Page 1 APPROVED PLANNING COMMISSION MEETING MINUTES January 3, 2018 CITY OF SHAWNEE PLANNING COMMISSION MEETING MINUTES January 3, 2018 7:30 P.M. PLANNING COMMISSIONERS PRESENT Commissioner Bruce Bienhoff Commissioner Dennis Busby Commissioner John Montgomery Commissioner Rusty Mudgett Commissioner Kathy Peterson Commissioner John Smith Commissioner Les Smith Commissioner Alan Willoughby Commissioner Steven Wise STAFF PRESENT Planning Director Chaffee Deputy Planning Director Allmon Planner Mark Zielsdorf COMMISSIONERS ABSENT Commissioner Randy Braley Commissioner Brian Roth A. ROLL CALL (Planning Commission Meeting Called to Order at 7:31 p.m.) CHAIRMAN BUSBY: Good evening and welcome. Good evening. AUDIENCE: Good evening. CHAIRMAN BUSBY: This is audience participation. Good evening. Welcome to the January 3, 2018 meeting of the Shawnee Planning Commission. We ll begin with roll call. Commissioner Montgomery COMMISSIONER MONTGOMERY: Here. CHAIRMAN BUSBY: Commissioner Peterson. COMMISSIONER PETERSON: Here. CHAIRMAN BUSBY: Commissioner Willoughby. COMMISSIONER WILLOUGHBY: Here. CHAIRMAN BUSBY: Commissioner Bienhoff.
Page 2 APPROVED PLANNING COMMISSION MEETING MINUTES January 3, 2018 COMMISSIONER BIENHOFF: Here. CHAIRMAN BUSBY: Commissioner Busby is here. Commissioner Wise. COMMISSIONER WISE: Here. CHAIRMAN BUSBY: Commissioner Braley. MR. CHAFFEE: He s absent. CHAIRMAN BUSBY: No, I m sorry. Commissioner Les Smith. COMMISSIONER L. SMITH: Here. CHAIRMAN BUSBY: Commissioner Braley is absent. Commissioner Mudgett. COMMISSIONER MUDGETT: Here. CHAIRMAN BUSBY: Commissioner John Smith. COMMISSIONER J. SMITH: Here. CHAIRMAN BUSBY: Thank you. B. PLEDGE OF ALLEGIANCE CHAIRMAN BUSBY: If you will rise and join us in the Pledge of Allegiance. (Pledge of Allegiance) C. CONSENT ITEMS 1. APPROVE MINUTES FROM THE PLANNING COMMISSION MEETING OF DECEMBER 4, 2017. 2. FP-01-18-01; FINAL PLAT APPROVAL FOR GREENS OF CHAPEL CREEK, EIGHTH PLAT, A SINGLE-FAMILY RESIDENTIAL SUBDIVISION, LOCATED IN THE 6600 BLOCK OF MCCORMICK DRIVE. THE APPLICATION IS FILED BY PAYNE AND BROCKWAY FOR CHAPEL CREEK PARTNERS, LLC, OWNER. CHAIRMAN BUSBY: The Consent Agenda. Items listed under the Consent Agenda have been conformed to City requirements and staff has discussed conditions of approval with the applicants. These items are considered to be routine and will be
Page 3 APPROVED PLANNING COMMISSION MEETING MINUTES January 3, 2018 enacted by one motion of the Commission with no separate discussion unless an audience member or Commissioner requests for removal from the Consent Agenda. Commissioner Willoughby. COMMISSIONER WILLOUGHBY: I request to pull out Number 3 for some clarification. CHAIRMAN BUSBY: Very fine. That leaves us with 1 and 2. Would someone make a motion on accepting 1 and 2 under the Consent Agenda? Commissioner Wise. COMMISSIONER WISE: I ll make a motion to approve Items 1 and 2 under the Consent Agenda per staff s recommendations. CHAIRMAN BUSBY: Is there a second? COMMISSIONER MONTGOMERY: Second. CHAIRMAN BUSBY: Thank you, Commissioner Montgomery. All in favor say aye. COMMISSIONERS: Aye. CHAIRMAN BUSBY: Opposed nay. Motion carried. [Therefore, the motion was made by Commissioner Wise and seconded by Commissioner Montgomery to approve Items 1 and 2 of the Consent Agenda. The motion carried 9-0.] 3. SP-01-18-01; SITE PLAN APPROVAL FOR A 3,250 SQUARE FOOT BUILDING ADDITION ONTO THE ALDI FOOD STORE LOCATED AT 15105 W. 67TH STREET. SM ENGINEERING FILES THE APPLICATION FOR ALDI FOODS, INC., PROPERTY OWNER. CHAIRMAN BUSBY: Then that leaves us with Item 3 that was under the Consent Agenda, SP-01-18-01; Site Plan Approval for a 3,250 square foot building addition under the Aldi Food Store located at 15105 West 67 th Street, SM Engineering for Aldi Foods, property owner. Is the applicant present? If you d please come forward and state your name and address. MR. MALINOWSKY: Sam Malinowsky, SM Engineering, 919 Stewart Road, Columbia, Missouri. CHAIRMAN BUSBY: Thank you. And our understanding is you are in agreement with the staff s recommendations already. Mr. Willoughby, you have something for us?
