Southwest Suburban Sewer District Commissioner s Meeting Dedicated to preserve the purity of your environment. Commissioners: William Tracy President Tony Genzale Vice President Scott Hilsen Secretary General Manager: Ron Hall Consulting Attorney: Eric C. Frimodt Consulting Engineer: Craig Chambers August 10 th, 2010 1. Call to Order: Commissioner Tracy called the meeting to order at 6:03 p.m. 2. Also in Attendance: Tim Berge, Bill Stephani, Laura Gallez and Larry Zaragoza. 3. Changes or Additions to the Agenda: a. Update Board on Semingson Request. b. Approve Miller Creek Plant painting scope. c. Approve Enduris Insurance renewal for 2011. d. Approve BHC and Shannon Wilson Environmental Site Assessment Scope of Services for YMCA property. 4. Approve Agenda: After review of the meeting agenda, the Board unanimously approved the agenda. 5. Public Comment: 6. Written Communications:
7. Consent Agenda: o Approval of the Minutes of the July 27 th, 2010 meeting. o Approval and Signing of the Accounts Payable Vouchers & Payroll Vouchers. o Vouchers audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on listings that have been made available to the Board. Vouchers are included in the attached lists, and further described as follows: Maintenance voucher numbers 10.0882 through 10.0944 in the total amount of $207,922.14. Construction voucher number 10.0047 through 10.0048 in the total amount of $231,765.92. 8. Business Agenda: Hall requested authorization for Nisqually Aquatic Technologies to perform Salmon Creek Plant outfall sediment monitoring in the amount of $29,294.00. Hall and Berge stated that the analysis is required for the treatment plant s NPDES permit. After lengthy discussion, M/S/P unanimously approved the request. Hall handed out and reviewed with the Board a written status report for the on-line bill pay and an auto attendant call flow chart. Hall informed the Board that effective September 1 st, both the auto attendant and the credit card on-line bill pay will be fully operational. Frimodt updated the Board on the status of the YMCA purchase and sale agreement & the environmental and feasibility review timeline. Chambers requested authorization to perform the following tasks for the YMCA property in the amount of $4000.00: a) Meet with District staff to understand the intended improvement on the parcel; b) Meet with City of Burien to define and confirm the setback requirements, landscaping requirements, parking requirements, and zoning and height limitations; c) Investigate any recorded easement for the parcel that would potentially impact the use of the property; d) Prepare a conceptual and preliminary layout of the proposed improvements. This in addition to the footprint of the buildings, would include vehicle circulation, parking and any restrictions determined through the wetlands/streams and Phase 1 ESA. Additional authorization for Shannon and Wilson, Inc. to perform a Phase 1 Environmental Site Assessment and Wetlands and Steam Reconnaissance for the YMCA property in the amount of $9,073.00. After lengthy discussion, M/S/P unanimously approved the request.
Frimodt updated the Board on the Semingson connection charges settlement and the issues that surrounded a subsequent disbursement of funds to the District. After lengthy discussion, M/S/P unanimously approved Frimodt s recommendation to commence with legal action to interplead the funds. Hall requested authorization to award the Miller Creek Plant/Dewater Facility painting project to Long Painting Company in the amount of $30,750.00. After brief discussion, M/S/P unanimously approved the request. Hall requested authorization to renew the District s insurance with Enduris Insurance for the year 2011 in the amount of $113,237.00. Hall informed the Board that this is the same rate as in 2010. After brief discussion, M/S/P unanimously approved the request. Hall handed out an organizational chart and current represented and non-represented employee pay scales which includes the position of Development and Emergency Management Supervisor for the Board s review. After lengthy discussion, M/S/P unanimously approved the new organizational structure. The Board directed Hall to start submitting all departments quarterly written status reports to the Board. In addition, the Board requested that each of the four department heads present annual reports at regular scheduled Board meetings. This will be presented in a rotating manner, in which the Board would receive a department report/presentation every three months. The Board also directed Hall to contact the State Auditor s Office to inquire about Reverse Auctions that are being utilized in some parts of the country. 9. Commissioner s Comments or Reports: 10. Manager s Comments or Reports: Hall reminded the Board of the annual District picnic scheduled for Monday, August 23 rd at Angle Lake Park and the status of the Ruth Dykeman account. 11. Executive Session: At approximately 7:50 p.m., Commissioner Tracy indicated that the Board would be moving into an Executive Session. Hall announced that the purpose of the Executive Session would be to discuss a personnel issue related to an employee s request relating to the District s sick leave policy and to discuss the performance of a District employee and issues relating to the performance evaluation process.
The initial estimate of the length of the Executive Session was 25 minutes. The Executive Session concluded at 8:45 p.m. Since no one from the public was present, no formal announcement of the extension of the Executive Session was provided. Commissioner Tracy indicated that the Board would be moving back into General Session (Business Agenda). 12. Business Agenda - Continued After brief discussion, M/S/P unanimously directing Hall to modify the Shared Leave Policy to state in the event that an employee is off work for a Labor and Industry injury the employee may participate in the Shared Leave program after exhausting any vacation time in excess of 40 hours. 13. Set the next Public Meeting, Dates and Times: Commissioner s Meetings: August 24 th, 2010 at 6:00 p.m. September 7 th, 2010 at 6:00 p.m. September 21 st, 2010 at 6:30 p.m. 14. Adjournment: The meeting was ended at 8:50 p.m. Attest: William Tracy President and Commissioner Tony Genzale Vice-President and Commissioner
Scott Hilsen Secretary and Commissioner