MINUTES BOARD OF DIRECTORS MEETING September 16, 2016 I. Call to Order The Workforce Development Board (WDB) of Solano County met on Friday, September 16, 2016 at the WDB Administrative Offices located at 320 Campus Lane, Fairfield. Jerry Wilkerson, Board Treasurer, called the meeting to order at 8:05 a.m. I. Introductions Mr. Bloom introduced and welcomed new Board members Kevin Beutler and Christina Snyder. Both members gave a brief self-introduction. Mr. Bloom then introduced guest speakers, County Administrator, Birgitta Corsello, and Consultant, Patrick Duterte. MEMBERS PRESENT Antonsen, Debbie Beutler, Kevin Borba, Carlos Brown, Holly Cabral, Stephanie DeWeerdt, Mark Esposito-Noy, Dr. Celia Giuliani, Mario Halabi, Fadi Huber, Gerald Huston, Peggy Kerzin, Alan Riley, Jon Snyder, Christina Speck, Jay Wilkerson, Jerry MEMBERS EXCUSED Alums, Rhuenette Beiner, Kim Castro, Paul Phillips, Rosa Reynolds, S. Scott Skirpstunas, Kathleen MEMBERS UNEXCUSED STAFF PRESENT GUESTS Robert Bloom, President/Executive Director Michelle Heppner, Solano COA Marion Aiken, Workforce Services Manager Stephen Cutty, SEIU Local 1021 Cheryl Joseph, Business/Resource Services Manager Tim Reynaga, EDD Kitt Lee, Fiscal/Information Manager Karen Tedford, Office of Skip Thomson Lorraine Fernandez, Business Services Coordinator Christina Arrostuto, Office of Linda Seifert Brian Hooker, Business & Education Liaison Eric Franchimon, DAS Tammy Gallentine, Program Assistant III Patrick Duterte, Consultant Birgitta Corsello, County Administrator Demetrius Dickinson, Interactive Systems III. Additions to or Deletions from the Agenda Mr. Wilkerson called for any additions to or deletions from the Agenda. There were none. 1
IV. Approval of the Agenda MOTION #1 A motion was made and seconded to approve the Agenda. (Borba/Esposito-Noy) MOTION PASSED UNANIMOUSLY V. Public Comment There were no public comments. VI. Local/Regional Community Updates Mr. Bloom introduced Patrick Duterte, Consultant for Solano County, and gave a brief introduction of Mr. Duterte s presentation under item VI. Local/Regional Community Updates. Mr. Duterte gave a brief overview of his background and his role as a consultant for Solano County. A PowerPoint presentation was given by Mr. Duterte, explaining the purpose, findings, and goals of the report entitled Solano County Workforce Development Review Handouts were provided in reference to the presentation. Mr. Duterte introduced Birgitta Corsello. Ms. Corsello gave an overview of Solano County s expectations and goals relating to the report prepared by Mr. Duterte. Ms. Corsello emphasized the need for a stronger system. Board members discussed the results of the report with the presenters. VII. Adjourn to Closed Session At 8:37 a.m. Mr. Wilkerson closed the public meeting and adjourned into Closed Session to discuss the following items: A. Pursuant to 54957.6(a) Labor Negotiations 1. Review of Proposed Non-Represented Classifications Study Results and Proposed Salary Adjustments B. Pursuant to 54957 Annual Evaluations of the WDB s President/Executive Director VIII. Reconvene Open Session At 9:35 a.m. the public meeting was reconvened. The following report was given: A. Pursuant to 54957.6(a) Vote on any Non-Represented Classification Changes and any Salary Adjustments MOTION #2 A motion was made and seconded to approve the Non-Represented Re-Classification and a 2% salary increase for employees in the Non-Represented Classification (Borba/Esposito-Noy) MOTION PASSED UNANIMOUSLY B. Pursuant to 54957 Vote on any Action Resulting from Closed Session MOTION #3 After the review of the President/Executive Director s Annual Review, a motion was made and seconded to approve a 2% salary increase. (Borba/Kerzin) MOTION PASSED UNANIMOUSLY 2
VIII. Informational Updates A. Board Chair There were no Board Chair updates. B. President/Executive Director Report Mr. Bloom announced that the WDB s grant request for additional funds to assist dislocated workers was approved. This grant will be used to assist employees who were recently laid off from specific companies with services including vocational training, and job placement assistance. Mr. Bloom also announced that at the November Board meeting there will be an extended strategic planning session. A facilitator will be joining the Board to drill down a bit more deeply into what the Congressional and Department of Labor vision is under WIOA, and the role of the local Workforce Development Boards. There will also be a deeper discussion on the presentation provided by Mr. Duterte and Ms. Corsello regarding continued work on the goals identified in the Solano County Workforce Development Review. Mr. Bloom explained that the next 6 months will be very busy as staff will be working on the completion of local and regional strategic plans that are due by March 15 th to the State of California. The group of North Bay Workforce Boards has decided to engage a consultant to write the regional plan and is beginning the procurement process to select a consultant. The Local Plan will be written using WDB staff resources. Additionally, the WDB is approaching the more detailed Phase II of the Memorandum of Understanding (MOU) for the One-Stop Career Center. Phase II will require each partner agency to provide financial assistance for the cost of infrastructure, and provide in-kind staff support. The MOU s must be in place by July 1, 2017. Mr. Bloom announced that Mr. Alan Kerzin, Executive Director of the Children s Network of Solano County, will give a brief presentation at the November Board meeting regarding Children s Network s Youth programs. There is an interest in reformatting the Board agendas to allow additional community presentations in the future. The November meeting will also include the designation of new Committee members, and Committee chairs. Ms. Lorraine Fernandez, WDB Business Services Coordinator, presented a brief overview of the Career Fair that took place on October 6, 2016, including the number of employers and job seekers that attended. Ms. Fernandez thanked those that sponsored the event and gave a breakdown of in-kind and cash sponsorship. Mr. Bloom invited Board members to future career fairs. X. Consent Calendar A. Review and Approval of the May 20, 2016 Meeting Minutes MOTION #4 A motion was made and seconded to approve the Consent Calendar Meeting Minutes. (Riley/Huber) MOTION PASSED UNANIMOUSLY. B. New Workforce Development Board Appointments Ms. Mary Dugbartey, NorthBay Health Care Mr. Justin Real, Pacific Gas & Electric 3
