The Village of South Barrington 30 S. Barrington Road, South Barrington, IL South Barrington Village Hall William R.

The Village of South Barrington 30 S. Barrington Road, South Barrington, IL 60010 South Barrington Village Hall William R. Rose Hall NOTICE OF PUBLIC MEETING SPECIAL FINANCE COMMITTEE AGENDA Thursday, November 29, 2018 8:30 a.m. CALL TO ORDER ROLL CALL PUBLIC COMMENT APPROVAL OF MINUTES 1. Approval of the Finance Committee Meeting Minutes for November 5, 2018 (Page 2) AGENDA ITEMS 2. Pension Plans A. Police Pension Fund Current Fund Balance (Page 5) B. IMRF Employer Current Reserve Balance and 2019 Contribution Rate (Page 6) 3. Final Tax Levy Ordinance (Page 8) 4. Telephone System Discussion (Page 18) 5. Worker s Compensation Proposal for 2019 (Page 47) 6. Employee Holiday Bonus (Page 57) STAFF REPORTS 7. Mayor 8. Village Administrator 9. Finance Director EXECUTIVE SESSION To consider the Appointment, Compensation, and Employment of Employees Pursuant to 5 ILCS 120/2(c)(1); Collective Bargaining Pursuant to 5 ILCS 120/2(c)(2); and/or Pending or Imminent Litigation Pursuant to 5 ILCS 120/2(c)(11) Cc: ADJOURNMENT Finance Committee Members Barrington Courier Review South Barrington Park District Village President & Board of Trustees Chicago Tribune, Northwest Barrington School District 220 Storino Ramello & Durkin Daily Herald BACOG 1

VILLAGE OF SOUTH BARRINGTON MINUTES OF THE FINANCE COMMITTEE MEETING NOVEMBER 5, 2018 2:00 PM CALL TO ORDER The meeting was called to order at 2:09 pm by Committee Chairman Stagno. ROLL CALL Members Present: Members Absent: Others present: Committee Chairman Stagno, Trustee Joseph Abbate and Trustee Bernard Kerman. None. Mayor Paula McCombie, Trustee Steve Guranovich, Treasurer Michelle Bodie, Executive Assistant/Deputy Village Clerk Melissa Moeller and Administrator Bob Palmer. PUBLIC COMMENT No public present for comment. APPROVAL OF MINUTES Trustee Abbate made a Motion to approve the Minutes of October 1, 2018. Trustee Kerman seconded the motion. By unanimous voice vote, the Motion passed. AGENDA ITEMS 1. Resolution Approving Purchase of New Computer Server (Software and Hardware) Executive Assistant/Deputy Village Clerk Melissa Moeller presented information regarding the purchase of a new computer server, noting that the pricing is reflective of the state purchasing contract and would offer savings on licensing and software. Trustee Kerman asked if the server was backed up on a daily basis. Moeller explained that the server is backed up and with the proposed new server, configured into multiple servers itself, one of the internal servers would conduct the backup. Treasurer Bodie added that currently there is no offsite storage, which is needed. Mayor McCombie questioned whether back-up could be conducted with the cloud. Moeller would check into that option. Kerman asked why the server needed replacement. Bodie responded that the current server is out of disk space. Moeller explained that the Village s IT consultant had outlined three options. Chairman Stagno expressed interest in discussing the matter with the consultant. Mayor McCombie phoned Mike Spiro with the Village of West Dundee who is the Village s IT consultant, Spiro was put on speaker phone and explained the proposal. Spiro explained that the proposed replacement would have six terabytes of storage. Stagno asked how much storage the current server has. Mayor McCombie stated that the current server has one terabyte of storage. Chairman Stagno reviewed the two storage options, back up off site or leverage another hard drive at West Dundee or at Quadcom. Spiro added that the latter option would cost approximately $2500. Having no further discussion Chairman Stagno requested a motion to forward to the full Board a Resolution Approving Purchase of a New 2

Computer Server (Software and Hardware). Motion was made by Kerman and seconded by Abbate. On a voice vote the motion was approved. 2. MFT Funds Bodie presented the next item on the transfer of MFT Funds for the 2018 Road Program and to allocate MFT Funds for the 2019 Road Program. Bodie explained that this action is taken every year to transfer and reimburse funds for the road program. It is anticipated that next year the amount of MFT funds would be $125,000. A balance in MFT funds of $30,000 had accumulated. Having no further discussion Chairman Stagno requested a motion to send two resolutions to the Village Board for consideration. The first resolution is to transfer MFT Funds for the 2018 Road Program and the second resolution is to allocate MFT funds for the 2019 Road Program. Motion was made by Abbate and seconded by Kerman. On a voice vote the motion was approved. 3. Police Pension Fund Reports to Village Board to be placed on file Bodie noted that final reports are passed along to the Board for acceptance and to be placed on file with copies put on the website. The Pension Fund Report under State Statute is the only report that must be received prior to the passage of the levy. Having no further discussion, Kerman made a motion to recommend acceptance of the Police Pension Fund Reports to the Village Board and to have the reports placed on file. Abbate seconded the motion. On a voice vote the motion was approved. 4. 2018 Tax Levy Discussion payable in 2019 Bodie presented the 2018 Tax Levy for discussion, noting an increase anticipated in the food and beverage tax due to the new restaurants that plan to open next year. Mayor McCombie noted that there may be an issue with the Rascal Flats Restaurant with the openings of other locations not following their prescribed schedule. Bodie explained that the 2018 Estimated Tax Levy Resolution should go on the next Village Board agenda and the FY 2018/2019 Annual Tax Levy Ordinance would be held over Public Hearing at the December Village Board Meeting. Having no further discussion Abbate made a motion to refer the 2018 Estimated Tax Levy Resolution to the Village Board for consideration at the next Village Board Meeting and to present the FY 2018/2019 Annual Tax Levy Ordinance to the Village Board at the December meeting. Kerman seconded the motion. On a voice vote the motion was approved. STAFF REPORTS Mayor Mayor McCombie reported on the status of the Plum Farm Development and possible actions to mitigate the impact of the proposed development. Mayor McCombie also reported that Dave Deacon would be attending the next Village Board meeting to discuss the proposed school district referendum. Village Administrator Palmer reported that the Village AmeriCorps Member had started working with the Village. Snow Plowing quotes are being sought for plowing the Village Hall Parking Lot and lift station areas. The Village has received a letter regarding the widening of Barrington Road that will be 3

