11/21/18 Check Register October 2018 Type Num Date Name Account Paid Amount Original Amount 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Check 347 10/26/2018 ROBERT SCHULTZ {Employee} 151.002 Suntrust Operating Account -184.70 511.00 Supervisor's Fees -184.70 184.70 TOTAL -184.70 184.70 Bill Pmt -Check 5595 10/10/2018 DEPARTMENT OF ECONOMIC OPPORTUNITY 151.002 Suntrust Operating Account -175.00 Bill 72026 10/08/2018 519.540 Annual District Filing Fee -175.00 175.00 TOTAL -175.00 175.00 Bill Pmt -Check 5596 10/10/2018 EGIS INSURANCE & RISK ADVISORS 151.002 Suntrust Operating Account -6,874.00 Bill 7835 10/08/2018 519.450 Insurance -6,874.00 6,874.00 TOTAL -6,874.00 6,874.00 Bill Pmt -Check 5597 10/10/2018 F P L 151.002 Suntrust Operating Account -285.26 Bill 5569... 09/30/2018 538.431 Street Lighting -285.26 285.26 TOTAL -285.26 285.26 Bill Pmt -Check 5598 10/10/2018 FEDEX 151.002 Suntrust Operating Account -117.65 Bill 6-325... 09/30/2018 519.410 Postage -7.07 7.07 Bill 6-318... 09/30/2018 519.410 Postage -110.58 110.58 TOTAL -117.65 117.65 Bill Pmt -Check 5599 10/10/2018 JOHNSON ENGINEERING, INC. 151.002 Suntrust Operating Account -1,552.50 Bill 2004... 09/30/2018 538.300 NPDES Program -1,552.50 1,552.50 TOTAL -1,552.50 1,552.50 Bill Pmt -Check 5600 10/10/2018 SOLITUDE LAKE MANAGEMENT 151.003 SRF - Pelican Sound -12,314.00 Bill PI-A0... 09/30/2018 539.021 Lake/Wetland -1,925.00 1,925.00 Page 2
1:26 PM River Ridge Community Development District 11/21/18 Check Register October 2018 Type Num Date Name Account Paid Amount Original Amount Bill PI-A0... 09/30/2018 539.021 Lake/Wetland -4,232.00 4,232.00 Bill PI-A0... 09/30/2018 539.021 Lake/Wetland -6,157.00 6,157.00 TOTAL -12,314.00 12,314.00 Bill Pmt -Check 5601 10/10/2018 WOODWARD, PIRES AND LOMBARDO. P.A. 151.002 Suntrust Operating Account -891.80 Bill 735 09/30/2018 514.310 Legal Fees -891.80 891.80 TOTAL -891.80 891.80 Bill Pmt -Check 5602 10/10/2018 WRATHELL, HUNT AND ASSOCIATES, LLC 151.002 Suntrust Operating Account -4,596.58 Bill 2017-... 10/08/2018 513.311 Management -3,927.93 4,284.00 519.411 Telephone -30.56 33.33 519.470 Printing and Binding -57.31 62.50 539.020 Field Management -382.04 416.67 538.336 Q & A -198.74 216.75 TOTAL -4,596.58 5,013.25 Bill Pmt -Check 5602 10/10/2018 WRATHELL, HUNT AND ASSOCIATES, LLC 151.003 SRF - Pelican Sound -416.67 Bill 2017-... 10/08/2018 513.311 Management -356.07 4,284.00 519.411 Telephone -2.77 33.33 519.470 Printing and Binding -5.19 62.50 539.020 Field Management -34.63 416.67 538.336 Q & A -18.01 216.75 TOTAL -416.67 5,013.25 Bill Pmt -Check 5603 10/23/2018 BAYSIDE IMPROVEMENT DISTRICT 151.002 Suntrust Operating Account -20,000.00 Bill 093017 09/30/2018 538.500 Street Sweeping -10,000.00 10,000.00 Bill 093018 09/30/2018 538.500 Street Sweeping -10,000.00 10,000.00 TOTAL -20,000.00 20,000.00 Bill Pmt -Check 5604 10/23/2018 FEDEX 151.002 Suntrust Operating Account -15.28 Bill 6-331... 10/22/2018 519.410 Postage -15.28 15.28 TOTAL -15.28 15.28 Bill Pmt -Check 5605 10/23/2018 COLLIER PAVING AND CONCRETE 151.003 SRF - Pelican Sound -3,497.00 Page 3
1:26 PM River Ridge Community Development District 11/21/18 Check Register October 2018 Type Num Date Name Account Paid Amount Original Amount Bill 5297 09/30/2018 539.466 Roadway RM/Traffic Calming -3,497.00 3,497.00 TOTAL -3,497.00 3,497.00 Bill Pmt -Check 5606 10/29/2018 FLORIDA COMMUNITY BANK 151.003 SRF - Pelican Sound -6,977.65 Bill 102918 10/29/2018 517.723 Interest expense -6,977.65 6,977.65 TOTAL -6,977.65 6,977.65 Page 4
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT 9
DRAFT 1 MINUTES OF MEETING 2 RIVER RIDGE 3 COMMUNITY DEVELOPMENT DISTRICT 4 5 The River Ridge Community Development District Board of Supervisors held a Regular 6 Meeting on Tuesday, October 23, 2018 at 1:00 p.m., in the Sound Room at the River Club 7 Conference Center (Second Floor of Fitness Center), 4784 Pelican Sound Boulevard, Estero, 8 Florida 33928. 9 10 Present at the meeting were: 11 12 Bob Schultz Chair 13 Terry Mountford Vice Chair 14 Larry Fiesel (via telephone) Assistant Secretary 15 Jim Gilman Assistant Secretary 16 Kurt Blumenthal Assistant Secretary 17 18 Also present were: 19 20 Chuck Adams District Manager 21 Cleo Adams Assistant Regional Manager 22 Jason Olson Assistant Regional Manager 23 Tony Pires District Counsel 24 Charlie Krebs District Engineer 25 Mallory Clancy Johnson Engineering 26 Eric Long PSGRC General Manager 27 Travis Childers PSGRC Clubhouse Manager 28 Beatrice Lynch Kikendall Resident 29 Paul H. Kikendall Resident 30 Tom Petrin Resident 31 Neil Severance Resident/PSGRC Board President 32 33 34 FIRST ORDER OF BUSINESS Call to Order/Roll Call 35 36 Mrs. Adams called the meeting to order at 1:00 p.m. Supervisors Gilman, Blumenthal, 37 Mountford and Schultz were present, in person. Supervisor Fiesel was not present at roll call. 38 39 40 41 SECOND ORDER OF BUSINESS Public Comments: minutes per speaker) Agenda Items (5