Page 4 APPROVED PLANNING COMMISSION MEETING MINUTES January 3, 2018 COMMISSIONER WILLOUGHBY: My question is what s the timing and, you know, will you close the store during construction. MR. MALINOWSKY: Yeah. The timing is [inaudible; talking off microphone] right. So, the timing is [inaudible] probably start [inaudible] I want to say 30 days. They do most of the construction also in that four-week period where they shut down [inaudible]. COMMISSIONER WILLOUGHBY: Uh-huh. Okay. Great. Thank you very much. CHAIRMAN BUSBY: I am one person up here that will be very disappointed when your store is closed for a while. MR. MALINOWSKY: We have that comment everywhere. CHAIRMAN BUSBY: Good. Any other questions for the applicant? Thank you, Mr. Malinowsky. COMMISSIONER WILLOUGHBY: Thank you. CHAIRMAN BUSBY: And is there any Commission discussion? If not, is there a motion? Commissioner Peterson. COMMISSIONER PETERSON: I move that we approve SP-01-18-01, the site approval for the 3,250 square foot building for Aldi Foods per staff recommendations. CHAIRMAN BUSBY: Thank you. Is there a second? Commissioner John Smith. COMMISSIONER J. SMITH: Second. CHAIRMAN BUSBY: Thank you. There s a motion and a second to approve SP-01-18-01, site plan approval for a 3,250 square foot building addition onto the Aldi Foods Store located at 15105 W. 67 th Street for Aldi Foods property owner. All in favor say aye. COMMISSIONERS: Aye. CHAIRMAN BUSBY: Oppose nay. Motion carried. Thank you. Thank you, sir. [Therefore, the motion was made by Commissioner Peterson and seconded by Commissioner J. Smith to approve SP-01-18-01, site plan approval for a 3,250 square foot building addition onto the Aldi Foods Store located at 15105 W. 67th Street for Aldi Foods property owner. The motion carried 9-0.] D. OTHER BUSINESS
Page 5 APPROVED PLANNING COMMISSION MEETING MINUTES January 3, 2018 CHAIRMAN BUSBY: This leads us to other business. Does staff have other business for us wonderful Commissioners that are sitting up here? MR. CHAFFEE: I have three items real quick. First of all, you ve noticed that the agenda is a little bit different. We have a new software that we re using that seems to work fairly well. We do have some kinks that we need to work out. You may notice some different fonts, and we ll figure out the boilerplate, since most of the boilerplate is just dropped in ahead of time and then we fill in blanks as we go. And then we ll also make sure that you all get agenda notifications out. So, we ll work it out for a little while and eventually it will be a great tool for us to work with. It s going to be a lot easier for us in preparation of staff reports. And it ll be a lot easier on our new website online for citizens. They can just -- if they just want to read -- look at the plans and not have to sit through a whole staff report to see the plans they ll be able to do that. They can just click on it directly and see what they need to see. Then second of all, just to let you all know, I know there were several of you that were at the Westbrooke Green rezoning and TIF approval process that was on December 18 th. The Governing Body unanimously accepted the Planning Commission s recommendation to rezone both portions of the Westbrooke Green property. Not a whole lot of discussion from the public, so I think the whole process kind of surprised us all perhaps. And then they voted 6-2 to approve the TIF financing for the project and the CID. Then last, but not least, our next meeting is again on Wednesday. We have Martin Luther King Day, so it will go to a Wednesday. That s all that staff has this evening. CHAIRMAN BUSBY: Thank you. Commissioner Bienhoff. COMMISSIONER BIENHOFF: Yes. Paul, I would mention that the website was very easy to -- much easier to access the documents I think than the previous process, so appreciate the change in the upgrade. And I received a notification of the agenda, so. But it all seemed to work very well from a user perspective. COMMISSIONER PETERSON: [Inaudible; talking of mic] CHAIRMAN BUSBY: Commissioner Peterson. COMMISSIONER PETERSON: I believe there s a link that you can click, but I didn t do that. And I wasn t -- COMMISSIONER BIENHOFF: I had signed up a couple of years ago for City notifications. And maybe that s why I got one.
Page 6 APPROVED PLANNING COMMISSION MEETING MINUTES January 3, 2018 COMMISSIONER PETERSON: Yeah. MR. CHAFFEE: We ll get it straightened out. COMMISSIONER BIENHOFF: Yeah. But I thought it worked well. E. ADJOURNMENT CHAIRMAN BUSBY: Any other business for the Planning staff? COMMISSIONER WILLOUGHBY: I move for adjournment. CHAIRMAN BUSBY: Commissioner Willoughby. COMMISSIONER WILLOUGHBY: I move for adjournment. CHAIRMAN BUSBY: A motion for adjournment. Is there a second to the motion for adjournment? COMMISSIONER MUDGETT: Second. CHAIRMAN BUSBY: Commissioner Mudgett, thank you. There s a motion and a second to adjourn this meeting. All in favor say aye. COMMISSIONERS: Aye. CHAIRMAN BUSBY: Opposed nay. Motion carried. Thank you. [Therefore, the motion was made by Commissioner Willoughby and seconded by Commissioner Mudgett to adjourn. The motion carried 9-0.] (Shawnee Planning Commission adjourned 7:39 p.m.)