Moose Lake Cottage Owners Association PROPOSED REVISIONS TO THE CONSTITUTION For consideration at the Annual General Meeting on August 30, 2014

Moose Lake Cottage Owners Association PROPOSED REVISIONS TO THE CONSTITUTION For consideration at the Annual General Meeting on August 30, 2014 Current 1997 Wording Proposed 2014 Wording Comments MOOSE LAKE COTTAGE OWNERS ASSOCIATION CONSTITUTION MOOSE LAKE COTTAGE OWNERS ASSOCIATION (MLCOA) CONSTITUTION 1. Name The name of the organization shall be, The Moose Lake Cottage Owners Association, hereinafter referred to as the Association. 2. Statement of Purpose a) The aim and purpose of the Association is to represent the Cottage Owners in maintaining environmental and recreation qualities of Moose Lake, representing both needs of all who enjoy the lake area and it s preservation as a national resource set in a forest reserve. b) The Association, through it s officers, designated for the purpose, shall have the authority to represent any or all of it s members in any pertinent problems or issues that may exist or arise. c) The officers and directors do severally covenant and agree with the other and each of them that the Association shall be carried on without monetary gain to it s members and that any profits of the Association shall be used in promoting it s aim and objectives. 3. Eligibility for Membership Members shall be: 1. Name The name of the organization shall be, The Moose Lake Cottage Owners Association, hereinafter referred to as the Association or MLCOA. 2. Statement of Purpose a) The aim and purpose of the Association is to represent the Cottage Owners in i) maintaining environmental and recreation qualities of Moose Lake Provincial Park ii) advocating, when feasible, to sustain and enhance the intrinsic value of the cottage owners leased property, and other assets, within Moose Lake Provincial Park. b) The Association, through its officers represent any or all of its members in pursuing the aim and purpose of the MLCOA. c) The officers and directors shall perform their duties without direct financial or personal gain. d) Any profits of the Association shall be used in promoting its aim and objectives. 3. Eligibility for Membership Members shall be: a) A cottage owner or co- MLCOA added for convenience Item (a) (ii) new purpose added. The MLCOA ought not to be constrained in representing cottages in its initiatives. in pursuing the aim and purpose added to (b) To clarify the gain

a) A cottage owner or coowner within the Moose Lake Provincial Park. The store owner, and manager of Camp Moose Lake within the park may also be members. b) Associate Family members. An associate Family member must be an immediate family member (18 years of age and over) of a cottage owner or co-owner. Immediate family members consist of Sister, Brother, Parent, Children and Grandchildren. Associate membership fees will be the same amount as Cottage Owners Fees. Associate members can run for all Executive positions. The aforementioned are deemed members in good standing upon the purchase of a membership in the Moose Lake Cottage Owners Association. All memberships may include spouses. owner, within the Moose Lake Provincial Park. The resort store owner, and manager of Camp Moose Lake within the park may also be full members. b) Associate members. An associate member must be an immediate family member (18 years of age and over) endorsed by the cottage owner or co-owner member of the MLCOA. Immediate family members consist of sister, brother, parent, children, grandchildren and in-laws. Associate membership fees will be the same amount as for Cottage Owners. Associate members are eligible to run for any Executive Committee positions. The aforementioned are deemed members in good standing upon the purchase of a membership in the Moose Lake Cottage Owners Association for the current fiscal year. All full memberships include spouses, including those person(s) with the legal entitlements of a spouse. full added to members for possible distinction from associate. in-laws added legal entitlements added 4. Voting Each cottage will have one (1) vote. Owners, co-owners, associate members or designated proxy 4. Voting Each cottage will have one (1) vote. Owners, co-owners, associate members or designated proxy The quorum for a duly constituted meeting will be specified in the by-laws.