RIVER RIDGE CDD DRAFT October 23, 2018 42 Ms. Beatrice Lynch Kikendall, a resident, voiced concern about the unfavorable 43 condition of Lakes H-1A and H-1B behind her residence, despite aggressive treatments, and 44 asked about the possibilities of planting bushes for aesthetic purposes and stocking sterile grass 45 carp to tackle its algae issue. Mrs. Adams stated the Board must decide whether to proceed 46 with stocking the pond with carp, since it requires a permit, which typically takes a year to 47 obtain. The Lake Management company was diligently addressing this issue and apologized 48 that they were not in attendance today but they would attend the next meeting. 49 Mr. Fiesel joined the meeting at 1:03 p.m., via telephone. 50 51 On MOTION by Mr. Schultz and seconded by Mr. Blumenthal, with all in favor, 52 authorizing Mr. Fiesel s attendance and full participation, via telephone, due to 53 exceptional circumstances, was approved. 54 55 56 Mrs. Adams stated that SOLitude Lake Management (SOLitude) installed a nano-bubbler 57 system two months ago and requested giving it time before trying other treatments, especially 58 since the County and Cape Coral were utilizing the same treatment approach, under a test pilot 59 program, to treat blue green algae issues. The intent is for SOLitude to leave the equipment at 60 its current location until they notice progress and, if the process continues to work, they intend 61 to submit a request to the Board to approve keeping the equipment on site. It was noted that 62 Pelican Sound Golf & River Club (PSGRC) planted firebush and cord grasses in certain areas to 63 buffer the unsightly equipment. The District will plant littorals on the lake banks, specifically the 64 pipe locations. Mr. Adams asked for patience, as the process is a proven technology and aids in 65 reducing the muck layer, which is beneficial for the long term but the results occur in cycles. 66 Mr. Tom Petrin, a resident, commended and thanked the Board for the amount of 67 detailed work they accomplished throughout the community. In response to a request, Mrs. 68 Adams will look into having the disconnected equipment, adjacent to the nano-bubbler system, 69 relocated closer to the corner of the pond, where the algae gathers and the water is stagnate. 70 Mr. Paul Kikendall, a resident, agreed with the other comments; he, too, would like to 71 see some progress made towards the algae issue. 72 Mr. Neil Severance, a resident, complimented the contractor who ground down the 73 apron at Palmetto Dunes; it improved the area 100%. He asked if Action #9, to perform value 2
RIVER RIDGE CDD DRAFT October 23, 2018 74 engineering for a potential price reduction, was performed. Mr. Schultz stated, as part of the 75 road restoration, where asphalt was milled and replaced, the objective was to leave pavers in 76 place and, in conjunction with the clubhouse renovation paver work in late spring or May, have 77 a contract in place to upgrade, restore and/or install new pavers and remove dips, level and 78 replace broken and chipped pavers at Palmetto Dunes. Grinding the apron was a temporary fix. 79 Mr. Severance noted the littoral plants were bare at Lakes H1-A and H1-B. Mr. Schultz 80 stated the re-planting of littorals will occur the first quarter of the fiscal year. 81 Mr. Severance stated that the PSGRC plans to create a Master Landscaping Plan for the 82 entire community and include River Ridge CDD as part of the discussions. A Landscape Architect 83 and Agronomists will be engaged. Mr. Schultz stated the District has a landscape budget 84 development meeting planned, in the spring, to forecast the funding needed to tackle the long- 85 term requirements, which include road medians and replacing aged plants. The Landscape 86 Architect will review the