Mr. Bloom announced that two vacancies exist on the current Board. Mr. Real and Ms. Dugbartey have been appointed to replace Mr. Kent Lamb and Mr. Brett Johnson, respectively. Another vacancy exists with the reassignment of Ms. Stephanie Wong, California Department of Rehabilitation. It is not know as of yet who will be replacing her. MOTION #5 A motion was made and seconded to approve the Appointments. (Borba/Guiliani) MOTION PASSED UNANIMOUSLY X. Scheduled Calendar A. Items Removed from the Consent Calendar None B. Request for Approval of Modification to the 2016-17 Program Year Budget Ms. Kitt Lee, WDB Fiscal and Information Services Manager, reviewed agenda item X.B Request for Approval of Modification to the 2016-17 Program Year Budget, which was included in the agenda package and incorporated herewith. Ms. Lee presented highlights of the changes in the budget, and the reasons for the adjustments. MOTION #6 After additional review and discussion of this item, a motion was made and seconded to approve the Modification to the 2016-17 Program Year Budget. (Borba/Brown) MOTION PASSED UNANIMOUSLY C. Funding Hearing and Approval to Enter into a Contract with 2B Successful Youth to provide Tutoring, Leadership and Financial Literacy Services for Career-In Focus project participants beginning October 1, 2016 through June 30, 2017 for a Maximum Contract Award not to Exceed $72,000. Mr. Bloom reviewed agenda item X.C Funding Hearing and Approval to Enter into a Contract with 2B Successful Youth to provide Tutoring, Leadership and Financial Literacy Services for Career-In Focus project participants beginning October 1, 2016 through June 30, 2017 for a Maximum Contract Award not to Exceed $72,000, which was included in the agenda package and incorporated herewith. Mr. Bloom gave an overview of the RFP process including the attendance at the bidder s conference and response. Mr. Bloom further shared that 2B Successful Youth worked with Solano Community College under the previous year s contract. Board Chair, Mr. Halabi, opened the funding hearing. With no comments or discussion by the public, the hearing was closed. MOTION #7 After additional review and discussion of this item, a motion was made and seconded to approve the Contract with 2B Successful Youth to provide Tutoring, Leadership and Financial Literacy Services for Career-In Focus project participants beginning October 1, 2016 through June 30, 2017 for a Maximum Contract Award not to Exceed $72,000. (Huber/Guiliani) MOTION PASSED UNANIMOUSLY D. Approval and Funding Hearing to Contract with Interactive Technology Services to provide WDB Network Administration Services beginning October 1, 2016 through September 30, 2017 for a Funding Amount not to Exceed $47,785. 4
Mr. Bloom reviewed agenda item X.D Approval and Funding Hearing to Contract with Interactive Technology Services to provide WDB Network Administration Services beginning October 1, 2016 through September 30, 2017 for a Funding Amount not to Exceed $47,785, which was included in the agenda package and incorporated herewith. During the review of this item, Mr. Bloom gave an overview of the RFP process, noting there were two organizations that submitted a bid. The bid from the vendor that is being recommended in this item did score higher. Ms. Cheryl Joseph, WDB Business and Resource Services Manager, informed the Board that there is typo on the 2 nd page of the agenda item, page 17 in the Board packet as follows: the Rater 2 Score for Forma Tech IT Services should be 85%, not 895% as displayed. Board Chair, Mr. Halabi, opened the funding hearing. With no comments or discussion by the public, the hearing was closed. MOTION #8 After additional review and discussion of this item a motion was made and seconded to approve the Contract with Interactive Technology Services to provide WDB Network Administration Services beginning October 1, 2016 through September 30, 2017 for a Funding Amount not to Exceed $47,785. (Borba/Esposito-Noy) MOTION PASSED UNANIMOUSLY E. Approval First Reading of the Proposed Bylaws Amendment for the Workforce Development Board of Solano County Mr. Bloom reviewed agenda item X.E Approval First Reading of the Proposed Bylaws Amendment for the Workforce Development Board of Solano County, which was included in the agenda package and incorporated herewith. Mr. Bloom gave an overview of the proposed updates within the Bylaws. Two readings of the Bylaws changes are needed. The Bylaws will be presented as an action item at the November 2016 WDB Board Meeting, and will need 2/3 approval of all appointed Board members. It was encouraged that all members attend the November meeting. MOTION #9 After additional review and discussion of this item, a motion was made and seconded to approve recognize the first reading of the Bylaws. (Borba/Wilkerson) MOTION PASSED UNANIMOUSLY XII. XIII. Reports No Action There were no questions or comments about reports A and B. These items were informational and did not require any action or discussion by the Board. Other Business Mr. Carlos Borba expressed his appreciation to Mr. Bloom and WDB staff for securing the grant for additional funds for dislocated workers. A portion of the grant funds will be used to assist employees laid off from SaveMart Distribution Center. Mr. Borba noted that WDB staff responded early to the layoff notice, and have followed up and have been doing excellent work. Ms. Corsello noted the Board of Supervisors has requested to be included in November s WDB Board meeting; and, to be included in the strategic planning session. Mr. Bloom confirmed that 5