at all meetings, annual or special meetings of the Association, providing the member has a membership in good standing and has paid for his or her annual dues past and for the coming year. may exercise that vote at annual or special meetings of the Association, providing the full member has a membership in good standing and has paid for his or her annual dues past and for the coming year. 5. Officers a) The Officers of the Association shall include President, Past-President, Vice-President, Secretary and Treasurer. b) Four (4) Directors (two(2) from each side of the lake), who are cottage owners, coowners or associate members shall be elected from the general membership for a term of two years, with the two remaining previous members serving the one remaining year in order to provide an over-lap of one year. 6. Executive Committee The officers of the Association, the immediate Past President, and the two executive members from each side of the lake, shall constitute the executive Individuals acting in a proxy capacity must provide a written endorsement signed by the member of MLCOA who represents the cottage vote. 5. Officers and Directors a) The Officers of the Association shall include President, the immediate Past-President, Vice-President, Secretary and Treasurer. i) The Past President has the option to decline to be an officer of the Association. ii) The Past President has voice but no vote at executive committee meetings. b) Four (4) Directors, two(2) from each side of the lake, who are cottage owners, co-owners or associate members shall be elected from the general membership for a term of two years, with the two remaining previous members serving the one remaining year in order to provide an over-lap of one year. 6. Executive Committee The officers and directors of the Association shall constitute the executive committee of the Association, hereinafter called the executive. Requirement for signed endorsement added. Role of Past-President changed. The time interval in which the Past-President must decide on Executive Committee service will be stipulated in the bylaws.

committee of the Association. 7. Election of Officers and Executive Members The officers and executive members of the Association shall be elected at the fall Annual General Meeting of the membership, by a majority vote of the membership attending the Annual meeting one member per cottage eligible for election to executive. 7. Election of Officers and Directors The officers and replacement directors, with the exception of the immediate past President, of the Association shall be elected at the Annual General Meeting of the membership, by a majority vote of the membership attending the annual meeting. Only one member or associate member per cottage is eligible to be elected or appointed to the executive committee. This clause has been changed from the document that was distributed for the 2013 AGM. The 1997provision that there be only one member per cottage on the executive would be unchanged. 8. Term of Office All officers shall serve a term of one year or until such a time as a successor is elected, with the exception of the directors who serve a two year term. 8. Term of Office All officers shall serve a term of one (1) year. All directors serve a term of two (2) years. Should vacancies occur the Executive has the power to appoint a replacement member in accordance to the by-laws with exception of the president who is replaced by the vice-president. 9. Duties of Officers 9. Duties of Officers 9(a) Duties of the President The President shall be the presiding officer at all membership meetings of the Association and preside at all Executive Committee meetings. The President shall perform all such other duties as may be assigned to him/her by the executive or the membership. He/She is an ex-officio member of any 9(a) Duties of the President The President shall preside at all MLCOA meetings and executive committee meetings. The President shall perform all such other duties as may be assigned to the president by the executive or the membership. The president is an ex-officio member of any committee of the Association. To provide that the Executive is authorized to fill a vacancy

committee of the Association. 9(b) Duties of the Vice- President The Vice-President shall perform the duties of the President in the event of his/her absence for any reason whatsoever and shall perform all duties that he/she shall be assigned to by the President, the Executive or the membership. 9(c) Duties of the Past President The Past President may be present at the executive meetings for the purpose of providing past experience and knowledge to the executive. 9(b) Duties of the Vice- President The Vice-President shall, as necessary, perform the duties as president in the event of absence and shall perform any duties as assigned by the president, executive or membership. 9(c) Duties of the Past President The Past President, if his or her option to serve is exercised, is a member of the executive for the purpose of providing past experience and knowledge to the executive. See clauses 5(a) (i) and (ii) 9(d) Duties of the Secretary The Secretary shall be responsible for all correspondence and records of the Association except those related exclusively to finance. He/She shall: i) notify or cause to be notified, all members of the date, place and time of meetings. ii) perform such other duties as may be assigned him/her by the President, or the executive. The Secretary shall be the custodian of all books, records and papers, etc. belonging to the Association, which property she/he shall deliver when authorized to do so by 9(d) Duties of the Secretary The Secretary shall be responsible for all correspondence and records of the Association except those related exclusively to finance. The Secretary shall: i) notify or cause to be notified, all members of the date, place and time of meetings. ii) perform such other duties as may be assigned by the President or the executive. The Secretary shall be the custodian of all books, records and papers, etc. belonging to the Association, with the exclusion of those related exclusively to finance, which property shall be delivered