current landscape to quantify the funds needed to forecast five, 10 87 and 15 years out. 88 Ms. Kikendall stated the lake area lacked irrigation for the new plants. It was noted that 89 the PSGRC installed irrigation before they planted and the District services up to the lake bed. 90 91 THIRD ORDER OF BUSINESS Consideration of Year 1 Annual NPDES 92 Report (05/2017 through 04/2018) 93 94 Ms. Clancy stated that the acronym NPDES stood for the National Pollutant Discharge 95 Elimination System; the District is a co-permittee with Lee County. The permit has different 96 attachments assigned to various cycles; each cycle spans five years. She reported the following: 97 Last year, the District was in Cycle 3, Year 6, which required different attachments. 98 This year the District began a new cycle, Cycle 4, Year 1. The attachments focus on the 99 District s two outfalls, which was unchanged since Cycle 3, Year 1, as indicated on the map. 100 The Report attachments include the Monitoring Data Summary, a graph and outfall map 101 and the District s Standard Operating Procedures, relating to Sections 7.c and 9.b of the Report. 102 Annual monitoring is performed at one of Lee County s monitoring locations in the 103 Estero River, which monitors the water quality pollutant loads, etc., which was within range of 104 the numeric nutrient criteria, thus there were no changes and nothing to report. 3
RIVER RIDGE CDD DRAFT October 23, 2018 105 The Annual Report Form changed slightly, requiring responding to different items. 106 The major outfalls, E6-1 and E8, were indicated on the map. Major outfalls were those 107 that discharge directly from the District into the Estero River. Although the District has other 108 outfalls that are monitored and inspected, the Annual Report requires indicating how many 109 were inspected. If there were any issues, it would be reported to Mr. Adams. 110 Mrs. Adams stated the outfalls, besides being inspected, were also cleaned. 111 In response to a question about how much of the pollutants are from the District is 112 determined, compared to those residing upstream, Ms. Clancy stated that, every Year 3, 113 pollutant loading estimations of how much of the pollutants are coming from the District must 114 be submitted. This is quantified by calculating the typical nutrient or biochemical oxygen 115 demand load for each land use site. To date, the District has not been required to take action; 116 however, an additional Assessment Report was created and submitted April 30, 2018, at the 117 end of Cycle 4, Year 1. In Year 3, that information and the information in this Report will be 118 used to determine target areas where pollutants can be reduced and from reviewing to see if 119 any trends of significant increase occurred; subsequently, they would determine its location 120 and submit an action plan to reduce the nutrient load. This information is required to be 121 submitted in Year 5, the end of Cycle 4. Mr. Adams stated the Florida Department of 122 Environmental Protection (FDEP) typically initiates investigations, as it would notice any 123 increase of concern through its regional data collector, and informs the District to take certain 124 action. He did not anticipate this happening, since the system was built to high specifications 125 and maintained at a higher level than the County and City municipal systems. He explained the 126 purpose of the NPDES, why the District is a co-permittee and that the District most likely greatly 127 improves the water quality along corridor 41, before it exits the system. Ms. Clancy will 128 incorporate Mr. Pires few comments and typographical edits into the Report before forwarding 129 it to Mr. Adams to obtain a signature. The Report will be submitted by the end of the month. 130 131 On MOTION by Mr. Blumenthal and seconded by Mr. Gilman, with all in favor, 132 the Year 1 Annual NPDES Report (05/2017 through 04/2018), in substantial 133 form, was approved. 134 135 136 4