reviewed at the next Public Works Committee meeting. The letter requested information on the Village s position for including amenities to the widening. Finance Officer Bodie reported that she was preparing October filings, listing all investments and posting reports. OLD BUSINESS No old business. NEW BUSINESS No new business. ADJOURNMENT Having no further business, Chairman Stagno asked for a Motion from the Committee to adjourn the meeting. Trustee Kerman made a motion to adjourn the meeting. Trustee Abbate seconded the motion. By unanimous voice vote, the motion passed, and the meeting was adjourned at 3:37 PM. Respectfully submitted by, These Minutes were approved this Bob Palmer Village Administrator day of, 2018 4

Moeller, Melissa From: Sent: To: Subject: Attachments: Palmer, Robert Thursday, November 15, 2018 12:27 PM McCombie, Paula; Moeller, Melissa; Roman, Thomas FW: references PIE Charts and Wins Prez.pptx FYI From: Chris Parker <chris@tri-tel.com> Sent: Wednesday, November 14, 2018 10:09 AM To: Palmer, Robert <rpalmer@southbarrington.org> Subject: FW: references Bob: It s always a good time getting together with your team. I thought I would forward you a market share Powerpoint so you can see how NEC dominates the SMB market. Also included are some of the major wins for NEC with the NEC Univerge SV9100 system we are quoting. We don t have totals yet for 2018 since the year isn t over, but NEC has led the industry in 2015, 2016 and 2017. I ll bring a couple phones over next week so you will have them for your board meeting later this month. Chris Parker Tri-Tel Technical Services Inc. 329 Jefferson St. Algonquin, IL 60102 www.tri-tel.com chris@tri-tel.com 847-742-7100 O 847-742-0300 F 224-629-6408 C From: DePaulis, Paul <paul.depaulis@necam.com> Sent: Wednesday, November 14, 2018 9:56 AM To: Chris Parker <chris@tri-tel.com> Subject: RE: references Chris I have attached a condensed Power Point highlighting NEC s Global Market share in SMB phone system sales. There is also a two slides of 9100 major wins. I do not have a call reference sheet to send you and that would require me calling and asking other dealers to provide a reference name and number to call. I can reach out and ask for you, but I m wondering why you just don t use some of the 9100 sales that Total Teledata installed. Let me know if Total Teledata is not an option and I ll ask some other dealers for a couple of their references. Paul DePaulis Account Manager 1 19

NEC Corporation of America O: 203-926-5412 M: 713-775-5246 From: Chris Parker [mailto:chris@tri-tel.com] Sent: Tuesday, November 13, 2018 4:31 PM To: DePaulis, Paul Subject: references Paul: I just got out of a meeting with the Village of South Barrington and they are interested in a replacement for their Toshiba system. They are asking for some references of other businesses that use the SV9100. Are there a few names and numbers you can give me to forward to them? Chris Parker Tri-Tel Technical Services Inc. 329 Jefferson St. Algonquin, IL 60102 www.tri-tel.com chris@tri-tel.com 847-742-7100 O 847-742-0300 F 224-629-6408 C 2 20

IEC Global Total Market Share for All of 2017 (Q1 Q4) 0.2% 0.6% % Share of Total Extensions 0.9% 10.2% 13.3% 1.1% NEC #1 1.7% 2.7% NEC Worldwide 2.9% 4.3% 12.1% CY2017 5.2% 6.9% 11.5% 7.0% 11.3% Source: T3i Group, Global InfoTrackfor Enterprise Communications 2017 (Q1-Q4) Summary Results 8.5% 21

SMB Worldwide Telephony 2017 NEC (Q1-Q4) Market Share % Share of Extensions (100 lines & below) 15.4% 20.4% SMB #1 Worldwide 0.4% 0.4% 0.5% 0.6% 0.6% 0.7% 0.9% NEC 13.3% 1.0% For SMBs with 100 Lines & Below, NEC has Led All Manufacturers in Global Shipments for the Last3 Years 2015 2016 2017 1.1% 1.1% 1.3% 1.5% 1.5% 1.7% 2.1% 2.2% 2.4% 2.6% 7.6% 8.4% Source: MZA Call Control (PBX-IP PBX) Quarterly Q4 2017 Report 2.6% 4.2% 5.6% 22

FY17 Enterprise Major Wins 23

FY17 Major Wins 24