the resolution of the directors of the Association named in such a resolution. The Secretary shall record all minutes of meetings and shall be responsible for the distribution of the same, including any special information pertinent to the General Meeting. 9(e) Duties of the Treasurer The Treasurer shall be responsible for the receipt, deposit and disbursal and withdrawal of all funds of the Association and shall render periodic financial statements to the Executive. He/She shall furnish a written financial statement to the membership at it s Annual Meeting. He/She shall perform such duties as may be assigned to him/her by the President and Executive. 10. Signing of Cheques and Documents All withdrawals from the Association s Bank Account shall be by cheque, signed by the Treasurer and one of two other officers appointed by the Executive. 11. Fees and Dues The membership fee shall be $25.00 or the amount recommended by a majority at a duly authorized General when authorized to do so by the resolution of the directors of the Association named in such a resolution. The Secretary shall record all minutes of MLOCA general and executive meetings and shall be responsible for the distribution, including by, but not limited to, electronic means of the same, including any special information pertinent to General Meetings. 9(e) Duties of the Treasurer The Treasurer shall be responsible for the receipt, deposit and disbursal and withdrawal of all association funds and shall render periodic financial statements to the Executive. The Treasurer shall furnish a written financial statement to the membership at its Annual Meeting. The Treasurer shall perform such duties as may be assigned by the President or the executive. 10. Signing Authority a) Any withdrawal from the Association s Bank Account by cheque shall be signed by the Treasurer and one of two other officers or directors appointed by the Executive. b) The President, or any other officer, specifically authorized by the executive, may sign any other document on behalf of the Association. 11. Fees and Dues The membership fee shall be the amount approved by a majority at a duly authorized General Meeting of the Provision for distribution of minutes by electronic means. Added directors for convenience. If there is no past-president then there could be a shortage of conveniently available officer signatures.

Meeting of the Association and may be amended only by a General Meeting of the Association. Membership shall be May 1 to April 30. 12. Governing Power The powers of the Executive Committee to govern shall be exercised by the by-law. The Executive Committee shall have the right to create new by-laws or amend existing bylaws as they consider necessary for the well-being on the Association, subject to approval of the General Membership. Each member must be notified by mail at least two weeks prior to the creation or amendment of any bylaw, which must be ratified at a General Meeting, by vote of at least two-thirds (2/3) of the membership present. 13. Amendments to the Constitution The provisions of the Constitution may be amended, appealed or reenacted only by a General Meeting of the Association, providing that a notice of motion to amend has been filed with the Secretary at least thirty (30) days prior to Association and may be amended only by a General Meeting of the Association. The membership year shall be stated in the Bylaws of the Association. 12. Governing Power The powers of the executive to govern shall be exercised through the By-laws of the Association. The executive, or any member, shall have the right to propose new bylaws or propose amendments to existing bylaws as it he or she considers to be necessary for the well-being on the Association, subject to approval of the General Membership. Each member must be notified of a proposed by-law change by mail or delivery, including by electronic means, at least two weeks prior to a General Meeting of the Association at which any such approval is to be ratified. Any changes in the Bylaws shall be effected only with the support of sixty percent (60%) of the votes cast by members present at the General Meeting. 13. Amendments to the Constitution The provisions of the Constitution may be amended, appealed or re-enacted only by a General Meeting of the Association, providing that a notice of motion to amend has been filed with the Secretary at least thirty (30) days prior to such a meeting. Each Provision for notice by electronic means. Provision for notice by electronic means.

such a meeting. Each member shall be notified in writing of any proposed change to the Constitution, and any such notice shall be mailed or delivered to each member not less than two weeks prior to the holding of a General Meeting. Any changes in the Constitution shall be effected only with the support of two-thirds (2/3) of the votes cast by members present at the General Meeting. 14. Effective Date This Constitution shall come into force when duly voted on at a General Meeting of at least two-thirds (2/3) of the membership present at the General Meeting. member shall be notified in writing of any proposed change to the Constitution, and any such notice shall be mailed or delivered, including by electronic means, to each member not less than two weeks prior to the holding of a General Meeting. Any changes in the Constitution shall be effected only with the support of two-thirds (2/3) of the votes cast by members present at the General Meeting. 14. Effective Date This Constitution shall come into force only when approved at a duly constituted General Meeting by a vote of at least two-thirds (2/3) of those members present. The quorum for general meetings will be established through the by-laws Enacted by the Executive on the 18 th. Day of May 1997 AD. [Signatures] This constitution is declared to be in force by the Executive Committee based on a vote at the general meeting of the MLCOA on the 30 th Day of August 2014. To clarify that only the membership can enact changes to the constitution. [Signatures]