RIVER RIDGE CDD DRAFT October 23, 2018 137 FOURTH ORDER OF BUSINESS Continued Discussion: Traffic Calming 138 139 There was nothing to report. 140 141 FIFTH ORDER OF BUSINESS Update: Drainage Remediation Efforts 142 143 Mr. Krebs circulated the basin exhibits, model changes and the basin comparison sheet 144 and provided an overview of the areas he reviewed and why. He reported the following: 145 Successfully matched the elevation numbers to have a baseline available but there were 146 still a few glitches in the H1 basins, due to lack of information available. 147 In a span of 16 years, the difference between the current models, when compared 148 against the original permit, was 3, which, to him, is not a major factor. 149 The purpose of the modeling is to restrict the flow in Basins E1, E3, E8 and prevent 150 another flooding to occur, similar to Hurricane Irma, since the other basins located north of 151 Pelican Sound Boulevard did not have flooding. 152 Meeting with South Florida Water Management District (SFWMD) was recommended to 153 discuss making modifications to the system to improve conditions of the southern basin s 154 discharge and obtaining live stage storage information from the County s website; however, 155 once the maximum 56 CFS discharge rate is reached, other changes must be made to the 156 permit, since there is no additional flow to put into the system. Changing the Basin 3 and 8 157 elevations could occur, since they have no residential units connected to it. 158 159 On MOTION by Mr. Schultz and seconded by Mr. Blumenthal, with all in favor, 160 authorizing the District Engineer to meet with the South Florida Water 161 Management District to discuss shifting the flow of water out of the northern 162 basins into the southern basins, was approved. 163 164 165 SIXTH ORDER OF BUSINESS Acceptance of Unaudited Financial 166 Statements as of September 30, 2018 167 168 Mrs. Adams presented the Unaudited Financial Statements as of September 30, 2018. 169 Expenditures for the Special Revenue Fund were at 98% and expected to increase 5% to 6%, 5
RIVER RIDGE CDD DRAFT October 23, 2018 170 due to expenditures. If expenditures exceed 100%, a budget amendment would be presented 171 at the next meeting. This will prevent any findings in the annual Audit. 172 Mrs. Adams stated she would contact the PSGRC Supervisor to find out why the street 173 sweeping contractor has not complied with her original request to reduce their speed. 174 175 SEVENTH ORDER OF BUSINESS Approval of September 25, 2018 Regular 176 Meeting Minutes 177 178 Mrs. Adams presented the September 25, 2018 Regular Meeting Minutes. 179 180 On MOTION by Mr. Blumenthal and seconded by Mr. Gilman, with all in favor, 181 the September 25, 2018 Regular Meeting Minutes, as presented, were 182 approved. 183 184 185 A. Action/Agenda Items 186 Items 7 and 17 were completed. 187 Item 4: The Americans with Disabilities Act (ADA) audit of the District s website was 188 completed and it contains only statutorily required documents. Remaining documents are 189 being converted to the proper format, with the intent to be completed by the end of the year. 190 Mr. Pires suggested revising this Item to continue monitoring and auditing the website for ADA 191 compliance. Management engaged ADA Site Compliance (ADASC), on behalf of its clients, to 192 perform a human audit on a prototype website and the results will be carried over to each 193 District website and the $8,000 cost will be split between Management s Districts, at a per 194 District cost of approximately $100. 195 Item 9: In response to the question of the paver project beginning in spring or the next 196 few weeks, Mr. Schultz explained there were two phases dedicated to paver installation. The 197 one occurring in the next few weeks is a staging area; once heavy construction is completed, 198 the second phase will commence in May 2019, requiring heavier equipment. 199 Item 18: Was combined with Item 14 and the description was updated to: Mr. Krebs 200 will follow up, as per the Board approval. 201 District Manager: Annual Key Activities 202 This item, previously Item 8Ci, was presented out of order. 6