Moose Lake Cottage Owners Association PROPOSED REVISIONS TO THE BY-LAWS For consideration at the Annual General Meeting on August 30, 2014 Current 1997 Wording Proposed 2014 Wording Comments 1. DUTIES AND POWERS 1. DUTIES AND POWERS OF OF THE EXECUTIVE COMMITTEE: THE EXECUTIVE COMMITTEE: (a) The powers of the Executive may be exercised by the by-laws or by resolution except whereby a general by-law of the Association regulating proceedings to the Executive is especially required to be exercised by the by-law. (b) The enactment of any bylaw or resolution under the direction of the Executive shall be held to be reasonable and lawful exercise of the powers vested in the Executive, subject to the approval of the general membership. (c) Upon or after the Annual or other election of the members, thereof, and their having organized and held their first meeting as an Executive, every Executive member may take up and carry on to completion, all by-laws, resolutions, reports and proceedings which have been under consideration by the Executive, in the preceding year or subsequent thereto and it shall not be necessary to begin demo ud with any by-law, resolution, report, proceeding or matter entertained by the Executive in the preceding year, or a) The powers of the Executive Committee, hereinafter called the Executive, may be exercised by these by-laws or by a resolution adopted at a general meeting provided that such resolution does not conflict with the constitution or these by-laws. b) The implementation of any by-law or resolution adopted at a general meeting by or under the direction of the Executive shall be held to be reasonable and lawful exercise of the powers vested in the Executive. c) Upon or after the Annual or other election of the members, thereof, and their having organized and held their first meeting as an Executive, every Executive member is authorized to take up and carry on to completion the implementation of all bylaws, resolutions, reports, initiatives and proceedings which have been under consideration by the Executive, in the preceding year or prior thereto and it Changed for clarity that the constitution and by-laws take precedence over a resolution. Changed for clarity and only the membership can enact. Changed for clarity

subsequent or prior thereto. (d) When a vacancy occurs on the Executive caused by resignation, death or otherwise, the Executive shall have the authority to appoint any member of the Association to serve the un-expired term of the vacant position. This rule shall not apply to the office of President, to which office; the Vice President shall immediately succeed. The resignation of any member of the Executive shall be made in writing to the Secretary and shall be effective thereof, unless a later date is specified in the resignation. (e) The Executive may make regulations with regard to the time and place for holding it s meetings calling of it s special meetings and generally for governing it s organization and it s proceedings without affecting the generality of the fore-going, the Executive may, subject to such conditions as it shall impose, delegate to any committee of its members any of it s powers respecting the examination of any question, the management of any business in executing any specific duties. (f) The Executive may make such regulations for the welfare of the members of the Association in matters, not provided for herein, as may be deemed expedient. (g) The Executive shall meet, at least, every sixty (60) days at such time and place as the President or the majority of the shall not be necessary to begin demo ud with any bylaw, resolution, report, initiative, proceeding or matter entertained by the Executive in the preceding year, or prior thereto. d) The immediate Past- President shall inform the President, either verbally or in writing, within 14 days of the Annual General Meeting of his or her decision opting out of serving as a non-voting member of the Executive. e) The resignation of any member of the Executive shall be made in writing to the Secretary and shall be effective thereof, unless a later date is specified in the resignation. f) A majority of the Executive members shall constitute a quorum, provided at least two officers are present. The Executive may make regulations with regard to the time and place for holding its meetings, calling of its special meetings, and generally for governing its organization and its proceedings. And, without affecting the generality of the fore-going, the Executive may, subject to such conditions as it shall impose, delegate to any committee of its members any of its powers respecting the examination of any question, and the management of any business in executing any no translation of demo ud found presumably it means all over again To complete the provisions of section 5 (a) (i) of the proposed constitution Old (d) deleted as it is covered clause 8 of the proposed constitution.

Executive may determine from time to time. A majority of the Executive shall constitute a quorum, provided at least two officers are present. (h) Any member, in good standing, may attend any Executive meeting as an observer, and subject to the approval by the Executive Committee. specific duties. g) The Executive may make interim regulations intended for achieving the aim and purpose of the Association in matters, not provided for herein, but which are deemed to be expedient. h) Unless a greater amount is authorized by a general meeting for a designated purpose, the Executive has the authority to spend association funds up to a limit of $1,000.00 on any one item for the purpose of sustaining the operations of the association. Expense claims must be authorized by the committee and submitted in writing. i) Any member, in good standing, may attend any Executive meeting as an observer subject to the approval by the Executive. Changed to be consistent with the wording of clause 1 of the proposed constitution To clarify the spending authority of the Executive. 2. QUALIFICATIONS OF MEMBERS OF THE EXECUTIVE COMMITTEE: (a) Only Cottage Owners, one member per cottage, whose name appears on the membership of the Association, shall be eligible for election as an Executive Officer. (b) Notwithstanding anything else contained in this By-Law, none of the following shall qualify as members of the 2. QUALIFICATIONS OF MEMBERS OF THE EXECUTIVE COMMITTEE: a) Only members in good standing, one member per cottage, whose name appears on the membership list of the Association, shall be eligible for election as an Officer. b) Only members in good standing, one member per These are needed to mesh with section 7 of the proposed

Executive Council: (1) Any person who, either himself or by through another has any personal claim, action or proceeding against any member of the Association. (2) Any person having been convicted of a criminal offence, upon conviction for which, is liable for imprisonment. 3. MEMBERSHIP IN GOOD STANDING: Subject to Clause 3 of the Constitution: (a) Any person applying for membership in the Association shall pay the Association Annual Fee of $5.00 or the amount otherwise established by a majority vote at an Annual General Meeting. (b) The applicant shall pay the appropriate fee before he is accepted as a member in good standing. cottage, whose name appears on the membership list of the Association, shall be eligible for election as a Director. No person shall concurrently hold office as a director and an officer. c) Notwithstanding anything else contained in this By- Law, none of the following shall qualify as members of the Executive: i. Any person who, either himself or by through another has any personal claim, action or proceeding against any member of the Association. ii. Any person having been convicted of a criminal offence, upon conviction for which, is liable for imprisonment. a) 3.MEMBERSHIP IN GOOD STANDING: Any person applying for membership in the Association shall pay the Association Annual Fee of $25.00 or an amount otherwise established by a majority vote at an Annual General Meeting. b) The applicant shall pay the appropriate fee before being accepted as a member in good standing. constitution.

4. PAYMENT OF ASSOCIATION DUES: (a) Subject to Clause 1 of the Association Constitution, all dues shall be paid to the Association prior to the Annual General Meeting. (b) Each member shall be notified, in writing, of any change in dues proposed, and such notice shall be mailed or delivered to each member not less than fourteen days (14) prior to the holding of a General meeting. (c) Special assessments may be levied from time to time as warranted and approved by a majority vote at a General Meeting of the Association. 4. PAYMENT OF ASSOCIATION DUES: a) All dues shall be paid to the Association prior to the Annual General Meeting. b) Each member shall be notified, in writing, of any proposed change in dues, and such notice shall be mailed or delivered at his or her last known address, including by electronic means to, each member not less than fourteen days (14) prior to the holding of a General meeting. c) Special assessments may be levied from time to time as warranted and approved by a majority vote at a General Meeting of the Association. 5. GENERAL MEETING: (a) The Annual General Meeting of the Association shall be held in April at such time and place as the Executive shall decide for the purpose of election of officers and presentations of reports. (b) Special general meetings may be called by the President, Executive or any fifteen (15) members of the Association, a request for holding of same shall be signed by at least fifteen (15) members and forwarded to the Secretary of the Association who shall then call for a Special General Membership meeting 5.GENERAL MEETING: a) The Annual General Meeting of the Association shall be held at such time and place as the Executive shall decide for the purpose of election of officers and presentations of reports. b) Special general meetings may be called by the President, Executive, or any fifteen (15) members of the Association, a request for holding of same shall be signed by at least fifteen (15) members and forwarded to the Secretary of the Association who shall then call