RIVER RIDGE CDD DRAFT October 23, 2018 203 The following changes were made: 204 Proposed Budget, Line 5: Add include Long-range Capitals Improvement forecast, to 205 include the landscape plans from PSGRC. 206 Lines 5 and 6: Change govrning to governing 207 208 EIGHTH ORDER OF BUSINESS Staff Reports 209 210 A. District Counsel: Woodward Pires & Lombardo, PA. 211 Mr. Pires stated the Florida Power & Light (FPL) Standard Easement Form, to service the 212 proposed pickleball and tennis courts, was executed. The Village of Estero Code of Ordinances 213 was being updated with the intent to remove, not repeal, the Ordinances adopted by Lee 214 County that are no longer applicable to the Village. He reviewed the proposed documents that 215 Counsel for the Village provided; confirming whether repealing the Code of Ordinance Section 216 dealing with Community Development Districts would be impacted. The intent is to submit 217 suggested language changes to ensure the District is not impacted and that the entry in the 218 Code of Ordinances is not repealed, specifically, the Ordinances that were adopted by the 219 County, in its amendment that established this District. Mr. Pires agreed the District would not 220 be impacted by the change; however, he preferred to submit additional language, since Florida 221 Statute 190 and its process were not being followed. 222 B. District Engineer: Hole Montes, Inc. 223 There being no report, the next item followed. 224 C. District Manager: Wrathell, Hunt and Associates, LLC 225 i. Annual Key Activities 226 This item was presented following Item 7A. 227 ii. NEXT MEETING DATE: November 13, 2018 at 1:00 P.M. 228 The next meeting will be held on November 13, 2018 at 1:00 p.m. Mr. Adams stated 229 with the next meetings short turnaround time, most likely, these meeting minutes would not be 230 included in the next agenda. Mr. Krebs noted he would not be in attendance. 231 232 NINTH ORDER OF BUSINESS Supervisors Requests and Public 233 Comments (5 minutes per speaker) 7
RIVER RIDGE CDD DRAFT October 23, 2018 234 Mr. Schultz stated that he forwarded a resident s complaint about dirty gutters to the 235 PSGRC. Mr. Adams stated pressure washing the gutters, sidewalks and curbs was completed. 236 In response to a question, Mrs. Adams stated the inspection and clearing of the dry 237 retention areas, FPL ditches and bubble-up structures were completed the first week of 238 October. She will coordinate getting the algae treated in the dry retention flow way area and 239 raked, if necessary. 240 241 TENTH ORDER OF BUSINESS Adjournment 242 243 There being nothing further to discuss, the meeting adjourned. 244 245 On MOTION by Mr. Fiesel and seconded by Mr. Gilman, with all in favor, the 246 meeting adjourned at 2:14 p.m. 247 248 249 250 251 252 253 [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 8
RIVER RIDGE CDD DRAFT October 23, 2018 254 255 256 257 258 259 260 261 Secretary/Assistant Secretary Chair/Vice Chair 9
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT 9A
River Ridge CDD October 23, 2018 ACTIVE ACTION AND AGENDA ITEMS 1. ACTION/AGENDA 2. ACTION: 3. ACTION: 4. ACTION: 5. ACTION: 6. AGENDA: 7. ACTION: 8. ACTION: 9. ACTION: 10. ACTION: SOLitude Lake Management updated report - Include monthly agenda item for Lakes H-1A and H-1B. ONGOING Mr. Krebs to circulate email regarding stop signs in need of replacement and stop bar relocation specifications to the Board and to Mr. Eric Long. 09.25.18 The final project, relocating the stop bar at the Southern Hills entrance. Project is included with the MAJ paver project, Action Item #14, to commence spring 2019. STOP will be stenciled onto the pavers. ONGOING Staff to schedule MRI Inspections in April and maintenance in June. ONGOING Continuing monitoring and auditing the website for ADA Compliance. Human Audit is scheduled for the first quarter of 2019. Revised 10.23.18ONGOING Speakers to identify themselves. ONGOING Traffic calming discussion. ONGOING Mr. Long will inform Mr. Adams when additional street sweeping was necessary. 09.25.18 - Staff to inform Contractor to reduce speed; typical speed is 5 to 10 miles per hour. 10.23.18 Mrs. Adams to contact PSGRC s Supervisor to address Contractor to slow down. ONGOING Mr. Schultz to use the value engineering process to determine a potential price reduction for Timo Brother s estimate for $251,495 (Interlocking Pavers and Concrete). Fall of 2018, Mr. Schultz and Mr. Krebs will go around determining paver installation. As of 08.28.18 contract was awarded to MAJ; Engineering will inspect the pavers with Mr. Schultz in October when he returns. As of 09.25.18 Mr. Krebs, Mr. Schultz and Mr. Long scheduled the paver inspection for October 23, 2018, after the District s meeting. As of 10.23.18 District to have the paver contract in place before work commences in May 2019. ONGOING Mr. Adams and Mr. Krebs to attend a meeting and provide a brief summary of storm water management and what the CDD is. Date confirmed March 6, 2019 at 1:00 PM. ONGOING Mrs. Adams will continue to monitor the lake bank abutting Lake E1-E for further erosion since the Condominium Association installed gutters/downspouts. ONGOING 1