providing that such a request states specifically the purpose for calling of such a meeting. (c) Notices for General Meetings shall be written notices, and shall be forwarded to each member at his or her last known address, stating the purpose for the meeting, and shall be mailed or delivered to each member not less than fourteen days (14) prior to the holding of the General Meeting. In case of emergency, determination is to be made by the Executive. (d) The Association s Rules of Order shall govern the proceedings of all meetings. On any point where the specific rule laid down by the Association is silent, Robert s Rules of Order shall apply. Any conflict with Robert s Rules of Order, - Association Rules shall apply. for a Special General Membership meeting providing that such a request states specifically the purpose for calling of such a meeting. c) Notices for General Meetings shall be written notices stating the purpose for the meeting. Each member shall be notified by mail or delivery at his or her last known address, including by electronic means at least two weeks prior to the holding of the general meeting In case of emergency, determination as to the length of the notice period can be made by the Executive. d) Robert s Rules of Order shall govern the proceedings of all meetings. Electronic means added for consistency with clause 13 of the proposed constitution. 6. ORDER OF BUSINESS The President shall occupy the chair and shall conduct the business of the meeting in the following order: (a) Call to order: (b) Roll Call (necessity to be determined by the President) (c) Reading of Minutes (d) Matters arising from the Minutes: (e) Reports: (1) Officers (2) Committees (f) Unfinished business (g) New business: (1) Elections (2) Correspondence 6. ORDER OF BUSINESS The President shall occupy the chair and shall conduct the business of a general meeting in the following order: a) Call to order: b) Quorum(necessity to be determined by the President) c) Reading and adoption of Minutes d) Matters arising from the Minutes: e) Reports: i. Officers ii. Committees f) New business g) Elections Quorum is matter of record so roll call is not required. Unfinished business should be dealt with under matter arising from the minutes. Correspondence should be dealt with under reports.

(3) Other business (h) Adjournment h) Other business i) Adjournment 7. QUORUM: Thirty (30) members in good standing, plus a quorum of Executive members shall constitute a quorum at a General Meeting. 7.QUORUM: Subject to clause 4 of the constitution dated August 30, 2014, thirty (30) members in good standing, including a quorum of Executive members shall constitute a quorum at a General Meeting. 8. VOTING: (a) Elections: (1) Every elector shall have one vote when voting for each member of the Executive to be elected, and a majority of the votes cast by members present at a General Meeting shall decide the election, subject to Clause 7 of the Constitution. (2) Counting of the votes shall be decided by a show of membership cards or by ballot, the method employed shall be the decision of the chairman, unless by a majority vote cast by members present at a General Meeting, who may elect the method of voting. (b) Business: (1) All matters of business shall be decided by a majority of votes cast by members present at a General Meeting. (2) The chairman shall have the right, as other members, to vote on any question. In case of a tie, he shall cast the deciding 8.VOTING: a) Eligibility to vote at a general meeting is determined in accordance with clause 4 of the constitution dated August 30, 2014. b) Elections: i. Every elector shall have one vote in any election of to the Executive and a majority of the votes shall decide the election. ii. Counting of the votes shall be decided by a show of membership cards or by ballot with the method employed at the decision of the chairperson, unless by a majority vote at a General Meeting elects the method of voting. c) Business: i. All matters of business shall be decided by a majority of votes cast at a General Meeting. Added to reinforce the one cottage one vote provision of the proposed constitution.

vote. 9. ELECTION PROCEDURES: (a) Qualifications for voting at Elections: (1) Except as otherwise hereinafter provided, those persons whose names appear on the list of membership of the Association shall be entitled to vote at a General Membership Election of Officers. (2) No person shall be entitled to vote at any election unless he is one of the persons named or purported to be named in a proper list of electors, or is entitled to vote by virtue of certifications pursuant to Clause 3 thereof. (3) Notwithstanding that the list has been revised and corrected by the Treasurer, any person, - (a) Who at the time of election is qualified to vote but whose name has been omitted from list; or (b) Who has registered with the Treasurer but whose name has been omitted from the list, or (c) Whose name has been misspelled on the list and is otherwise entitled to vote, may ii. The chairperson shall have the same right as other members to vote on any question. In case of a tie, he or she shall cast the deciding vote. 9.ELECTION PROCEDURES: (a) Qualifications for voting at Elections: a) The Treasurer s records of receipts of dues paid in the applicable fiscal year shall determine voter eligibility. b) Voter eligibility from the previous calendar year shall carry over for any general meeting called before the 1 st of May in the subsequent calendar year. c) Any dispute as to voter eligibility shall be decided by the President and one other member of the Executive, other than the Treasurer, prior to the beginning of the general meeting. d) A mail-in or delivered signed written ballot will be accepted from any member in good standing for election of officers. (b) Nominations: The Executive shall appoint a committee of no more than three (3) members prior to July 1 st. of each year to recruit a slate of candidates from among the eligible members. The list of candidates shall be presented to the Secretary no later than seven days prior to To provide for a more simplified process for resolution of a dispute regarding clause 4 of the proposed constitution. Removed the both side of the lake requirement. The constitution already provided for an equal number of Directors from both

make application to the Treasurer, or in his/her absence, any other authorized signing officer, for certification of membership, and upon being satisfied that such a name was misspelled or omitted and that the applicant is otherwise entitled to vote, the Treasurer or any other authorized signing officer certify that this person is entitled to vote. (d) (b) List of Electors (1) The correct list of electors to be used at an election shall be the latest revised edition of the list of members in good standing. (2) The Treasurer shall every year, no soon than two (2) weeks prior to the date of the elections, make a correct alphabetical list of all persons to vote, and shall certify the same as to accuracy and completeness. (3) Mail in written ballot will be accepted from any member in good standing for election of officers. (c) Nominations: (1) The Executive shall appoint a committee of at least three (3) members prior to January 1 st. of each year to select a slate of candidates from the list of eligible members. The selection should be made on the basis of having both side of the lake equally represented. The list of candidates shall be presented to the Secretary prior to March of each year. (2) Nominations will be received from the floor under the Annual General Meeting. Nominations for election to any position will be received from the floor subject to the nominee allowing his or her name to stand for election. sides of the lake

rules of Parliamentary procedure (do not need to be seconded) provided the nominee allows his name to stand for election. 10. FISCAL YEAR The fiscal year shall be from April 1 to March 31 of the following year. 10. FISCAL YEAR The fiscal year shall be from the day after Labour Day to the following Labour Day. To define the fiscal year to conform to recent association practice. 11. ACCOUNTING: (a) The Treasurer shall be responsible for the accounting of all monies belonging to the Association thereof received by an officer, either from collection or otherwise and for the depositing of same in the Association s account. He/She shall present his/her books to the Executive for audit, as required especially at the end of the fiscal year. He/She shall present a financial report at the Annual General Membership Meeting in April. (b) The Executive is authorized to approve and make payment of all accounts and bills of the Association. (c) Signing Officers: The Treasurer, and one other member of the Executive voted in by the Executive, shall have the signing authority. In the event of the absence of either of these members, the Executive shall appoint an alternate signing authority. The clause is deleted as it is covered by 9(e) of the proposed constitution 12. BY-LAWS: GENERAL 11.BY-LAWS: GENERAL

(a) If a member of the Association objects to the passing of a By-Law in accordance with Clause 13 of the Constitution, he shall, by written application to the Executive, be at liberty to appear before the Executive, and if the Executive cannot satisfy his objections, to request a meeting under provisions of Clause 5 of the By- Laws. The proposed change to the By- Law shall be brought before a General Membership Meeting for approval or otherwise, and the proposed change shall be null and void until the approval is given by a majority of the votes cast by members present at said meeting. (b) The By-Laws for the Association shall govern all matters and for those points not covered therein, General Parliamentary Law shall be used for guidance. For greater certainty the Association s constitution takes precedence over its By-Laws and for matters not covered therein General Parliamentary Law shall be used for guidance. Clause (a) deleted because it is covered by clause 12 of the constitution. New clause to replace (b) added for certainty. [Signatures] [Signatures & Date] 2014 AGM Const By-laws for package.docx