River Ridge CDD October 23, 2018 ACTIVE ACTION AND AGENDA ITEMS 11. ACTION: 12. ACTION/AGENDA: 13. ACTION/AGENDA: 14. ACTION: 15. ACTION: 16. ACTION: 17. ACTION: Mr. Adams would obtain another proposal for the Pelican Sound Sidewalk Extension abutting the Meadows. Implement Fall of 2018 ONGOING Mr. Adams will obtain information on a $400,000 line of credit to bundle the control structure and paver brick projects with a caveat that funds would only be used as needed; this will be presented to the Board for consideration, the first of the year. ONGOING Mr. Krebs will prepare a progress report of the tasks involved in the drainage remediation project, include dates and send to Mrs. Adams, along with the SFWMD approved permits and shop drawings for the control structures. Mrs. Adams would obtain bids for the project. Mr. Krebs will also prepare, for the RFP process, a detailed engineering plan of the drainage efforts and email Mr. Schultz and Mr. Mountford for review before presenting it at the September meeting. No permits were required. Per Mr. Schultz, Mr. Krebs to forward an updated drainage improvement sheet to Mrs. Adams. It will be included in the monthly Staff Reports, on the Agenda, going forward. 09.25.18 Mr. Krebs will continue research of the SFWMD permit relating to the drainage remediation efforts. Will present one or two options to improve the system at the meeting with Mr. Krebs, Mr. Long and Mr. Schultz in October. 10.23.18 Mr. Krebs to follow up per the Board s approval to contact SFWMD, as discussed. ONGOING Management to contact the Village of Estero to report an overflow at Jimmy John s, blocked with vegetation. 09.25.18 Mr. Krebs to tour area and make engineering recommendations. ONGOING Mr. Adams and Mr. Krebs to prepare a revised Assessment Methodology for the 2019/2020 budget, determining if there is any identifiable benefits to disperse the stormwater management system maintenance and repair costs across the whole District instead of just the Special Revenue Fund. ONGOING Mrs. Adams to coordinate installing littoral plantings to H-1B lake bank located near the pipes, post haste. Remaining planting to occur first quarter of the fiscal year, to include H-1A. ONGOING Mrs. Adams will look into having the disconnected equipment adjacent to the Nano bubbler system relocated closer to the corner of the pond, where the algae gathers and the water is stagnate. ONGOING 2
River Ridge CDD October 23, 2018 ACTIVE ACTION AND AGENDA ITEMS 18. ACTION: Schedule Landscape budget Development meeting for spring 2019. ONGOING 19. ACTION: Mr. Adams to get the NPDES Report executed, once it is revised and received from Ms. Clancy. The Report is due the end of the month. ONGOING 20. ACTION: Mr. Krebs to coordinate meeting with SFWMD to discuss shifting the flow of water out of the Northern basins into the Southern basins. ONGOING 21. ACTION: Mr. Adams to present Budget Amendments to Fiscal year 2018 at the next meeting. ONGOING 22. ACTION: Mr. Pires to send his edits to the Village s Code of Ordinances, to Council for the Village. ONGOING 23. ACTION: Mrs. Adams to coordinate getting the algae in the dry retention flow way area treated and raked if necessary. ONGOING 3
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT 10Ci
RIVER RIDGE CDD Key Activity Dates Updated: December 2018 Description Reference Submit To Due Date MONTH/DATE FPL and Outfall Ditch SOP N/A Quarterly reviews and maintenance performed as required. Jan/April/ July/Oct Bubble-Up Structures located between Gleneagles/Golf Course within the Dry Detention SOP N/A This exercise is a quarterly inspection/cleaning as required. (Jan, Apr, Jul, Oct) Jan/April/July/Oct Street Sweeping SOP N/A Weekly January 1 through March 31, Bi weekly remainder of the year. Street Sweeper emails their gate pass with each visit. January thru December Aeration Inspection Review and Reporting SOP N/A Bi-Annual Inspection completed January & July yearly. January/July Annual Letter to the Residents All Residents as well as PSGRC Staff Annual news letter to be distrubuted to all residents during the January/February time frame providing past projects & accomplishements as well as upcoming events. Board of Supervisors to provide information to to District Staff in a timely manner in order to be included in the Newsletter. NPDES Report Filing SOP N/A As mandated, the District must participate in the National Pollutant Discharge Elimination System Program. It is designed to improve storm water quality through construction activity monitoring, periodic facility review and inspection, public education, etc. Lake Littoral Plantings SOP N/A It was agreed by the Supervisors and Staff we will not be planting this year due to budget constraints. Lake Audit Report SOP N/A Annual inspection and report of all District owned lakes. Report includes review of specific items related to water quality, lake maintenance deficiencies, littoral plant health and population, structural integrity of lake banks and pipework, aerator operation and any unauthorized activities in or adjacent to the lakes. 2/15/2019 3/1/2019 3/1/2019 3/1/2019 Certificate of District Registered Voters 190(3)(a)(d) District recieves annually from the local Supervisor of Elections Due April 15th of each year and must be read into the record at a regularly scheduled meeting (no additional filing is required) 4/15/2019
Culvert/Interconnecting Drain Pipe Inspection and cleanout SOP N/A Annual inspection and report of all District owned lakes. Report includes review of specific items related to water quality, lake maintenance deficiencies, littoral plant health and population, structural integrity of lake banks and pipework. Culvert/Catch basins project completed August 14, 2018 April 2019 Inspection/Cleaning July 1st 2019 Road & Gutter Inspections SOP N/A Annual Inspection completed by the District Engineer in June. 6/1/2019 Sidewalk Inspections SOP N/A Semi-Annual Inspection completed in August by the PSGRC, has not been scheudled by the District Engineer August 2018/February 2019 Annual Financial Report 190.008/218.32 & 39 Florida Department of Financial Services 45 days after the completion of the Annual Financial Audit but no more than 9 month's after the end of Fiscal Year. 6/1/2019 Proposed Budget 189.016, 189.418 & 200.065 Assessment Roll Certification Local County Requirement Due to local governing authority (county or municipality) Local County Tax Collector Due to local governing authority (county or municipality) by June 15 each year. Long Range Capitol Improvements forcast to include landscape plans from the PSGRC. For most counties, submission and certification of the annual assessment roll is due by September 15th of each year. 6/15/2019 9/15/2019 Insurance Renewal SOP N/A Bind Insurance for upcoming Fiscal year with an effective of October 1st thru September 30th 10/1/2019 Adopted Budget 189.016, 189.418 & 200.065 Due to local Due to local govrning authority (county or municipality) by October 1st each governing authority year. (county or municipality) 10/1/2019
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT 10Cii
RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT NOTICE OF FISCAL YEAR 2019 MEETINGS The Board of Supervisors ( Board ) of the River Ridge Community Development District ( District ) will hold Regular Meetings for Fiscal Year 2019 at 1:00 p.m., on the fourth Tuesday of each month in the Sound Room of the River Club Conference Center, (upstairs above the Fitness Center), 4784 Pelican Sound Boulevard, Estero, Florida 33928 (unless otherwise indicated), on the following dates: October 23, 2018 November 13, 2018 [River Room (above the Fitness Center)] December 11, 2018 January 22, 2019 February 26, 2019 March 26, 2019 [Lakes Room (above the Fitness Center)] April 23, 2019 May 28, 2019 June 25, 2019 July 23, 2019 August 27, 2019 September 24, 2019 The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida law. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for the meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431 or by calling (561) 571-0010. There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at the meetings because of a disability or physical impairment should contact the District Office at (561) 571-0010 at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office. A person who decides to appeal any decision made at the meetings with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. District Manager River Ridge Community Development District